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TABLE OF CONTENTS


Overview

Agency History

Scope and Contents of the Records

Organization of the Records

Restrictions

Index Terms

Related Material

Administrative Information

Description of Series

Minutes and agenda, 1985-2008,

Organizational charts, 1988-1995,

Committee files (Program Development and Project Review), 1991-1993,

Advisory committees, 1987-1990, 1992, bulk 1987-1990,

Administrative correspondence, 1990-1997, 1999-2001,

Agency policies and procedures, 1994-1996, 2000,

News releases and brochures, 1984-1991, 1993, 1995-1996,

Speeches, 1984, 1990,

Texas Cancer Pain Initiative records, 1985-1989, 1991,

Program/project historical books, 1986-2006,

Texas State Library and Archives Commission

Texas Cancer Council:

An Inventory of Cancer Council Records at the Texas State Archives, 1984-2008



Overview

Creator: Texas. Cancer Council.
Title: Cancer Council records
Dates: 1984-2008
Abstract: These records document the work of the Texas Cancer Council, created to implement the Texas Cancer Plan, which has four objectives: to increase awareness of prevention programs that may help lower the risk of developing cancer; to promote the early detection and diagnosis of cancer; to improve the accessibility, availability, and quality of treatment resources, services, and programs throughout the state; and to advance development and application of new prevention, detection, diagnostic, and therapeutic methods and techniques. These records consist of minutes and agenda, organizational charts, committee files (concerning program development and project review), advisory committee files, administrative correspondence (of the board, the executive director, and the Attorney General), agency policies and procedures manuals, news releases and brochures, speeches, and program/project historical books, dating 1984-2008. The Legislative Task Force on Cancer in Texas created the records dating 1984. Records dating 1985-2008 are from the Texas Cancer Council.
Quantity: 7.25 cubic ft.
Language: These materials are written in English.
Repository: Texas State Archives

Agency History

The Texas Cancer Council was created in 1985 (Senate Bill 53, 69th Legislature, Regular Session) to implement the Texas Cancer Plan, developed in conjunction with the Legislative Task Force on Cancer in Texas, that had been formed in 1984. The Texas Cancer Plan is a comprehensive, long-range strategy for supporting and coordinating public, private, and volunteer efforts to lessen the burdens of cancer in the state. Originally, the Cancer Council was mandated to cooperate and coordinate with the Legislative Task Force on Cancer in Texas, so long as that body existed (formed in 1984, it published its final report in 1986). The Cancer Council would then continue to revise and implement the Cancer Plan.

The Texas Cancer Plan has four objectives: to increase awareness of prevention programs that may help lower the risk of developing cancer; to promote the early detection and diagnosis of cancer; to improve the accessibility, availability, and quality of treatment resources, services, and programs throughout the state; and to advance development and application of new prevention, detection, diagnostic, and therapeutic methods and techniques.

The council has initiated various statewide programs and services that address the goals of the Texas Cancer Plan. The Physician Oncology Education Program conducts continuing medical education in five specialty areas for practicing primary care physicians. The Nurse Oncology Education Program offers continuing education programs for practicing nurses and works with the state's 64 nursing schools to improve education in oncology nursing. The Texas School Health Initiative provides training to a broad range of school personnel through 20 regional school health specialists, with emphasis on such cancer-related topics as proper nutrition and avoidance of tobacco use. The Texas Cancer Data Center, at the University of Texas M.D. Anderson Cancer Center in Houston, serves as a clearinghouse for information about cancer demographics, services, programs, and care providers in Texas; this Center maintains the web site that is shared by the Texas Cancer Council.

By law (V.T.C.A., Health and Safety Code, Section 102.009(b)(2)) the Cancer Council may appoint advisory committees to aid in the implementation of the Cancer Plan. So far there have been nine such advisory committees, falling into two groups: (1) the original group of five committees -- Community Cancer Care, Oncology Guidelines, Professional Education, Public Education, and Private Sector Initiatives; and (2) the current group of four committees -- Community Cancer Control, Detection and Diagnosis, Prevention, and Treatment.

The Cancer Council conducts studies and surveys deemed necessary for the implementation of the Cancer Plan. And finally, the council monitors contracts and agreements for cancer programs authorized by law, accepts transfers of monies, and spends grant funds made available by the state and by other public or private sources. To administer this grant program, the council adopts rules governing the submission and approval or cancellation of grants, which require interagency agreements or contracts with the council, including provisions for fiscal and program monitoring.

The Texas Cancer Council is composed of sixteen members: three physicians active in cancer treatment, one each appointed by the governor, lieutenant governor, and the speaker of the House; three representatives of voluntary health organizations interested in cancer, one each appointed as above; three representatives of licensed health care facilities that treats a significant number of cancer patients, one each appointed as above; three licensed health care professionals (other than physicians) active in the treatment or control of cancer; three members of the general public, one each appointed as above; the chair of the Texas Board of Health, or a designee (currently the Deputy Commissioner for Programs, Department of State Health Services) (ex-officio, non-voting). The law encourages the inclusion of cancer survivors and family members of cancer patients. (House Bill 1033, 76th Texas Legislature, 1999)

Between 1991 and 1999, the composition of the council was slightly different: the number of members was also 16, but instead of three licensed health care professionals, the council consisted of one state representative, appointed by the speaker of the House; one state senator, appointed by the lieutenant governor; and the chair of the Texas Board of Human Services, or a designee (ex-officio). Otherwise the membership was the same. (House Bill 7, 72nd Texas Legislature, 1st Called Session, 1991)

Between 1985 and 1991, the composition of the council was also slightly different: the number of members was also 16, but the governor appointed no members; instead, the speaker and the lieutenant governor each appointed two physicians, and two members of the general public. Otherwise the membership was the same as between 1991-1999. (Senate Bill 53, 69th Texas Legislature, Regular Session, 1985)

Except for the ex-officio member, council members serve overlapping six-year terms. These are non-salaried positions, and the governor (originally the speaker of the House) designates the chair. The council hires an executive director. The Texas Cancer Council currently has a staff of eight full-time equivalent employees.

In 2007, the Texas Legislature passed a joint resolution "proposing a constitutional amendment providing for the establishment of the Cancer Prevention and Research Institute of Texas and authorizing the issuance of general obligation bonds for the purpose of scientific research of all forms of human cancer" (House Joint Resolution 90, 80th Texas Legislature, Regular Session). The passage of both the constitutional amendment and the approval of the bonds meant that the Texas Cancer Council would be absorbed by the Cancer Prevention and Research Institute of Texas. House Bill 14 (80th Texas Legislature, Regular Session, 2007) created the Cancer Prevention and Research Institute of Texas Oversight Committee to be the governing body of the institute. It will consist of eleven members: three appointed by the governor, three appointed by the lieutenant governor, three appointed by the speaker of the House, plus the attorney general and the comptroller (or their designees). The appointed members were to include cancer survivors and family members of cancer patients, if possible.

(Sources include: the Texas Cancer Council appraisal report (June 1999); the Guide to Texas State Agencies, 10th edition (1999) and 11th edition (2001); the article by E. F. Untermeyer on the Texas Cancer Council in the New Handbook of Texas Online; the Texas Cancer Council Strategic Plan, FY 1999-FY 2003; the enabling legislation (1985, 1989, 1991, 1999, 2007); and the agency's web site (http://www.tcc.state.tx.us/).)

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Scope and Contents of the Records

These records document the work of the Texas Cancer Council, created to implement the Texas Cancer Plan, which has four objectives: to increase awareness of prevention programs that may help lower the risk of developing cancer; to promote the early detection and diagnosis of cancer; to improve the accessibility, availability, and quality of treatment resources, services, and programs throughout the state; and to advance development and application of new prevention, detection, diagnostic, and therapeutic methods and techniques. Types of records include minutes and agenda, organizational charts, committee files (concerning program development and project review), advisory committee files, administrative correspondence (of the board, the executive director, and the Attorney General), agency policies and procedures manuals, news releases and brochures, speeches, and program/project historical books. They comprise the records of the Texas Cancer Council, dating 1984-2008. The Legislative Task Force on Cancer in Texas created the records dating 1984. Records dating 1985-2008 are from the Texas Cancer Council. The subjects and issues documented by these records include the development of programs and the review of projects for funding; adoption and revision of the Texas Cancer Plan, and the Texas Breast and Cervical Cancer Plan; the Physician and Nurse Oncology Education Programs; the Texas School Health Initiative; the Texas Cancer Data Center; the Office of Smoking and Health; the Basic Tumor Registrar Training Program; the Cancer Incidence Reporting System; budgeting; legislation; rule-making; strategic planning; public education and outreach; and the Legislative Task Force on Cancer.

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Organization of the Records

These records have been organized by State Archives staff into ten series (mainly created by the Texas Cancer Council):
Minutes and agenda, 1985-2008, 1.75 cubic ft.
Organizational charts, 1988-1995, fractional
Committee files (Program Development and Project Review), 1991-1993, fractional
Advisory committees, 1987-1990, 1992, bulk 1987-1990, 0.4 cubic ft.
Administrative correspondence, 1990-1997, 1999-2001, 0.75 cubic ft.
Agency policies and procedures, 1994-1996, 2000, 0.1 cubic ft.
News releases and brochures, 1984-1991, 1993, 1995-1996, 0.1 cubic ft.
Speeches, 1984, 1990, fractional
Texas Cancer Pain Initiative records, 1985-1989, 1991, fractional
Program/project historical books, 1986-2006, 4 cubic ft.

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Restrictions

Restrictions on Access

Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Technical Requirements

None.

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Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas. Office of Smoking and Health.
Texas Cancer Council--Management.
Texas. Legislative Task Force on Cancer in Texas.
Subjects:
Cancer--Government policy--Texas.
Cancer--Study and teaching--Texas.
Cancer--Texas.
Cancer--Texas--Statistics.
Cancer--Treatment--Texas.
Cancer--Texas--Prevention.
Health--Texas.
Health education--Texas.
Document Types:
Minutes--Texas--Cancer--1985-2007.
Agendas--Texas--Cancer--1985-2008.
Organizational charts--Texas--Cancer--1988-1995.
Correspondence--Texas--Cancer--1990-1997, 1999-2001.
Manuals--Texas--Cancer--1994-2000.
Press releases--Texas--Cancer--1984-1991.
Speeches--Texas--Cancer--1984, 1990.
Functions:
Coordinating cancer prevention.
Coordinating cancer treatment.

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Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas Legislature, Legislative Task Force on Cancer in Texas, Records, 1974-1988, 45.25 cubic ft. (includes Texas Cancer Council meetings files, November 14, 1985 thru May 7, 1987) [restricted]
Texas Department of Health, Bureau of Chronic Disease Prevention, Breast and Cervical Cancer Control Program, Cancer surveys, 1993, 5 cubic ft.
Texas Department of Health, Bureau of Disease Control and Epidemiology, Cancer Registry Division, Administrative files, 1975-1989, undated, 2.94 cubic ft.
Texas Department of State Health Services, Cancer Epidemiology and Surveillance Branch, Cancer Registry Director's administrative correspondence, 1995-2003; and Appointment calendars, 2004-2005, 0.1 cubic ft. [There is no finding aid available for these unprocessed records. Call number is 2007 AC Box 1 (2007/210).]
Publications
Texas Cancer Council, Programs funded by the Texas Cancer Council, 1989
Texas Cancer Council, Texas Cancer Council Initiatives, 1991 and 1993
Texas Cancer Council, Cancer Prevention and Control Initiatives: An Overview of Texas Cancer Plan Projects, 1996
Texas Cancer Council Projects, 1986-2007: Texas Cancer Council Historical Database, at http://www.tcc.state.tx.us/tcchdbq.html.

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Administrative Information

Preferred Citation

(Identify the item and cite the series), Texas Cancer Council records. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 1990/143, 1997/023, 1997/047, 1997/094, 1997/101, 1998/007, 1998/253, 1999/039, 2000/054, 2000/144, 2000/203, 2001/069, 2001/094, 2001/118, 2002/067, 2003/061, 2003/154, 2004/096, 2005/117, 2005/131, 2006/009, 2006/079, 2006/232, 2007/062, 2007/195, 2008/077, 2008/117

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the University of Texas' M. D. Anderson Cancer Center on May 25, 1990; and by the Texas Cancer Council on October 11, 1996; December 4, 1996; March 20, 1997; April 4, 1997; September 16, 1997; August 10, 1998; October 30, 1998; October 29, 1999; April 24, 2000; August 29, 2000; November 30, 2000; January 30, 2001; April 2, 2001; November 7, 2001; October 21, 2002; February 25, 2004; December 15, 2004; March 23, 2005; December 21, 2005; November 15, 2006; July 6, 2007; and January 16, 2008; and by the Texas Legislative Reference Library on April 29, 2003; and September 14, 2005; January 26, 2006; and April 11, 2008.

Processing Information

Lisa M. Hendricks, September 1997

Tony Black, June 1998, October 1998, May 2000, June 2001, May 2003, September 2005, April 2008

Appraisal Information

Texas State Archives staff completed an appraisal of the Texas Cancer Council in June 1999. (This appraisal report is online at http://www.tsl.state.tx.us/arc/appraisal/cancercouncil.html.) Fourteen series on the agency’s retention schedule were determined to be archival: Appointment documentation to Texas Cancer Council (TCC) Board, Appropriations requests and supporting documentation, Meeting agenda and minutes (previously two series), Board meetings--supporting documentation, Organizational charts, Letters/Memorandum of Understanding with the Department of Health, Advisory committees, Correspondence--administrative, News releases, Agency policies and procedures, Speeches, Strategic plans, Historical books, Publications in lieu of biennial report.

Program/project historical books are an archival series listed above whose originals will be kept at the agency, and copies are sent to the State Archives, as confirmed July 11, 2007.

The archival requirement for the biennial budget requests, strategic plans, and publications in lieu of biennial report, is fulfilled by sending copies to the State Publications Depository Program of the Texas State Library and Archives Commission. The archival requirement for Program/project historical books is fulfilled by sending copies to the Archives and Information Services of the Texas State Library and Archives Commission.

Accruals

Records are regularly transferred to the State Archives, and are added to the finding aid on an annual basis.

Other Formats for the Records

The Texas Cancer Council periodically mounts the recent minutes of the Texas Cancer Council (in pdf format and also in rtf format) on the agency web site (http://www.tcc.state.tx.us/tccminutes.html). As of February 2008, this includes minutes from Council meetings dating August 1999-August 2007.

Location of Originals

The record copies of minutes and agenda are maintained by the Texas Cancer Council.

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Detailed Description of the Records

 

Minutes and agenda, 1985-2008,
1.75 cubic ft.

These records document the work of the Texas Cancer Council, created to implement the Texas Cancer Plan, which has four objectives: to increase awareness of prevention programs that may help lower the risk of developing cancer; to promote the early detection and diagnosis of cancer; to improve the accessibility, availability, and quality of treatment resources, services, and programs throughout the state; and to advance development and application of new prevention, detection, diagnostic, and therapeutic methods and techniques. Minutes are created to document in a thorough but usually summary fashion the official actions of the 16-member board in its meetings. Public agenda inform the public as to what will be discussed and/or decided at each board meeting. These records consist of minutes and agenda of meetings of the Texas Cancer Council, dated 1985-2008. The minutes contain summaries of the discussions and actions of the Council at their regularly scheduled meetings, usually held quarterly. These discussions and actions include the following: project funding requests and decisions (by far the most voluminous item in each set of minutes); the Executive Director's report; proposal, amendment, and adoption of rules; review and adoption of legislative appropriation requests (LARs), as well as operating budgets; elections of board officers; adoption and revision of the Texas Cancer Plan, and the Texas Breast and Cervical Cancer Plan; strategic planning efforts; updates on legislative issues; and miscellaneous other reports (e.g., report on meeting with medical school deans, report on Cancer Incidence Reporting System, Oncology Guidelines revision, the Merkel Journalism Awards report). Also included are minutes and agenda of the Contract Management Committee, and the Planning and Program Development Committee, beginning November 1996; and of the Executive Committee, beginning April 1987. (The earliest records, Texas Cancer Council meetings files, November 14, 1985 thru May 7, 1987, are located within the records of the Legislative Task Force on Cancer in Texas.)
Arrangement
These records are arranged by the creating agency chronologically.
Preferred Citation
(Identify the item), Minutes and agenda, Texas Cancer Council records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 1990/143, 1997/094, 1998/253, 1999/039, 2000/054, 2001/094, 2002/067, 2003/061, 2004/096, 2005/117, 2006/009, 2006/079, 2007/062, 2008/077, 2008/117
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the University of Texas' M. D. Anderson Cancer Center on May 25, 1990; and by the Texas Cancer Council on March 20, 1997; August 10, 1998; October 30, 1998; October 29, 1999; January 30, 2001; November 7, 2001; October 21, 2002; February 25, 2004; December 15, 2004; December 21, 2005; November 15, 2006; and January 16, 2008; and by the Texas Legislative Reference Library on September 14, 2005; and April 11, 2008.
Restrictions on Access
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Technical Requirements
None.
Processed by
Tony Black, November 1990, August 1998, October 1998, October 1999, May 2000, June 2001, April 2003, September 2005, April 2008
Box
1990/143-5 Meetings files, 1985-1987
November 14, 1985
March 1986
May 22, 1986
June 24, 1986
February 3, 1987
[notebook]
May 7, 1987
[notebook]
Box
1997/094-1 Minutes and agenda, 1987-2008
Executive Committee, April 1987
(August 1987 missing)
Cancer Council, December 1987
Cancer Council, February 1988
Cancer Council, July 1988
Cancer Council, December 1988
Cancer Council, May 1989
(July 1989 missing)
Cancer Council, August, November 1989
Cancer Council, January, February, April, May, July, October 1990
Cancer Council, January, May, August, November 1991
Cancer Council, February, May, August, September, October, November 1992
Cancer Council, February, May, August, October, November 1993
Cancer Council, January 1994
Cancer Council, May 1994
Cancer Council, August 1994
Cancer Council, October 1994
Cancer Council, February 1995
Cancer Council, April 1995
Cancer Council, August 1995
Cancer Council, October 1995
Cancer Council, January 1996
Cancer Council, April 1996
Cancer Council, August 1996
Cancer Council, November 1996
Contract Management Committee, November 1996
Planning and Program Development Committee, and Executive Committee, November 1996
Contract Management Committee, February 1997
Cancer Council, February 1997
Planning and Program Development Committee, March 1997
Contract Management Committee, April 1997
Cancer Council, April 1997
Contract Management Committee, August 1997
Cancer Council, August 1997
Box
1997/094-2 Cancer Council, November 1997
Contract Management Committee, and Planning and Program Development Committee, November 1997
Cancer Council, January 1998
Cancer Council and Contract Management Committee, March 1998
Cancer Council and Executive Committee, May 1998
Planning and Program Development Committee, May 1998
Executive Committee, and Cancer Council, July and August 1998
Contract Management Committee, August and November 1998
Cancer Council, November 1998
Planning and Program Development Committee, January 1999
Cancer Council, February 1999
Cancer Council, May 1999
Cancer Council, August 1999
Contract Management Committee, May, August 1999
Executive Committee, March, August 1999
Cancer Council, November 1999
Cancer Council, February 2000
(including Strategic Planning meeting)
Cancer Council, May 2000
Cancer Council, August 2000
Cancer Council, January 2001
(agenda only; meeting cancelled)
Cancer Council, February 2001
Cancer Council, May 2001
Cancer Council, August 2001
Cancer Council, November 2001
Cancer Council, February 2002
(one meeting is Strategic Planning Meeting)
Cancer Council, May 2002
Cancer Council, August 2002
Cancer Council, November 2002
Cancer Council, February 2003
Cancer Council, May 2003
Cancer Council, August 2003
Cancer Council, December 2003
Cancer Council, February 19, 2004
(strategic planning session)
Cancer Council, February 20, 2004
Cancer Council, May 14, 2004
Cancer Council, June 25, 2004
Cancer Council, August 13, 2004
Cancer Council, December 9, 2004
Cancer Council, February 18, 2005
Cancer Council, May 13, 2005
Cancer Council, August 5, 2005
(minutes only)
Cancer Council, November 11, 2005
(agenda only)
Cancer Council, February 17, 2006
Cancer Council, May 4-5, 2006
Box
1997/094-3 Cancer Council, August 4, 2006
(minutes only)
Cancer Council, November 3, 2006
Cancer Council, February 2, 2007
Cancer Council, May 4, 2007
Cancer Council, August 3, 2007
Cancer Council, January 14, 2008
(agenda only)

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Organizational charts, 1988-1995,
fractional

The Texas Cancer Council was created to implement the Texas Cancer Plan, which has four objectives: to increase awareness of prevention programs that may help lower the risk of developing cancer; to promote the early detection and diagnosis of cancer; to improve the accessibility, availability, and quality of treatment resources, services, and programs throughout the state; and to advance development and application of new prevention, detection, diagnostic, and therapeutic methods and techniques. The purpose of organizational charts is to indicate agency staff organization in a graphic format. These records consist of copies of organization charts, staff lists, and personnel position descriptions/explanations of administrative responsibilities for the Texas Cancer Council, dated August 1988 through November 1995. Names of staff members holding each position are also included on many of the organizational charts. Organizational charts are also included in the 1993 report to the Governor and Legislature, and in each Strategic Plan, 1992-1998 (usually without names of staff); all of these publications are found in the Texas Documents Collection.
Arrangement
These records are arranged by the creating agency in reverse chronological order.
Preferred Citation
(Identify the item), Organizational charts, Texas Cancer Council records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1997/023
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Cancer Council on October 11, 1996.
Restrictions on Access
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Technical Requirements
None.
Processed by
Lisa M. Hendricks, September 1997
Tony Black, May 2000
Box
1997/023 Organizational charts, 1988-1995

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Committee files (Program Development and Project Review), 1991-1993,
fractional

These records document the work of two committees of the Texas Cancer Council, created to implement the Texas Cancer Plan, which has four objectives: to increase awareness of prevention programs that may help lower the risk of developing cancer; to promote the early detection and diagnosis of cancer; to improve the accessibility, availability, and quality of treatment resources, services, and programs throughout the state; and to advance development and application of new prevention, detection, diagnostic, and therapeutic methods and techniques. These records were created during the course of business conducted by two former committees of the Texas Cancer Council, concerning the development of programs and the review of projects for funding. The records include agenda and items for discussion/background materials, highlights of discussion/summaries of meetings, and related correspondence and memoranda, dating 1991-1993. They constitute the files of two committees of the Texas Cancer Council: the Program Development Committee, 1991-1992; and the Project Review Committee, 1992-1993. The highlights of discussion or summaries of meetings are apparently in lieu of minutes. The memoranda are mainly from the executive director to the members of the committee.
Researchers should also consult the files of the Contract Management Committee and the Planning and Program Development Committee, 1996-1999, that are filed with the series Minutes and agenda.
The Program Development Committee and the Project Review Committee have not been in existence since 1993, but the current Contract Management Committee and Planning and Program Development Committee may have assumed their functions. These are subcommittees of the board of the Cancer Council, and make recommendations to the full Council on specific issues. They should not be confused with the numerous Advisory Committees.
Arrangement
These records are arranged by the creating agency by committee, and therein in reverse chronological order.
Preferred Citation
(Identify the item), Committee files (Program Development and Project Review), Texas Cancer Council records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1997/023
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Cancer Council on October 11, 1996.
Restrictions on Access
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Technical Requirements
None.
Processed by
Lisa M. Hendricks, September 1997
Tony Black, May 2000
Box
1997/023 Project Review Committee, 1992-1993
Program Development Committee, 1991-1992

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Advisory committees, 1987-1990, 1992, bulk 1987-1990,
0.4 cubic ft.

These records are created during the course of business conducted by the various advisory committees of the Texas Cancer Council, particularly the review of proposals for funding. The Texas Cancer Council was created to implement the Texas Cancer Plan, which has four objectives: to increase awareness of prevention programs that may help lower the risk of developing cancer; to promote the early detection and diagnosis of cancer; to improve the accessibility, availability, and quality of treatment resources, services, and programs throughout the state; and to advance development and application of new prevention, detection, diagnostic, and therapeutic methods and techniques. These records consist of correspondence, memoranda, membership lists, proposal reviews/assessment reports on proposals for funding, minutes, annual advisory committee reports, and other documents relating to the work of advisory committees of the Texas Cancer Council, dating 1987-1990, and 1992, bulk 1987-1990. The nine advisory committees for which there are records fall into two groups, and include the following: (1) Community Cancer Care, Oncology Guidelines, Professional Education, Public Education, and Private Sector Initiatives; and (2) Community Cancer Control, Detection and Diagnosis, Prevention, and Treatment.
One set of files contains a variety of documents concerning five of the earlier advisory committees (Community Cancer Care, Oncology Guidelines, Professional Education, Public Education, and Private Sector Initiatives), dating 1987-1990. These documents include the following: correspondence (especially between the Executive Director of the Cancer Council and the members of the various advisory committees), some (but apparently not all) minutes of meetings of the advisory committees, individual assessment reports on proposals for funding, annual advisory committee reports, lists of names and addresses of advisory committee members, information sheets on each of the original six advisory committees (including role/objective, frequency of meetings, and a list of members), and other attachments (e.g., organization charts and the constitution and by-laws of the Texas Health Foundation).
A sixth folder contains documents concerning the four later advisory committees (Community Cancer Control, Detection and Diagnosis, Prevention, and Treatment). This much smaller group of files date 1990 and 1992. These documents include the following: lists of members, and memoranda concerning proposals for Texas Cancer Council funding addressed to members of advisory committees for their review and comment, from either the executive director or the program services manager of the Texas Cancer Council. These latter memos typically include a list of the proposals with their authors/originators, a list of enclosures, and a timeline or schedule of deadlines. The proposals themselves are not included, nor are enclosures concerning those proposals. Examples of proposals under review are "Rural Community Cancer Services" (from the Center for Rural Health Initiative); "Cancer Prevention in African American Males" (from Texas Southern University); "Smokeless Tobacco Use by Adolescent Males" (from the Allan Shivers Radiation Therapy Center). Also included are memoranda concerning review procedures.
Arrangement
These records are arranged by the creating agency by committee, and therein in reverse chronological order.
Preferred Citation
(Identify the item), Advisory committees, Texas Cancer Council records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 1997/047, 2000/144
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Cancer Council on December 4, 1996; and April 24, 2000.
Restrictions on Access
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Technical Requirements
None.
Processed by
Lisa M. Hendricks, September 1997
Tony Black, May 2000, May 2003
Box
2000/144 Earlier advisory committees, 1987-1990
Community Cancer Care Advisory Committee, 1989
Community Cancer Care Advisory Committee, 1987-1988
Oncology Guidelines Advisory Committee, 1987-1990
Professional Education Advisory Committee, 1989-1990
Professional Education Advisory Committee, 1987-1988
Public Education Advisory Committee, 1989
Public Education Advisory Committee, 1988
Public Education Advisory Committee, 1988
Private Sector Initiatives Advisory Committee, 1987-1988
Later advisory committees, 1990, 1992
Advisory committees, proposal reviews, 1990, 1992

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Administrative correspondence, 1990-1997, 1999-2001,
0.75 cubic ft.

These records document the work of the Texas Cancer Council, created to implement the Texas Cancer Plan, which has four objectives: to increase awareness of prevention programs that may help lower the risk of developing cancer; to promote the early detection and diagnosis of cancer; to improve the accessibility, availability, and quality of treatment resources, services, and programs throughout the state; and to advance development and application of new prevention, detection, diagnostic, and therapeutic methods and techniques. These records consist of correspondence and memoranda, with some attachments, relating to the substantive work of the Texas Cancer Council, dating 1990-1997, 1999-2001. They include correspondence with the Board of Directors, the Executive Director, and the Attorney General. Administrative correspondence is created during the course of substantive business carried out by the Texas Cancer Council. It primarily represents communications between the board, the executive director, the attorney general, other state agencies, health-related organizations, and the general public, concerning the creation and implementation of policy.
Board of Directors correspondence, 1993-1997, consists of memoranda, with attachments, from the executive director to board members of the Texas Cancer Council, concerning such substantive topics as the following: board meetings, agenda for review, briefing materials, updates on key issues, the Strategic Plan, funding decisions, etc. Also included are memoranda specifically to the Executive Committee of the board.
Executive Director correspondence, 1990-1997 and 1999-2001, consists of correspondence between the Executive Director of the Texas Cancer Council and health-related organizations, other state agencies (including state universities), and private citizens. This correspondence contains a mixture of items, mainly concerning substantive issues (such as public education, outreach, funding, legislation, professional conferences, a report of the Texas Health Policy Task Force, State Legalization Impact Assistance Grant [SLIAG] matters, etc.), but occasionally on general topics (such as letters of appreciation and support, follow-ups on visits, etc.).
Attorney General correspondence, 1991 and 1993, consists of correspondence and memoranda between the Attorney General's office and the Executive Director of the Texas Cancer Council. It concerns mainly substantive issues, such as the following: interagency contracts, employment of outside legal counsel, a plan for consolidation of legal services programs of certain state agencies, the procedure for requesting representation from the Attorney General's office, and state employees workers compensation rule changes, etc. Occasionally there is also a general item (e.g., change of address).
Arrangement
These records are arranged by the creating agency by type of correspondence, and therein in chronological order.
Preferred Citation
(Identify the item), Administrative correspondence, Texas Cancer Council records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 1997/047, 1997/101, 1998/007, 2000/203, 2001/069, 2005/131
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Cancer Council on December 4, 1996; April 1, 1997; September 16, 1997; August 29, 2000; November 30, 2000; and March 23, 2005.
Restrictions on Access
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Technical Requirements
None.
Processed by
Lisa M. Hendricks, September 1997
Tony Black, May 2000, June 2001, May 2003, September 2005
Box
2001/069-1 Board of Directors
Executive Committee administrative correspondence, 1993
Board of Directors correspondence, 1993
Board of Directors correspondence, 1994
Board of Directors correspondence, 1995
Board of Directors correspondence, 1996
Board of Directors correspondence, 1997
Box
2001/069-2 Executive Director
Executive Director administrative correspondence, 1991-1993
Executive Director administrative correspondence, 1991-1993
SLIAG [State Legalization Impact Assistance Grant] correspondence, 1990-1994
Texas Health Policy Task Force correspondence, 1992
Box
2001/069-3 Executive Director administrative correspondence, 1994-1995
Executive Director administrative correspondence, January-June 1996
Executive Director administrative correspondence, August-December 1996
Executive Director administrative correspondence, 1997
Executive Director administrative correspondence, 1999
Executive Director administrative correspondence, 2000
Executive Director administrative correspondence, 2001
Box
2001/069-1 Attorney General
Attorney General correspondence, 1991, 1993
Attorney General correspondence, 1993

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Agency policies and procedures, 1994-1996, 2000,
0.1 cubic ft.

The Texas Cancer Council was created to implement the Texas Cancer Plan, which has four objectives: to increase awareness of prevention programs that may help lower the risk of developing cancer; to promote the early detection and diagnosis of cancer; to improve the accessibility, availability, and quality of treatment resources, services, and programs throughout the state; and to advance development and application of new prevention, detection, diagnostic, and therapeutic methods and techniques. These records are created partly as a result of the rulemaking process. The rules and regulations are proposed and adopted by the Cancer Council according to the requirements of the Texas Administrative Procedures Act. These manuals are created primarily to explain policies and procedures established by the Texas Cancer Council to interested parties, including contracting entities, and staff members, and to guide those persons through the process. These records consist of superseded procedures manuals developed by the Texas Cancer Council (manuals on administrative procedures, and a manual of policies and procedures for performing agencies), dating 1994-1996 and 2000. Personnel manuals are not included. The six manuals on administrative procedures (1994-1995 and 2000) typically include the following sections: general, fiscal procedures, publication procedures (as of October 1995), review of funding proposal, and contract process after board approval. The two manuals of policies and procedures for performing agencies (1994 and 1996) include some or all of the following sections: compensation and payment, records retention, budget changes, funding adjustments and contract amendments, project income, audit requirements, property and supplies, subcontracts, reports, on-site monitoring, sanctions, copyrights, publications, funding acknowledgement and logo usage, confidential records, nondiscrimination, indemnification of the Texas Cancer Council, and contract termination.
Arrangement
These records are arranged by State Archives staff by type of manual, and therein chronologically.
Preferred Citation
(Identify the item), Agency policies and procedures, Texas Cancer Council records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 1997/023, 1998/007, 2001/118
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Cancer Council on October 11, 1996; September 16, 1997; and April 2, 2001.
Restrictions on Access
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Technical Requirements
None.
Processed by
Lisa M. Hendricks, September 1997
Tony Black, May 2000, June 2001, May 2003, September 2005
Box
2000/144 Administrative Procedures, January 1994, September 1994, February 1995
Policies and Procedures for Performing Agencies, September 1994
Administrative Procedures, October 1995
Policies and Procedures for Performing Agencies, September 1996
Administrative Policies and Procedures, revised January 2000
Administrative Policies and Procedures, FY 2000
Rules, revised March 2000

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News releases and brochures, 1984-1991, 1993, 1995-1996,
0.1 cubic ft.

These records are created to inform and educate the general public to the work of the Texas Cancer Council, with emphasis on early diagnosis, treatment, and prevention of cancer. These records consist of press releases and public service announcements issued by the Texas Cancer Council, plus occasional newspaper clippings, media kits, and brochures, dating 1984-1991, 1993, 1995-1996. Examples of topics covered include appointments to the Cancer Council, selections of Executive Directors, the Basic Tumor Registrar Training Program, the Texas Cancer Plan, a proposed cigarette tax, etc. In addition there are press releases from Speaker of the House Gib Lewis, 1984, concerning creation of the Legislative Task Force on Cancer.
Arrangement
These records are arranged by the creating agency chronologically by year, and in reverse chronological order within each year.
Preferred Citation
(Identify the item), News releases and brochures, Texas Cancer Council records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1997/023, 2006/232
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Cancer Council on October 11, 1996; and by the Texas Legislative Reference Library on January 26, 2006.
Restrictions on Access
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Technical Requirements
None.
Processed by
Lisa M. Hendricks, September 1997
Tony Black, May 2000, April 2008
Box
1997/023 Legislative Task Force on Cancer news releases, 1984
Cancer Council news releases, 1985
Cancer Council news releases, 1986
Cancer Council news releases, 1987
Cancer Council news releases, 1988
Cancer Council news releases, 1989
Cancer Council news releases, 1990
Cancer Council news releases, 1991
Box
2006 Accessions Box 4 (2006/232) Cancer Council news releases, 1988-1990
Cancer Council brochures, 1989-1991, 1993, 1995-1996

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Speeches, 1984, 1990,
fractional

The Texas Cancer Council was created to implement the Texas Cancer Plan, which has four objectives: to increase awareness of prevention programs that may help lower the risk of developing cancer; to promote the early detection and diagnosis of cancer; to improve the accessibility, availability, and quality of treatment resources, services, and programs throughout the state; and to advance development and application of new prevention, detection, diagnostic, and therapeutic methods and techniques. Speeches are created to inform and educate interested organizations as to the work of the Texas Cancer Council. Like the series News releases, speeches document the outreach function of the agency, but for a different, more focused, target population, such as organizations involved in cancer research and education. These records consist of the texts of speeches, plus related documents like cover letters and agenda, given mainly by the executive director of the Texas Cancer Council, dating 1984 and 1990. Speaker of the House Gib Lewis gave the 1984 speech to the Executive Committee of the Legislative Task Force on Cancer in Texas. The others date from 1990, and include speeches by Executive Director Emily Untermeyer: one to Tumor Registrars, press conference remarks, and a keynote address to a workshop for Education Service Centers and Universities on "Building Coalitions in Comprehensive School Health." There is also a speech by Jim Rudd, Chairman of the House Appropriations Committee, to the University of Texas Board of Regents.
Arrangement
These records are arranged by the creating agency chronologically.
Preferred Citation
(Identify the item), Speeches, Texas Cancer Council records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1998/007
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Cancer Council on September 16, 1997.
Restrictions on Access
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Technical Requirements
None.
Processed by
Lisa M. Hendricks, September 1997
Tony Black, May 2000, May 2003
Box
1997/023 Speeches, 1984, 1990

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Texas Cancer Pain Initiative records, 1985-1989, 1991,
fractional

In November 1987, Dr. C. Stratton Hill Jr., Director of the Pain Clinic of M. D. Anderson Hospital, sent a packet of materials to Dr. Lewis Moore of the Texas Cancer Council, requesting that the council consider adding the subject of pain control to the list of workgroups in the Texas Cancer Plan. In April 1991, Texas Governor Ann Richards proclaimed April 1 to be "Freedom from Cancer Pain Day," which subsequently led a group of health care professionals to organize the Texas Cancer Pain Initiative on June 1, 1991. These records include correspondence, minutes, memoranda, publications, and conference programs, dating 1985-1989 and 1991.
Dr. Hill's packet contains material from the Wisconsin Initiative To Improve Cancer Pain Control, including correspondence, journal articles, news clippings, and conference programs, dating 1985-1988. Minutes of the organizational meeting of the Texas Cancer Pain Initiative, June 1, 1991, contain attachments (the official memorandum from Governor Richards, correspondence, and a reprint of a journal article), dating 1989 and 1991.
Arrangement
These records are arranged as bound by the Texas Legislative Reference Library, in roughly chronological order.
Preferred Citation
(Identify the item), Texas Cancer Pain Initiative records, Texas Cancer Council records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 2003/154
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Legislative Reference Library on April 29, 2003.
Restrictions on Access
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Technical Requirements
None.
Processed by
Tony Black, September 2005
Box
1997/023 Dr. Hill's proposal on pain control, with attachments, 1985-1988
Texas Cancer Pain Initiative: Minutes of organizational meeting, with attachments, 1989, 1991

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Program/project historical books, 1986-2006,
4 cubic ft.

The Texas Cancer Council was created to implement the Texas Cancer Plan, which has four objectives: to increase awareness of prevention programs that may help lower the risk of developing cancer; to promote the early detection and diagnosis of cancer; to improve the accessibility, availability, and quality of treatment resources, services, and programs throughout the state; and to advance development and application of new prevention, detection, diagnostic, and therapeutic methods and techniques. These records are duplicate copies of material maintained at the Texas Cancer Council in binders referred to as "Historical Books," dating 1986-2006. They are not published volumes. These records are based on the program files, and serve two purposes: they capture the history of all the projects the Texas Cancer Council has ever funded, and they provide a quick reference of historical data. Each overview of each project contains the following information in table form: fiscal year, name of project, TCC number, agency/organization, project director, funding dates, funding amount, funding history by year, whether the project was continued for the next fiscal year, initiative category, population served, geographic region served, cancer topics addressed, project description, accomplishments, and performance data.
Typical projects include the following, taken from fiscal year 1999: Cancer Intervention Project (Titus County Memorial Hospital), providing culturally relevant educational materials to minority Texans on prevention and early detection of colon, cervical, breast, lung and prostate cancer. Case Management for Promesa Salud (Planned Parenthood Association of Cameron and Willacy Counties), providing culturally and linguistically sensitive case management which addresses the needs of low-income women receiving breast cancer screening and diagnostic services. Community-Based Cancer Prevention and Control Program (Stephen F. Austin State University), providing a health promotion and disease prevention program aimed at reducing the risk of cancer by working through a network of employers. The worksite based model will be appropriate for use in rural Texas communities. Texas Comprehensive School Health Network (Texas Department of Health), which through a network of Regional School Health Specialists in Education Service Centers, assists schools in promoting life-long cancer risk reduction behaviors among school children.
Earlier publications summarizing these records include Programs funded by the Texas Cancer Council, 1989; Texas Cancer Council Initiatives, 1991 and 1993; and Cancer Prevention and Control Initiatives: An Overview of Texas Cancer Plan Projects, 1996. And for a full overview, see Texas Cancer Council Projects, 1986-2007: Texas Cancer Council Historical Database, at http://www.tcc.state.tx.us/tcchdbq.html. Both the publications and the database include the name of each project, the "contractor" (i.e., initiator of the project/recipient of the funding), the project director and contact information, the priority population, and a very brief summary of the project goals.
Arrangement
These records are arranged by the creating agency chronologically by fiscal year, then numerically by Program number (e.g. 96-05).
Preferred Citation
(Identify the item), Program/project historical books, Texas Cancer Council records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 2007/195
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Cancer Council on July 6, 2007.
Restrictions on Access
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Technical Requirements
None.
Processed by
Tony Black, May 2008
Box
2007/195-1 thru 4 Program/project historical books, 1986-2006

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