Texas State Library and Archives Commission

Texas Incentive and Productivity Commission:

An Inventory of Incentive and Productivity Commission Records at the Texas State Archives, 1988-2004



Overview

Creator: Texas. Incentive and Productivity Commission.
Title: Incentive and Productivity Commission records
Dates: 1988-2004
Abstract: The Texas Incentive and Productivity Commission (TIPC) was created in 1989 (Senate Bill 112, 71st Texas Legislature, Regular Session) to reduce state spending, increase state revenues, improve the quality of state services, and recognize the contributions of state employees and agencies. It was formed by the merger of the Texas State Employee Incentive Commission and the Texas Productivity and Bonus Commission, which administered the State Employee Incentive Program and the Productivity Bonus Program, respectively. TIPC ceased operations during fiscal year 2005 and was abolished by the Texas Legislature in 2009. Records of TIPC document the work accomplished at its meetings, its programs, and its administrative relationships with other agencies and organizations in Texas, and include agenda and agenda documents, minutes and summaries of minutes, administrative correspondence, reports, audio cassettes, a commissioner handbook, customer satisfaction surveys, legislative appropriation requests, sunset review documents, manuals, planning records, notes, photographs, and videotapes, dating 1988-2004.
Quantity: 19.75 cubic ft.
Language These materials are written in English.
Repository: Texas State Archives

Agency History

The Texas Incentive and Productivity Commission (TIPC) was created in 1989 (Senate Bill 112, 71st Texas Legislature, Regular Session) to reduce state spending, increase state revenues, improve the quality of state services, and recognize the contributions of state employees and agencies. It was formed by the merger of the Texas State Employee Incentive Commission and the Texas Productivity and Bonus Commission, which administered the State Employee Incentive Program and the Productivity Bonus Program, respectively.

The State Employee Incentive Program was created in 1985 (House Bill 473, 69th Legislature, Regular Session). It awarded cash bonuses to state employees in executive and judicial agencies. Employees whose suggestions resulted in net annual savings or increase in revenues of $100 or more were eligible to receive ten percent of the net savings or revenue increase, up to a maximum of $5,000. From 1985 to 1989 this program was administered by the Texas State Employee Incentive Commission, which was composed of nine members: the state auditor, the comptroller, the executive director of the Texas Merit System Council (later changed to the state treasurer), the administrator of the Texas Employment Commission, the executive director of the Department of Labor and Standards, the director of the Legislative Budget Board, and three public members with experience administrating incentive programs in private industry (one each appointed by the governor, the lieutenant governor, and the speaker of the house).

The Productivity Bonus Program was created in 1986 (Senate Bill 13, 69th Legislature, 3rd Called Session). It rewarded agencies and employees for developing plans to reduce overtime, consultant fees, budgeted positions, travel, printing, or mailing costs; to increase energy efficiency; or to improve office procedures and systems. The reward was a percentage of the savings, up to a maximum of $1,000. From 1986 to 1989 this program was administered by the Texas Productivity Bonus Commission, which was composed of nine members: the state auditor, the comptroller, the director of the Legislative Budget Board, a classification officer appointed under the Position Classification Act of 1961, a member of the governor's staff, an officer or employee of a political subdivision of the state, and three public members with experience in administrating incentive pay programs in private industry (one each appointed by the governor, the lieutenant governor, and the speaker of the house). The Productivity Bonus Program was abolished effective September 1, 1999 by Senate Bill 355, 76th Legislature, Regular Session (1999).

The Texas Incentive and Productivity Commission was originally composed of nine non-salaried members: the governor, who served as chair; the lieutenant governor; the comptroller; the state treasurer (this position was abolished by constitutional amendment in 1996); the administrator of the Texas Employment Commission (in 1995 changed to the Texas Workforce Commission); the chair of the Higher Education Coordinating Board; and three public members with experience administrating bonus and incentive programs used in private industry, appointed by the governor with the advice and consent of the senate for overlapping two-year terms. Commission members who were elected officials could designate another person to serve in his or her place. The commission appointed an executive director.

TIPC could accept contributions or assistance from private institutions and organizations and could also request and receive assistance from the Governor's Office and other state governmental bodies. The commission published a bimonthly newsletter, The Incentive, conducted training conferences for agencies and officials responsible for promoting and administering the commission's program, and sponsored special awards programs to recognize employees for saving money.

In 2004, the Texas Council on Competitive Government released a report with the finding that small and mid-sized agencies rarely participated in TIPC programs. In the absence of meaningful agency participation in the programs, the council recommended that individual agencies be responsible for implementing their own employee suggestion program on a voluntary basis beginning September 1, 2004, under guidelines developed by the council. During the 79th Legislature, Regular Session (2005), the legislature discontinued funding for TIPC on the recommendation of the Legislative Budget Board, and TIPC ceased operations during fiscal year 2005. In 2007, the 80th Legislature did not appropriate any funds for TIPC for the 2008-2009 fiscal biennium. The commission and the State Employee Incentive Program administered by it were formally abolished by House Bill 874 (81st Legislature, Regular Session, 2009), effective June 19, 2009.

(Sources include: Guide to Texas State Agencies, 11th edition (2001); and Bill Analysis of House Bill 874, 81st Texas Legislature, Regular Session, http://www.legis.state.tx.us/tlodocs/81R/analysis/doc/HB00874H.doc, accessed December 31, 2010.)


Scope and Contents of the Records

The Texas Incentive and Productivity Commission (TIPC) was created in 1989 (Senate Bill 112, 71st Texas Legislature, Regular Session) to reduce state spending, increase state revenues, improve the quality of state services, and recognize the contributions of state employees and agencies. It was formed by the merger of the Texas State Employee Incentive Commission and the Texas Productivity and Bonus Commission, which administered the State Employee Incentive Program and the Productivity Bonus Program, respectively. TIPC ceased operations during fiscal year 2005 and was abolished by the Texas Legislature in 2009. Records of TIPC document the work accomplished at its meetings, its programs, and its administrative relationships with other agencies and organizations in Texas, and include agenda and agenda documents, minutes and summaries of minutes, administrative correspondence, reports, audio cassettes, a commissioner handbook, customer satisfaction surveys, legislative appropriation requests, sunset review documents, manuals, planning records, notes, photographs, and videotapes, dating 1988-2004.

Three series consist of TIPC meeting materials containing varying depths of detail. Agenda, minutes, and summaries of minutes are the most basic documentation of TIPC meetings, briefly outlining topics considered and actions taken. Open meeting documents are the supporting documentation of the commission's meetings and show in much greater detail how the commission considered, discussed, and took action on state employee suggestions and productivity plans, rules changes to the Productivity Bonus Program and State Employee Incentive Program, and reports on administrative matters (e.g., agency strategic plan, monthly financial reports, and recent publicity). Open meeting audio cassettes contain recordings of the commission's meetings for the period 1990-1994, and meetings of one of its predecessor agencies, the Texas State Employee Incentive Commission (SEIC) for the period 1988-1989. State Archives staff have not listened to any of the audio cassettes and therefore cannot comment on the quality or full content of the recordings. All of the recorded meetings are also documented in written materials in the previous two series.

Administrative correspondence and related attachments are between the commission (and one of its predecessors, the Texas State Employee Incentive Commission) and other state agencies and private organizations. The materials focus on administrative matters such as open records requests, preparations for the year 2000 (Y2K), ethics, audits, staffing, resources, procedures, and the preparation of financial statements, reports, and budgets.

Outgoing Reports and studies concern the commission's primary purpose of considering state employee suggestions, productivity plans, and proposed changes to Productivity Bonus Program and State Employee Incentive Program rules. The documents record the amounts of money saved through the suggestion process, the numbers of those making suggestions, participation by agency size, and other statistics. Incoming reports from other state agencies and TIPC internal reports were used in developing and revising TIPC operations and cover fiscal and other administrative matters.

General files encompass commissioner documents, correspondence, survey records, planning records and reports that show the commission's work to optimize the usability of the reporting and financial systems for the State Employee Incentive Program, and its rationales for continued legislative funding for the commission. Beginning in 1995, legislative efforts to discontinue the commission likely affected how it assessed its operations and refined its mission, goals and objectives over the remaining years of its existence. The commission's strategic plans and legislative appropriation requests especially reflect its efforts to demonstrate the value of its services and to show awareness of needed improvements to its program operations.

State Productivity Bonus Program and Employee Incentive Program files detail the two incentive programs the commission administered, including descriptions of each program, guides for state agency coordinators, Productivity Bonus Program Excellence Award records, State Employee Incentive Program Governor's Awards records, photographs of recognition events, promotional and training videotapes, and press articles reporting state agency satisfaction with the programs. The records demonstrate how TIPC focused attention on making the suggestion submission process more manageable for state agencies, and on providing sufficient incentive for state employees to develop and submit suggestions for improvement to state agency operations. The photographs have not been fully described or rehoused, and the videotapes have not been reviewed by State Archives staff for playback quality or content.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.


 

Organization of the Records

These records are organized by State Archives staff into seven series:
Agenda, minutes, and summaries of minutes, 1988, 1990-2004, 0.7 cubic ft.
Open meeting documents, 1989-2004, 7.6 cubic ft.
Open meeting audio cassettes, 1988-1994, 0.5 cubic ft.
Administrative correspondence, 1988-2000, 2.5 cubic ft.
Reports and studies, 1989-2000, 2.25 cubic ft.
General files, 1988-2004, 2.35 cubic ft.
State Productivity Bonus Program and Employee Incentive Program files, 1988-2004, 2.85 cubic ft.

Restrictions

Restrictions on Access

Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, certain addresses, telephone numbers, and personal family information (V.T.C.A., Government Code, Section 552.117); and bank account numbers (V.T.C.A., Government Code, Section 552.136); an archivist must review the records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P. O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (Dir_Lib@tsl.state.tx.us), or see our web page (http://www.tsl.state.tx.us/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.

Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Technical Requirements

To listen to the audio cassettes please contact the State Archives' Preservation Officer. Because of the probable fragility of the audio cassettes, researchers are urged to first consult the other series described in this finding aid: Agenda, minutes, and summaries of minutes, and/or Open meeting documents.

Researchers are required to use gloves provided by the Archives when reviewing photographic materials.

To view the videotapes please contact the State Archives' Preservation Officer.


Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas. State Employee Incentive Commission.
Subjects:
Suggestion systems--Texas.
Incentive awards--Texas.
Government productivity--Texas.
Places:
Texas--Officials and employees.
Document Types:
Minutes--Texas--Suggestion systems--1988-2004.
Audio cassettes--Texas--Suggestion systems--1988-1994.
Agendas--Texas--Suggestion systems--1988-2004.
Memorandums--Texas--Suggestion systems--1988-2004.
Clippings--Texas--Suggestion systems--1988-2004.
Correspondence--Texas--Suggestion systems--1988-2004.
Reports--Texas--Suggestion systems--1988-2004.
Administrative records--Texas--Suggestion systems--1988-2004.
Plans (reports)--Texas--Suggestion systems--1988-2004.
Notes--Texas--Suggestion systems--1988-2004.
Manuals--Texas--Suggestion systems--1988-2004.
Questionnaires--Texas--Suggestion systems--1988-2004.
Photographs--Texas--Suggestion systems--1988-2004.
Videotapes--Texas--Suggestion systems--1988-2004.
Functions:
Administering suggestion systems.

Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
None.

Administrative Information

Preferred Citation

(Identify the item and cite the series), Texas Incentive and Productivity Commission records. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 1998/063, 1998/259, 1999/025, 2000/136, 2001/123, 2002/040, 2002/094, 2002/113, 2003/062, 2006/243, 2008/106, 2008/146, 2008/167, 2010/107, 2011/143

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Incentive and Productivity Commission on January 16, 1998; August 24, 1998; September 30, 1998; March 31, 2000; April 30, 2001; October 9, 2001; January 11, 2002; March 28, 2002; and October 21, 2002; by the Texas Legislative Reference Library on January 26, 2006; June 7, 2010; and September 14, 2010; and by the Texas Comptroller's Office on March 13, 2008; June 9, 2008; and July 7, 2008.

Processing Information

Processed by Tony Black, August 1998

Finding aid revised by Tony Black, March 1999

Finding aid encoded in EAD version 1.0 by Tony Black, May 2001

Finding aid revised by Tony Black, October 2001

New accession (agenda and summaries of minutes) added by Tony Black, April 2002

Two new accessions added, and two new series created (Administrative correspondence and Reports and studies) by Nancy Enneking, April 2002

Finding aid converted from EAD 1.0 to 2002 by TARO using the conversion stylesheet v1to02.xsl, July 22, 2003

Six new accessions added, two new series created (General files and State Productivity Bonus Program and Employee Incentive Program files), DACS compliance, and encoding to EAD 2002 standards by Rebecca Romanchuk, June 2010

One new accession added by Rebecca Romanchuk, December 2010


Detailed Description of the Records

 

Agenda, minutes, and summaries of minutes, 1988, 1990-2004,
0.7 cubic ft.

The Texas Incentive and Productivity Commission (TIPC) administered the State Employee Incentive Program and the Productivity Bonus Program to reduce state spending, increase state revenues, improve the quality of state services, and recognize the contributions of state employees and agencies. These records include copies of agenda, minutes, and summaries of minutes, dating 1988, 1990-2004. They comprise the most basic documents for TIPC meetings and summarize how the commission considered, discussed, and took action on state employee suggestions and productivity plans, rules changes to the Productivity Bonus Program and State Employee Incentive Program, and reports on administrative matters (e.g., agency strategic plan, monthly financial reports, and recent publicity). For each item on the agenda, the summary of minutes gives a brief description, the names of commissioners who made and seconded the motion, any dissent, and whether the motion passed. For employee suggestions submitted to the State Employee Incentive Program, information includes the agency, the name of the employee, the number assigned to the suggestion, and a brief description. Meetings in 1990 contain slightly more detailed minutes than the summaries of minutes that begin in 1991. Minutes and agenda, 1988, of the State Employee Incentive Program, a predecessor of TIPC, are also included.
Supporting documentation explaining in more detail the business conducted at each meeting is found in the series Open meeting documents, covering the years 1989-2004. Audio cassettes of meetings from 1988-1994 are described in the series Open meeting audio cassettes.
Arrangement
These records are arranged chronologically as they arrived from the agency.
Preferred Citation
(Identify the item), Agenda, minutes, and summaries of minutes, Texas Incentive and Productivity Commission records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 1998/063, 1999/025, 2000/136, 2001/123, 2002/040, 2002/113, 2003/062, 2008/106, 2010/107, 2011/143
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Incentive and Productivity Commission on January 16, 1998; September 30, 1998; March 31, 2000; April 30, 2001; October 9, 2001; March 28, 2002; and October 21, 2002; by the Texas Comptroller's Office on March 13, 2008; and by the Texas Legislative Reference Library on June 7, 2010 and September 14, 2010.
Restrictions on Access
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Processing Information
Processed by Tony Black, August 1998
Finding aid revised by Tony Black, March 1999
Finding aid encoded in EAD version 1.0 by Tony Black, May 2001
Finding aid revised by Tony Black, October 2001
New accession added by Tony Black, April 2002
Two new accessions added, DACS compliance, and encoding to EAD 2002 standards by Rebecca Romanchuk, June 2010
One new accession added by Rebecca Romanchuk, December 2010
Box
2008/106-1 State Employees Incentive Commission, 1988
Agenda and minutes, January 7, 1988
Agenda and minutes, February 4, 1988
Minutes, March 17, 1988
Agenda, minutes, and supporting documentation, April 20, 1988
Agenda and minutes, May 17, 1988
Agenda and minutes, June 14, 1988
Agenda and minutes, July 12, 1988
Agenda and minutes, August 24, 1988
Agenda and minutes, September 20, 1988
Agenda and minutes, October 3, 1988
Agenda and minutes, October 25, 1988
Agenda and minutes, November 17, 1988
Agenda and minutes, December 13, 1988
Box
1998/063-1 Incentive and Productivity Commission, 1990-2004
Minutes, January 1990
Agenda and minutes, March 1990
Box
2008/106-1 Minutes rough draft, March 1990
Box
1998/063-1 Minutes, June 1990
Box
2008/106-1 Minutes (signed original), June 1990
Box
1998/063-1 Agenda and minutes, July 1990
Minutes, September 1990
Agenda and minutes, November 1990
Minutes, December 1990
Agenda and summary of minutes, April 1991
Summary of minutes, June 1991
Agenda and summary of minutes, August 1991
Agenda and summary of minutes, October 1991
Summary of minutes, November 1991
Agenda and summary of minutes, December 1991
Summary of minutes, January 1992
Agenda and summary of minutes, February 1992
Agenda and summary of minutes, April 1992
Agenda and summary of minutes, May 1992
Summary of minutes, July 1992
Agenda and summary of minutes, September 1992
Agenda and summary of minutes, October 1992
Summary of minutes, November 1992
Summary of minutes, December 1992
Agenda and summary of minutes, January 1993
Agenda and summary of minutes, February 1993
Agenda and summary of minutes, March 1993
Agenda and summary of minutes, April 1993
Agenda and summary of minutes, June 1993
Agenda and summary of minutes, July 1993
Agenda and summary of minutes, September 1993
Agenda and summary of minutes, October 1993
Agenda and summary of minutes, December 1993
Agenda and summary of minutes, February 1994
Agenda and summary of minutes, March 1994
Agenda and summary of minutes, April 1994
Agenda and summary of minutes, June 1994
Agenda and summary of minutes, August 1994
Agenda and summary of minutes, October 1994
Agenda and summary of minutes, November 1994
Agenda and summary of minutes, December 1994
Box
1998/063-2 Agenda and summary of minutes, January 1995
Agenda and summary of minutes, March 1995
Agenda and summary of minutes, May 1995
Agenda and summary of minutes, June 1995
Agenda and summary of minutes, July 1995
Agenda and summary of minutes, August 1995
Agenda and summary of minutes, September 1995
Agenda and summary of minutes, October 1995
Agenda and summary of minutes, November 1995
Summary of minutes, January 1996
Agenda and summary of minutes, March 1996
Agenda and summary of minutes, April 1996
Agenda and summary of minutes, May 1996
Agenda and summary of minutes, July 1996
Agenda and summary of minutes, August 1996
Agenda and summary of minutes, October 1996
Agenda and summary of minutes, January 1997
Agenda and summary of minutes, April 1997
Agenda and summary of minutes, June 1997
Agenda and summary of minutes, August 1997
Summary of minutes, November 1997
Summary of minutes, January 1998
Agenda and summary of minutes, February 1998
Agenda and summary of minutes, March 1998
Agenda and summary of minutes, June 1998
Summary of minutes, August 1998
Agenda and summary of minutes, October 1998
Agenda and summary of minutes, February 1999
Agenda and summary of minutes, April 1999
Agenda and summary of minutes, July 1999
Agenda and summary of minutes, September 1999
Agenda and summary of minutes, November 1999
Agenda and summary of minutes, February 2000
Agenda and summary of minutes, April 2000
Agenda and summary of minutes, July 2000
Agenda and summary of minutes, October 2000
Agenda and summary of minutes, December 2000
Summary of minutes, March 2001
Agenda and summary of minutes, May 2001
Summary of minutes, August 2001
Summary of minutes, November 2001
Box
2008/106-2 Summary of minutes, February 2002
Summary of minutes, May 2002
Summary of minutes, July 2002
Agenda and summary of minutes, October 2002
Agenda and summary of minutes, January 2003
Agenda and summary of minutes, February 2003
Agenda and summary of minutes, April 2003
Agenda and summary of minutes, July 2003
Summary of minutes, September 2003
Summary of minutes, December 2003
Summary of minutes, February 2004
Summary of minutes, March 2004
Summary of minutes, June 2004
Agenda and summary of minutes, August 2004



 

Open meeting documents, 1989-2004,
7.6 cubic ft.

The Texas Incentive and Productivity Commission (TIPC) administered the State Employee Incentive Program and the Productivity Bonus Program to reduce state spending, increase state revenues, improve the quality of state services, and recognize the contributions of state employees and agencies. Agenda, agenda documents, and summaries of minutes comprise the supporting documentation for TIPC meetings, dating 1989-2004. They explain in detail how the commission considered, discussed, and took action on state employee suggestions and productivity plans, rules changes to the Productivity Bonus Program and State Employee Incentive Program, and reports on administrative matters (e.g., agency strategic plan, monthly financial reports, and recent publicity). A typical agenda document for the State Employee Incentive Program includes a suggestion form, an agency approval form, an eligibility and cost/revenue analysis, a technical expert's evaluation (including measurable savings/revenue and feasibility analysis), interoffice memoranda, and newspaper clippings. A typical agenda document for the Productivity Bonus Program includes a plan submission form, a staff evaluation, and a team plan addendum. Included are documents, 1989, from the State Employee Incentive Commission, a predecessor to TIPC.
The series Agenda, minutes, and summaries of minutes, while duplicating part of the documentation in this series, provides a more convenient and briefer look at the work accomplished at each meeting. Audio cassettes of meetings from 1988-1994 are described in the series Open meeting audio cassettes.
Arrangement
These records are arranged chronologically as they arrived from the agency.
Preferred Citation
(Identify the item), Open meeting documents, Texas Incentive and Productivity Commission records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1998/259, 2008/106, 2008/146
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Incentive and Productivity Commission on August 24, 1998; and by the Texas Comptroller's Office on March 13, 2008 and June 9, 2008.
Restrictions on Access
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Processing Information
Processed by Tony Black, August 1998
Finding aid revised by Tony Black, March 1999
Finding aid encoded in EAD version 1.0 by Tony Black, May 2001
Finding aid revised by Tony Black, October 2001
Two new accessions added, DACS compliance, and encoding to EAD 2002 standards by Rebecca Romanchuk, June 2010
Box
2008/106-2 State Employees Incentive Commission, 1989
March 1989
April 1989
May 1989
June 1989
July 1989
Box
2008/106-1 Incentive and Productivity Commission, 1990-2004
January 1990
March 1990
July 1990
September 1990
November 1990
December 1990
April 1991
June 1991
August 1991
October 1991
November 1991
December 1991
[2 folders]
Box
2008/106-2 January 1992
[2 folders]
February 1992
Box
1998/259-1 April 1992
May 1992
July 1992
September 1992
[4 folders]
Box
1998/259-2 October 1992
November 1992
December 1992
January 1993
February 1993
March 1993
April 1993
June 1993
July 1993
September 1993
October 1993
Box
1998/259-3 December 1993
February 1994
March 1994
April 1994
June 1994
August 1994
October 1994
November 1994
December 1994
Box
1998/259-4 January 1995
March 1995
May 1995
June 1995
July 1995
August 1995
September 1995
October 1995
November 1995
January 1996
March 1996
Box
1998/259-5 April 1996
May 1996
July 9, 1996
July 24, 1996
August 1996
October 1996
January 1997
April 1997
June 1997
August 1997
November 1997
January 1998
Box
2008/106-2 February 1998
March 1998
June 1998
August 1998
October 1998
February 1999
April 1999
July 1999
September 1999
Box
2008/106-3 November 1999
February 2000
April 2000
July 2000
October 2000
Box
2008/146-1 December 2000
Box
2008/106-3 March 2001
Box
2008/146-1 May 2001
Box
2008/106-3 August 2001
November 2001
Box
2008/146-1 February 2002
May 2002
July 2002
Box
2008/106-3 October 2002
January 2003
April 2003
Box
2008/146-1 July 2003
Box
2008/106-3 September 2003
December 2003
March 2004
May 2004
June 2004
August 2004



 

Open meeting audio cassettes, 1988-1994,
0.5 cubic ft.

The Texas Incentive and Productivity Commission (TIPC) administered the State Employee Incentive Program and the Productivity Bonus Program to reduce state spending, increase state revenues, improve the quality of state services, and recognize the contributions of state employees and agencies. These records are audio cassettes of TIPC meetings, dating 1990-1994, and of meetings of one of its predecessor agencies, the Texas State Employee Incentive Commission (SEIC) for the period 1988-1989. State Archives staff have not listened to any of the audio cassettes and therefore cannot comment on the quality or full content of the recordings. All of the recorded meetings are also documented in written materials in the previous two series, Agenda, minutes, and summaries of minutes and Open meeting documents.
Arrangement
These records are arranged chronologically as they arrived from the agency.
Preferred Citation
(Identify the item), Open meeting audio cassettes, Texas Incentive and Productivity Commission records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1998/259
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Incentive and Productivity Commission on August 24, 1998.
Restrictions on Access
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Technical Requirements
To listen to the audio cassettes please contact the State Archives' Preservation Officer. Because of the probable fragility of the audio cassettes, researchers are urged to first consult the other series described in this finding aid: Agenda, minutes, and summaries of minutes, and/or Open meeting documents.
Processing Information
Processed by Tony Black, August 1998
Finding aid revised by Tony Black, March 1999
Finding aid encoded in EAD version 1.0 by Tony Black, May 2001
Finding aid revised by Tony Black, October 2001
Box
1998/259-1 State Employee Incentive Commission, 1988-1989
June 1988
[2 cassettes]
July 1988
[2 cassettes]
October 1988
December 1988
March 1989
April 1989
[2 cassettes]
May 1989
July 1989
Incentive and Productivity Commission, 1990-1994
January 1990
March 1990
July 1990
[2 cassettes]
September 1990
November 1990
December 1990
April 1991
[2 cassettes]
June 1991
August 1991
[2 cassettes]
October 1991
November 1991
December 1991
[3 cassettes]
January 1992
February 1992
April 1992
[2 cassettes]
May 1992
[2 cassettes]
July 1992
[2 cassettes]
September 1992
[3 cassettes]
October 1992
November 1992
December 1992
[3 cassettes]
January 1993
February 1993
March 1993
[2 cassettes]
April 1993
June 1993
July 1993
[2 cassettes]
September 1993
October 1993
December 1993
[2 cassettes]
February 1994
March 1994
[2 cassettes]
April 1994
June 1994
[2 cassettes]
August 1994
October 1994
November 1994
[2 cassettes]
December 1994
[2 cassettes]



 

Administrative correspondence, 1988-2000,
2.5 cubic ft.

The Texas Incentive and Productivity Commission (TIPC) administered the State Employee Incentive Program and the Productivity Bonus Program to reduce state spending, increase state revenues, improve the quality of state services, and recognize the contributions of state employees and agencies. Records comprise administrative correspondence, memoranda, and printed materials, dating 1988-2000, between TIPC (and one of its predecessors, the Texas State Employee Incentive Commission) and other state agencies and private organizations. The materials focus on administrative matters such as open records requests, preparations for the year 2000 (Y2K), ethics, audits, staffing, resources, procedures, and the preparation of financial statements, reports, and budgets. Little of the correspondence concerns the commission's primary purpose of considering state employee suggestions, productivity plans, and proposed changes to Productivity Bonus Program and State Employee Incentive Program rules.
Arrangement
These records are generally arranged in alphabetical order by agency name in several runs, as they arrived from the creating agency. Within each agency the files are usually in reverse chronological order. A few miscellaneous files precede the agency files, while the files of private organizations generally follow at the end.
Preferred Citation
(Identify the item), Administrative correspondence, Texas Incentive and Productivity Committee records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 2002/094
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Incentive and Productivity Commission on January 11, 2002.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, certain addresses, telephone numbers, and personal family information (V.T.C.A., Government Code, Section 552.117), an archivist must review the records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P. O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (Dir_Lib@tsl.state.tx.us), or see our web page (http://www.tsl.state.tx.us/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Processing Information
Processed by Nancy Enneking, March 2002
DACS compliance, and encoding to EAD 2002 standards by Rebecca Romanchuk, June 2010
Box
2002/094-1 Information requests, 1996-1997
TIPC (Texas Incentive and Productivity Commission) Letterhead history, undated
Open records requests (Inner-Governmental Research Center), May 1995
Open records request, Lomax, 1999
Open records request (Etta Smith), 1998
[Note: contains material that has been insufficiently redacted by the agency - the information has been inked out, but the inked documents were not photocopied so the information is still discernable.]
Open records requests, 1997
[Note: contains material that may be insufficiently redacted by the agency.]
Attorney General's Office correspondence:
1999
1998
Witness affirmation forms, undated
Re: TIPC meetings, 1996
1997
1996
1995
1993-1994
Copier costs, 1992
Auditor's Office correspondence:
FY 1999, 1999-2000
FY 1998, 1997
1997
Salary classifications, 1996
1996
1995
Management audit, 1994
Management compliance audit, 1993
1992-1994
Limited review, 1988
Classification review report, 1989
Financial audit, 1990
Texas Department of Economic Development (formerly Texas Department of Commerce) correspondence:
1998
[empty]
1996
1995
1994
Comptroller of Public Accounts correspondence:
FY 1998, 1997
1997
Notice to state agencies, 1997
Accounting policy statement, No. 22, 1997
1996
1995
New APS (accounting policy statement) 22, draft, 1993, 1996
1994
1993-1994
1993
Texas performance review:
1996
1994
1992
1991
Council on Competitive Government correspondence:
1996-1997
1996
1995
1993
TIPC (Texas Incentive and Productivity Commission) survey data, printing, postage, 1993
Board of Registration for Professional Engineers correspondence:
1995
Department of Information Resources (DIR) correspondence:
DIR ITV (interagency transaction voucher) dispute, 1997
FY 1999, 1999
Information technology handout, 1998
DIR, 1998
1997-1998
Year 2000 information, etc., 1997
1996
1994
1993
1992
1991
1990
TDI (Texas Department of Insurance?) correspondence:
FY 1998, 1997
Employees Retirement System correspondence:
FY 1999, 2000
1996, 1997
1995
1994
Texas Ethics Commission correspondence:
1997-1998
1997
1996
1995
1992, 1994
Letters of TIPC staff appointments, 1992-1993
State officer information form, 1993
1992-1993
General Land Office correspondence:
1997
1996
1995
1994
General Services Commission correspondence:
FY 1999, 1998-1999
1997-1998
Public information charges, 1997
Mail operations, 1997
Rulebook, 1996
STMP (State Travel Management Program) airline fares, 2000
Air fare contracts, 1996
STMP revised ticket rules, 2000
Expenditure codes/airline information, 1997-1998
Travel information, 1997
Rideshare program, TC (Terri Chaney) as contact, 1996
Administrative, 1997
Box
2002/094-2 Administrative, 1996
General, 1995
General, 1994
General, 1993
Administrative, 1993
Administrative, 1992
Administrative, 1991
Administrative, 1990
Space allocation plan, 1994
Space utilization updated, 1993
Space utilization update, 1992
Construction plans/renovation, 1988-1989
Space utilization update, 1991
Contracts/plans for move to 4th floor, 1990-1991
Governor's Office correspondence:
FY 1999
[empty]
1997-1998
1997
State Agency Council to the Governor's Commission on Women, 1997
Statewide full allocation plan, 1997
Governor's Center for Management Development, 1997
Governor's Center for Management Development, Expo' 1997
1996
1995
1994
Governor's Commission for Women, 1995, 1997
Governor's Committee on People with Disabilities, 1996
Governor's Office of Volunteer Services, questionnaire, 1993
Governor's Committee on People with Disabilities, administrative correspondence, 1993
Governor's Committee on People with Disabilities, administrative correspondence, 1992
General correspondence, 1991
Governor's Office Job Bank, administrative correspondence, 1989
Health Professions Council correspondence:
1995
Texas Commission on Human Rights correspondence:
Administrative, 1998
General, 1991, 1993, 1997
Legislative Budget Board correspondence:
FY 1999, 1998-1999
Budget, 1998
Contract reporting, 1998
FY 1998, 1997-1998
FY 1997, 1996
1996
1995
1994
Board meeting, 1993
1993
1991
Legislative Council correspondence:
FY 1999
[empty]
1997
1994
1992
Legislative Reference Library correspondence:
1997
Library, State, correspondence:
2000
1997-1998
1997
1996
1995
1994
1992-1994
Texas Department of Licensing and Regulation correspondence:
1995
Lieutenant Governor's Office correspondence:
1996-1997
1996
1995
Texas Polygraph Examiners Board correspondence:
1996
Texas State Board of Examiners of Psychologists correspondence:
1996
Texas Department of Public Safety correspondence:
1999-2000
Capitol Police rules, regulations, etc., undated
1997
1996
Designation file, 1995
1994
Texas Recycling Market Development Board correspondence:
1997
Texas Secretary of State correspondence:
1997-1998
General correspondence and Texas Register, 1997
1996
1995
1994
Texas Small State Agency Task Force correspondence:
Subcommittee on Reporting Requirements, 1994
Texas Register correspondence:
Administrative, 1994
General, 1994
General, 1993
Administrative, 1990
Texas Senate correspondence:
1997
1996
Senate Research Center, 1996
State Bar of Texas correspondence:
1994
Texas State Office of Administrative Hearings correspondence:
FY 1998, 1997
1996-1997
1995
Texas Incentive and Productivity Commission correspondence:
1995
1995
[empty]
Staff designation correspondence, 1995
Texas Office of State-Federal Relations correspondence:
FY 2000, 1999
Travel to Washington D.C., 1996-1997
1995
[empty]
1994
[empty]
1993
1992
University of Texas at Austin correspondence:
1997
1996
SW study (re: Organizational Excellence Survey), 1996
1995
SW study (re: Organizational Excellence Survey), 1994
1993
Texas Workers' Compensation Commission correspondence:
FY 1998, 1997
1997
1996
1995
1994
[loose]
1992
Texas Workforce Commission correspondence:
1997
1996
Miscellaneous state agencies, FY 1998, 1997
Advisory Commission on State Emergency Communication, administrative correspondence, 1996
Aircraft Pooling Board, 1995
Texas Commission on the Arts, 1996
Texas Animal Health Commission, 1995
Texas Department of Banking, 1997
(Texas) Department of Health, 1998
10th Court of Appeals, 1997
Texas Education Agency, 1996
Box
2002/094-3 Texas Higher Education Coordinating Board, 1995-1997
Texas Department of Insurance, 1997
State Commission on Judicial Conduct, 1997
Texas State Board of Public Accountancy
[empty]
Texas Rehabilitation Commission, 1994
Teacher's Retirement System, 1996
Texas Commission on Volunteerism and Community Services, 1997
Texas Youth Commission, 1997, 2000
Dissolved agencies, 1997
Miscellaneous state agencies
[empty]
TNRCC (Texas Natural Resources Conservation Commission) pending, 1990-1997
TNRCC, undated
Corder/Thompson & Associates public policy resolutions, 1996
Correspondence from outside Texas, 1996-1997
National Performance Review, 1994
Printing bids, 1990-1993
Texas Almanac, 1997
Texas Association of Broadcasters, 1995
National Public Radio employee involvement, 1995
Electronic federal tax payment system, 1996
Government Technology Conference, 1995
Maguire Oil Company, 1997
Texas State Occupational Information Coordinating Committee, 1997
Panola College, 1995
Publishers Plan, Texas Hall of Fame, 1995
Southwest Airlines correspondence, 1996
CQ Staff Directories, Inc., 1997
[loose]
Texas State Directory Press, 1995
State research and development survey, 1995
State yellow book, FY 1999
[empty]
State yellow book, 1995-1997
University of Colorado at Denver, 1997
Acknowledgment letters, EI (Employee Involvement) Manager applicants, 1998
Texas Incentive and Productivity Commission - National Performance Review, correspondence re: federal fund restrictions, 1994



 

Reports and studies, 1989-2000,
2.25 cubic ft.

The Texas Incentive and Productivity Commission (TIPC) administered the State Employee Incentive Program and the Productivity Bonus Program to reduce state spending, increase state revenues, improve the quality of state services, and recognize the contributions of state employees and agencies. Reports and studies, with related correspondence, 1989-2000, were collected and issued by TIPC and one of its predecessors, the State Employee Incentive Commission (SEIC). Outgoing reports and studies concern the commission's primary purpose of considering state employee suggestions, productivity plans, and proposed changes to Productivity Bonus Program and State Employee Incentive Program rules. The documents record the amounts of money saved through the suggestion process, the numbers of those making suggestions, participation by agency size, and other statistics. Incoming reports from other state agencies and TIPC internal reports were used in developing and revising TIPC operations and cover fiscal and other administrative matters.
Arrangement
These records are arranged in the order in which they arrived from the agency, with incoming reports followed by outgoing reports and a few internal reports.
Preferred Citation
(Identify the item), Reports and studies, Texas Incentive and Productivity Commission records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 2002/113
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Incentive and Productivity Commission on March 28, 2002.
Restrictions on Access
The following applies to the file, American Express, monthly accounts control report, 1994-1996, in Box 2002/113-3. Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, certain addresses, telephone numbers, and personal family information (V.T.C.A., Government Code, Section 552.117); and bank account numbers (V.T.C.A., Government Code, Section 552.136); an archivist must review the records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P. O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (Dir_Lib@tsl.state.tx.us), or see our web page (http://www.tsl.state.tx.us/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Processing Information
Processed by Nancy Enneking, April 2002
DACS compliance, and encoding to EAD 2002 standards by Rebecca Romanchuk, June 2010
Incoming reports
Box
2002/113-1 Library, State, survey from TIPC (Texas Incentive and Productivity Commission), 1991
The State of Productivity, 1992
[2 reports, loose]
ADA (Americans With Disabilities) annual report, 1992
Attorney General's Office, cost of services report, 1994
AG (Attorney General), cost allocation plan report, 1992
Performance measures at 26 state agencies, 1997
Legislative Audit Committee, 1993
Issue: Achievement Bonuses Interim report to the 74th Legislature by the Committee on Appropriations, 1994
Auditor's Office:
Small agency management control audits, 1994
Report to 74th Legislature, 1994
Performance measures report, 1994
Various reports of agencies, 1994
Biennial accounting report, 1993
Report of Texas agencies, 1992
Report on TIPC, 1990
Report of SEIC (State Employee Incentive Commission), 1988
OMB (Office of Management and Budget) Audits (circular A-133), 1990
Federal grant funding to Texas, 1989
Report on FTE (Full Time Equivalent positions), 3rd quarter, 1990
Audit, 1990
Comptroller:
Judgment and settlement processing guidelines, 1996
Gaining ground report, 1994
Binding encumbrance, 1989-1993
Minority hiring snapshot, 1993
PBP (Productivity Bonus Program) bonuses paid, 1993
Texas minority business report, 1992
Policy research exchange program, 1992
Report to SACC (State Agency Coordinating Council), 1991
Breaking the Mold, 1991
Biennial revenue estimate, 1992-1993
Committee on Tax Equity, Rethinking Texas Taxes, 1989
Council on Competitive Government, 1993
DIR (Department of Information Resources) - Information resources technology report, 1990
DIR - Schedule of rates and services, 1993-1995
General Services Commission (GSC):
Sale or lease of agency state property, 1995
Report of charges for public information by state agencies, 1995
Report of charges for public information by state agencies, 1993
HUB (historically underutilized businesses) annual reports, 1996-1997
GSC-owned building space utilization update, 1996
Master facilities plan, 1994, 1996
Master facilities plan, 1992
Master facilities plan supplement, 1993
Travel data report, 1995-1996
Governor's Office:
Blueprint for new Texas, 1991
Reorganization plans for Texas, 1991
National Governors Association report, 1993
EEO-4 (equal employment opportunity) preliminary reconciliation report, 1997
Governor's Task Force on Revenue, 1991
Governor's Committee on People with Disabilities, 1993
Governor's Committee on People with Disabilities, 1994
JSC on HUB's (Joint Select Committee on Historically Underutilized Businesses), 1995
Legislative Budget Board:
Assessments of TIPC measures, 1994
Summary assessment, 2nd quarter, 1992
Recommendations summary, 1990
Reports from TEC (Texas Employment Commission), 1995
Box
2002/113-2 73rd Legislature - disparity study, 1994
State-Federal Relations - cost allocation plan, 1993-1994
State-Federal Relations - full cost recovery figures, 1993
University of Texas:
Survey of Organizational Excellence, 1998-1999
Survey of Organizational Excellence, 1996-1997
Survey of Organizational Excellence, 1996
TIPC case study, 1992
Attitude scale changes, 1989
Management effectiveness, undated
Survey of Organizational Excellence, 1994
Risk Management, 1997
WCC (Texas Workers Compensation Commission):
Risk management review of TIPC, 1994
Risk management interim report, 1994
Risk management report to 74th Legislature, 1994
Outgoing reports
Box
2002/113-2 Statistical reports for Texas Department of Health and TWC (Texas Workforce Commission), 1996
Number of suggesters, 1996
Sorter statistics, 1994-1995
SEIP (State Employee Incentive Program) participation by state agency, 1994-1995
Some Rachel statistics, 1989-1995
Governor's awards statistics, 1994
Suggestions/Suggesters through FY 1995, 1994-1995
Back up stats for Governor's letter/brochure, 1995
Stats for partnership plan, 1995-1996
Awards paid report, 1990-1995
PBP/SEIP report backup, July 1996
Human resource survey for agency/university/medical institution management, 1996
Classification review reports, 1990-1996
Report on classified employees, April 1996
Office of the State Auditor, financial fund investment survey, 1994
Classification review report, compliance and reclassification, 1995
Report to Auditor - FTE (full time equivalent employees) quarterly, 1989-1991
Auditor, survey from TIPC re: automated system, 1990
Report to Census Bureau, employee survey, 1991
State Auditor's Office, productivity plan, 1994
Government Employment Census survey information, undated
Comptroller of Public Accounts:
Texas Performance Review Reports, 1996
Bill Schurtz, USPS (United States Postal Service) calendar year end close sign off form, 1995
Survey on the private real property rights preservation act, 1996
Ad-hoc reports for FY 1995, 1994-1995
GASB (Governmental Accounting Standards Board) questionnaire, evaluation of potential component units, 1995
Agency training needs assessment, 1995
Job class code change, 1995
Thomas McDowell, payroll data change, 1994
Marla Young, section 67 confirmation, 1994-1996
Raphael Ediae/Marla Young, merit salary rate computation, 1993
Ona del Vento, report needs survey, 1994
Final hiring report, 1994
Financial reporting entity, 1994
Minority workforce, 1993
Personnel functions, undated
Merit salary rate computations, 1989-1991
Employees Retirement System of Texas, Texa$aver 401(k), 1995
Senate IRTT (International Relations, Trade, and Technology) Committee survey, 1996
Department of Information Resources:
Information resources strategic plan, 1993
Detail cost control budget, 1993
Final operating plan, 1991
General Services Commission:
HUBS (historically underutilized businesses), 1998, 2000
Procurement, 2000
HUB, 1996
Fiscal year business report, 1995
V.T.C.S. (Vernon's Texas Civil Statutes) progress report, 1995
Fiscal year HUB goal, 1994
Printer maintenance agreement, 1994
Fiscal year business report, 1994
Renewal of annual maintenance agreements, 1995
Implementation of new HUB rules, 1995
Reports on non-resident bidders, 1995
Post-payment audit, 1994
CMBL (Centralized Master Bidders List) training, undated
Open records financial, 1995
Space utilization agency summary list, 1994
Open records financial, 1994
Open records survey, 1993
Survey from TIPC re: business machine repairs, 1990
Long-range planning (Travis County), 1990
Minority business, 1989
Governor's Office:
Service and population categories, 1996
Employee contribution questionnaire, 1995
Office of Budget and Planning, employee contribution questionnaire, 1993-1994
Tom Adams, statewide figures for full cost recovery, 1995
EEO (equal employment opportunity) reconciliation, 1994
ADA (Americans with Disabilities Act) survey from TIPC, 1992
EEO report, 1989
Texas Workers Compensation Commission, interagency cooperation contract, 1995
Texas Human Rights Commission (HRC), EEO reporting and compliance training, 1995
Report to HRC, minority employees, 1990
Legislative Budget Board:
PBP (Productivity Bonus Program) savings, 1995
Use of consultants, 1994
Merit fund spent, 1993
Merit fund spent, 1992
Merit fund spent, 1991
Structure and measure changes, 1994
Box
2002/113-3 Submission of fiscal reports, 1995
WCC (Workers Compensation Commission):
Risk management, 1996
Annual state agency report, administrative costs of risk management, 1993-1994
Annual state agency report, workers compensation exposure, 1994
Safety and health manual for small agencies, 1995
Annual loss summary, 1993
Reports, 1995, 1997
[loose]
Internal reports
PBP's under rider 122, 1992
Management plan, 1990
Council on Competitive Government survey, re: state geographic information systems, 1994
Texas Employment Commission, State Employees Incentive Plan, 1995
American Express, monthly accounts control report, 1994-1996
[Note: The American Express report is restricted due to the presence of state credit card account numbers and state employee social security numbers.]
Sato Travel, travel reports, 1995-1996
Texas State-Federal Relations, travel notification procedures, 1995
Fiscal note, re: House Bill 2721, 1993
Legislative Budget Board, fiscal note re: House Bill 1243, 1991
Legislative Council, fiscal note re: Senate Bill 603/House Bill 2243, 1991



 

General files, 1988-2004,
2.35 cubic ft.

The Texas Incentive and Productivity Commission (TIPC) administered the State Employee Incentive Program (SEIP) and the Productivity Bonus Program (PBP) to reduce state spending, increase state revenues, improve the quality of state services, and recognize the contributions of state employees and agencies. A member handbook, SEIP coordinator satisfaction survey records, reports to the legislature, correspondence, commissioner documents, planning records, sunset review documents, a staff member's agency historical handbook, strategic plans, and legislative appropriations requests represent general files of the agency and date 1988-2004. Beginning in 1995, legislative efforts to discontinue the commission likely affected how it assessed its operations and refined its mission, goals and objectives over the remaining years of its existence. The commission's strategic plans and legislative appropriation requests especially reflect its efforts to demonstrate the value of its services and to show awareness of needed improvements to its program operations.
Arrangement
The records are arranged chronologically within record type by State Archives staff.
Preferred Citation
(Identify the item), General files, Texas Incentive and Productivity Commission records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 2006/243, 2008/106, 2008/146
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Legislative Reference Library on January 26, 2006; and by the Texas Comptroller's Office on March 13, 2008 and June 9, 2008.
Restrictions on Access
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Processing Information
Processed by Rebecca Romanchuk, June 2010
Box
2008/106-4 Press releases and brochures, 1990-1995
Member handbook, 2001
[2 folders]
Spring 2002 SEIP (State Employee Incentive Program) Coordinator Satisfaction Survey Results, 2002
[3 folders]
SEIP Coordinator Customer Satisfaction Survey, March 2004
Report to the 72nd Legislature, 1991
Report to the 73rd Legislature, 1993
Report to the 74th Legislature, 1995
Report to the 75th Legislature, 1996
Sunset review:
Sunset review process, 1997
Sunset, 1998
Correspondence, 1998-1999
Instructions, 1997
Texas Sunset Advisory Commission Report to the 75th Legislature, 1997
Self evaluation report - originals, 1997
Self evaluation report, 1997
Documents and reports, 1997
[2 folders]
Box
2008/106-5 Administrative correspondence to commissioners, 1997
Commissioner - Sherry Phelps, 1996-2000
General briefing for new commissioners, about 1995
Meeting with possible partner TDI (Texas Dept. of Insurance), December 19, 1995
Model HUB (Historically Underutilized Business) presentation, August 22, 2002
Approved suggestions by fiscal year, 1989-2004
Box
2008/146-1 Small state agency task force, 2001
Certified savings and awards, 1997-2002
TIPC Measures, 2002
[2 folders]
Box
2008/146-2 TIPC historical handbook, belonging to Elaine Powell, 1988-1991
[3 folders]
Information Resources strategic plan FY 1993-1997, 1993-1995
Strategic plans FY 2001-2005, FY 2003-2007, 2000, 2002
Strategic plan FY 2003-2007, signature page - originals, 2002
Strategic plan FY 2003-2007 - originals, 2002
Legislative appropriations requests:
Box
2008/106-4 FY 1992-2002, 1991-2000
[wallet]
Box
2008/146-2 FY 2000 and 2001, 1998
[wallet]
FY 2000 and 2001, 1998
FY 2000 and 2001 - originals, 1998
Detailed instructions, May 2002
FY 2002-2003 notes, 2000-2001
FY 2002-2003 originals, 2000
FY 2002-2003 copies, 2000
FY 2004-2005, 2002
Operating budget, 2001-2002



 

State Productivity Bonus Program and Employee Incentive Program files, 1988-2004,
2.85 cubic ft.

The Texas Incentive and Productivity Commission (TIPC) administered the State Employee Incentive Program (SEIP) and the Productivity Bonus Program (PBP) to reduce state spending, increase state revenues, improve the quality of state services, and recognize the contributions of state employees and agencies. Both programs were originally administered by the Texas Productivity and Bonus Commission and the Texas State Employee Incentive Commission, the merger of which formed TIPC in 1989. Program descriptions, handbooks, SEIP Online suggestion submission system documents, PBP Excellence Awards records, SEIP Governor's Award records, and press articles, 1988-2004, illustrate the operation of the programs and impressions of their efficacy by participating state agencies as reported in publications.
Governor's Award files document the agency's efforts to publicly recognize and reward state agency employees whose State Employee Incentive Program suggestions resulted in significant savings in state agency operations expenditure and a higher level of customer service, and include correspondence, suggestion documentation, publicity materials, event planning records, photographs, and a VHS videotape, 1990-2003. A review committee, members of which were drawn from major Texas corporations and Texas local government, assessed each year’s approved employee suggestions to determine a short list of finalists whose suggestions had the greatest impact on expenditure and service. The person who financially sponsored the Governor’s Award, Cary Maguire of Maguire Oil Company, then selected three employees from that list to whom to give cash awards in amounts of usually $2,000, $5,000, and $10,000.
Approximately 1,000 photographs, some accompanied by negatives, were mostly taken at the major recognition events that TIPC held for state employees, the Excellence Awards and Governor's Awards. Also documented are individual state agency recognition events, notably by the Texas Department of Transportation; State Employee Recognition Day; TIPC and state agency exhibit displays to promote the commission's programs; and attendance at conferences of the Lone Star Chapter of the National Association of Suggestion Systems. These photographs have not been fully described or rehoused, and most have no labeling for event, people pictured, and date.
VHS videotapes contain short TIPC promotional videos (six different versions), a local news spot on the SEIC, and professionally-produced recognition and incentive program training videos. Four videotapes do not have enough labeling to identify their content. None of the videocassettes have been viewed by State Archives staff, so their playback quality and content have not been verified.
Arrangement
The records are arranged in rough chronological order within program by State Archives staff.
Preferred Citation
(Identify the item), State Productivity Bonus Program and Employee Incentive Program files, Texas Incentive and Productivity Commission records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 2008/106, 2008/146
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Comptroller's Office on March 13, 2008 and June 9, 2008.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, certain addresses, telephone numbers, and personal family information (V.T.C.A., Government Code, Section 552.117), an archivist must review the records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P. O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (Dir_Lib@tsl.state.tx.us), or see our web page (http://www.tsl.state.tx.us/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Technical Requirements
Researchers are required to use gloves provided by the Archives when reviewing photographic materials.
To view the videotapes please contact the State Archives' Preservation Officer.
Processing Information
Processed by Rebecca Romanchuk, June 2010
Box
2008/146-1 Productivity Bonus Program (PBP)
Productivity Bonus Program handbook, 1993
Box
2008/106-5 Million Dollar Club plaque, Texas Dept. of Transportation, undated
Correspondence from award recipients, 1997
Work file: designing of awards
[empty folder]
1996 Excellence Award ceremony, 1997
Program - award ceremony - file copy, 1997
Script, 1997
Annual awards, May 14, 1998
Box
2008/146-1 State Employee Incentive Program (SEIP)
TIPC State Employee Incentive Program, 1988-1989
State Employee Incentive Program handbook, 1993
Recognition and rewards, 1993-1995
SEIP Online - revisions, 1999
SEIP Online - revisions, 1999
SEIP articles, 2000-2001
Coordinator handbook, 2001-2004
SEIP suggestion process, 2002
SEIP Online user guide, 2002
Box
2008/106-5 SEIP closed suggestions report, April 26, 2004
SEIP approved suggestion letters, June 2004
SEIP approved suggestion letters, August 2004
Governor's Awards, 1990
Correspondence with Maguire, 1988-1990
Awards ceremony, 1990
Governor's Awards, 1991
Videotape, 1991
Finalists' suggestions, 1991
Governor's Awards, 1994
Videotape
[empty folder]
Certificate samples, 1994
Finalists' suggestions, 1994
Thank you's, 1994
Awards publicity, 1994
Awards ceremony, 1994
Catering info, 1994
Correspondence with Governor, 1994
Correspondence with Maguire, 1994
Invitations / List, 1994
Correspondence - other, 1994
Review committee data, 1994
Funding agreement, 1994
Planning notes, 1994
Promotional material, 1994
Box
2008/106-6 Governor's Awards, 1996
Guest list, 1996
Certificate samples, 1996
Awards publicity, 1996
Panelist selection meeting, 1996
Thank you's, 1996
Bush, 1996
History, 1990-1994
Blue Ribbon Panel, 1996
Criteria used for awards selections, 1996
Finalists' suggestions, 1996
Correspondence with Maguire, 1996
Correspondence with Governor, 1996
Correspondence - other, 1996
Catering info, 1996
Photographs of finalists, 1996
Videotape
[empty folder]
Scheduling
[empty folder]
Governor's Awards, 1999
[includes photographs]
Governor's Awards, 2001
Governor's Productivity Awards, 2001
Guest list, 2001
Timeline, 2001
Contract with Maguire, 2001
Governor's event form, 2001
Correspondence with Maguire, 2001
Correspondence with Governor, 2001
Driskill, 2001
Blue Panel members, 2001
Finalists, 2001
Governor letters - panel, 2001
Governor letters - supervisor, 2001
Blue Panel catering, 2001
Blue Group letters, 2001
Correspondence - miscellaneous, 2001
Blue Panel notebooks, 2001
Press package, 2001
Certificates, 2001
Thanks / Panel, 2001
Thanks / Sponsors, 2001
Thanks / Finalists, 2001
Hometown news, 2001
Governor's Awards, 2003
Carey Maguire, 2002
Governor's Awards
[empty folder]
Checklist, 2003
Box
2008/167-1 Photographs of Governor's Awards ceremonies, Excellence Awards ceremonies, state agency awards events, TIPC and state agency incentive exhibit displays, Lone Star Chapter of the National Association of Suggestion Systems displays, 1990-2003
[approximately 1,000 photographs, 300 negatives]
Videotapes
TIPC video, August 1999
Texas Incentive and Productivity Commission, 1999
[3 copies]
Texas Incentive and Productivity Commission, total running time 9:30, undated
[2 copies]
State Employee Incentive Program, Overview (music), runtime 6:33, undated
[3 copies]
State Employee Incentive Program, 8 minutes, 1999
[2 copies]
TIPC video, with music (raw footage), undated
TIPC video, without music, undated
Box
2008/167-2 Governor Gives Awards for Cost Saving Ideas, KXAN, 6pm, July 12, 1994
Professional recognition and incentive training videos, 1994, 1995, 2001, undated
[5 videotapes]
Unlabeled videotapes, undated
[4 videotapes; one videotape labeled "time code burn"]