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TABLE OF CONTENTS


Overview

Agency History

Scope and Contents of the Records

Organization of the Records

Restrictions

Index Terms

Related Material

Administrative Information

Description of Series

Meeting files, 1988-2000,

Litigation files, 1989-1995 (bulk 1994-1995),

Texas State Library and Archives Commission

Texas Racing Commission:

An Inventory of Records at the Texas State Archives, 1988-2000



Overview

Creator: Texas Racing Commission.
Title: Records
Dates: 1988-2000
Abstract: These records include meeting files (transcripts, agenda, minutes, meeting materials, testimony cards, voting records, notices, audiocassettes, and miscellaneous) and litigation files (correspondence, memoranda, court documents, resumes, student records, consulting service contracts, employment agreements, etc.). They comprise records of the Texas Racing Commission, dating 1988-2000. These files document the work of the commission in encouraging horse-breeding and greyhound-breeding, awarding licenses for pari-mutuel racetracks, providing strict regulation and control of pari-mutuel betting, supervising each race conducted in Texas, and adjudicating disciplinary matters.
Quantity: 15.18 cubic ft.
Language English.
Repository: Texas State Archives

Agency History

The original Texas Racing Commission was created in 1933 (House Bill 12, 43rd Legislature, 1st Called Session). It was composed of three members: the Texas Commissioner of Agriculture (an elected state official), the Tax Commissioner of the State of Texas (appointed by the governor), and a third member--designated as the chairman--appointed by the governor with the advice and consent of the state senate. This chairman must have been an owner and breeder of thoroughbred livestock for at least two years. The commission regulated horse racing in the State of Texas. Apparently the commission was underfunded; after an emergency appropriation by the legislature in 1937, no further mention of the Racing Commission in the state's laws could be found.

The current Texas Racing Commission was created by the Texas Racing Act of 1986 (Senate Bill 15, 69th Legislature, 2nd Called Session), further approved by voters in a statewide referendum in November 1987. It is made up of six regular members and two ex-officio members. Originally this included two veterinarians (one small-animal, one large-animal), two greyhound-racing specialists, and two horse-racing specialists, all appointed by the governor; and two ex officio members: the Chair of the Public Safety Commission and the Comptroller of Public Accounts. In 1997 (House Bill 1445, 75th Legislature), the composition of the Commission changed to include four members representing the general public, and two members with special knowledge or experience related to horse racing and greyhound racing respectively, plus the same two ex-officio members. Responsibilities of the racing commission include encouraging the horse-breeding and greyhound-breeding industries; awarding licenses for pari-mutuel racetracks in Texas; providing strict regulation and control of pari-mutuel betting with respect to horse and greyhound racing; supervising each race meeting conducted in Texas; and adjudicating disciplinary matters arising from the enforcement of laws associated with racing and pari-mutuel betting. As of 1992 three greyhound racetracks and four horse racetracks were in operation in Texas, and the commission had approved licenses for six other horse racetracks that were under construction. By January 2003, three greyhound racetracks were operational in Texas (in Corpus Christi, LaMarque, and Harlingen), and seven horse racetracks were licensed (in Fredericksburg, Grand Prairie, Manor, Selma (near San Antonio), Houston, Austin (or Travis County), and Amarillo--the last two so far non-operational).

As of April 2003, the agency had 80 full-time equivalent employees, and was divided into the following four divisions and eight departments: Executive Division (Enforcement Department and General Counsel); Administration Division (Finance and Accounting Department and Information Services Department); Racing Division (Racing Department and Veterinary Department); and Pari-Mutuels and Licensing Division (Pari-Mutuels and Auditing Department and Occupational Licensing Department).

(Sources: New Handbook of Texas Online; Guide to Texas State Agencies, 11th edition; and Texas Racing Commission website, http://www.txrc.state.tx.us/.)

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Scope and Contents of the Records

These records include meeting files (transcripts, agenda, minutes, meeting materials, testimony cards, voting records, notices, audiocassettes, memoranda, correspondence, orders and agreed orders, licensee responses to motions, briefs, reports, rules and regulations, contracts, racetrack status reports, notices of public hearings, notes, and computer disks) and litigation files (correspondence, memoranda, court documents, resumes, student records, consulting service contracts, employment agreements, etc.). They comprise records of the Texas Racing Commission, dating 1988-2000. The meeting files document the work conducted at the meetings of the Racing Commission, specifically proceedings on rulemaking, proceedings on racetrack and occupational licenses, and general business, all pertaining to the functions of the commission in encouraging the horse-breeding and greyhound-breeding industries, awarding licenses for pari-mutuel racetracks in Texas, providing strict regulation and control of pari-mutuel betting with respect to horse and greyhound racing, supervising each race conducted in Texas, and adjudicating disciplinary matters arising from the enforcement of laws associated with racing and pari-mutuel betting. Litigation files further document this last function.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.

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Organization of the Records

These records are organized into two series.
Meeting files, 1988-2000, 14.71 cubic ft.
Litigation files, 1989-1995, 0.47 cubic ft.

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Restrictions

Restrictions on Access

Because of the possibility that portions of these records fall under Public Information Act exceptions, an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail, fax, or email including enough description and detail about the information requested to enable the archivist to accurately identify and locate the information requested. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.

Records series described in this finding aid have access restrictions specific to each of them. The terms of access are found following the series' descriptions.

Restrictions on Use

None.

Technical Requirements

Researchers wishing to access audiotapes or computer disks must contact the Archives Preservation Officer to obtain the necessary equipment.

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Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Subjects:
Horse racing--Texas.
Greyhound racing--Texas.
Racetracks (Horse racing)--Texas.
Greyhound racing--Betting--Texas.
Greyhounds--Texas.
Race horses--Texas.
Horse racing--Betting--Texas.
Pari-mutuel betting--Texas.
Pari-mutuel betting--Licenses--Texas.
Document Types:
Minutes--Texas--Pari-mutuel betting--1988-2000.
Agendas--Texas--Pari-mutuel betting--1988-2000.
Reports--Texas--Pari-mutuel betting--1988-2000.
Memorandums--Texas--Pari-mutuel betting--1988-2000.
Correspondence--Texas--Pari-mutuel betting--1988-2000.
Legal documents--Texas--Pari-mutuel betting--1988-2000.
Transcripts--Texas--Pari-mutuel betting--1988-2000.
Audio cassettes--Texas--Pari-mutuel betting--1988.
Floppy discs--Texas--Pari-mutuel betting--1998-2000.
Functions:
Regulating horse racing.
Regulating greyhound racing.
Regulating pari-mutuel betting.

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Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas Racing Commission, Records, 1927-1937, 14.3 cubic ft. [The only finding aid for these unprocessed records is a folder inventory.]
Texas Legislature, House of Representatives, Special Investigating Committee in Regard to Funds from Racing Law, Report, 1935, fractional

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Administrative Information

Preferred Citation

(Identify the item and cite the series), Records, Texas Racing Commission. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 1998/192, 2001/120, 2002/050, 2002/132, 2004/081

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Racing Commission on June 26, 1998; April 2, 2001; October 24, 2001; May 14, 2002; and January 15, 2004.

Processing Information

Tony Black, August 2003, January 2004

Accruals

Additions to the meeting files are transferred to the Texas State Archives on a generally annual basis.

Other Formats for the Records

The agendas and Commission actions, as well as the transcripts, for past meetings are available electronically on the Texas Racing Commission's web site ( http://www.txrc.state.tx.us/new_agency/agendas/agenda-index.html#archive), beginning with the August 8, 2000 meeting.

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Detailed Description of the Records

 

Meeting files, 1988-2000,
14.71 cubic ft.

These records include transcripts, agenda, minutes, meeting materials, testimony cards, voting records, notices, two audiocassettes, and miscellaneous. They comprise the meeting files of the Texas Racing Commission, 1988-2000. Meeting materials are further subdivided into general business, proceedings on rulemaking, proceedings on racetrack licenses, proceedings on occupational licenses. Miscellaneous records include memoranda (to the commission from commission staff), correspondence, orders and agreed orders, licensee responses to motions, briefs, reports, rules and regulations, contracts, racetrack status reports, notices of public hearings, notes, and computer disks.
The minutes of a meeting are normally located in the meeting files of the next meeting, at which time the minutes of the preceding meeting were approved.
The meeting files document the work conducted at the meetings of the Racing Commission, pertaining to the functions of the commission in encouraging the horse-breeding and greyhound-breeding industries, awarding licenses for pari-mutuel racetracks in Texas, providing strict regulation and control of pari-mutuel betting with respect to horse and greyhound racing, supervising each race conducted in Texas, and adjudicating disciplinary matters arising from the enforcement of laws associated with racing and pari-mutuel betting.
In many cases there is some duplication of records for a given meeting. Archives staff have placed originals and photocopies in separate folders without attempting to confirm whether the originals have indeed been photocopied. The originals have usually been transferred separately from the photocopies, but Archives staff have placed the folders adjacent to one another in the containers. Especially among these originals, misfilings are possible.
Arrangement
These records are divided into two groups: open and confidential. They are then arranged chronologically within each group.
Preferred Citation
(Identify the item), Meeting files, Records, Texas Racing Commission. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 1998/192, 2001/120, 2002/050, 2002/132
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Racing Commission on June 26, 1998; April 2, 2001; October 24, 2001; and May 14, 2002.
Restrictions on Access
The Texas Racing Commission separated out documents that it considered confidential as attorney work product (V.T.C.A., Government Code, Section 552.111), and contracts specifically excepted as public information (V.T.C.A., Government Code, Section 552.128) under the Racing Act (Vernon's Ann. Civ. St., Article 179e, Section 2.15). These files are housed separately at the Texas State Archives, and are included in the container listing below. A request to see records designated as restricted will require that the State Archives determine from the Racing Commission if it wishes to assert or waive exceptions to disclosure; if the answer is to assert, the State Archives will seek an open records decision from the Attorney General on whether the records can be released. The Attorney General has 45 working days after the State Archives submits such a request to render a decision.
Restrictions on Use
None.
Technical Requirements
Researchers wishing to access audiotapes or computer disks must contact the Archives Preservation Officer to obtain the necessary equipment.
Processed by
Tony Black, August 2003, January 2004
Meeting records (non-confidential), 1988-2000
Box
2002/132-1 February 11, 1988
[2 folders; folder 2 contains 2 audiocassettes]
February 29, 1988
[2 folders]
March 28, 1988
[2 folders]
May 9, 1988
[2 folders]
June 13, 1988
[2 folders]
July 11, 1988
[3 folders]
September 12, 1988
[4 folders]
October 24, 1988
[4 folders]
December 19, 1988
[4 folders]
Box
2002/132-2 January 23, 1989
[3 folders]
February 27, 1989
[2 folders]
April 2-3, 1989
[2 folders]
May 1, 1989
[2 folders]
May 22, 1989
[2 folders]
June 19, 1989
[3 folders]
July 16, 1989
[4 folders]
September 11, 1989
[3 folders]
October 9, 1989
October 10, 1989
[2 folders]
November 6, 1989
[2 folders]
Box
2002/132-3 December 11, 1989
[3 folders]
February 5, 1990
[3 folders]
February 22, 1990
[2 folders]
March 5, 1990
[3 folders]
March 20, 1990
[2 folders]
April 9, 1990
[2 folders]
May 17, 1990
[2 folders]
June 1, 1990
Box
2002/132-4 June 4, 1990
[2 folders]
July 2, 1990
[3 folders]
July 23, 1990
[2 folders]
August 1, 1990
[2 folders]
September 12, 1990
[5 folders]
October 1, 1990
[2 folders]
November 5, 1990
[2 folders]
November 29, 1990
[2 folders]
January 7, 1991
[2 folders]
February 11, 1991
[2 folders]
Box
2002/132-5 March 8, 1991
[3 folders]
April 4, 1991
[2 folders]
May 6, 1991
[2 folders]
May 20, 1991
July 1, 1991
[3 folders]
August 12, 1991
[3 folders]
September 3, 1991
[2 folders]
October 21, 1991
[3 folders]
November 20, 1991
[2 folders]
December 9, 1991
[2 folders]
January 17, 1992
[2 folders]
February 28, 1992
[2 folders]
Box
2002/132-6 April 3, 1992
[2 folders]
May 4, 1992
[2 folders]
June 1, 1992
[2 folders]
July 6, 1992
[2 folders]
August 28, 1992
[3 folders]
October 2, 1992
[3 folders]
November 4, 1992
[2 folders]
November 9, 1992
[4 folders]
Box
2002/132-7 December 14, 1992
[2 folders]
December 28, 1992
[2 folders]
January 15, 1993
[3 folders]
February 8, 1993
[4 folders]
March 15, 1993
[3 folders]
April 19, 1993
[2 folders]
June 14, 1993
[3 folders]
June 25, 1993
[2 folders]
August 2, 1993
[1 of 3 folders]
Box
2002/132-8 August 2, 1993
[2 of 3 folders]
October 4, 1993
[3 folders]
November 29, 1993
[2 folders]
January 25, 1994
February 7, 1994
April 4, 1994
May 2, 1994
June 27, 1994
August 29, 1994
September 26, 1994
December 12, 1994
[2 folders]
Box
2002/132-9 February 13, 1995
[2 folders]
May 1, 1995
[3 folders]
July 10, 1995
September 12, 1995
[4 folders]
September 28, 1995
October 26, 1995
[2 folders]
December 12, 1995
[4 folders]
January 11, 1996
[folder 1 of 3]
Box
2002/132-10 January 11, 1996
[folders 2-3 of 3]
January 29, 1996
[4 folders]
April 1, 1996
[4 folders]
June 10, 1996
[2 folders]
July 25, 1996
[1-2 of 4 folders]
Box
2002/132-11 July 25, 1996
[3-4 of 4 folders]
September 6, 1996
[2 folders]
November 1, 1996
[3 folders]
January 10, 1997
January 31, 1997
March 6, 1997
[2 folders]
May 16, 1997
July 10, 1997
August 20, 1997
September 8, 1997
November 14, 1997
January 9, 1998
Box
2002/132-12 March 13, 1998
May 15, 1998
July 30, 1998
September 23, 1998
November 24, 1998
January 15, 1999
March 26, 1999
Box
2002/132-13 April 30, 1999
May 19, 1999
July 27, 1999
September 15, 1999
November 9, 1999
January 19, 2000
Box
2002/132-14 February 23, 2000
May 2, 2000
August 8, 2000
October 4, 2000
December 12, 2000
Meeting records (confidential), 1988-2000
Box
2002/132-15 February 1988
April 1989
April 1990
June 1990
(2 meetings)
July 1990
October 1990
January 1991
July 1991
October 1991
January 1992
February 1992
April 1992
May 1992
June 1992
July 1992
August 1992
October 1992
December 1992
(2 meetings)
January 1993
February 1993
March 1993
April 1993
June 1993
(2 meetings)
August 1993
October 1993
January 1994
February 1994
April 1994
May 1994
June 1994
August 1994
September 1994
December 1994
February 1995
May 1995
September 1995
(2 meetings)
October 1995
December 1995
January 1996
April 1996
June 1996
July 1996
September 1996
November 1996
January 1997
March 1997
May 1997
July 1997
September 1997
November 1997
January 1998
March 1998
May 1998
Box
2002/132-16 July 1998
September 1998
November 1998
January 1999
March 1999
April 1999
May 1999
July 1999
September 1999
November 1999
January 2000
February 2000
May 2000
August 2000
October 2000
December 2000

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Litigation files, 1989-1995 (bulk 1994-1995),
0.47 cubic ft.

These records include correspondence, memoranda, legal documents (summonses, petitions, pleas, motions, responses, objections, briefs, exhibits, affidavits, applications for temporary injuctions and restraining orders, etc.), a first aid report, rules and regulations, a Texas Department of Public Safety personal background disclosure form, resumes, academic transcripts, an exam, course descriptions, consulting service contracts, employment agreements, and a travel voucher. They comprise litigation files of the Texas Racing Commission, dating 1989-1995 (bulk 1994-1995). Memoranda are usually between legal counsel and the director of the Commission. Five cases are represented, involving the following issues: a wage payment dispute, a claim for medical damages resulting from an incident at a racetrack, a dispute over photo finish equipment in a horserace, a contract dispute of a racing steward, and refusal to enforce statutory minimum purse for simulcast greyhound races.
Arrangement
These records are arranged in the order they were received.
Preferred Citation
(Identify the item), Litigation files, Records, Texas Racing Commission. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 2004/081
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Racing Commission on January 15, 2004.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, attorney work product and attorney-client privilege (V.T.C.A., Government Code, Section 552.111), social security numbers and home telephone numbers of government employees and officials (V.T.C.A., Government Code, Section 552.117), and student records (V.T.C.A., Government Code, Section 552.114), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail, fax, or email including enough description and detail about the information requested to enable the archivist to accurately identify and locate the information requested. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.
Restrictions on Use
None.
Technical Requirements
None.
Processed by
Tony Black, January 2004
Box
2004/081 Texas Racing Commission v. Michelle Johnson, 1995
(wage payment dispute)
Sam Galvin Sr. v. Texas Racing Commission, 1993
(claim for medical damages resulting from an incident at a racetrack)
Tim Williams v. Sam Houston Race Park, Ltd., 1994
(dispute over photo finish equipment in a horserace)
Mary Anne Boyden v. Texas Racing Commission and Manor Downs, 1989-1991
[Contains possibly excepted information: social security number and home telephone number of state employee, student records]
(contract dispute of a racing steward; includes resume, academic transcript, exam, Texas Department of Public Safety personal background disclosure form, consulting service contract, employment agreement, travel voucher)
Texas Greyhound Association v. Texas Racing Commission, Corpus Christi Greyhound Racetrack, and Valley Greyhound Park, et al., 1994-1995
(refusal to enforce statutory minimum purse for simulcast greyhound races)

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