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TABLE OF CONTENTS


Overview

Agency History

Scope and Contents of the Records

Arrangement of the Records

Restrictions

Index Terms

Related Material

Administrative Information

Description of Series

Meeting files, 1985-2005,

Texas State Library and Archives Commission

Texas Commission on State Emergency Communications:

An Inventory of Meeting Files at the Texas State Archives, 1985-2005



Overview

Creator: Texas. Commission on State Emergency Communications.
Title: Meeting files
Dates: 1985-2005
Abstract: These records include copies of agenda, minutes, meeting summaries, and transcripts, dating 1985-2005. They comprise the meeting files of the Texas Commission on State Emergency Communications (also known as the 9-1-1 Commission) and its committees. Committee files only date 1988 and 1996-1999, and include the following committees: Public Information, Joint Administration and Finance, Legislative and Regulatory, Operations and Performance, Operations, Programs, Planning and Implementation, Poison Control, and Sunset Review.
Quantity: 2.12 cubic ft.
Language English.
Repository: Texas State Archives

Agency History

The Texas Advisory Commission on State Emergency Communications (also known as the State 9-1-1 Commission) was created in 1985 (House Bill 1655, 69th Texas Legislature, Regular Session), to develop recommendations concerning the establishment of a statewide 9-1-1 service and to establish standards by which regional plans would be developed. (The 9-1-1 telephone number is designated throughout the United States for the public to report emergencies and to request assistance.) This first advisory commission was composed of 14 members. Four of them were ex officio: the executive directors of the Texas Advisory Commission on Intergovernmental Relations (designated the presiding officer), the Texas Department of Health, the Texas Department of Public Safety, and the Texas Criminal Justice Policy Council, or their designees. The Governor appointed six members (including three representatives of different leading telecommunications service providers and three public members). The Lieutenant Governor and the Speaker of the House each appointed two members of the general public.

The Advisory Commission began its second phase in 1987 (House Bill 911, 70th Texas Legislature, Regular Session), presumably shifting from information gathering to implementation of the 9-1-1 Program that had been enacted by law. Membership of the commission increased to 17. A fifth ex-officio member was added (from the major association representing regional planning commissions). The Governor would now appoint eight members--two public members, one representative from each of three local telephone exchange carriers serving the most local access lines in the state, one official from a municipality, one member of a county commissioners court, and one director of an emergency communications district. The Lieutenant Governor and the Speaker of the House each continued to appoint two members of the general public. The advisory commission now chose its own presiding officer. This reconstituted commission considered the December 1987 meeting to be its first. In 1995 (House Bill 2307, 74th Texas Legislature, Regular Session), the executive director of the Texas Advisory Commission on Intergovernmental Relations was dropped as an ex-officio member.

In 1999, the name was changed to Commission on State Emergency Communications (CSEC) (House Bill 1983, 76th Texas Legislature, Regular Session). The Commission consists of 12 members, representing various public and private sector interests in the emergency communications intergovernmental effort. Three of the members are ex-officio and represent state agencies (the Commissioner of Public Health, the executive director of the Public Utility Commission, and the executive director of the Department of Information Resources--the General Services Commission until 2001--or their designees). The remaining nine are appointed as follows. The Governor appoints one member of the general public, and one member from each of the following: a member of a regional planning commission, a member of a governing body of an emergency communications district, a member on the governing body of a county, and a member on the governing body of a home-rule municipality with a 9-1-1 system independent of the state's system. The Lieutenant Governor and the Speaker of the House each appoint two members of the general public. As of 2001, CSEC had a total staff of 25 full-time equivalent employees (FTEs).

The CSEC works with the telecommunications industry and local 9-1-1 administrators to administer the statewide 9-1-1 Program. It contracts with the 24 regional planning commissions (RPCs) for the provision of 9-1-1 service. It reviews and approves regional plans, establishes 9-1-1 fees, and allocates money for operation of the plans. It also (since 1999) provides for public education and training, and creation and support of 9-1-1 databases. Beginning in 1993, the CSEC also shares responsiblity with the Texas Department of Heath (TDH) in the administration of the Texas Poison Control Network. The Poison Control Network provides information to citizens who suspect they have been exposed to toxic substances. The network is composed of six geographically diverse poison centers residing in host hospitals, linked by a sophisticated telecommunications network. Individuals speak directly with a health care professional trained in various aspects of toxicology and poison control and preventions. The aim is to provide sufficient information to treat a poison incident at home, precluding the dispatch of emergency medical services or visit to a health care facility.

(Sources: Guide to Texas State Agencies, 11th edition (2001); the enabling legislation (1985, 1987, and 1999); and the agency website at http://www.911.state.tx.us/browse.php/defaulthome)

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Scope and Contents of the Records

These records include copies of agenda, minutes, meeting summaries, transcripts, and occasional supporting documents, dating 1985-2005. They comprise the meeting files of the Texas Advisory Commission on State Emergency Communications (also known as the 9-1-1 Commission) and its committees, and (beginning August 1999) of the renamed Texas Commission on State Emergency Communications. Not all minutes are accompanied by agenda (especially for the committee meetings). Beginning with the April 2001 commission meeting, verbatim transcripts (called "proceedings") are substituted for minutes in all but one of the meetings; and in these transcript files, the agenda is actually called the "index." Committee files date 1988 and 1996-1999. The following committees are represented in these files: Public Information Committee (June 1988), Joint Administration and Finance Committee (August 1988), Legislative and Regulatory Committee (1996-1998), Operations and Performance Committee (1996-1997), Operations Committee (1998-1999), Programs Committee (1998-1999), Planning and Implementation Committee (1996-1998), Poison Control Committee (1996-1998), and Sunset Review Committee (August 1997).

The earliest minutes of the Advisory Commission (1985-1986) considered the various technical, financial, and administrative issues related to the development of a statewide 9-1-1 service, including local planning and implementation issues and proposed legislation. Beginning in 1987 the minutes include various committee reports, reviews of plans and plan amendments, other discussions (on the allocation of moneys, on changes to agency rules, on strategic planning, etc.), and public comments. In 1999 the minutes begin to distinguish between Action Items and Information Items. Occasional attachments include discussion papers, draft procedures, the text of proposed rules, correspondence and memoranda, committee membership lists, etc.

The substance of committee minutes depends on the nature of the committee, although there is some overlap. For example, the Legislative and Regulatory Committee discussed Public Utility Commission (PUC) dockets, tariffs, and projects, and litigation. The Operations Committee discussed financial reports and audits, procurement of 9-1-1 equipment, PUC and Federal Communications Commission (FCC) regulatory activity, etc. The Planning and Implementation Committee discussed strategic planning, regional plan amendments, attorney general opinion requests, etc. The Programs Committee discussed administrative budget approvals for councils of government (COGs).

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.

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Arrangement of the Records

These records are arranged chronologically by years or groups of years, with committee files arranged in alphabetical order therein.

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Restrictions

Restrictions on Access

None.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Technical Requirements

None.

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Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas. Public Utility Commission.
United States. Federal Communications Commission.
Subjects:
Telephone--Texas--Emergency reporting systems.
Emergency communication systems--Texas.
Emergency medical services--Texas--Communications systems.
Telephone--Emergency reporting systems--Law and legislation--Texas.
Poison control centers--Texas.
Document Types:
Minutes--Texas--Emergency communication systems--1985-2001.
Transcripts--Texas--Emergency communication systems--2001-2005.
Agenda--Texas--Emergency communication systems--1985-2005.
Functions:
Development of emergency communication systems.

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Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas Advisory Commission on Intergovernmental Relations, Records, 1971-1989 (specifically, the records of the 9-1-1 Emergency Communication Project, 1983-1989, 1.75 cubic ft.)

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Administrative Information

Preferred Citation

(Identify the item), Meeting files, Texas Commission on State Emergency Communications. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 1998/067, 1999/009, 2001/106, 2002/038, 2003/065, 2004/027, 2004/211, 2005/119

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Advisory Commission on State Emergency Communications on January 22, 1998; and September 29, 1998; and by the Texas Commission on State Emergency Communications on March 1, 2001; October 9, 2001; October 21, 2002; September 29, 2003; and February 18, 2005; and by the Texas Legislative Reference Library on July 20, 2004.

Processing Information

Tony Black, August 2003, March 2004, March 2005

Accruals

The Texas Commission on State Emergency Communications regularly transfers minutes and/or transcripts and agenda to the Texas State Archives; they are added to this finding aid on an annual basis.

Other Formats for the Records

The Texas Commission on State Emergency Communications posts online "Commission meeting notebooks" on its website ( http://www.911.state.tx.us/browse.php/commission_notebook). As of March 2005, this included notebooks for meetings dating December 1999-present.

Location of Originals

The record copy of minutes, transcripts, and agenda are maintained by the Texas Commission on State Emergency Communications.

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Detailed Description of the Records

 

Meeting files, 1985-2005,
2.12 cubic ft.

Box
2001/106-1 Advisory Commission, 1985-1986
Agenda and minutes, August 1985
Agenda and minutes, October 1985
Agenda and minutes, December 1985
Agenda and minutes, January 1986
Agenda and minutes, February 1986
Agenda and minutes, April 2, 1986
Agenda and minutes, April 30, 1986
Agenda and minutes, May 1986
Agenda and minutes, July 1986
Agenda and meeting summary, October 2, 1986
Agenda and meeting summary, October 23, 1986
Agenda and meeting summary, November 1986
Advisory Commission, 1987-1988
Minutes, December 1987
Minutes, February 1988
Minutes, March 1988
Minutes, April 1988
Minutes, May 1988
Minutes, June 1988
Minutes, July 1988
Minutes, August 1988
Minutes, September 1988
Minutes, October 1988
Minutes, November 1988
Minutes, December 1988
Committees, 1988
Public Information Committee:
Minutes, June 1988
Joint Administration and Finance Committee:
Minutes, August 1988
Advisory Commission, 1989-1996
Minutes, January 1989
Minutes, February 1989
Minutes, March 1989
Minutes, April 1989
Minutes, May 1989
Minutes, June 1989
Minutes, July 1989
Minutes, September 1989
Minutes, October 1989
Minutes, December 1989
Minutes, January 1990
Agenda and minutes, March 1990
Agenda and minutes, May 1990
Agenda and minutes, July 1990
Agenda and minutes, September 1990
Agenda and minutes, November 1990
Minutes, January 1991
Minutes, March 1991
Minutes, April 1991
Agenda and minutes, June 1991
Minutes, July 1991
Minutes, August 1991
Minutes, September 1991
Minutes, October 1991
Minutes, November 1991
Minutes, January 1992
Minutes, March 1992
Minutes, May 1992
Minutes, July 1992
Agenda and minutes, September 1992
Agenda and minutes, November 1992
Agenda and minutes, January 1993
Agenda and minutes, March 1993
Agenda and minutes, May 1993
Agenda and minutes, July 1993
Agenda and minutes, August 1993
Agenda and minutes, September 1993
Agenda and minutes, November 1993
Box
2001/106-2 Agenda and minutes, January 1994
Agenda and minutes, February 1994
Agenda and minutes, March 1994
Agenda and minutes, April 1994
Agenda and minutes, May 1994
Agenda and minutes, June 1994
Agenda and minutes, July 1994
Agenda and minutes, September 1994
Agenda and minutes, November 1994
Agenda and minutes, January 1995
Agenda and minutes, March 1995
Agenda and minutes, June 1995
Agenda and minutes, September 1995
Agenda and minutes, November 1995
Agenda and minutes, February 1996
Agenda and minutes, April 1996
Agenda and minutes, May 1996
Agenda and minutes, June 1996
Agenda and minutes, July 1996
Agenda and minutes, September 1996
Agenda and minutes, November 1996
Minutes, December 1996
Committees, 1996
Legislative and Regulatory Committee:
Agenda and minutes, September 1996
Agenda and minutes, November 1996
Operations and Performance Committee:
Agenda and minutes, July 1996
Agenda and minutes, September 1996
Agenda and minutes, November 1996
Planning and Implementation Committee:
Agenda and minutes, July 1996
Agenda and minutes, September 1996
Agenda and minutes, November 1996
Minutes, December 1996
Poison Control Committee:
Agenda and minutes, July 1996
Agenda and minutes, November 1996
Advisory Commission, 1997
Agenda and minutes, January 1997
Agenda and minutes, February 1997
Agenda and minutes, April 1997
Agenda and minutes, July 1997
Agenda and minutes, August 1997
Agenda and minutes, October 1997
Agenda and minutes, November 1997
Committees, 1997
Legislative and Regulatory Committee:
Minutes, January 1997
Minutes, April 1997
Minutes, October 1997
Operations and Performance Committee:
Minutes, January 1997
Minutes, April 1997
Minutes, July 1997
Minutes, October 1997
Minutes, November 1997
Planning and Implementation Committee:
Minutes, January 1997
Minutes, April 1997
Minutes, May 1997
Minutes, July 1997
Minutes, October 1997
Minutes, November 1997
Poison Control Committee:
Minutes, April 1997
Minutes, July 1997
Minutes, October 1997
Sunset Review Committee:
Minutes, August 1997
Advisory Commission, 1998
Agenda and minutes, January 1998
Agenda and minutes, February 1998
Agenda and minutes, April 1998
Agenda and minutes, July 1998
Agenda and minutes, August 1998
Agenda and minutes, September 1998
Agenda and minutes, November 1998
Committees, 1998
Legislative and Regulatory Committee:
Minutes, January 1998
Minutes, April 1998
Operations Committee:
Minutes, September 1998
Minutes, November 1998
Planning and Implementation Committee:
Minutes, January 1998
Minutes, April 1998
Poison Control Committee:
Minutes, January 1998
Programs Committee:
Minutes, July 1998
Minutes, September 1998
Minutes, November 1998
Box
2001/106-3 Advisory Commission, 1999
Agenda and minutes, February 1999
Agenda and minutes, March 1999
Agenda and minutes, May 1999
Commission, 1999
Agenda and minutes, August 5, 1999
Agenda and minutes, August 19, 1999
Agenda and minutes, October 1999
Agenda and minutes, December 1999
Committees, 1999
Operations Committee:
Minutes, March 1999
Minutes, May 1999
Minutes, August 1999
Programs Committee:
Minutes, February 1999
Minutes, March 1999
Minutes, May 1999
Minutes, August 1999
Commission, 2000-2005
Agenda and minutes, February 2000
Agenda and minutes, April 2000
Agenda and minutes, May 2000
Agenda and minutes, July 2000
Agenda and minutes, August 2000
Agenda and minutes, October 2000
Agenda and minutes, December 2000
Agenda and minutes, February 2001
Agenda and minutes, March 2001
Box
2001/106-4 Transcripts, April 2001
Agenda and transcripts, May 2001
Agenda and transcripts, June 2001
Agenda and transcripts, August 2001
Agenda and transcripts, September 2001
Agenda and transcripts, October 2001
Agenda and transcripts, December 2001
Agenda and transcripts, January 2002
Agenda and transcripts, March 2002
Agenda and transcripts, May 2002
Agenda and transcripts, July 2002
Agenda and transcripts, October 2002
Minutes, November 2002
Agenda and transcripts, January 2003
Box
2001/106-5 Agenda and transcripts, February 2003
Agenda and transcripts, March 2003
Agenda and transcripts, April 2003
Agenda and transcripts, May 2003
Agenda and transcripts, June 2003
Agenda and transcripts, July 2003
Agenda and transcripts, September 2003
Agenda and transcripts, October 2003
Agenda and transcripts, February 2004
Agenda and transcripts, April 2004
Agenda and transcripts, June 2004
Agenda and transcripts, July 2004
Agenda and transcripts, September 2004
Agenda and transcripts, January 2005
Agenda and transcripts, February 2005

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