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Texas Lottery Commission:An Inventory of Lottery Commission Meeting Files at the Texas State Archives, 1993-2000
Agency HistoryThe Texas Lottery Commission was created in 1993 (House Bill 1587, 73rd Texas Legislature, Regular Session). Its primary purpose is to administer the Texas lottery, which had been authorized by a constitutional amendment approved by the voters in November 1991 (to generate revenue for the State of Texas), and which had been administered by the Office of the Comptroller of Public Accounts, 1991-1993. The new commission also received responsibility for administering the Texas Bingo Enabling Act, transferred from the Texas Alcoholic Beverage Commission effective April 1994. The commission's executive director is required to exercise strict control over all lottery games conducted in Texas, to ensure integrity, security, honesty, and fairness. The commission licenses lottery ticket sales agents, and in so doing conducts investigations into the criminal history of potential licensees (using records from the Texas Department of Public Safety, the Federal Bureau of Investigation, the Internal Revenue Service, and other law enforcement agencies). Any funds collected above the lottery's operating expenses (i.e., less 10% used for lottery administration, plus at least 5% as commissions to ticket retailers, plus payment of prizes) are considered revenue and are transferred to the unobligated portion of the state's General Revenue Fund. No political subdivision of the state may impose sales taxes or ad valorem taxes on lottery tickets or on prize payments; however, the following may be deducted from the prize: money owed in delinquent taxes, other money owed to the comptroller or the Alcoholic Beverage Commission, money owed in delinquent child support payments, or money owed in default on a guaranteed student loan. The Lottery Commission's Charitable Bingo Operations division licenses and regulates charities authorized to conduct charitable bingo games, those who manufacture or sell bingo equipment, and those who lease facilities where charitable bingo is played. The commission collects a 3% bingo rental tax and a 5% fee on bingo prizes, credited to the General Revenue Fund. The Texas Lottery Commission consists of three members, appointed by the governor with the advice and consent of the senate for overlapping six-year terms. One member must have experience in the bingo industry. The governor names the chair. (Sources include: Guide to Texas State Agencies, 11th edition (2001); the agency web site (http://www.txlottery.org/export/sites/default/About_Us/), accessed May 2007; and the enabling legislation, 1993.) Return to the Table of Contents Scope and Contents of the RecordsThe Texas Lottery Commission administers the Texas lottery (generating revenue for the State of Texas), and also the Texas Bingo Enabling Act (providing authorized organizations the opportunity to raise funds for their charitable purposes by conducting bingo); in both areas the commission is responsible for maintaining security and integrity. These records include agenda, minutes, transcripts, and supporting documentation (interagency agreements, an inventory, rules, a presentation, records of administrative hearings, correspondence, etc.). The overall date span is 1993-2000. The records comprise copies of agenda and minutes of meetings of the Texas Lottery Commission, dating 1993-1997, and copies of transcripts of meetings dating September 1997-2000. The most extensive items of discussion in these minutes are discussions and actions on proposed and adopted rules. Other matters documented in the minutes include such things as the creation of a bingo transition task force, appointments to the bingo advisory committee, reports by the executive director, reports on minority retailer and vendor policy and practices, budget reports, discussion of the strategic plan, authorization of agreements, amendments to contracts, reports from the Attorney General's office, reports on litigation (which is especially brief, since legal advice was given in Executive Session), etc. The minutes themselves are fairly summary, but they are quite often accompanied by detailed attachments, which include the following: an overview of the lottery (in the first meeting); interagency agreements; an inventory of assets and liabilities transferred from the Comptroller's Office; orders for lottery equipment; the texts of proposed rules; a presentation on Texas bingo (reporting on the organizational structure and staffing needs); Bingo Advisory Committee minutes; records of administrative hearings of contested cases (e.g., Motions for Rehearing, Consent Orders, etc.); correspondence; etc. Agenda are included with minutes until August 1995. Beginning with the September 1997 meeting, the commission stopped maintaining minutes; therefore from that date on, this series contains transcripts of meetings, each of which contains an index. Agenda are once again included for several months in 1998. Return to the Table of Contents
Return to the Table of Contents RestrictionsRestrictions on AccessMaterials do not circulate, but may be used in the State Archives search room (Room 100). Materials will be retrieved from and returned to storage areas by staff members. Restrictions on UseMost records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.). Technical RequirementsNone. Return to the Table of Contents
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Return to the Table of Contents Administrative InformationPreferred Citation(Identify the item), Texas Lottery Commission meeting files. Archives and Information Services Division, Texas State Library and Archives Commission. Accession InformationAccession numbers: 1998/026, 1999/072, 2007/134 These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Lottery Commission on October 15, 1997; and December 17, 1998; and by the Texas Legislative Reference Library on March 16, 2007. Processing InformationTony Black, February 1998, June 1998, December 1998, April 2007 Other Formats for the RecordsThe Texas Lottery Commission has posted transcripts of commission meetings on its website ( http://www.txlottery.org/export/sites/default/About_Us/Meetings/commission_meeting_transcripts.html). The Texas Lottery Commission has also posted minutes and transcripts of Bingo Advisory Committee meetings on its website ( http://65.38.99.46/export/sites/Bingo/About_Us/Bingo_Advisory_Committee/bac_minutes_transcripts.html). As of April 2007, this includes 1999-present for both entities. Location of OriginalsThe record copy of minutes, agenda, and transcripts is maintained permanently at the office of the Texas Lottery Commission. Return to the Table of Contents Detailed Description of the Records
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