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TABLE OF CONTENTS


Overview

Agency History

Scope and Contents of the Records

Organization of the Records

Restrictions

Index Terms

Related Material

Administrative Information

Description of Series

Notary public lists, 1919-1921, 1925-1927, 1929-2002, undated,

Unprocessed notary public records, 1849 - 1933, bulk 1870-1933,

Texas State Library and Archives Commission

Texas Secretary of State, Statutory Documents Section, Notary Public Unit:

An Inventory of Secretary of State Notary Public Records at the Texas State Archives, 1849-2002, undated, bulk 1870-2002



Overview

Creator: Texas. Notary Public Unit.
Title: Secretary of State notary public records
Dates: 1849-2002, undated
Dates: bulk 1870-2002
Abstract: The Statutory Documents Section of the Office of Texas Secretary of State appoints, reappoints, and commissions all notaries public for the state. These records consist of documentation of notaries public in Texas, 1849-2002, and undated, bulk 1870-2002, mostly official lists compiled by the Secretary of State, but also including some certificates of qualification, lists of applicants desiring to be made notaries public, related correspondence, and a card index for 1901. Notary public lists from 1919-1921, 1925-1927, and 1929-1941 give names of notaries, post office addresses (town or city), and dates of qualification. Notary public lists from 1941-1979 give names of notaries, dates of qualification, and (beginning in 1969) social security numbers; on rare occasions they also provide street addresses (especially 1965-1967). Beginning in 1980, the list is alphabetical by name of the notary regardless of county; the information provided is name of notary, identification number, city and state, qualification date, expiration date, and "money number."
Quantity: 92.94 cubic ft.
Language: These materials are written in English.

Agency History

The Texas Secretary of State is a constitutional officer of the executive branch of state government, appointed by the governor and confirmed by the senate for a term concurrent with the governor's (a two-year term at first, a four-year term since 1974). The office was first created by the Constitution of the Republic of Texas in 1836, and has been continued by each succeeding Constitution.

The Secretary of State has an enormous number of duties and responsibilities, including the following: authenticating the publication of all laws passed by the state legislature; approving comptroller's accounts against the state prior to payment; maintaining a register of all official acts and proceedings of the governor, and all appointments to state boards and commissions; interpreting and enforcing the Texas Election Code, as the state's chief election officer; keeping the Seal of the State of Texas; and maintaining many business-related filings, including corporation and Uniform Commercial Code filings.

The office of the Secretary of State is divided into five divisions: Executive, Elections, Business and Public Filings (previously called Statutory Filings), Administrative Services, and Information Services.

The Business and Public Filings Division, composed of four sections (Corporations, Statutory Documents, Texas Register, and Uniform Commercial Code Sections), assists the secretary in most of his other duties.

The Statutory Documents Section appoints, reappoints, and commissions all notaries public for the state (since 1940); records the charters of home rule cities; files amendments of charters of incorporated towns and villages; files bonds or copies of bonds for state officers and state employees, members of governing bodies of certain constitutionally authorized political subdivisions, and general law districts; files the constitutional statement of bribery; issues cards to all labor organizers in the state; files labor union annual reports; registers business opportunity sellers in Texas; registers health spas, athlete agents, and credit service organizations; files rosters of chiropractors, hearing aid fitters and dispensers, optometrists, physical therapists, professional engineers, psychologists, state land surveyors, tax assessor examiners; licenses and regulates automobile clubs; files deeds of cession; etc.

The Constitution of 1845, Article V, Section 19, along with an act of the 1st Texas Legislature "defining the office and duties of Notaries Public" (approved May 13, 1846) provided for the Governor of Texas to appoint notaries public for specific counties, for terms of four years. As amended on March 5, 1863, the law required the Secretary of State to forward notary public commissions to the county clerk of the county in which the notary was commissioned. The Constitution of 1869 simply provided for justices of the peace to be "commissioned to act as notaries public." To implement Article IV, Section 26 of the 1876 Constitution, the 15th Legislature revoked all previous notary public commissions and rewrote the law regulating notaries (approved June 24, 1876). Among other changes, the new law required the Secretary of State to furnish to each county clerk a printed list of all notaries public in the state. In 1881 the term of a notary public was reduced to two years; in 1923, it was increased to six years; but in 1963 it was once again set at four years. The 46th Legislature, Regular Session (1939), by Senate Bill 262, transferred the power of appointing notaries from the Governor to the Secretary of State. The Notary Public Act of 1943 (Senate Bill 335, 48th Legislature, Regular Session) stated that "neither the county clerk nor the secretary of state shall be required to furnish lists of names of persons appointed before their qualification nor lists of unreasonable numbers of qualified notaries public." This provision was repealed in 1987 (House Bill 1512, 70th Legislature, Regular Session), but the following was added: "All records concerning the appointment and qualification of notaries public shall be kept in the office of the secretary of state. The records are public information." (Texas Constitution, Article IV, Section 26; and V.T.C.A., Government Code, Chapter 406.)

(Sources include: the Texas Secretary of State appraisal report (December 1998); the Guide to Texas State Agencies, 1st-9th editions (1956-1996); Texas Constitutions of 1845, 1869, and 1876; and the enabling legislation (1846, 1863, 1876, 1881, 1923, 1939, 1943, 1963, 1987).)

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Scope and Contents of the Records

The Statutory Documents Section of the Office of Texas Secretary of State appoints, reappoints, and commissions all notaries public for the state. This series contains various records of notaries public in Texas, mostly official lists compiled by the Secretary of State, but also including some certificates of qualification and related correspondence. The records date 1849-2002, and undated, bulk 1870-2002.

Those notary public lists covering the years 1919-1921, 1925-1927, and 1929-1941 consist exclusively of softbound published or (beginning in 1933) typescript lists of notaries organized by county; they are alphabetical lists with names of notaries, post office addresses (town or city), and dates of qualification. The remainder of the lists consist of bound, typescript volumes constituting official lists of notaries, dating 1941-2000. The information in these lists includes the names of notaries commissioned in each county (1941-1979), with the dates of their commissions, social security numbers (beginning in 1969), and on rare occasions addresses (especially 1959-1961 and 1965-1967). Beginning in 1980, the lists are strictly alphabetical by name of notary, and give city and state, dates of qualification and expiration, plus two identification numbers.

The earlier records, dating 1849-1933, contain the most variety (but are unprocessed). These consist mainly of official lists of notaries, usually with post office addresses and dates of qualification, mostly provided by the Secretary of State to the county clerks. There are also some certificates of qualification, lists of applicants desiring to be made notaries public (e.g. 1925 and 1931), and a card index organized by county (1901). Some of the files contain related correspondence, particularly in the earlier years before standard forms were developed.

A notary public is a person legally empowered to witness and certify the validity of documents and to take affidavits and depositions. Notary public lists are created to serve as the official record of the commissioning of notaries public in Texas. The Archives and Information Services Division of the Texas State Library and Archives Commission receives frequent requests (most commonly from the Secretary of State's office) for confirmation of a specific notary's commission for a specific time period.

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Organization of the Records

These records are organized by State Archives staff into two series.
Notary public lists, 1919-1921, 1925-1927, 1929-2002, undated, 57.94 cubic ft.
Unprocessed notary public records, 1849-1933, bulk 1870-1933, 35 cubic ft.

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Restrictions

Restrictions on Access

Between 1969 and 1979, notary public lists contain social security numbers; and between 1980 and 1993, notary public lists contain identification numbers derived from social security numbers. Texas law excepts from disclosure the social security numbers of applicants for or holders of a license, certificate of registration, or other legal authorization issued by a licensing agency to practice in a specific occupation or profession that is provided to a licensing agency (House Bill 692, 76th Texas Legislature, Regular Session, 1999). In addition, the Texas Public Information Act states the following: "A governmental body may redact the social security number of a living person from any information the governmental body discloses under Section 552.021 without the necessity of requesting a decision from the attorney general under Subchapter G." (V.T.C.A., Government Code, Section 552.147(b)).

Because of the possibility that portions of these records fall under Public Information Act exceptions including social security numbers (V.T.C.A., Government Code, Section 552.101 (information confidential by law, Section 405(c)(2)(C) of title 42 of the United States Code)); an archivist must review notary public lists dating 1969-1993 before they can be accessed for research.

The lists between 1969 and 1993 are for State Archives staff use only. Archives staff will either (a) confirm the registration of a particular notary public, or (b) if requested, provide a copy of the page requested with the identification numbers redacted (masked).

Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Technical Requirements

None.

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Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Subjects:
Notaries--Texas.
Document Types:
Lists--Texas--Notaries--1849-2002.
Correspondence--Texas--Notaries--1849-1933.
Certificates--Texas--Notaries--1925, 1931.
Functions:
Registering notaries.

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Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
[Many Texas Governors' records (into the 1940s/1950s) contain files on notaries public. The inventories for these Governors' records can be found online, with links listed at http://www.tsl.state.tx.us/arc/findingaids/recordsfindingaids.html.]
Publications
Secretary of State, Biennial Reports of the Secretary of State, Austin, Texas: State Printing Office. The following reports contain lists of notaries appointed: 1870, 1872, and 1884.

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Administrative Information

Preferred Citation

(Identify the item and cite the series), Texas Secretary of State notary public records. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 1941/005, 1965/100, 1971/166, 1990/031, 2000/162, 2009/098, 2011/003

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Secretary of State on March 28, 1942; and February 25, 1966; by the Administrative Division of the Secretary of State on August 23, 1971; and by the Statutory Documents Section of the Secretary of State on November 8, 1989; June 13, 2000; February 18, 2009; and September 10, 2010.

Processing Information

Initial finding aid created by Tony Black, April 1990

New accession added, and finding aid encoded by Tony Black in EAD Version 1.0 as part of the TARO project, November 2000

Finding aid converted from EAD 1.0 to 2002 by TARO using the conversion stylesheet v1to02.xsl, July 22, 2003

New accession added, and corrections and further encoding to DACS standards by Tony Black, February 2009

New accession added by Tony Black, September 2010

Appraisal Information

Texas State Archives staff completed an appraisal of the Texas Secretary of State holdings already in the custody of the Texas State Archives in December 1998. Fifty-seven series of these holdings were determined to be archival, including notary public records. The complete appraisal report (in two parts: Republic of Texas records, and non-Republic records) is available for consultation online at http://www.tsl.state.tx.us/arc/appraisal/sosrepublic.html and http://www.tsl.state.tx.us/arc/appraisal/sosstate.html, and also in the search room of the Texas State Archives.

Accruals

The Statutory Documents Section of the Secretary of State regularly transfers official lists of notaries to the Texas State Archives every few years.

Other Formats for the Records

The Notary Public Unit of the Office of the Secretary of State can provide an electronic copy of a notary public's registration, with the social security numbers filtered out. For any notary registered since 2000, the researcher should apply directly to the Secretary of State's Notary Public Unit, at telephone 512/463-5705.

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Detailed Description of the Records

 

Notary public lists, 1919-1921, 1925-1927, 1929-2002, undated,
57.94 cubic ft.

The Statutory Documents Section of the Office of Texas Secretary of State appoints, reappoints, and commissions all notaries public for the state. These records consist of official lists of notaries public registered with the Texas Secretary of State, 1919-1921, 1925-1927, 1929-2002, and undated. Those boxes covering the years 1919-1921, 1925-1927, and 1929-1941 contain softbound published or (beginning in 1933) typescript lists of notaries, county by county, giving the name of each notary, post office address (i.e., town or city), and date of qualification. Although in 1943 the Legislature removed the requirement that the Secretary of State provide printed lists of all notaries in the state to county clerks, the Secretary of State continued to compile such lists, which constitute the rest of this series. The hardbound, typescript or (later) computer printout volumes dating 1941-1979 are arranged chronologically by biennium or by calendar year, and then alphabetically by county. Under each county is an alphabetical list of notaries commissioned in that county, with the dates of their commissions. Social security numbers are given beginning in 1969. On rare occasions (1959-1961 and especially 1965-1967) addresses themselves (street addresses and town, or just town) are given.
Beginning in 1980, the information provided is the following: name of notary, identification number (derived from social security numbers 1980-1993, but independent of social security numbers beginning in 1994), city and state, qualification date, expiration date, and "money number."
Arrangement
These records are arranged by State Archives staff chronologically, by biennium or by calendar year. From 1919-1979, the lists are then alphabetical by county; within each county's listing, notaries are listed alphabetically by name. Beginning in 1980, the listings for each year are alphabetical by name of the notary regardless of county; data processing errors are responsible for some misfilings in this group, especially at the beginning of each year's listing.
Preferred Citation
(Identify the item), Notary public lists, Texas Secretary of State notary public records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 1965/100, 1971/166, 1990/031, 2000/162, 2009/098, 2011/003
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Secretary of State on February 25, 1966; by the Administrative Division of the Secretary of State on August 23, 1971; and by the Statutory Documents Section of the Statutory Filings Division of the Secretary of State on November 8, 1989; June 13, 2000; February 18, 2009; and September 10, 2010.
Restrictions on Access
Between 1969 and 1979, notary public lists contain social security numbers; and between 1980 and 1993, notary public lists contain identification numbers derived from social security numbers. Texas law excepts from disclosure the social security numbers of applicants for or holders of a license, certificate of registration, or other legal authorization issued by a licensing agency to practice in a specific occupation or profession that is provided to a licensing agency (House Bill 692, 76th Texas Legislature, Regular Session, 1999). In addition, the Texas Public Information Act states the following: "A governmental body may redact the social security number of a living person from any information the governmental body discloses under Section 552.021 without the necessity of requesting a decision from the attorney general under Subchapter G." (V.T.C.A., Government Code, Section 552.147(b)).
Because of the possibility that portions of these records fall under Public Information Act exceptions including social security numbers (V.T.C.A., Government Code, Section 552.101 (information confidential by law, Section 405(c)(2)(C) of title 42 of the United States Code)); an archivist must review notary public lists dating 1969-1993 before they can be accessed for research.
The lists between 1969 and 1993 are for State Archives staff use only. Archives staff will either (a) confirm the registration of a particular notary public, or (b) if requested, provide a copy of the page requested with the identification numbers redacted (masked).
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Processed by
Tony Black, April 1990, November 2000, February 2009, September 2010
Box
1965/100-2 Published lists of notaries, 1919-1921, 1925-1927, 1929-1941, undated
undated
1919-1921
1925-1927
Box
1965/100-3 1929-1931
1931-1933
Box
1965/100-4 1933-1935, vol. 1: Anderson-Hunt Counties
1933-1935, vol. 2: Jefferson-Zavala Counties
Box
1965/100-5 1935-1937
1936-1937
Box
1965/100-6 1935-1937 (supplement to Senate Journal)
Box
1965/100-7 1937-1939
Box
1965/100-8 1939-1941
Volume
2-7/1355 Notary public lists by county, 1941-1969
Volume 1: Anderson-Harris Counties, 1941-1943
Volume
2-7/1356 Volume 2: Harrison-Zavala Counties, 1941-1943
Volume
2-7/1357 Volume 1: Anderson-Harris Counties, 1943-1945
Volume
2-7/1358 Volume 2: Harrison-Zavala Counties, 1943-1945
Volume
2-7/1359 Volume 1: Anderson-Harris Counties, 1945-1947
Volume
2-7/1360 Volume 2: Harrison-Zavala Counties, 1945-1947
Volume
2-7/1361 Volume 1: Anderson-Harris Counties, 1947-1949
Volume
2-7/1362 Volume 2: Harrison-Zavala Counties, 1947-1949
Volume
2-7/1363 Volume 1: Anderson-Hall Counties, 1949-1951
Volume
2-7/1364 Volume 2: Hamilton-Zavala Counties, 1949-1951
Volume
2-7/1365 Volume 1: Anderson-Fayette Counties, 1951-1953
Volume
2-7/1366 Volume 2: Fisher-Lynn Counties, 1951-1953
Volume
2-7/1367 Volume 3: Madison-Zavala Counties, 1951-1953
Volume
2-7/1368 Volume 1: Anderson-Fisher Counties, 1953-1955
Volume
2-7/1369 Volume 2: Floyd-Lubbock Counties, 1953-1955
Volume
2-7/1370 Volume 3: Lubbock-Zavala Counties, 1953-1955
Volume
2-7/1371 Volume 1: Anderson-Dawson Counties, 1955-1957
Volume
2-7/1372 Volume 2: Deaf Smith-Harris Counties, 1955-1957
Volume
2-7/1373 Volume 3: Harrison-Pecos Counties, 1955-1957
Volume
2-7/1374 Volume 4: Polk-Zavala Counties, 1955-1957
Volume
2-7/1375 Volume 1: Anderson-Dallam Counties, 1957-1959
Volume
2-7/1376 Volume 2: Dallas-Gaines Counties, 1957-1959
Volume
2-7/1377 Volume 3: Galveston-Harris Counties, 1957-1959
Volume
2-7/1378 Volume 4: Harrison-Menard Counties, 1957-1959
Volume
2-7/1379 Volume 5: Midland-Swisher Counties, 1957-1959
Volume
2-7/1380 Volume 6: Tarrant-Zavala Counties, 1957-1959
Volume
2-7/1381 Volume 1: Anderson-Clay Counties, 1959-1961
Volume
2-7/1382 Volume 2: Cochran-Dallas Counties, 1959-1961
Volume
2-7/1383 Volume 3: Dallas-Grayson Counties, 1959-1961
Volume
2-7/1384 Volume 4: Gregg-Harris Counties, 1959-1961
Volume
2-7/1385 Volume 5: Harris-Jefferson Counties, 1959-1961
Volume
2-7/1386 Volume 6: Jim Hogg-Nueces Counties, 1959-1961
Volume
2-7/1387 Volume 7: Ochiltree-Tarrant Counties, 1959-1961
Volume
2-7/1388 Volume 8: Taylor-Zavala Counties, 1959-1961
Volume
2-7/1389 Volume 1: Anderson-Childress Counties, 1961-1963
Volume
2-7/1390 Volume 2: Clay-Dallas Counties, 1961-1963
Volume
2-7/1391 Volume 3: Dallas-Gregg Counties, 1961-1963
Volume
2-7/1392 Volume 4: Grimes-Harris Counties, 1961-1963
Volume
2-7/1393 Volume 5: Harris-Johnson Counties, 1961-1963
Volume
2-7/1394 Volume 6: Jones-Ochiltree Counties, 1961-1963
Volume
2-7/1395 Volume 7: Oldham-Tarrant Counties, 1961-1963
Volume
2-7/1396 Volume 8: Tarrant-Zavala Counties, 1961-1963
Volume
2-7/1397 Volume 1: Anderson-Cameron Counties, 1963-1965
Volume
2-7/1398 Volume 2: Camp-Dallas Counties, 1963-1965
Volume
2-7/1399 Volume 3: Dallas-Fayette Counties, 1963-1965
Volume
2-7/1400 Volume 4: Fisher-Harris Counties, 1963-1965
Volume
2-7/1401 Volume 5: Harris-Harrison Counties, 1963-1965
Volume
2-7/1402 Volume 6: Hartley-Loving Counties, 1963-1965
Volume
2-7/1403 Volume 7: Lubbock-Polk Counties, 1963-1965
Volume
2-7/1404 Volume 8: Potter-Tarrant Counties, 1963-1965
Volume
2-7/1405 Volume 9: Taylor-Zavala Counties, 1963-1965
Volume
2-7/1406 Volume 1: Anderson-Caldwell Counties, 1965-1967
Volume
2-7/1407 Volume 2: Calhoun-Dallas Counties, 1965-1967
Volume
2-7/1408 Volume 3: Dallas-Eastland Counties, 1965-1967
Volume
2-7/1409 Volume 4: Ector-Hardin Counties, 1965-1967
Volume
2-7/1410 Volume 5: Harris County, 1965-1967
Volume
2-7/1411 Volume 6: Harris-Hunt Counties, 1965-1967
Volume
2-7/1412 Volume 7: Hutchins-McCulloch Counties, 1965-1967
Volume
2-7/1413 Volume 8: McLennan-Randall Counties, 1965-1967
Volume
2-7/1414 Volume 9: Reagan-Taylor Counties, 1965-1967
Volume
2-7/1415 Volume 10: Terrell-Zavala Counties, 1965-1967
Volume
1990/031-1 Volume 1: Anderson-Bexar Counties, 1967-1969
Volume
1990/031-2 Volume 2: Blanco-Dallam Counties, 1967-1969
Volume
1990/031-3 Volume 3: Dallas County, 1967-1969
Volume
1990/031-4 Volume 4: Dallas-Ector Counties, 1967-1969
Volume
1990/031-5 Volume 5: Edwards-Hardin Counties, 1967-1969
Volume
1990/031-6 Volume 6: Harris County, 1967-1969
Volume
1990/031-7 Volume 7: Harris County, 1967-1969
Volume
1990/031-8 Volume 8: Harrison-Kaufman Counties, 1967-1969
Volume
1990/031-9 Volume 9: Kendall-Nacogdoches Counties, 1967-1969
Volume
1990/031-10 Volume 10: Navarro-Swisher Counties, 1967-1969
Volume
1990/031-11 Volume 11: Tarrant-Tom Green Counties, 1967-1969
Volume
1990/031-12 Volume 12: Travis-Zavala Counties, 1967-1969
Volume
1990/031-13 Notary public lists by county (restricted), 1969-1979
Volume 1: Anderson-Bexar Counties, 1969-1971
Volume
1990/031-14 Volume 2: Blanco-Dallam Counties, 1969-1971
Volume
1990/031-15 Volume 3: Dallas County, 1969-1971
Volume
1990/031-16 Volume 4: Dallas County, 1969-1971
Volume
1990/031-17 Volume 5: Dawson-Galveston Counties, 1969-1971
Volume
1990/031-18 Volume 6: Garza-Harris Counties, 1969-1971
Volume
1990/031-19 Volume 7: Harris County, 1969-1971
Volume
1990/031-20 Volume 8: Harris County, 1969-1971
Volume
1990/031-21 Volume 9: Harrison-Lavaca Counties, 1969-1971
Volume
1990/031-22 Volume 10: Lee-Nolan Counties, 1969-1971
Volume
1990/031-23 Volume 11: Nueces-Swisher Counties, 1969-1971
Volume
1990/031-24 Volume 12: Tarrant-Tom Green Counties, 1969-1971
Volume
1990/031-25 Volume 13: Travis-Zavala Counties, 1969-1971
Volume
1990/031-26 Volume 1: Anderson-Bexar Counties, 1971-1973
Volume
1990/031-27 Volume 2: Blanco-Dallam Counties, 1971-1973
Volume
1990/031-28 Volume 3: Dallas County, 1971-1973
Volume
1990/031-29 Volume 4: Dallas County, 1971-1973
Volume
1990/031-30 Volume 5: Dawson-Garza Counties, 1971-1973
Volume
1990/031-31 Volume 6: Gillespie-Harris Counties, 1971-1973
Volume
1990/031-32 Volume 7: Harris County, 1971-1973
Volume
1990/031-33 Volume 8: Harris County, 1971-1973
Volume
1990/031-34 Volume 9: Harrison-Johnson Counties, 1971-1973
Volume
1990/031-35 Volume 10: Jones-Midland Counties, 1971-1973
Volume
1990/031-36 Volume 11: Milam-Potter Counties, 1971-1973
Volume
1990/031-37 Volume 12: Presidio-Tarrant Counties, 1971-1973
Volume
1990/031-38 Volume 13: Tarrant-Travis Counties, 1971-1973
Volume
1990/031-39 Volume 14: Travis-Zavala Counties, 1971-1973
Volume
1990/031-40 Volume 1: Anderson-Bexar Counties, 1973-1975
Volume
1990/031-41 Volume 2: Bexar-Clay Counties, 1973-1975
Volume
1990/031-42 Volume 3: Cochran-Dallas Counties, 1973-1975
Volume
1990/031-43 Volume 4: Dallas County, 1973-1975
Volume
1990/031-44 Volume 5: Dallas-Eastland Counties, 1973-1975
Volume
1990/031-45 Volume 6: Ector-Goliad Counties, 1973-1975
Volume
1990/031-46 Volume 7: Gonzales-Harris Counties, 1973-1975
Volume
1990/031-47 Volume 8: Harris County, 1973-1975
Volume
1990/031-48 Volume 9: Harris County, 1973-1975
Volume
1990/031-49 Volume 10: Harris-Hidalgo Counties, 1973-1975
Volume
1990/031-50 Volume 11: Hill-Liberty Counties, 1973-1975
Volume
1990/031-51 Volume 12: Limestone-Nacogdoches Counties, 1973-1975
Volume
1990/031-52 Volume 13: Navarro-Runnels Counties, 1973-1975
Volume
1990/031-53 Volume 14: Rusk-Tarrant Counties, 1973-1975
Volume
1990/031-54 Volume 15: Tarrant-Travis Counties, 1973-1975
Volume
1990/031-55 Volume 16: Travis-Zavala Counties, 1973-1975
Volume
1990/031-56 Volume 1: Anderson-Bexar Counties, 1975
Volume
1990/031-57 Volume 2: Bexar-Comal Counties, 1975
Volume
1990/031-58 Volume 3: Comanche-Dallas Counties, 1975
Volume
1990/031-59 Volume 4: Dallas County, 1975
Volume
1990/031-60 Volume 5: Dallas-El Paso Counties, 1975
Volume
1990/031-61 Volume 6: Erath-Hardin Counties, 1975
Volume
1990/031-62 Volume 7: Harris County, 1975
Volume
1990/031-63 Volume 8: Harris County, 1975
Volume
1990/031-64 Volume 9: Harris County, 1975
Volume
1990/031-65 Volume 10: Harrison-Jones Counties, 1975
Volume
1990/031-66 Volume 11: Karnes-Midland Counties, 1975
Volume
1990/031-67 Volume 12: Milam-Potter Counties, 1975
Volume
1990/031-68 Volume 13: Presidio-Tarrant Counties, 1975
Volume
1990/031-69 Volume 14: Tarrant-Travis Counties, 1975
Volume
1990/031-70 Volume 15: Travis-Zavala Counties, 1975
Volume
1990/031-71 Volume 1: Anderson-Dallas Counties, 1976
Volume
1990/031-72 Volume 2: Dallas-Harris Counties, 1976
Volume
1990/031-73 Volume 3: Harris-Montgomery Counties, 1976
Volume
1990/031-74 Volume 4: Moore-Zavala Counties, 1976
Volume
1990/031-75 Volume 1: Anderson-Bexar Counties, 1977
Volume
1990/031-76 Volume 2: Bexar-Dallam Counties, 1977
Volume
1990/031-77 Volume 3: Dallas County, 1977
Volume
1990/031-78 Volume 4: Dallas County, 1977
Volume
1990/031-79 Volume 5: Dawson-Foard Counties, 1977
Volume
1990/031-80 Volume 6: Fort Bend-Hardin Counties, 1977
Volume
1990/031-81 Volume 7: Harris County, 1977
Volume
1990/031-82 Volume 8: Harris County, 1977
Volume
1990/031-83 Volume 9: Harris County, 1977
Volume
1990/031-84 Volume 10: Harrison-Jones Counties, 1977
Volume
1990/031-85 Volume 11: Karnes-Midland Counties, 1977
Volume
1990/031-86 Volume 12: Milam-Randall Counties, 1977
Volume
1990/031-87 Volume 13: Reagan-Tarrant Counties, 1977
Volume
1990/031-88 Volume 14: Tarrant-Travis Counties, 1977
Volume
1990/031-89 Volume 15: Travis-Zavala Counties, 1977
Volume
1990/031-90 Volume 1: Anderson-Bexar Counties, 1978
Volume
1990/031-91 Volume 2: Blanco-Dallam Counties, 1978
Volume
1990/031-92 Volume 3: Dallas County, 1978
Volume
1990/031-93 Volume 4: Dallas County, 1978
Volume
1990/031-94 Volume 5: Dawson-Hardin Counties, 1978
Volume
1990/031-95 Volume 6: Harris County, 1978
Volume
1990/031-96 Volume 7: Harris County, 1978
Volume
1990/031-97 Volume 8: Harrison-Lubbock Counties, 1978
Volume
1990/031-98 Volume 9: Lynn-Rusk Counties, 1978
Volume
1990/031-99 Volume 10: Sabine-Titus Counties, 1978
Volume
1990/031-100 Volume 11: Tom Green-Zavala Counties, 1978
Volume
1990/031-101 Volume 1: Anderson-Brazos Counties, 1979
Volume
1990/031-102 Volume 2: Brewster-Dallas Counties, 1979
Volume
1990/031-103 Volume 3: Dallas County, 1979
Volume
1990/031-104 Volume 4: Dawson-Hardin Counties, 1979
Volume
1990/031-105 Volume 5: Harris County, 1979
Volume
1990/031-106 Volume 6: Harris County, 1979
Volume
1990/031-107 Volume 7: Harrison-Lubbock Counties, 1979
Volume
1990/031-108 Volume 8: Lynn-Randall Counties, 1979
Volume
1990/031-109 Volume 9: Reagan-Terrell Counties, 1979
Volume
1990/031-110 Volume 10: Terry-Zavala Counties, 1979
Volume 10: Bailey-Wise Counties (Supplement) 1979
Volume
2000/162-1 Notary public lists by notary (restricted), 1980-1993
Volume 1: Ender - Endsley, Aalderts - Britz, 1980
Volume
2000/162-2 Volume 2: Briwa - Cupp, J., 1980
Volume
2000/162-3 Volume 3: Cupp, N. - Gage, Janice, 1980
Volume
2000/162-4 Volume 4: Gage, Jennieve - Hilley, M., 1980
Volume
2000/162-5 Volume 5: Hilley, V. - Lofton, N., 1980
Volume
2000/162-6 Volume 6: Lofton, P. - Moore, Doris M., 1980
Volume
2000/162-7 Volume 7: Moore, Connie - Sharp, Marilyn, 1980
Volume
2000/162-8 Volume 8: Sharp, Martha - Zwigart, K.C., 1980
Volume
2000/162-9 Volume 1: Endebrock, Linda, Aalund, Rita - Cordova, R., 1981
Volume
2000/162-10 Volume 2: Cordray, B. - Halgat, W., 1981
Volume
2000/162-11 Volume 3: Hiliburton, A. - Lucas, Mattie, 1981
Volume
2000/162-12 Volume 4: Lucas, Nancy - Paskovics, L., 1981
Volume
2000/162-13 Volume 5: Paslay, J. - Sayavedra, S., 1981
Volume
2000/162-14 Volume 6: Saye, C. - Tigner, S.W., 1981
Volume
2000/162-15 Volume 7: Tijerina, A. - Zylks, A., 1981
Volume
2000/162-16 Volume 1: Endebrock, N. - Endres, D., Aaron, C. - Graddy, B., 1982
Volume
2000/162-17 Volume 2: Gradick, K. - Packett, D., 1982
Volume
2000/162-18 Volume 3: Padden, T. - Zwolinski, B. 1982
Volume
2000/162-19 Volume 1: End, R. - Endsley, R., Aaberg, P. - Lahti, K., 1983
Volume
2000/162-20 Volume 2: Lail, S.A. - Zywicki, J.A., 1983
Volume
2000/162-21 Volume 1: Enderby, L. - Endtricht., R. K., Aadland, M. - Cogdell, F.M., 1984
Volume
2000/162-22 Volume 2: Cogdill, T.C. - Grassell, D.B., 1984
Volume
2000/162-23 Volume 3: Grasshoff, M. - Laza, S., 1984
Volume
2000/162-24 Volume 4: Lazar, J.P. - Record, S.E., 1984
Volume
2000/162-25 Volume 5: Rector, B. - Zylstra, L., 1984
Volume
2000/162-26 Volume 1: Endel, L. - Endy, S., Aaron, A. - Croslin, R., 1985
Volume
2000/162-27 Volume 2: Croson, S.L. - Heckman, S.L., 1985
Volume
2000/162-28 Volume 3: Hecox, E. - McCally, M.P., 1985
Volume
2000/162-29 Volume 4: McCalman, J.P. - Ramirezv, A.M., 1985
Volume
2000/162-30 Volume 5: Ramlal, L. - Streef, S., 1985
Volume
2000/162-31 Volume 6: Strehorn, V.L. - Zylks, V.L., 1985
Volume
2000/162-32 Volume 1: Endebrock, N. - Endtricht, F., Aaron, D. - Garcia, S. 1986
Volume
2000/162-33 Volume 2: Gracy, B.L. - Paez, B., 1986
Volume
2000/162-34 Volume 3: Pafford, C.J. - Zwiger, M.J., 1986
Volume
2000/162-35 Volume 1: End, R.P. - Endtricht, F., Aaller, R.L. - Graeter, R., 1987
Volume
2000/162-36 Volume 2: Graf, B.M. - Ozen, Y., 1987
Volume
2000/162-37 Volume 3: Ozigro, A. - Zylks, S., 1987
Volume
2000/162-38 Volume 1: Enderby, L. - Endtricht, D., Aalund, S. - Dawson, W.F., 1988
Volume
2000/162-39 Volume 2: Day, B.T. - Irurita, E.R., 1988
Volume
2000/162-40 Volume 3: Irvin, A. - Pesses, P.H., 1988
Volume
2000/162-41 Volume 4: Pete, C. - Zysko, L., 1988
Volume
2000/162-42 Volume 1: Endel, L. - Endsley, K., Aalund, T. - Dicenzo, T.L., 1989
Volume
2000/162-43 Volume 2: Dicesare, D.J. - Jenkins, Raymond S., 1989
Volume
2000/162-44 Volume 3: Jenkins, Rebecca S. - Norwood, Betty, 1989
Volume
2000/162-45 Volume 4: Norwood, Betty - Smith, David L., 1989
Volume
2000/162-46 Volume 5: Smith, David L. - Zynda, S.M., 1989
Volume
2000/162-47 Volume 1: Endelman, G. - Endsley, R., Aamir, A. - Eady, B.D., 1990
Volume
2000/162-48 Volume 2: Eagan, E.D. - Lacombe, L.A., 1990
Volume
2000/162-49 Volume 3: Lacombe, M.T. - Qureshi, A.S., 1990
Volume
2000/162-50 Volume 4: Raab, J.M. - Zysko, S., [K]auder, Loretta and [S]ims, Kimberly, 1990
Volume
2000/162-51 Volume 1: End, R.P. - Endsley, M.L., Aaron, B. - Gonzalez, Sylvia, 1991
Volume
2000/162-52 Volume 2: Gonzalez, Sylvia A. - Pacialla, D.R., 1991
Volume
2000/162-53 Volume 3: Pack, B.B. - Zylks, S., 1991
Volume
2009/098-1 Volume 1: Ender, Janice - Endsley, Diana, 1992
Volume 1: Aalbu, Sharron L. - Dhanoolal, Kim, 1992
Volume
2009/098-2 Volume 2: Dhemecourt, Charles J. - Johnston, Burrell B., 1992
Volume
2009/098-3 Volume 3: Johnston, Clarence K. - Pyne, William F., 1992
Volume
2009/098-4 Volume 4: Pynes, Larry M. - Zygula, Debra, 1992
Volume
2009/098-5 Volume 1: Ende, Mollie Ann - Gerdes, F. Andrew, 1993
Volume 1: Aarant, J. Dave - Fackler, Elaine, 1993
Volume
2009/098-6 Volume 2: Fadal, Robin - MacDonald, Carrie, 1993
Volume
2009/098-7 Volume 3: MacDonald, Collette J. - Sachs, Andrea, 1993
Volume
2009/098-8 Volume 4: Sachs, Elizabeth J. - Zynda, Susan M., 1993
Volume
2009/098-9 Notary public lists by notary (not restricted), 1994 - 2002
Volume 1: Aanerud, Alan S. - Edwards, Dawn M., 1994
Volume
2009/098-10 Volume 2: Edwards, Dawn - Lancaster, Dale A., 1994
Volume
2009/098-11 Volume 3: Lancaster, Gina K. - Ritchie, Mary Ann, 1994
Volume
2009/098-12 Volume 4: Ritchie, Michael K. - Zylka, Deborah, 1994
Volume
2009/098-13 Volume 1: Aaron, Cynthia A. - Gonzales, Betty J., 1995
Volume
2009/098-14 Volume 2: Gonzales, Brenda L. - Onstott, George C., Jr., 1995
Volume
2009/098-15 Volume 3: Ontiveros, Cynthia - Zyeks, Sandra, 1995
Volume
2009/098-16 Volume 1: Aalbu, Sharronn F. - Garza, Alex P., 1996
Volume
2009/098-17 Volume 2: Garza, Alfonzo, Jr. - Meyers, Wendy L., 1996
Volume
2009/098-18 Volume 3: Owens, Susie A. - Zygan, Edie, 1996
Volume
2009/098-19 Volume 1: Aamir, Askari - Grimm, Elizabeth Swift, 1997
Volume
2009/098-20 Volume 2: Grimm, Pat - Pennington, Linda, 1997
Volume
2009/098-21 Volume 3: Pennington, Myles - Zysko, Kenneth J., 1997
Volume
2009/098-22 Volume 1: Aadam, Hope Sanders - Goodman, Laura L., 1998
Volume
2009/098-23 Volume 2: Goodman, Loria M. - Owens, Melony, 1998
Volume
2009/098-24 Volume 3: Owens, Nancy T. - Zygmantak, Lana, 1998
Volume
2009/098-25 Volume 1: Aaron, Angela - Guzman, Donimga, 1999
Volume
2009/098-26 Volume 2: Guzman, Eduardo - Ozenne, Susan, 1999
Volume
2009/098-27 Volume 3: Ozment, Ann - Zylks, Sandra, 1999
Volume
2009/098-28 Volume 1: Aaron, Alisha - Ewing, Catherine F., 2000
Volume
2009/098-29 Volume 2: Ewing, Catherine L. - Kuzenka, Angela Michele, 2000
Volume
2009/098-30 Volume 3: Kuziv, Sean M. - Qunitero, Gloria L., 2000
Volume
2009/098-31 Volume 4: Quintero, Maria Dolores - Zygan, Edie, 2000
Volume
2011/003-1 Volume 1: Aarant, J. Dave - Ewers, David A., 2001
Volume
2011/003-2 Volume 2: Ewers, Stacie Lynn - Kusch, Jack R., 2001
Volume
2011/003-3 Volume 3: Kusch, Janet A. - Quinters, Kimberly, 2001
Volume
2011/003-4 Volume 4: Quinto, Felma Garcia - Zysko, Kenneth J., 2001
Volume
2011/003-5 Volume 1: Aadam, Hope Sander - Ezel, Amanda Kristine, 2002
Volume
2011/003-6 Volume 2: Ezell, Barbara P. - Kurtz, Catherine Taylor, 2002
Volume
2011/003-7 Volume 3: Kurtz, Cathy - Quiroga, Magdalena Michelle, 2002
Volume
2011/003-8 Volume 4: Quiroga, Mary - Zylks, Bobbie N., 2002

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Unprocessed notary public records, 1849 - 1933, bulk 1870-1933,
35 cubic ft.

The Statutory Documents Section of the Office of Texas Secretary of State appoints, reappoints, and commissions all notaries public for the state. These records contain official lists of notaries, some certificates of qualification, lists of applicants/persons desiring to be made notaries public (e.g. 1925 and 1931), related correspondence, and a card index organized by county (1901). They comprise notary public records dating 1849-1933, bulk 1870-1933. The majority of the records are the official lists of notaries, usually with post office addresses and dates of qualification, mostly provided by the secretary of state to the county clerks. Some of the files contain related correspondence, particularly in the earlier years before standard forms were developed.
Arrangement
These records are arranged by State Archives staff roughly chronologically (with occasional overlap), and therein sometimes roughly alphabetically.
Preferred Citation
(Identify the item), Unprocessed notary public records, Texas Secretary of State notary public records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1941/005
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Secretary of State on March 28, 1942.
Restrictions on Access
Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).
Processing Information
Initial listing created by Tony Black, April 1990
The records are unprocessed. The contents of the following boxes have not been verified by archival staff, but the list has nevertheless been included to provide the researcher with some basic guidance.
Box
2-13/106 1849-1872
Box
2-13/107 1849-1888
Box
2-13/108 Unsorted, 1860-1905
Box
2-13/109 1870-1884, 1873
Box
2-13/110 1870-1875
Box
2-13/111 1876
Box
2-13/112 1879, 1884
Box
2-13/113 Number 1, 1881
Box
2-13/114 Number 2, 1881
Box
2-13/115 1881-1883
Box
2-13/116 A-D, 1883
Box
2-13/117 E-M, 1883
Box
2-13/118 N-Z, 1883
Box
2-13/119 1885
Box
2-13/120 1887-1892, 1899
Box
2-13/121 1887, 1893
Box
2-13/122 A-C, 1889
Box
2-13/123 D-L, 1889
Box
2-13/124 M-R, 1889
Box
2-13/125 S-Z, 1889
Box
2-13/126 1891
Box
2-13/127 Unsorted, 1893, 1853-1931
Box
2-13/128 1895
Box
2-13/129 Qualifications, 1897
Box
2-13/130 Persons desiring to be made Notaries Public, 1931
Certificates of qualification, Notaries Public by Counties, 1901
Box
2-13/131 1901, 1903
Box
2-13/132 1905
Box
2-13/133 1907-1909
Box
2-13/134 1909, 1911
Box
2-13/135 1915-1917
Box
2-13/136 1915-1919
Box
2-13/137 1917-1920
Box
2-13/138 1923
Box
2-13/139 1923
Box
2-13/140 1923
Box
2-13/141 1923, 1925
Box
2-13/142 Lists of applications from Senatorial Districts #11-26, 1925
Box
2-13/143 1925
Box
2-13/144 Lists of Notaries, Dawson County-Zavala County, 1925-1926
Box
2-13/145 1925-1927
Box
2-13/146 1926-1927
Box
2-13/147 1927
Box
2-13/148 1927
Box
2-13/149 Filed by Senatorial Districts #1-10, 1927-1929
Box
2-13/150 1929
Box
2-13/151 1929
Box
2-13/152 1929
Box
2-13/153 1929
Box
2-13/154 1929
Box
2-13/155 1929
Box
2-13/156 1929
Box
2-13/157 1929-1931
Box
2-13/158 1929-1931
Box
2-13/159 1929-1931
Box
2-13/160 1929-1931
Box
2-13/161 1931
Box
2-13/162 1931
Box
2-13/163 1931
Box
2-13/164 1931
Box
2-13/165 1931
Box
2-13/166 1931-1933
Box
2-13/167 1931-1933
Box
2-13/168 1931-1933
Box
2-13/169 1931-1933
Box
2-13/170 1931-1933
Box
2-13/171 1931-1933
Box
2-13/102 Index to Notaries Public, Anderson-Gonzales Counties, 1901
Box
2-13/103 Index to Notaries Public, Grayson-McLennan Counties, 1901
Box
2-13/104 Index to Notaries Public, Madison-Sutton Counties, 1901
Box
2-13/105 Index to Notaries Public, Tarrant-Zavala Counties, 1901

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