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<ead relatedencoding="MARC21"> 
  <eadheader langencoding="iso639-2b" findaidstatus="edited-full-draft"
	audience="internal" id="a0" scriptencoding="iso15924" dateencoding="iso8601"
	countryencoding="iso3166-1" repositoryencoding="iso15511"> 
	 <eadid encodinganalog="852$a" countrycode="US"
	  mainagencycode="Tx">urn:taro:tslac.20187</eadid> 
	 <filedesc> 
		<titlestmt> 
		  <titleproper>Texas State Penitentiary, Board of Commissioners:
			 </titleproper> 
		  <subtitle>An Inventory of Penitentiary Board Outgoing Letters at the
			 Texas State Archives, 
			 <date type="inclusive" era="ce" calendar="gregorian">1883-1889</date>
			 </subtitle> 
		  <author>Finding aid by Laura K. Saegert</author> 
		  <sponsor>This EAD finding aid was created in cooperation with Texas
			 Archival Resources Online.</sponsor> 
		</titlestmt> 
		<publicationstmt> 
		  <publisher>Texas State Library and Archives Commission 
			 <extptr href="defaultstar.gif" show="embed" actuate="onload"/></publisher> 
		  <date era="ce" calendar="gregorian">July 2009.</date> 
		</publicationstmt> 
	 </filedesc> 
	 <profiledesc> 
		<creation>Finding aid encoded by Laura K. Saegert in EAD Version 2002 as
		  part of the TARO project, 
		  <date era="ce" calendar="gregorian">July 2009.</date></creation> 
		<langusage>Finding aid written in <language
		  langcode="eng">English.</language></langusage> <descrules>Description based on 
		<emph render="italic">DACS</emph>.</descrules> 
	 </profiledesc> 
	 <revisiondesc> 
		<change> 
		  <date era="ce" calendar="gregorian"><?xm-replace_text {date}?></date> 
		  <item><?xm-replace_text {item}?></item> 
		</change> 
	 </revisiondesc> 
  </eadheader> 
  <archdesc level="series" type="inventory" audience="external"> <?xm-replace_text {be sure level attribute is correct}?>
	 <did id="a1"> 
		<head>Overview</head> 
		<repository> 
		  <extref href="http://www.tsl.state.tx.us/arc/index.html" show="new"
			actuate="onrequest">Texas State Archives</extref></repository> 
		<origination label="Creator:"> 
		  <corpname encodinganalog="110" source="lcnaf">Texas State Penitentiary.
			 <subarea>Board of Commissioners.</subarea></corpname></origination> 
		<unittitle label="Title:" encodinganalog="245">Penitentiary Board
		  outgoing letters</unittitle> 
		<unitdate label="Dates:" encodinganalog="245$f" type="inclusive" era="ce"
		 calendar="gregorian">1883-1889</unitdate> 
		<abstract label="Abstract:" encodinganalog="520$a">The Texas State
		  Penitentiary Board of Commissioners was responsible for overseeing the
		  treatment of convicts, preparing an annual inventory of property, purchasing
		  land for the penitentiaries, purchasing machinery, effecting repairs, leasing
		  the penitentiaries, leasing convicts for outside labor, purchasing and/or
		  leasing farms for the employment of convicts, and providing for the transfer of
		  convicts from county jails to the penitentiary. Records are two letterpress
		  books containing copies of outgoing letters of the Penitentiary Board, dating
		  from April 1883 to April 1889. They reflect the activities of the board in the
		  prison's management. Missing are incoming letters to the board. These letters
		  document a wide range of penitentiary affairs including routine actions such as
		  appointments, and special activities, such as the construction of the state
		  capitol. </abstract> <langmaterial label="Language:">These materials are
		written in <language langcode="eng">English</language>. </langmaterial> 
		<physdesc label="Quantity:" encodinganalog="300$a"><extent>0.24 cubic
		  ft.</extent></physdesc> 
	 </did> 
	 <accessrestrict id="a14" encodinganalog="506"> 
		<head>Restrictions on Access</head> 
		<p>Materials do not circulate, but may be used in the State Archives
		  search room. Materials will be retrieved from and returned to storage areas by
		  staff members.</p> 
	 </accessrestrict> 
	 <userestrict id="a15" encodinganalog="540"> 
		<head>Restrictions on Use</head> 
		<p>Most records created by Texas state agencies are not copyrighted and
		  may be freely used in any way. State records also include materials received
		  by, not created by, state agencies. Copyright remains with the creator. The
		  researcher is responsible for complying with U.S. Copyright Law (Title 17
		  U.S.C.).</p> 
	 </userestrict> <phystech encodinganalog="340"> 
	 <head>Technical Requirements</head> 
	 <p>These letterpress volumes cannot be photocopied because of their fragile
		condition.</p></phystech> 
	 <bioghist> 
		<head>Agency History</head> 
		<p> The Texas Department of Criminal Justice (TDCJ) manages offenders in
		  state prisons, state jails and contracted private correctional facilities. The
		  agency also provides funding and certain oversight of community supervision and
		  is responsible for the supervision of offenders released from prison on parole
		  or mandatory supervision. The Department of Criminal Justice came into being in
		  1848 when <emph render="doublequote">An Act to Establish a State
		  Penitentiary</emph> was passed by the Second Texas Legislature. The act
		  established a governing body of the penitentiary as a three-member Board of
		  Directors, appointed by the Governor, with the approval of the Senate. The
		  Board was responsible for creating and distributing a set of rules and bylaws
		  for the administration of the penitentiary, overseeing the treatment of
		  convicts, preparing an annual inventory of property, and making an annual
		  report to the Governor. Over the years, the name and composition of the Board
		  changed. While its basic functions were not greatly altered, some duties were
		  added. These included acquiring land for the Huntsville and Rusk facilities,
		  purchasing machinery, effecting repairs, leasing the penitentiaries, leasing
		  convicts for outside labor, purchasing and/or leasing farms for the employment
		  of convicts, and providing for the transfer of convicts from county jails to
		  the penitentiary. During the 19th century the direct management of the prison
		  was through the inspector, later known as the superintendent. Other officers
		  included assistant superintendents, inspectors of outside camps, the financial
		  agent, and physicians. The superintendent and financial agent had the most
		  direct dealings with the Board and the Governor in the management of the prison
		  system.</p> 
		<p>The Texas prison system began as a single institution, located in
		  Huntsville, known as the Huntsville Penitentiary. Convicts were put to work in
		  various shops and factories housed within the institution. In 1871, the
		  legislature directed that the penitentiary be leased to private individuals
		  (Chapter 21, 12th Legislature, 1st Called Session). These men, known as
		  lessees, paid the state for the convict labor and use of facilities, and in
		  turn, managed the system, including clothing and feeding the convicts and
		  paying the guards. It was during this period that the outside camp system was
		  firmly established as part of the prison system. In addition to the use of
		  convicts in and around the prison, the convicts were hired out to large labor
		  employers, mainly plantation owners and railroad companies. A second prison
		  facility, Rusk Penitentiary, was built between 1877 and 1882. It began
		  receiving convicts in January of 1883.</p> 
		<p>In 1881, the Legislature reorganized the prison system, abolishing the
		  Board of Directors, and creating in its place a Penitentiary Board, consisting
		  of the governor, the state treasurer, and the prison superintendent (Chapter
		  49, 17th Legislature, Regular Session). In April 1883, the administrative
		  system was again reorganized, with the board comprised of the governor and two
		  commissioners appointed by the governor (Chapter 114, 18th Legislature, Regular
		  Session). In 1885, the board composition changed once more, now consisting of
		  three commissioners appointed by the governor (House Bill 562, 19th
		  Legislature, Regular Session). This board was succeeded by the Board of Prison
		  Commissioners in 1910, which was composed of three commissioners appointed by
		  the governor (Senate Bill 10, 31st Legislature, 4th Called Session). The
		  legislation that created the new board also directed the prison system to begin
		  operating again on state account, i.e., lessees no longer managed the prison
		  system, effective in January 1911. Convicts, or inmates, were housed and worked
		  in one of the two prisons or on one of several state prison farms. The shop
		  industries slowed down while the prison farms expanded. This arrangement made
		  it more difficult to provide education and other reform measures. Such measures
		  were generally practiced at Huntsville, with some teaching extended to a couple
		  of prison farms by the early 1900s.</p> 
		<p>The Texas Prison Board replaced the Board of Prison Commissioners as
		  the governing body for the Texas Prison System in 1927, increasing in size to
		  nine members (House Bill 59, 40th Legislature, Regular Session). The members of
		  the board were appointed by the governor, with senate approval, to six year
		  overlapping terms. The Board formulated the policies and the manager carried
		  them out. During the Board's tenure, 1927-1957, the Board made changes in the
		  system including more emphasis on prison reform, teaching,
		  recreation--including the establishment of the Texas Prison Rodeo--and a new
		  method of classifying inmates. The Texas Prison System became the Department of
		  Corrections in 1957 (Senate Bill 42, 55th Legislature, Regular Session). This
		  Department was governed by the Board of Corrections, composed of nine members
		  appointed by the governor with the advice and consent of the senate to six year
		  overlapping terms.</p> 
		<p>In 1989, the Texas Department of Criminal Justice (TDCJ) and the Board
		  of Criminal Justice were created (House Bill 2335, 71st Legislature, Regular
		  Session). The Board is composed of nine members appointed by the governor with
		  the advice and consent of the senate to six year overlapping terms. The
		  governor may not appoint more than two members who reside in an area
		  encompassed by the same administrative judicial region. This new agency
		  absorbed the functions of three agencies: the Department of Corrections, the
		  Board of Pardons and Paroles, and the Texas Adult Probation Commission. The
		  Department of Corrections, which was responsible for the operation of the
		  prison system, is now the Institutional Division of the Department of Criminal
		  Justice. This Division still manages the housing of inmates within the prison
		  system. As of June 2007, approximately 151,960 offenders were housed in TDCJ
		  units or state jails and 13,195 in private facilities.</p> 
		<p>(Sources include: <emph render="italic">Guide to Texas State
		  Agencies</emph>, various editions, the website of the agency ( 
		  <extref actuate="onrequest" show="new"
			href="http://www.tdcj.state.tx.us/index.htm">http://www.tdcj.state.tx.us/index.htm</extref>),
		  viewed on May 11, 2009, and the agency's records.)</p> 
	 </bioghist> 
	 <scopecontent id="a3" encodinganalog="520"> 
		<head>Scope and Contents of the Records</head> 
		<p>The Texas State Penitentiary Board of Commissioners was responsible
		  for overseeing the treatment of convicts, preparing an annual inventory of
		  property, purchasing land for the penitentiaries, purchasing machinery,
		  effecting repairs, leasing the penitentiaries, leasing convicts for outside
		  labor, purchasing and/or leasing farms for the employment of convicts, and
		  providing for the transfer of convicts from county jails to the penitentiary.
		  Records are two letterpress books containing copies of outgoing letters of the
		  Penitentiary Board, dating from April 1883 to April 1889. They reflect the
		  activities of the board in the prison's management. Missing are incoming
		  letters to the board. These letters document a wide range of penitentiary
		  affairs including routine actions such as appointments, and special activities,
		  such as the construction of the state capitol. The volumes contain
		  acknowledgements, responses to requests, appointments, approval of reports and
		  actions of prison officials, and financial transactions. The letters are signed
		  by the secretary of the board and each volume has an index to correspondents.
		  Subjects covered include transportation of convicts to the prison, contracting
		  for convict labor, offers and purchase of land for state farms, and
		  construction work done by convicts for the state capitol. </p> 
		<p>This series was removed from the overall TDJC finding aid due to the
		  electronic file size limitations imposed by the online finding aid web site
		  (TARO). If you are reading this electronically, click on the following link to
		  access the overall finding aid, 
		  <archref show="new" actuate="onrequest"
			href="http://www.lib.utexas.edu/taro/tslac/20127/tsl-20127.html">Texas
			 Department of Criminal Justice records</archref> If you are reading this in
		  paper in the Archives search room, this finding aid is found in a separate
		  divider within the same binder. </p> 
	 </scopecontent> 
	 <arrangement encodinganalog="351$b"> 
		<head>Arrangement</head> 
		<p>The letters in the volumes are arranged chronologically, as received
		  from the agency.</p> 
	 </arrangement> 
	 <controlaccess id="a12"> 
		<head>Index Terms</head> 
		<p><emph render="italic">The terms listed here were used to catalog the
		  records. The terms can be used to find similar or related records.</emph></p> 
		<controlaccess> 
		  <head>Subjects:</head> 
		  <subject source="lcsh" encodinganalog="650">Convict
			 labor--Texas.</subject> 
		  <subject source="lcsh" encodinganalog="650">Prisons--Texas--Design and
			 construction.</subject> 
		  <subject source="lcsh" encodinganalog="650">Prisoners--Texas.</subject>
		  
		  <subject source="lcsh" encodinganalog="650">Prisons--Texas--Officials
			 and employees.</subject> 
		  <subject source="lcsh"
			encodinganalog="650">Prisoners--Transportation--Texas.</subject> 
		  <subject source="lcsh" encodinganalog="650">Texas State Capitol
			 (Austin, Tex.)</subject> 
		</controlaccess> 
		<controlaccess> 
		  <head>Document Types:</head> 
		  <genreform source="aat" encodinganalog="655">Letterpress
			 copybooks--Prisons--Texas--1883-1889.</genreform> 
		</controlaccess> 
		<controlaccess> 
		  <head>Functions:</head> 
		  <function source="aat" encodinganalog="657">Managing
			 prisons.</function> 
		</controlaccess> 
	 </controlaccess> 
	 <relatedmaterial id="a6"> 
		<head>Related Material</head> 
		<p><emph render="italic">The following materials are offered as possible
		  sources of further information on the agencies and subjects covered by the
		  records. The listing is not exhaustive. </emph></p> 
		<relatedmaterial> 
		  <p> 
			 <repository><emph render="bold">Texas State
				Archives</emph></repository></p> 
		  <archref actuate="onrequest"
			href="http://www.lib.utexas.edu/taro/tslac/20053/tsl-20053.html" show="new"
			linktype="simple">Records Relating to the Penitentiary, 1846-1921, 87.85 linear
			 ft.</archref> 
		</relatedmaterial> 
	 </relatedmaterial> <descgrp> 
	 <prefercite encodinganalog="524"> 
		<head>Preferred Citation</head> 
		<p> (Identify the item), Texas State Penitentiary, Board of Commissioners
		  outgoing letters. Archives and Information Services Division, Texas State
		  Library and Archives Commission.</p> 
	 </prefercite> 
	 <acqinfo encodinganalog="541"> 
		<head>Accession Information</head> 
		<p> Accession number: 1936/002</p> 
		<p>These records were transferred to the Archives and Information
		  Services Division of the Texas State Library and Archives Commission by the
		  Texas Governor's Office on October 8, 1936.</p> 
	 </acqinfo> 
	 <processinfo encodinganalog="583"> 
		<head>Processing Information</head> 
		<p>Processed by Laura K. Saegert, July 1988 </p> 
		<p>Revised by Laura K. Saegert, October 1999</p> 
		<p> DACS compliance and series formatted into a separate finding by Laura
		  K. Saegert, July 2009</p> 
	 </processinfo> </descgrp> 
	 <dsc type="combined" id="a23"> 
		<head>Detailed Description of the Records</head> 
		<c01 level="series" id="ser1"> 
		  <did> 
			 <unittitle>Penitentiary Board outgoing letters, 
				<unitdate era="ce" calendar="gregorian" type="inclusive">1883-1889,
				  </unitdate> </unittitle> 
			 <physdesc><extent>0.24 cubic ft.</extent></physdesc> 
		  </did> 
		  <c02> 
			 <did> 
				<container type="Box">021-1</container> 
				<unittitle>Letter press book, 
				  <unitdate era="ce" calendar="gregorian">April 1883-November
					 1885</unitdate> </unittitle> 
			 </did> 
		  </c02> 
		  <c02> 
			 <did> 
				<container type="Box">021-1</container> 
				<unittitle>Letter press book, 
				  <unitdate era="ce" calendar="gregorian">November 1885-November
					 1889</unitdate> </unittitle> 
			 </did> 
		  </c02> 
		</c01> 
	 </dsc> 
  </archdesc>
</ead>
