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TABLE OF CONTENTS


Overview

Agency History

Scope and Contents of the Records

Organization of the Records

Restrictions

Index Terms

Related Material

Administrative Information

Description of Series

Governor's Committee on Aging minutes, 1972-1981,

Texas Board on Aging meeting files, 1981-2002 (bulk 1981-1994),

State Citizens Advisory Council of the Texas Department on Aging meeting files, 1980-1981, 1983-1999 (bulk 1983-1994),

Historical agency records, 1957-1983,

White House Conference on Aging records, 1961, 1969-1973, 1979-1983,

Federal Administration on Aging (Washington, D.C.) correspondence, 1989-1992,

Regional Administration on Aging (Dallas) correspondence, 1987-1992,

State plans, 1965, 1972-1978, 1981-1982, 1986-1987,

State agencies correspondence, 1983-1989 (bulk 1988-1989),

Title V Program (STEP) files, 1979-1988,

Transportation (Section 18) correspondence, 1979-1989,

Texas State Library and Archives Commission

Texas Department on Aging:

An Inventory of Records at the Texas State Archives, 1957-2002 (bulk 1979-1994)



Overview

Creator: Texas. Dept. on Aging.
Title: Records
Dates: 1957-2002
Dates: (bulk 1979-1994)
Abstract: These records include meeting documents, correspondence and memoranda, legislative documents, legal documents, financial documents, reports, grant applications, media documents, responses to surveys, organization charts, resumes, etc. They comprise records of the Texas Department on Aging, its predecessor the Governor's Committee on Aging, and the affiliated State Citizens Advisory Council of the Texas Department on Aging, dating 1957-2002 (bulk 1979-1994). Also well-represented are the records of Texas' participation in the White House Conferences on Aging of 1971 and 1981.
Quantity: 35.67 cubic ft.
Language English.

Agency History

In 1957 the Legislature created an interim Committee To Study and Recommend Legislation To Aid Aged Citizens (Senate Concurrent Resolution 60, 55th Legislature, Regular Session), composed of 15 members: five state senators, five state representatives, and five private citizens. In 1965 the Texas Legislature created the Governor's Committee on Aging (Senate Bill 12, 59th Legislature, Regular Session), with a mandate to serve the state's citizens aged sixty years and older. The duties of this committee were transferred in 1981 to a newly created state agency, the Texas Department on Aging (House Bill 1112, 67th Legislature, Regular Session, 1981). The Department is primarily funded by the federal Older Americans Act (OAA) of 1965, which seeks to help the elderly obtain the best possible physical and mental health services, suitable housing, full restorative services, and immediate benefit from proven research knowledge. Services provided through the department include nutrition (congregate and home-delivered meals), transportation, information and referral, home repair, senior centers, volunteer programs, health screening, case management, and in-home services. The Long-Term Care Nursing Home Ombudsman program investigates and acts on complaints by nursing home residents or their families. In 1971, and again in 1981, the Committee/Department on Aging coordinated Texas' participation in White House Conferences on Aging; these conferences were held to develop a national policy on problems of the aging, and to recommend action at various levels of the public and private sectors. The Department on Aging has created a statewide network on aging, composed of 28 Area Agencies on Aging (AAAs), which hold public hearings throughout the state to discuss and study possible solutions to the problems of aging.

The Board on Aging was created in 1981 as the governing body of the department, and (like the original Governor's Committee on Aging) is composed of nine members appointed by the governor with the advice and consent of the senate, for overlapping six-year terms. Board members must have demonstrated an interest in, and knowledge of, the problems of aging. These are non-salaried positions, and the governor appoints the chair.

The 1965 legislation also created the Governor's Citizens Advisory Council on Aging, composed of at least two members from each state Senatorial District, appointed by the Governor and serving at the pleasure of the Governor. In 1981 the legislature replaced this council with the State Citizens Advisory Council of the Department on Aging, composed of one member from each Area Agency on Aging advisory council (i.e., 28 members), appointed by the chair of the Board on Aging, with consent of the Board, for staggered three-year terms. The purpose of each of these advisory councils has been to assist the Board on Aging by providing advice.

In 1999 the 76th Texas Legislature (Senate Bill 374) decided to abolish the Texas Department on Aging in 2003, merging its functions with some of the functions of the Texas Department of Human Services, and creating a new agency, the Texas Department of Aging and Disability Services. This merger was postponed until September 1, 2005 by Senate Bill 535, 77th Legislature, Regular Session, 2001.

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Scope and Contents of the Records

These records include meeting documents (minutes, agenda, notices of meetings, transcriptions of tape recordings of meetings, attendance sheets, committee reports, and other attachments); correspondence and memoranda; legislation (state and federal); rules and regulations (state and federal); legal documents (requests for proposals, memoranda of understanding, contracts, etc.); financial documents (performance and funds management reports, internal audits, legislative appropriation requests, etc.); reports (management plans, sunset review reports, annual reports of the Texas Department on Aging, state plans, legislative updates, Area Agency on Aging [AAA] reports, etc.); grant applications; media documents (newspaper clippings, brochures, newsletters, press releases, speeches, photographs, color slides, etc.); responses to surveys; organization charts; resumes; etc. They comprise records of the Texas Department on Aging, its predecessor the Governor's Committee on Aging, and the affiliated State Citizens Advisory Council of the Texas Department on Aging, dating 1957-2002 (bulk 1979-1994). Also well-represented are the records of Texas' participation in the White House Conferences on Aging of 1971 and 1981. These records reflect efforts to delineate the needs of the aged (including housing, health care, independent living, education, employment, transportation, etc.), and also efforts to organize available local, state, and federal resources to meet those needs (including the awarding of grants for federal and state funding, the gathering and analysis of data, the promoting of public awareness, the development of policies and strategies, etc.).

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.

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Organization of the Records

These records are organized into eleven series.
Governor's Committee on Aging minutes, 1972-1981, 0.24 cubic ft.
Texas Board on Aging meeting files, 1981-2002 (bulk 1981-1994), 8.59 cubic ft.
State Citizens Advisory Council of the Texas Department on Aging meeting files, 1980-1981, 1983-1999 (bulk 1983-1994), 3.13 cubic ft.
Historical agency records, 1957-1983, 0.71 cubic ft.
White House Conference on Aging records, 1961, 1969-1973, 1979-1983, 15 cubic ft.
Federal Administration on Aging (Washington, D.C.) correspondence, 1989-1992, 0.2 cubic ft.
Regional Administration on Aging (Dallas) correspondence, 1987-1992, 1.5 cubic ft.
State plans, 1965, 1972-1978, 1981-1982, 1986-1987, 0.47 cubic ft.
State agencies correspondence, 1983-1989 (bulk 1988-1989), 2 cubic ft.
Title V Program (STEP) files, 1979-1988, 1 cubic ft.
Transportation (Section 18) correspondence, 1979-1989, 2.5 cubic ft.

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Restrictions

Restrictions on Access

Because of the possibility that portions of these records fall under Public Information Act exceptions, an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail, fax, or email including enough description and detail about the information requested to enable the archivist to accurately identify and locate the information requested. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.

Records series described in this finding aid have access restrictions specific to each of them. The terms of access are found following the series' descriptions.

Restrictions on Use

Researchers are required to wear gloves provided by the Archives when reviewing photographic materials.

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Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas. Governor's Committee on Aging.
White House Conference on Aging (1971 : Washington D.C.)
White House Conference on Aging (1981 : Washington D.C.)
Texas White House Conference on Aging (1981 : Dallas, Tex.)
Texas White House Conference on Aging (1982 : Waco, Tex.)
Subjects:
Aged--Services for--Texas.
Aged--Government policy--United States--Congresses.
Aged--Government policy--Texas--Congresses.
Aging--Texas.
Document Types:
Minutes--Texas--Aged--1972-2002.
Correspondence--Texas--Aged--1957-1994.
Memorandums--Texas--Aged--1957-1994.
Speeches--Texas--Aged--1957-1994.
Reports--Texas--Aged--1957-1994.
Press releases--Texas--Aged--1957-1994.
Photographs--Texas--Aged--1971, 1981.
Agendas--Texas--Aged--1980-1994.
Publications--Texas--Aged--1970-1994.
Clippings--Texas--Aged--1980-1994.
Legal documents--1980-1994.
Financial records--1980-1994.
Functions:
Assisting the aged.
Developing government policy for the aged.

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Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas Legislature, House Committee on Retirement and Aging, Records, 1976-1988 (bulk 1983-1988), 7 cubic ft. [restricted]
Texas Department of Human Resources, Office of Financial and Social Programs, Social Services Branch, Community Care for the Aged, Blind, and Disabled, Generation Connection Program, Administrative files, 1976-1978, 5 cubic ft.
Texas Department of Human Resources, Office of Programs, Services to Aged and Disabled, Institutional Care Services, Provider Services Division, Nursing home billing services records, 1978-1983, 3 cubic ft.
Texas Department of Human Services, Deputy Commissioner of Services to Aged and Disabled, Budget, Administrative files, 1985-1987, 2 cubic ft. [There is no finding aid available for this unprocessed collection. Call numbers are 1992/150-1 thru 2.]
Texas Department of Human Resources, Deputy Commissioner for Programs, Associate Commissioner for Services to Aged and Disabled, Institutional Care Services, Administrative files, [19--]-1981, 5 cubic ft. [There is no finding aid available for this unprocessed collection. Call numbers are 1992/196-1 thru 5.]
Texas Department of Human Resources, Deputy Commissioner for Programs, Associate Commissioner for Services to Aged and Disabled, Provider Services Division, Auditor's report on examination of long-term care facilities, 1980, 1 cubic ft.; Nursing Home Billing Services administrative files, 1984-1985, 5 cubic ft. [There is no finding aid available for this unprocessed collection. Call numbers are 1992/193-1 thru 5.]

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Administrative Information

Preferred Citation

(Identify the item and cite the series), Records, Texas Department on Aging. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 1991/176, 1995/060, 1996/119, 1998/017, 1999/008, 1999/148, 1999/149, 2000/081, 2000/082, 2003/059

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Aging on July 11, 1991; January 25, 1995; July 9, 1996; October 7, 1997; September 29, 1998; May 6, 1999; December 22, 1999; and October 21, 2002.

Processing Information

Lisa M. Hendricks, August 1992

Tonia J. Wood, May 1995

Tony Black, January 1999, May 1999, October 2002

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Detailed Description of the Records

 

Governor's Committee on Aging minutes, 1972-1981,
0.24 cubic ft.

These records include copies of minutes, resolutions, and exhibits (progress reports, budget documents, accounting system reports, etc.). They comprise the minutes (with occasional attachments) of meetings of the Texas Governor's Committee on Aging, dating 1972-1981. (No minutes have been located for the years 1965-1971.) The minutes briefly document the business conducted at these meetings. For the Governor's Committee on Aging, the primary type of business included grants reviewed for funding.
Minutes were created to document in a thorough but usually summary fashion the official actions of the committee in its meetings.
Agency History
In 1965 the Texas Legislature created the Governor's Committee on Aging (Senate Bill 12, 59th Legislature, Regular Session), with a mandate to serve the state's citizens aged sixty years and older. The duties of this committee were transferred in 1981 to a newly created state agency, the Texas Department on Aging (House Bill 1112, 67th Legislature, Regular Session, 1981). The Governor's Committee on Aging (like its successor the Board on Aging) was composed of nine members appointed by the governor with the advice and consent of the senate, for overlapping six-year terms. The work of the committee was primarily funded by the federal Older Americans Act (OAA) of 1965, which seeks to help the elderly obtain the best possible physical and mental health services, suitable housing, full restorative services, and immediate benefit from proven research knowledge. Services provided through grants approved by the committee included nutrition (congregate and home-delivered meals), transportation, information and referral, home repair, senior centers, volunteer programs, health screening, case management, and in-home services.
Arrangement
These records are arranged chronologically.
Preferred Citation
(Identify the item), Governor's Committee on Aging minutes, Records, Texas Department on Aging. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1998/017
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Department on Aging on October 7, 1997.
Restrictions on Access
None.
Restrictions on Use
None.
Processed by
Tony Black, January 1999
box
1998/017-1 February 1972-November 1977
[bound]
February 1978-June 1981
[bound]

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Texas Board on Aging meeting files, 1981-2002 (bulk 1981-1994),
8.59 cubic ft.

These records include minutes, agenda, notices of meetings (including submissions to the Texas Register), trancriptions of tape recordings of meetings, attendance sheets, committee reports, Area Agency on Aging (AAA) reports, memoranda, correspondence, state legislation, draft rules and regulations, requests for proposals (RFPs), memoranda of understanding (MOUs), performance and funds management reports, internal audits, management plans, sunset review reports (progress reports, self-evaluations, etc.), newspaper clippings, brochures, newsletters, resumes, financial statements of executive directors, etc. They comprise the meeting files (minutes, agenda, and supporting documentation) of the Texas Board on Aging, dating 1981-2002 (bulk 1981-1994).
At some point in time, the supporting documentation for each agenda item was accompanied by an "action sheet" (detailing agenda item, staff, date, background/proposal, action requested of board, action taken by board, and a list of attachments). For this particular agency, agenda and minutes are extremely summary; the real detail lies in the supporting documentation. Topics covered by these files include the agency's budget, strategic planning, legislative advocacy, and awarding of funds to local governments and private organizations. Furthermore, the various goals of the Department on Aging are reflected in the documentation, such as removal of barriers to services, assistance with daily living, capital renovation of homes, prevention of harm to the aged in long-term care and adult daycare facilites, enhancement of elder abuse awareness programs, encouragement of personal independence (through legal assistance, benefits counseling, health education, health screening, physical fitness programs, and transportation services), creating opportunities for increased personal productivity via volunteerism and subsidized employment, providing of meals, etc.
Meeting files frequently represent joint meetings with the Texas State Citizens Advisory Council to the Department on Aging, and are listed as such in the container inventory. In addition, a board meeting file will also occasionally contain material--sometimes only the minutes--from a Citizens Advisory Council meeting that was held separately (as opposed to being a joint meeting). But see also the series Citizens Advisory Council of the Texas Department on Aging meeting files, described separately in this finding aid.
Beginning in 1994, the files consist strictly of copies of minutes, with no agenda and very few attachments. The minutes briefly document the business conducted at these meetings. For the Board on Aging, the minutes have included summaries of public testimony; Executive Director's reports; Citizens Advisory Council chair's reports; committee reports (Area Agency on Aging [AAA] Operations Committee, Minority Elderly Committee, Planning Committee, Audit and Finance Committee, Legislative/Advocacy/Networking Committee, etc.); actions on proposed rules; final decisions regarding administrative hearings; summaries of position papers on service delivery and managed care; etc. Occasional attachments to the minutes include such documents as proposed budget requests, strategic plans, resolutions, etc.
Minutes are created to document in a summary fashion the official actions of the board in its meetings. Agenda inform the public as to what will be discussed and/or decided at each board meeting. Supporting documentation files include considerably more detail on the items discussed and actions taken.
Arrangement
These records are arranged chronologically.
Preferred Citation
(Identify the item), Texas Board on Aging meeting files, Records, Texas Department on Aging. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 1998/017, 1999/008, 1999/148, 2000/081, 2003/059
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Aging on October 7, 1997; September 29, 1998; May 6, 1999; December 22, 1999; and October 21, 2002.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions, including but not limited to home addresses, home telephone numbers, and family information of board members (V.T.C.A., Government Code, Section 552.117; note: found in meeting files only, not minutes), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail, fax, or email including enough description and detail about the information requested to enable the archivist to accurately identify and locate the information requested. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.
Restrictions on Use
None.
Processed by
Tony Black, January 1999, May 1999, December 1999, October 2002
Texas Board on Aging meeting files, 1981-1994
box
1999/148-1 Agenda, 1981
Minutes, 1981
Minutes, 1982
Minutes, 1983
Agenda, 1983
Board meeting file, March 1983
Board meeting files, September 1983
[2 folders]
Board meeting files, November 1983
[2 folders]
Board meeting file, December 1983
Board meeting file, January 1984
box
1999/148-2 Board meeting file, May 1984
Board meeting file, June 1984
Board meeting file, September 1984
Board meeting file, November 1984
Agenda, 1984
Minutes, 1984
Board meeting file, February 1985
Board meeting file, May 1985
Board meeting file, July 1985
(joint meeting with Citizens Advisory Council)
Board meeting file, September 1985
Minutes, 1985
Agenda, 1985
Board meeting file, February 1986
Board meeting file, June 1986
Board and Citizens Advisory Council meeting files, 1986
Board meeting file, September 1986
box
1999/148-3 Area Agency on Aging Staffing Committee meeting file, February 1987
Board meeting file, December 1986
(joint meeting with Citizens Advisory Council)
Board meeting file, March 1987
Board meeting file, June 1987
Ad Hoc Committee on Agency Efficiency meeting file, August 1987
Board meeting file, September 1987
Board meeting file, December 1987
(joint meeting with Citizens Advisory Council)
Board and Citizens Advisory Council meeting files, 1987
Board and Citizens Advisory Council meeting files, 1988
Fundraising and Development Committee meeting file, July 1988
Board meeting file, March 1988
box
1999/148-4 Board meeting file, December 1988
(joint meeting with Citizens Advisory Council)
Board meeting file, July 1988
(joint meeting with Citizens Advisory Council)
Board meeting file, September 1988
Board meeting file, February 1989
Board meeting file, June 1989
Policy Development Task Force meeting file, August 1989 1989
Board meeting file, September 1989
Board and Citizens Advisory Council meeting files, 1989
Board meeting file, November 1989
Board meeting file, December 1989
( meeting with Citizens Advisory Council)
box
1999/148-5 Board and Citizens Advisory Council meeting files, 1990
Ad Hoc Committee on Policies and Procedures meeting file, January 1990
Board meeting file, March 1990
Committee on Options meeting file, April 1990
Board meeting file, April 1990
Board meeting file, June 7, 1990
Board meeting file, June 18, 1990
Board meeting file, September 1990
Board meeting file, December 1990
(joint meeting with Citizens Advisory Council)
Policies and Procedures Task Force meeting file, January 1991
Board meeting file, March 1991
Board meeting file, June 1991
Board meeting file, August 1991
box
1999/148-6 Board meeting file, September 1991
Board meeting file, October 1991
Board and Citizens Advisory Council meeting file, December 1991
Board meeting file, January 1992
Board meeting file, February 1992
Board meeting file, April 1992
Board meeting file, May 1992
Board meeting file, June 1992
Board meeting file, July 1992
[2 folders]
Board meeting file, August 1992
box
1999/148-7 Board meeting files, September 1992
[2 folders]
Board meeting file, November 1992
Board meeting file, December 1992
Board meeting files, December 1992
[2 folders]
(joint meeting with Citizens Advisory Council)
Board and Citizens Advisory Council meeting files, 1993
Board meeting file, January 1993
Board meeting file, February 1993
Board meeting file, March 1993
Board meeting file, April 1993
Retreat meeting files, June 1993
[2 folders]
Board meeting files, June 1993
[2 folders]
(joint meeting with Citizens Advisory Council)
Board meeting files, July 1993
[2 folders]
box
1999/148-8 Board meeting files, August 1993
[2 folders]
Board meeting files, October 1993
[2 folders]
Board meeting files, December 1993
[2 folders]
Board and Citizens Advisory Council meeting files, 1994
Board meeting files, February 1994
[2 folders]
Board meeting files, April 1994
[2 folders]
Board meeting files, July 1994
[2 folders]
Board meeting files, August 1994
[2 folders]
Board meeting files, October 1994
[2 folders]
Texas Board on Aging minutes, 1994-2002
box
1998/017-2 August 1994
October 1994
December 1994
[missing]
February 1995
April 1995
June 1995
August 1995
October 1995
December 1995
March 1996
June 1996
August 1996
November 1996
December 1996
January 1997
March 1997
May 1997
box
1999/008 August 1997
December 1997
February 1998
May 1998
August 1998
November 1998
February 1999
May 1999
August 1999
November 1999
box
2003/059 May 2000
[missing]
August 2000
(2 meetings)
November 2000
February 2001
May 2001
August 2001
November 2001
February 2002
May 2002

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State Citizens Advisory Council of the Texas Department on Aging meeting files, 1980-1981, 1983-1999 (bulk 1983-1994),
3.13 cubic ft.

These records include minutes, agenda, attendance sheets, submissions to the Texas Register, committee reports, legislative updates, Area Agency on Aging (AAA) reports, memoranda, press releases, newspaper clippings, legislative appropriation requests (LARs) for the Texas Department on Aging, annual reports of the Texas Department on Aging, copies of federal legislation, copies of federal rules and regulations, organization charts, brochures, notes, forms, correspondence, etc. They comprise the meeting files (minutes, agenda, and supporting documents) of the Governor's Citizens Advisory Council on Aging, and especially of its successor, the State Citizens Advisory Council of the Texas Department on Aging, dating 1980-1981 and 1983-1999 (bulk 1983-1994). (Most of the meeting files of the earlier advisory council are missing, namely those dating 1965-1979.)
At some point in time, the supporting documentation for each agenda item was accompanied by an "action sheet" (detailing agenda item, staff, date, background/proposal, action requested of advisory council, action taken by advisory council, and a list of attachments). As with the Board on Aging meeting files, the agenda and minutes for meetings of the Citizens Advisory Council are extremely summary; the real detail lies in the supporting documentation. Topics covered by these files include CAC advice to the Board on the agency's budget, strategic planning, legislative advocacy, and awarding of funds to local governments and private organizations. Furthermore, the various goals of the Department on Aging are reflected in the documentation, such as removal of barriers to services, assistance with daily living, capital renovation of homes, prevention of harm to the aged in long-term care and adult daycare facilites, enhancement of elder abuse awareness programs, encouragement of personal independence (through legal assistance, benefits counseling, health education, health screening, physical fitness programs, and transportation services), creating opportunities for increased personal productivity via volunteerism and subsidized employment, providing of meals, etc.
Among the committees regularly reporting to the Citizens Advisory Council (CAC) are: Housing Committee, Legislative Affairs Committee, Public Affairs/Public Policy Committee, White House Council on Aging Committee, Silver Haired Legislature Steering Committee, Long-Term Care Coordinating Council, etc.
Beginning in 1994, the files consist strictly of copies of minutes, with no agenda and very few attachments. These minutes include summaries of the following: updates on Texas Board on Aging actions, reports for Citizens Advisory Council (CAC) members on advocacy efforts at the local level (or at all levels), reports on Texas Senior Advocacy Coalition (TSAC) activities, reports on Texas Silver Haired Legislature (TSHL) activities, roundtable discussions of issues and recommendations to the Board on Aging, reports on state appropriations, reports on White House Conferences on Aging, discussion of the status of the CAC, legislative updates, the strategic planning process, the legislative appropriations request (LAR), reports on local level educational activities, etc.
The researcher should also consult the series Texas Board on Aging meeting files, previously described in this finding aid. This contains information on joint meetings of the Citizens Advisory Council with the Texas Board on Aging.
Minutes are created to document in a summary fashion the official actions of the advisory council in its meetings. Agenda inform the public as to what will be discussed and/or decided at each advisory council meeting. Supporting documentation files include considerably more detail on the items discussed and actions taken.
Agency History
The 1965 legislation that created the Governor's Committee on Aging (Senate Bill 12, 59th Texas Legislature, Regular Session) also created the Governor's Citizens Advisory Council on Aging, composed of at least two members from each state Senatorial District, appointed by the Governor of Texas and serving at the pleasure of the Governor. In 1981 (by House Bill 1112, 67th Texas Legislature, Regular Session) the legislature replaced this council with the State Citizens Advisory Council of the Department on Aging, composed of one member from each Area Agency on Aging advisory council (i.e., 28 members), appointed by the chair of the Texas Board on Aging, with consent of the Board, for staggered three-year terms. The purpose of each of these advisory councils has been to assist the Board on Aging by providing advice.
Arrangement
These records are arranged chronologically.
Preferred Citation
(Identify the item), State Citizens Advisory Council of the Texas Department on Aging meeting files, Records, Texas Department on Aging. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 1998/017, 1999/008, 1999/149, 2000/082
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Aging on October 7, 1997; September 29, 1998; May 6, 1999; and December 22, 1999.
Restrictions on Access
None.
Restrictions on Use
None.
Processed by
Tony Black, January 1999, May 1999, December 1999
Governor's Citizens Advisory Council on Aging meeting files, 1980
box
1999/149-1 Citizens Advisory Council minutes, 1980
State Citizens Advisory Council of the Texas Department on Aging meeting files, 1981, 1983-1994
box
1999/149-1 Citizens Advisory Council agenda, 1981
Citizens Advisory Council meeting files, 1982
[missing]
Citizens Advisory Council minutes, 1983
Citizens Advisory Council agenda, 1984
Citizens Advisory Council minutes, 1984
Citizens Advisory Council meeting file, November 1983
Citizens Advisory Council meeting file, January 1984
Citizens Advisory Council meeting file, April 1984
Citizens Advisory Council meeting file, July 1984
Citizens Advisory Council meeting file, October 1984
Citizens Advisory Council agenda, 1985
Citizens Advisory Council minutes, 1985
Citizens Advisory Council meeting file, January 1985
Citizens Advisory Council meeting file, May 1985
Citizens Advisory Council meeting file, November 1985
Citizens Advisory Council meeting file, January 1986
Citizens Advisory Council meeting file, May 1986
Citizens Advisory Council meeting file, August 1986
Citizens Advisory Council meeting file, February 1987
Citizens Advisory Council meeting file, May 1987
box
1999/149-2 Citizens Advisory Council meeting file, August 1987
Citizens Advisory Council meeting file, February 1988
Citizens Advisory Council meeting file, August 1988
Citizens Advisory Council meeting file, January 1989
Task Force on Coordination of TDOA's [Texas Department on Aging's] Services meeting file, February 1989
Citizens Advisory Council meeting file, May 1989
Citizens Advisory Council meeting file, August 1989
Citizens Advisory Council meeting file, February 1990
Citizens Advisory Council meeting file, May 1990
Citizens Advisory Council meeting file, August 1990
Citizens Advisory Council meeting files, February 1991
[2 folders]
Citizens Advisory Council meeting files, June 1991
[2 folders]
box
1999/149-3 Citizens Advisory Council meeting file, September 1991
[2 folders]
Citizens Advisory Council meeting file, March 1992
Citizens Advisory Council meeting file, June 1992
Citizens Advisory Council meeting file, September 1992
Citizens Advisory Council meeting file, March 1993
Citizens Advisory Council meeting file, September 1993
Citizens Advisory Council meeting file, December 1993
Citizens Advisory Council meeting file, May 1994
Citizens Advisory Council meeting file, September 1994
Biennium Budget Committee meeting file, April-June 1984
Committee To Review TDoA [Texas Department on Aging] and AAA Relationships meeting file, March-April 1984
Effect of Video Games, Dr. Betty Feir-Atari, February 1983
Housing Committee of the Citizens Advisory Council meeting file, November 1983-February 1984
Steering Committee of the Citizens Advisory Council meeting file, May-October 1983
State Citizens Advisory Council of the Texas Department on Aging minutes, 1994-1999
box
1998/017-2 May and September 1994
[December missing]
March, June, and August 1995
March, June, August, and November 1996
January 1997
box
1999/008 April 1997
July 1997
February 1998
May 1998
August 1998
November 1998
February 1999
May 1999
August 1999
November 1999

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Historical agency records, 1957-1983,
0.71 cubic ft.

Records consist of correspondence, memoranda, speeches, meetings notes, press releases, copies of legislation, contracts, and reports. Records range in date from 1957 to 1983 and document the evolution of the Texas Department on Aging from early legislation and Committee status to its present status as an independent state agency. Correspondence is between, for example, the attorney general, the governor, committee members, agency officials, volunteers, delegates, discussion groups, "resource people," and consultants. Records reflect efforts to delineate the needs of the aged and then to organize available local, state, and federal resources to meet those needs.
Arrangement
Original order of the records was maintained and appears to be random.
Preferred Citation
(Identify the item), Historical agency records, Records, Texas Department on Aging. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1991/176
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Aging on July 11, 1991.
Restrictions on Access
None.
Restrictions on Use
None.
Processed by
Lisa M. Hendricks, August 1992
box
1991/176-1 Early History, Governor's Committee on Aging, 1960-[1961]
Laws, Reports, Attorney General's Opinions, Historical Information: Governor's Committee on Aging - Texas Department on Aging, 1957-1983
Proceedings and Recommendations, Texas Governor's Conference on Aging, September 7-8, 1960
Recommendations of the Governor's Committee on Aging to the 58th Legislature, September 15, 1962
Citizen's Advisory Council, March 1970
box
1991/176-2 State Plan for Implementing Older Americans Act, October 1970
Guidelines for Making Application for the Establishment of a Regional Office on Aging, 1972
A New Day for Older Texans, Excerpts of the Tenth Annual Governor's Conference on Aging, March 18-20, 1973
Transition, 1980
Governor's Committee on Aging (GCOA) - Texas Department of Community Affairs (TDCA)

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White House Conference on Aging records, 1961, 1969-1973, 1979-1983,
15 cubic ft.

Records are reports, correspondence, memos, agenda, minutes, work plans, photographs, color slides, press releases, clippings, newsletters, printed material, forms, certificates, notes, and related materials for the 1971 and 1981 White House Conferences on Aging [WHCOA]. Included are materials for the 1981 Texas WHCOA Conference Planning Advisory Committee. Dates of records are 1961, 1969-1973, and 1979-1983. Subjects covered are issues of concern to the aging, such as retirement, housing, education, employment, and transportation. Records provide information on delegates to the state and national conferences, preparation and planning, community forums, and area agencies on aging.
Historical Notes
The Governor's Committee on Aging, created in 1965, and its successor, the Texas Department on Aging, created in September 1981, were in charge of coordinating Texas' involvement in the 1971 and 1981 White House Conference on Aging.
The 1971 White House Conference on Aging (WHCOA) was called by President Nixon in a proclamation dated October 6, 1969. The purpose of the WHCOA was to consider factors which influence the lives of the aging; make recommendations to the various levels of government and private and voluntary sectors; and develop a more adequate national policy for older Americans. The process of the WHCOA was first to hold community forums in September 1970 to gather ideas and concerns expressed by the aging and those working with the aging; second, to hold regional conferences in the spring of 1971 to frame policy proposals and present them to the state; then, in May 1971, to hold a state White House conference on aging to make recommendations to the national conference. The White House Conference on Aging was held in November 1971 in Washington, D.C., with a report published in 1972. Mrs. Carter Clopton served as executive director of the Governor's Committee on Aging during planning and implementation of the 1971 WHCOA.
President Carter called the 1981 White House Conference on Aging in order to develop policy and recommendations for action for nine areas of concern to the aging, including economic concerns, social service delivery, retirement, and health. Within Texas, area agencies on aging held regional conferences or conducted surveys in 1980 to gather opinions, issues, and recommendations. The 1981 State White House Conference on Aging was held on March 29-31 in Dallas, followed by the 1981 WHCOA held in Washington, D.C., November 30 through December 4, 1981. A Post-White House Conference on Aging was held February 28 to March 2, 1982 in Waco to consider action strategies evolving from the state and national WHCOA recommendations in order to enhance the quality of life for older Texans. Chris Kyker served as state coordinator for the 1981 conference and became executive director of the Texas Department on Aging when the agency was created.
Arrangement
Records are divided between the 1971 and 1981 White House Conference on Aging. Within each conference, similar materials are grouped together.
Preferred Citation
(Identify the item), White House Conference on Aging records, Records, Texas Department on Aging. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1995/060
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Aging on January 25, 1995.
Restrictions on Access
None.
Restrictions on Use
Reseachers are required to wear gloves provided by the Archives when reviewing photographic materials.
Processed by
Tonia J. Wood, May 1995
1971 White House Conference on Aging, 1970-1973, 1982-1983
box
1995/060-7 Texas Older Campers Project meetings, 1982-1983
Steering committee, 1971
Community White House Forums, 1970-1971:
Community Forums, Prologue to the 1971 WHCOA, Governor's Committee on Aging, 1970
[2 folders]
(Notebook on planning and implementation for WHCOA in Texas)
Tabulation of community forum questionnaires for 1971 WHCOA given September 1970, 1971
Community White House Forums, a report on needs defined by older Texans, February 1971
Community forum coordinators, 1970
Packets sent from Minnie Bell to agents re: forums, 1970
Expenses, 1970
Locations and dates of regional conferences, 1971
Regional Meetings, 1970-1971:
[WHCOA 1971]
[red wallet]:
Theda Callaway, 1970
[cream folder]
Directories, rosters, reports, [ca. 1971]
[green folder]
Programs for senior citizens [re: community forums], 1970
State WHCOA policy recommendations, resolution, statement, 1970-1971
Regions and community forums, 1970-1971
[brown folder]
1971 WHCOA Community forums Speak-outs, 1970-1971
1971 WHCOA Regional White House Conference Reports, 1970-1971
WHCOA [regional conference areas], 1970-1971:
Alamo
Capital
Central Texas
Coastal Bend
Deep East Texas
Houston-Galveston Area
Lower Rio Grande Valley
North Central Texas
Northeast Texas Planning Region
Panhandle
Southeast Texas
West Texas
Delegates to White House Conference on Aging, 1971
State WHCOA, May 1971
box
1995/060-4 Reference sheets for county demographic characteristics, [between 1970 and 1973]
County codes, 1961-1971
Community forum files, alphabetical by county: Anderson through Floyd, 1970-1972
box
1995/060-6 Community forum files, alphabetical by county: Foard through Live Oak, 1970-1972
box
1995/060-8 Community forum files, alphabetical by county: Llano through Victoria, 1970-1972
box
1995/060-5 Community forum files, alphabetical by county: Walker through Zavala, 1970-1972
Correspondence, Forum response to needs, 1971
Data processing, general, 1970-1971
Data processing, interagency contracts, 1970
Interagency cooperation contract, UT, computer s[cience][?], 1970-1971
Program printout (from questionnaire), [ca. 1970]
Forum reports received (by county), 1970
Questionnaires returned (number of English and Spanish), 1970
Questionnaire for forums, [ca. 1970]
State Department of Corrections, 1970
The Older American White House Forum, facts, reports, 1970
White House Conference (clippings), 1970-1971
Community Forums, Prologue to the 1971 WHCOA, memos, 1970
GCA [Governor's Committee on Aging], Community White House forums, Planning committee, 1970
Community White House forums, Statewide report, distribution, 1971
Report, State WHC, Dallas, May 26-27, 1971
State WHC, Dallas, May 26-28, 1971
WHCOA 1971 Bulletin, No. 1-3, November 28-30, 1971
Conference of Black Delegates, Committee on Health, [ca. 1970]
Delegates (Texas) to Washington WHC, Orientation meeting, November 12, [1971]
1971 WHC, Washington, delegates, 1971
Post conference board (questionnaire) WHC, 1972
President Nixon's message to the Congress, March 23, 1972
1971 WHC Washington, Policy statements, 1971
GCA, Steering committee, WH Conference on Aging, State, 1971
WHC Social service programs and recommendations, 1972
Needs:
Education, 1971
Employment, 1971
Facilities, programs, and services, 1971
Government and non-government organization, 1971
Health, 1971
Housing, 1971
Income, 1970-1971
Nutrition, 1971
Planning, 1971
box
1995/060-1 Needs:
Research and demonstration, 1971
Retirement, 1969, 1971
Roles and activities, 1971
Spiritual well-being, 1971
Training, 1971
Transportation, 1971
Resource lists, 1970
1971 and 1981 White House Conferences on Aging, 1961, 1971, 1980-1983
box
1995/060-1 Reports of the Special Concerns Sessions, White House Conference on Aging, November 28-December 2, 1971
WHCOA, [Correspondence, plans, platform, agenda], 1980-1983
State White House Conference on Aging, Issues, Working papers, Dallas, March 29-31, 1981
Proposals for a national policy on aging, Policy statements, for 1971 WHCOA, [1971]
WHCOA, Phase I activities, Texas, 1980
[Notebook entitled WHCOA plan 1981]
[Slides, 1981?]
[99 items]
[Notebook containing photographs, slides, press releases, clippings, program for WHCOA, 1971]
Toward a National Policy on Aging, Final report, Volume I, 1971 WHCOA, 1971
Oversight of the WHCOA: A Preconference Assessment, October 22, 1981
[Chris Kyker, State coordinator, 1981 WHCOA, 1980]
Post WHCOA, 1981
[Texas delegation, National WHCOA, 1981-1982]
[Objectives; mailing list, 1980-1983]
[Grant, 1981]
[National delegates, 1981]
Steering committee meeting Corpus Christi, May 31, 1981
[National delegates, observers, 1981]
Roster of participating national organizations with programs in the field of aging, 1971 WHCOA, 1971
1961 WHCOA inventory of recommendations for 1971 WHCOA, 1961
1981 White House Conference on Aging, 1979-1983
box
1995/060-2 1981 WHCOA, Washington Activities, 1981-1982
WHCOA, 1979-1980
[blue folder]
60:198 Post WHCOA, 1981-1982
PWHCOA, 1981-1982:
Committee handouts, 1982
Committee reports, rough drafts, 1982
AAA [area agencies on aging] correspondence, 1982
Pre-registration forms, [1982?]
National delegation correspondence, 1981-1982
News articles, 1982
Evaluations, 1982
Conference site [Waco], 1982
Baylor correspondence, 1981-1982
General correspondence, 1982
Invitations and thank yous, 1982
Committee correspondence, 1982
box
1995/060-3 [Area agencies on aging, 1980-1981]:
Lower Rio Grande, Houston/Galveston, Heart of Texas, Harris
Coastal Bend, Central Texas, CAPCO, Brazos, Bexar, Ark-Tex, Golden Crescent, East Texas, Dallas, Deep East Texas, Concho Valley
AAA - Texoma, West Texas, West Central Texas, Alamo, Tarrant, South Texas
60:197 White House Conference '81, Resource materials, Recommendations, State conference, 1980-1981
State WHCOA, Agenda, 1981
State WHCOA, Issues document, 1981
box
1995/060-12 South Plains, South East Texas, Permian Basin, Panhandle, Nortex, North Central Texas, Middle Rio Grande, 1980-1981
[area agencies on aging?]
State WHCOA, Planning and activities, 1980
AARP, NRTA, ACTION, STEP, NARFE, Greenthumb, Senior Citizen Association, 1980-1981
State conference delegates, 1980-1981
Texas WHCOA delegate applications with some correspondence, 1980-1981
State WHCOA, Planning and activities, 1981
box
1995/060-9 60:286 WHCOA '81, Post, 1981-1982
60:277 WHCOA '81, General, 1981-1982
WHCOA issues, 1981
Social security, 1981
NASUA-WHCOA, November 29 - December 3, 1981
#13, Public organization, 1981
Evaluation of reports, 1982
Post WHCOA, 1982
[2 folders]
Delegates, observers workshop, 1981
[yellow folder]
WHCOA printed material, 1981
[white/orange folder]
Post WHCOA, Waco, 1982
[white folder]
PWHCOA, information, 1981-1982
Conference information, 1981-1982
News media packets (2), State WHCOA, March 29-31, 1981
Regional forums, issues, observers, 1980-1981
WHCOA community forums handbook, [1980?]
Texas Preparations for the 1981 WHCOA, November 1981
Program, State WHCOA, March 29-31, 1981
WHCOA, Priorities for the Eighties, 1982
Committee's Recommendations from the WHCOA, November 30 - December 3, 1981
box
1995/060-10 Correspondence, 1980
60:196 WHCOA '81, General materials, 1980
60:192 WHCOA '81, National Observers, 1980-1981
National observers, correspondence, general, 1980-1981
Correspondence, 1981
[2 red wallets]
box
1995/060-11 Issue material, 1981
Conference site, 1980-1981
State conferences - Others, 1980-1981
Mini conferences, 1980-1981
White House Conference on Families, 1980
SWHCOA Workshop assignments, [198-]
Workshop leaders applications, 1981
Workshops, [198-]:
Aging in American Society, undated
Economics, undated
Education and Training, undated
Housing, undated
Informal Support Systems, undated
[unittitle added: see error report]
box
1995/060-15 Long term care, undated
Meaningful roles, undated
Mental health, undated
Minorities, undated
Physical health , undated
Research, undated
Social security, undated
Social service delivery, undated
Transportation, undated
Validation letters, SWHCOA Recommendations Working Paper, 1981
Open forums, National delegates training, 1981
Workshops, Comments/Written statements, 1980-1981
box
1995/060-13 News media packet, State WHCOA, 1980-1981
[blue folder]
WHCOA meeting packet, November 29 - December 3, 1981
National delegates, July through December, 1981
News releases, 1981-1982
State and national representatives and senators, 1981
National delegates, general information, 1981
National delegates, through June 1981
National office, 1980-1981
[2 red wallets]
box
1995/060-14 Photograph album, 1981
WHCOA Photographs in envelope, 1981
WHCOA Conference development, 1981
Budget, ca. 1981
Issue development, ca. 1981
Follow up activities, 1981
Media, 1980
General comments, 1981
Overview, 1980
WHCOA, March 29-31, 1981
WHCOA, 1982-1983
Printed material, 1971
WHCOA Notes from May/June, 1981
State WHCOA, Issues working papers, March 29-31, 1981
Leftover notes, March/April, 1981

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Federal Administration on Aging (Washington, D.C.) correspondence, 1989-1992,
0.2 cubic ft.

These records include correspondence and attachments (memoranda of understanding, grant applications, reports, responses to surveys, news releases, information memos, etc.). They comprise correspondence between the federal Administration on Aging (AoA) in Washington, D.C. (part of the U.S. Department of Health and Human Services [HHS]) and the Texas Department on Aging, dating 1989-1992. All are marked "file copy." Correspondents include mainly the U.S. Commissioner on Aging and the Executive Director of the Texas Department on Aging, but also include other state and federal staff. Topics of (and attachments to) this correspondence include a memorandum of understanding (MOU) between the AoA and Social Security Administration Health Care Financing Administration (HCFA) (both draft and final MOUs); a grant application of the Texas Department on Aging to the AoA for FY 1990 Community Achievement Awards; a response to a request for information from the AoA; notes to participants in a workshop on Future Directions; a report on states' legislation of interest to the elderly in 1990; the Texas response to a survey of state approaches to service authorization used in state community-based care programs; Texas Department on Aging comments on the revision of the State Program Report; a news release from HHS; an information memo from HHS; etc.
Arrangement
These records are arranged in reverse chronological order.
Preferred Citation
(Identify the item), Federal Administration on Aging (Washington, D.C.) correspondence, Records, Texas Department on Aging. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1996/119
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Aging on July 9, 1996.
Restrictions on Access
None found at this time (November 19, 2002).
Restrictions on Use
None.
Processed by
Tony Black, November 2002
box
1996/119-1 Administration on Aging (AoA), Washington, D.C., [1989-1992]

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Regional Administration on Aging (Dallas) correspondence, 1987-1992,
1.5 cubic ft.

These records include correspondence and attachments (e.g. progress reports, memoranda), and grant applications. They comprise correspondence to and from staff at various levels of the Dallas (Region VI) Administration on Aging (AoA), and also six AoA grant applications, overall dating 1987-1992. All correspondence items are facsimiles (with cover sheet) marked "file copy," although some are also marked "original." Correspondence topics include a progress report on state plan objectives, funding (e.g. matching funds), federal legislation, grant awards, planning regional conferences, training, planning and service area (PSA) boundaries, regional information memoranda, reimbursement of disaster-related expenditures, program instructions, etc. The six grant applications date 1987-1988.
Arrangement
These records are maintained in the order in which they arrived, arranged roughly in reverse chronological order.
Preferred Citation
(Identify the item), Regional Administration on Aging (Dallas) correspondence, Records, Texas Department on Aging. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1996/119
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Aging on July 9, 1996.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions, including but not limited to information identifying recipients of health and human services (V.T.C.A., Human Resources Code, Section 111.057), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail, fax, or email including enough description and detail about the information requested to enable the archivist to accurately identify and locate the information requested. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.
Restrictions on Use
None.
Processed by
Tony Black, November 2002
box
1996/119-1 AoA Dallas regional office, [1987-1992]
AoA annual program performance report, [1990-1991]
box
1996/119-2 AoA Dallas regional office, [1989]
AoA Dallas regional office, [1987-1989]
AoA grant applications, [1987-1988]

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State plans, 1965, 1972-1978, 1981-1982, 1986-1987,
0.47 cubic ft.

These records include state plans, reports, correspondence, organization charts, and a summary of a public hearing. They comprise the Texas state plans on aging and related documentation, dating 1965, 1972-1978, 1981-1982, and 1986-1987. Included is a copy of the Federal Register, copies of the State Plan for Programs on Aging under Titles III and VII of the Older Americans Act of 1965, a document reviewing a grant application from the Texas Department of Community Affairs, organization charts for October 1972 and FY 1975 for the Governor's Committee on Aging, a summary of the state plan on aging, a schedule and summary of one public hearing on the state plan on aging, and related correspondence. A state plan on aging typically includes sections on state objectives, action plans, resource allocation plans, and general provisions.
Arrangement
These records are arranged roughly in chronological order.
Preferred Citation
(Identify the item), State plans, Records, Texas Department on Aging. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1996/119
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Aging on July 9, 1996.
Restrictions on Access
None found at this time (November 19, 2002).
Restrictions on Use
None.
Processed by
Tony Black, November 2002
box
1996/119-2 Texas State Plan--miscellaneous, 1965
State Plan for Nutrition Project, [1972]
State Plan for Programs on Aging under Title III-OAA 1965, October 1973
State Plan--Title III, FY 1974
State Plan, FY 1975
State Plan, 1977
State Plan, FY 1978
State Plan--Implementation of Older Americans Act, [1974]
AAA [Area Agencies on Aging] public hearings [State Plan on Aging], 1986-1987
Part II: Management Plan [pp. 83-131]
State Plan on Aging, [FY 1976]
GCA [Governor's Committee on Aging]: staff functions, [FY 1973]
State Plan, [FY] 1982

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State agencies correspondence, 1983-1989 (bulk 1988-1989),
2 cubic ft.

These records include correspondence and attachments (such as legislation, rules, annual reports, lists of publications, and minutes.) They comprise the correspondence between the Texas Department on Aging and 12 other state agencies, dating 1983-1989 (bulk 1988-1989). All are marked "file copy." Subjects of this correspondence include memoranda of agreements on services provided to older Texans, and memoranda of understanding on the same. The kinds of services to be provided depend upon the nature of the state agency negotiating the memoranda: services to the blind, the deaf, the disabled, and the mentally retarded; health services, and transportation services. The Department on Aging Board file contains correspondence between the executive director and members of the board, and with members of the public and organizations (such as senior citizens councils), as well as appointment letters to board members from the Texas Secretary of State. Also included in these files are presentations before the Board on Aging, letters forwarded from other correspondents, copies of legislation, rules (submissions to the Texas Register), publications lists and submissions to the Texas State Library's Publications Clearinghouse, minutes, etc.
Arrangement
These records are arranged in roughly alphabetical order by name of state agency, and therein in roughly reverse chronological order.
Preferred Citation
(Identify the item), State agencies correspondence, Records, Texas Department on Aging. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1996/119
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Aging on July 9, 1996.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions, including but not limited to home addresses and home telephone numbers of Board members (V.T.C.A., Government Code, Section 552.117), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail, fax, or email including enough description and detail about the information requested to enable the archivist to accurately identify and locate the information requested. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.
Restrictions on Use
None.
Processed by
Tony Black, November 2002
box
1996/119-3 Blind, Texas Commission for the, [1988-1989]
TDoA [Texas Department on Aging] Board, [1983-1989]
[Contains possibly excepted information: home addresses and home telephone numbers of Board members]
Deaf, Texas Commission for the, [1987-1988]
Comm[unity] Affairs, Texas Department of, [1988-1989]
Highway[s], Texas Department of, [1988-1989]
Health, Texas Department of, [1987-1989]
Human Services, Texas Department of, [1988-1989]
MH/MR [Mental Health/Mental Retardation], Texas Department of, [1988-1989]
Health and Human Services Coor[dinating] Com[mission], Texas, [1985-1989]
Rehabilitation Commission, Texas, [1988-1989]
Texas Register, [1987-1989]
Texas State Library, [1987-1989]
box
1996/119-4 Texas Planning Council for Developmental Disabilities, [1989]
Texas Planning Council for Developmental Disabilities, [1988-1989]

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Title V Program (STEP) files, 1979-1988,
1 cubic ft.

These records consist of correspondence and grant files. They comprise the files of the Texas Department on Aging concerning the Senior Texans Employment Program (STEP), dating 1979-1988. The Senior Texans Employment Program, as well as the Senior Community Service Employment Program (SCSEP), was/is funded under Title V of the Older Americans Act of 1965.
One wallet of correspondence, dating 1979-1987, contains communications between the Texas Department on Aging (especially the Executive Director) and others, including staff of the Senior Texans Employment Program (STEP), the U.S. Department of Labor, the National Association of State Units on Aging (NASUA), other organizations, and private citizens. This correspondence concerns STEP and also SCSEP (Senior Community Service Employment Program). Topics include federal funding, health insurance, comments and concerns from the general public, etc.
Grant files, dating 1979-1988, include the preapplication forms that the Texas Department on Aging submitted each year to the U.S. Department of Labor, as part of the application process to receive Title V funds. Entities applying for these STEP grants included Green Thumb Inc., the National Council on the Aging, Inc. (NCOA), the USDA (U.S. Department of Agriculture) Forest Service, the Asociation Nacional pro personas mayores (ANPPM), the American Association of Retired Persons (AARP), etc.
Arrangement
These records are arranged in two groups: correspondence and grant files. Correspondence is arranged in roughly reverse chronological order. There is no discernible order in the grant files.
Preferred Citation
(Identify the item), Title V Program (STEP) files, Records, Texas Department on Aging. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1996/119
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Aging on July 9, 1996.
Restrictions on Access
None found at this time (November 19, 2002).
Restrictions on Use
None.
Processed by
Tony Black, November 2002
box
1996/119-5 STEP [Senior Texans Employment Program]--corr[espondence] (P), [1979-1987]
STEP Grants, [1979-1988]:
[1979-1984]
[1981-1984]
[1986-1987]
[1984-1988]

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Transportation (Section 18) correspondence, 1979-1989,
2.5 cubic ft.

These records include correspondence, memoranda, reports, agenda, minutes, legislation, and contracts. These comprise the correspondence files of the Texas Department on Aging, dating 1979-1989, regarding Section 18 of the Urban Mass Transportation Act of 1964, which authorizes federal funds for public transportation in rural and small urban areas, for health care, shopping, education, recreation, public services, and employment. Correspondence is between either the Executive Director or the Transportation Specialist of the Texas Department on Aging, and both public and private sector entities. Public sector correspondents include federal (U.S. Department of Transportation, Urban Mass Transportation Administration), state (Texas Department of Highways and Public Transportation, Texas Department of Human Services Medical Transportation Program, Governor's Office of Budget and Planning, etc.), and local (Area Agencies on Aging, Councils of Government, etc.). Private sector correspondents include organizations (Texas Transit Association, etc.) and businesses (auto dealerships, bus companies like Colorado Valley Transit, Inc., etc.).
Arrangement
These records are arranged very roughly alphabetically by topic.
Preferred Citation
(Identify the item), Transportation (Section 18) correspondence, Records, Texas Department on Aging. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1996/119
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Aging on July 9, 1996.
Restrictions on Access
None found at this time (November 19, 2002).
Restrictions on Use
None.
Processed by
Tony Black, November 2002
box
1996/119-6 AAA [Area Agencies on Aging] quarterly directors meetings, [1989]
Association for Coordination Transportation (ACT), [1988-1989]
Bills/pending legislation/acts, [1989]
Coordinating Conference--AoA and UMTA [Urban Mass Transportation Administration], [1989]
Coordination assignment reports, [1989]
Coast Allocation Demonstration Project, [1988]
Computer work, [1989]
Council on Disabilities, Transportation Task Force, [1988-1989]
Grant and applications, examples of completed applications, [1988-1989]
Impairment levels, Defining, [1989]
Insurance, [1991]
Insurance policies, example vehicle, [1988]
RFP [Request for proposal] presentation materials [Insurance, Energy], [1988-1989]
OIL--Options for Independent Living, [1989]
Governor's Office of Budget and Management, [1989]
E and H [Elderly and Handicapped] Advisory Committee, [1989]
Section 18, [1986-1989]
Correspondence in/out (Transportation), [1989]
Texas Association of Community Action (TACA), [1989]
Texas Department of Human Resources, Title XIX, [1987-1989]
Texas Railroad Commission, [1986-1988]
Training and safety materials, [1989]
Unit cost/Unit rate, [1987-1989]
box
1996/119-7 Correspondence--Trans[portation], [1987-1989]
[Section 18 grant,] [1985-1989]
[unfoldered]
Section 18 grant, August 1986
Vehicle insurance, [1985-1987]
Colorado Valley Transit, Inc., 1985-1987:
1987
1986 (Oct.-Dec.)
1986 (Jan.-Sept.)
1985
Texas Transit Association, [1988]
WCT [West Central Texas Council of Governments] AAA [Area Agencies on Aging] evaluation, [1981]
Heart of Texas evaluation, [1979-1981]
Brazos Valley AAA Evaluation, [1980]
box
1996/119-8 Texas Senate, [1984-1989]
Training, [1988-1989]
Transportation, [1988-1989]
U.S. Dept. of Health and Human Ser[vices], [1988-1989]

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