These records document the work of the Texas Cancer Council, created to implement the Texas Cancer Plan, which has four objectives: to increase awareness of prevention programs that may help lower the risk of developing cancer; to promote the early detection and diagnosis of cancer; to improve the accessibility, availability, and quality of treatment resources, services, and programs throughout the state; and to advance development and application of new prevention, detection, diagnostic, and therapeutic methods and techniques. Minutes are created to document in a thorough but usually summary fashion the official actions of the 16-member board in its meetings. Public agenda inform the public as to what will be discussed and/or decided at each board meeting. These records consist of minutes and agenda of meetings of the Texas Cancer Council, dated 1985-2008. The minutes contain summaries of the discussions and actions of the Council at their regularly scheduled meetings, usually held quarterly. These discussions and actions include the following: project funding requests and decisions (by far the most voluminous item in each set of minutes); the Executive Director's report; proposal, amendment, and adoption of rules; review and adoption of legislative appropriation requests (LARs), as well as operating budgets; elections of board officers; adoption and revision of the Texas Cancer Plan, and the Texas Breast and Cervical Cancer Plan; strategic planning efforts; updates on legislative issues; and miscellaneous other reports (e.g., report on meeting with medical school deans, report on Cancer Incidence Reporting System, Oncology Guidelines revision, the Merkel Journalism Awards report). Also included are minutes and agenda of the Contract Management Committee, and the Planning and Program Development Committee, beginning November 1996; and of the Executive Committee, beginning April 1987. (The earliest records, Texas Cancer Council meetings files, November 14, 1985 thru May 7, 1987, are located within the records of the Legislative Task Force on Cancer in Texas.)

The Texas Cancer Council was created to implement the Texas Cancer Plan, which has four objectives: to increase awareness of prevention programs that may help lower the risk of developing cancer; to promote the early detection and diagnosis of cancer; to improve the accessibility, availability, and quality of treatment resources, services, and programs throughout the state; and to advance development and application of new prevention, detection, diagnostic, and therapeutic methods and techniques. The purpose of organizational charts is to indicate agency staff organization in a graphic format. These records consist of copies of organization charts, staff lists, and personnel position descriptions/explanations of administrative responsibilities for the Texas Cancer Council, dated August 1988 through November 1995. Names of staff members holding each position are also included on many of the organizational charts. Organizational charts are also included in the 1993 report to the Governor and Legislature, and in each Strategic Plan, 1992-1998 (usually without names of staff); all of these publications are found in the Texas Documents Collection.

These records document the work of two committees of the Texas Cancer Council, created to implement the Texas Cancer Plan, which has four objectives: to increase awareness of prevention programs that may help lower the risk of developing cancer; to promote the early detection and diagnosis of cancer; to improve the accessibility, availability, and quality of treatment resources, services, and programs throughout the state; and to advance development and application of new prevention, detection, diagnostic, and therapeutic methods and techniques. These records were created during the course of business conducted by two former committees of the Texas Cancer Council, concerning the development of programs and the review of projects for funding. The records include agenda and items for discussion/background materials, highlights of discussion/summaries of meetings, and related correspondence and memoranda, dating 1991-1993. They constitute the files of two committees of the Texas Cancer Council: the Program Development Committee, 1991-1992; and the Project Review Committee, 1992-1993. The highlights of discussion or summaries of meetings are apparently in lieu of minutes. The memoranda are mainly from the executive director to the members of the committee.

Researchers should also consult the files of the Contract Management Committee and the Planning and Program Development Committee, 1996-1999, that are filed with the series Minutes and agenda.

The Program Development Committee and the Project Review Committee have not been in existence since 1993, but the current Contract Management Committee and Planning and Program Development Committee may have assumed their functions. These are subcommittees of the board of the Cancer Council, and make recommendations to the full Council on specific issues. They should not be confused with the numerous Advisory Committees.

These records are created during the course of business conducted by the various advisory committees of the Texas Cancer Council, particularly the review of proposals for funding. The Texas Cancer Council was created to implement the Texas Cancer Plan, which has four objectives: to increase awareness of prevention programs that may help lower the risk of developing cancer; to promote the early detection and diagnosis of cancer; to improve the accessibility, availability, and quality of treatment resources, services, and programs throughout the state; and to advance development and application of new prevention, detection, diagnostic, and therapeutic methods and techniques. These records consist of correspondence, memoranda, membership lists, proposal reviews/assessment reports on proposals for funding, minutes, annual advisory committee reports, and other documents relating to the work of advisory committees of the Texas Cancer Council, dating 1987-1990, and 1992, bulk 1987-1990. The nine advisory committees for which there are records fall into two groups, and include the following: (1) Community Cancer Care, Oncology Guidelines, Professional Education, Public Education, and Private Sector Initiatives; and (2) Community Cancer Control, Detection and Diagnosis, Prevention, and Treatment.

One set of files contains a variety of documents concerning five of the earlier advisory committees (Community Cancer Care, Oncology Guidelines, Professional Education, Public Education, and Private Sector Initiatives), dating 1987-1990. These documents include the following: correspondence (especially between the Executive Director of the Cancer Council and the members of the various advisory committees), some (but apparently not all) minutes of meetings of the advisory committees, individual assessment reports on proposals for funding, annual advisory committee reports, lists of names and addresses of advisory committee members, information sheets on each of the original six advisory committees (including role/objective, frequency of meetings, and a list of members), and other attachments (e.g., organization charts and the constitution and by-laws of the Texas Health Foundation).

A sixth folder contains documents concerning the four later advisory committees (Community Cancer Control, Detection and Diagnosis, Prevention, and Treatment). This much smaller group of files date 1990 and 1992. These documents include the following: lists of members, and memoranda concerning proposals for Texas Cancer Council funding addressed to members of advisory committees for their review and comment, from either the executive director or the program services manager of the Texas Cancer Council. These latter memos typically include a list of the proposals with their authors/originators, a list of enclosures, and a timeline or schedule of deadlines. The proposals themselves are not included, nor are enclosures concerning those proposals. Examples of proposals under review are Rural Community Cancer Services (from the Center for Rural Health Initiative); Cancer Prevention in African American Males (from Texas Southern University); Smokeless Tobacco Use by Adolescent Males (from the Allan Shivers Radiation Therapy Center). Also included are memoranda concerning review procedures.

These records document the work of the Texas Cancer Council, created to implement the Texas Cancer Plan, which has four objectives: to increase awareness of prevention programs that may help lower the risk of developing cancer; to promote the early detection and diagnosis of cancer; to improve the accessibility, availability, and quality of treatment resources, services, and programs throughout the state; and to advance development and application of new prevention, detection, diagnostic, and therapeutic methods and techniques. These records consist of correspondence and memoranda, with some attachments, relating to the substantive work of the Texas Cancer Council, dating 1990-1997, 1999-2001. They include correspondence with the Board of Directors, the Executive Director, and the Attorney General. Administrative correspondence is created during the course of substantive business carried out by the Texas Cancer Council. It primarily represents communications between the board, the executive director, the attorney general, other state agencies, health-related organizations, and the general public, concerning the creation and implementation of policy.

Board of Directors correspondence, 1993-1997, consists of memoranda, with attachments, from the executive director to board members of the Texas Cancer Council, concerning such substantive topics as the following: board meetings, agenda for review, briefing materials, updates on key issues, the Strategic Plan, funding decisions, etc. Also included are memoranda specifically to the Executive Committee of the board.

Executive Director correspondence, 1990-1997 and 1999-2001, consists of correspondence between the Executive Director of the Texas Cancer Council and health-related organizations, other state agencies (including state universities), and private citizens. This correspondence contains a mixture of items, mainly concerning substantive issues (such as public education, outreach, funding, legislation, professional conferences, a report of the Texas Health Policy Task Force, State Legalization Impact Assistance Grant [SLIAG] matters, etc.), but occasionally on general topics (such as letters of appreciation and support, follow-ups on visits, etc.).

Attorney General correspondence, 1991 and 1993, consists of correspondence and memoranda between the Attorney General's office and the Executive Director of the Texas Cancer Council. It concerns mainly substantive issues, such as the following: interagency contracts, employment of outside legal counsel, a plan for consolidation of legal services programs of certain state agencies, the procedure for requesting representation from the Attorney General's office, and state employees workers compensation rule changes, etc. Occasionally there is also a general item (e.g., change of address).

The Texas Cancer Council was created to implement the Texas Cancer Plan, which has four objectives: to increase awareness of prevention programs that may help lower the risk of developing cancer; to promote the early detection and diagnosis of cancer; to improve the accessibility, availability, and quality of treatment resources, services, and programs throughout the state; and to advance development and application of new prevention, detection, diagnostic, and therapeutic methods and techniques. These records are created partly as a result of the rulemaking process. The rules and regulations are proposed and adopted by the Cancer Council according to the requirements of the Texas Administrative Procedures Act. These manuals are created primarily to explain policies and procedures established by the Texas Cancer Council to interested parties, including contracting entities, and staff members, and to guide those persons through the process. These records consist of superseded procedures manuals developed by the Texas Cancer Council (manuals on administrative procedures, and a manual of policies and procedures for performing agencies), dating 1994-1996 and 2000. Personnel manuals are not included. The six manuals on administrative procedures (1994-1995 and 2000) typically include the following sections: general, fiscal procedures, publication procedures (as of October 1995), review of funding proposal, and contract process after board approval. The two manuals of policies and procedures for performing agencies (1994 and 1996) include some or all of the following sections: compensation and payment, records retention, budget changes, funding adjustments and contract amendments, project income, audit requirements, property and supplies, subcontracts, reports, on-site monitoring, sanctions, copyrights, publications, funding acknowledgement and logo usage, confidential records, nondiscrimination, indemnification of the Texas Cancer Council, and contract termination.

These records are created to inform and educate the general public to the work of the Texas Cancer Council, with emphasis on early diagnosis, treatment, and prevention of cancer. These records consist of press releases and public service announcements issued by the Texas Cancer Council, plus occasional newspaper clippings, media kits, and brochures, dating 1984-1991, 1993, 1995-1996. Examples of topics covered include appointments to the Cancer Council, selections of Executive Directors, the Basic Tumor Registrar Training Program, the Texas Cancer Plan, a proposed cigarette tax, etc. In addition there are press releases from Speaker of the House Gib Lewis, 1984, concerning creation of the Legislative Task Force on Cancer.

The Texas Cancer Council was created to implement the Texas Cancer Plan, which has four objectives: to increase awareness of prevention programs that may help lower the risk of developing cancer; to promote the early detection and diagnosis of cancer; to improve the accessibility, availability, and quality of treatment resources, services, and programs throughout the state; and to advance development and application of new prevention, detection, diagnostic, and therapeutic methods and techniques. Speeches are created to inform and educate interested organizations as to the work of the Texas Cancer Council. Like the series News releases, speeches document the outreach function of the agency, but for a different, more focused, target population, such as organizations involved in cancer research and education. These records consist of the texts of speeches, plus related documents like cover letters and agenda, given mainly by the executive director of the Texas Cancer Council, dating 1984 and 1990. Speaker of the House Gib Lewis gave the 1984 speech to the Executive Committee of the Legislative Task Force on Cancer in Texas. The others date from 1990, and include speeches by Executive Director Emily Untermeyer: one to Tumor Registrars, press conference remarks, and a keynote address to a workshop for Education Service Centers and Universities on Building Coalitions in Comprehensive School Health. There is also a speech by Jim Rudd, Chairman of the House Appropriations Committee, to the University of Texas Board of Regents.

In November 1987, Dr. C. Stratton Hill Jr., Director of the Pain Clinic of M. D. Anderson Hospital, sent a packet of materials to Dr. Lewis Moore of the Texas Cancer Council, requesting that the council consider adding the subject of pain control to the list of workgroups in the Texas Cancer Plan. In April 1991, Texas Governor Ann Richards proclaimed April 1 to be Freedom from Cancer Pain Day, which subsequently led a group of health care professionals to organize the Texas Cancer Pain Initiative on June 1, 1991. These records include correspondence, minutes, memoranda, publications, and conference programs, dating 1985-1989 and 1991.

Dr. Hill's packet contains material from the Wisconsin Initiative To Improve Cancer Pain Control, including correspondence, journal articles, news clippings, and conference programs, dating 1985-1988. Minutes of the organizational meeting of the Texas Cancer Pain Initiative, June 1, 1991, contain attachments (the official memorandum from Governor Richards, correspondence, and a reprint of a journal article), dating 1989 and 1991.

The Texas Cancer Council was created to implement the Texas Cancer Plan, which has four objectives: to increase awareness of prevention programs that may help lower the risk of developing cancer; to promote the early detection and diagnosis of cancer; to improve the accessibility, availability, and quality of treatment resources, services, and programs throughout the state; and to advance development and application of new prevention, detection, diagnostic, and therapeutic methods and techniques. These records are duplicate copies of material maintained at the Texas Cancer Council in binders referred to as Historical Books, dating 1986-2006. They are not published volumes. These records are based on the program files, and serve two purposes: they capture the history of all the projects the Texas Cancer Council has ever funded, and they provide a quick reference of historical data. Each overview of each project contains the following information in table form: fiscal year, name of project, TCC number, agency/organization, project director, funding dates, funding amount, funding history by year, whether the project was continued for the next fiscal year, initiative category, population served, geographic region served, cancer topics addressed, project description, accomplishments, and performance data.

Typical projects include the following, taken from fiscal year 1999: Cancer Intervention Project (Titus County Memorial Hospital), providing culturally relevant educational materials to minority Texans on prevention and early detection of colon, cervical, breast, lung and prostate cancer. Case Management for Promesa Salud (Planned Parenthood Association of Cameron and Willacy Counties), providing culturally and linguistically sensitive case management which addresses the needs of low-income women receiving breast cancer screening and diagnostic services. Community-Based Cancer Prevention and Control Program (Stephen F. Austin State University), providing a health promotion and disease prevention program aimed at reducing the risk of cancer by working through a network of employers. The worksite based model will be appropriate for use in rural Texas communities. Texas Comprehensive School Health Network (Texas Department of Health), which through a network of Regional School Health Specialists in Education Service Centers, assists schools in promoting life-long cancer risk reduction behaviors among school children.

Earlier publications summarizing these records include Programs funded by the Texas Cancer Council, 1989; Texas Cancer Council Initiatives, 1991 and 1993; and Cancer Prevention and Control Initiatives: An Overview of Texas Cancer Plan Projects, 1996. And for a full overview, see Texas Cancer Council Projects, 1986-2007: Texas Cancer Council Historical Database, at http://www.tcc.state.tx.us/tcchdbq.html. Both the publications and the database include the name of each project, the "contractor" (i.e., initiator of the project/recipient of the funding), the project director and contact information, the priority population, and a very brief summary of the project goals.