Texas State Library and Archives Commission

Texas Department of Criminal Justice:

An Inventory of Department of Criminal Justice Building Construction Project files at the Texas State Archives, 1982-1995, bulk 1983-1992



Overview

Creator: Texas. Dept. of Criminal Justice.
Title: Department of Criminal Justice building construction project files
Dates: 1982-1995
Dates: bulk 1983-1992
Abstract: The Texas Department of Criminal Justice provides for the confinement, supervision, rehabilitation, and reintegration of the state’s convicted felons. The records consist of project files of construction of currently two prison units, documentation for more units will be added at a later date. The files document the construction of a large unit in the early 1980s - Ellis II (renamed the Estelle Unit in 1995), and a prototype unit built in the late1980s/early 1990s, the McConnell Unit (2250 bed unit). The records are dated 1982 to 1995, bulk 1983-1992. Types of records include proposals, bid documents, progress reports (daily, monthly), change orders, proposed and pending change orders, logs, transmittals, submission of transmittal forms, requests for information, punch lists, requests for equitable adjustments, test and balance reports, claims against contracts, contracts, photographs, meeting minutes, correspondence, memoranda, field orders, requests for time extensions, vouchers, schedules, cost estimates, pay estimates, a few detail drawings, inspection reports, project budget worksheets, and project manuals.
Quantity: 65 cubic ft. (so far)
Location: Please note that these records are stored at the State Records Center. Because of the possibility that portions of these records fall under the Public Information Act exceptions, these records must be reviewed by an archivist before they can be accessed for research. Records requested before 10:00 a.m. will usually be available for review by an archivist by 4:00 p.m. the same day. Records requested after 10:00 a.m. and before 3:00 p.m will usually be available for review by an archivist by noon the next day. See the "Restrictions on Access" statement in this document for further information.
Language: These materials are written in English.
Repository: Texas State Archives

Agency History

The Texas Department of Criminal Justice provides for the confinement, supervision, rehabilitation, and reintegration of the state’s convicted felons. The agency is governed by the Texas Board of Criminal Justice whose members are responsible for hiring the executive director of the department and setting rules and policies which guide the agency. The members also serve as the Board of Trustees for the Windham School District within the Department of Criminal Justice. They are responsible for providing general oversight and the hiring of the school system’s superintendent.

"An Act to Establish a State Penitentiary" was passed in 1848 by the Second Legislature. The act established a governing body of the penitentiary as a three-member Board of Directors, appointed by the Governor, with the approval of the Senate. The Board was responsible for creating and distributing a set of rules and bylaws for the administration of the penitentiary, overseeing the treatment of convicts, preparing an annual inventory of property, and making an annual report to the Governor. Over the years the name and composition of the Board changed. While its basic functions were not greatly altered, some duties were added. These included acquiring land for the Huntsville and Rusk facilities, purchasing machinery, effecting repairs, leasing the penitentiaries, leasing convicts for outside labor, purchasing and/or leasing farms for the employment of convicts, and providing for the transfer of convicts from county jails to the penitentiary. During the 19th century the direct management of the prison was through the inspector, later known as the superintendent. Other officers included assistant superintendents, inspectors of outside camps, the financial agent, and physicians. The superintendent and financial agent had the most direct dealings with the Board and the Governor in the management of the prison system.

The prison system began as a single institution, located in Huntsville, known as the Huntsville Penitentiary. Convicts were put to work in various shops and factories housed within the institution. In 1871 the 12th Legislature directed that the penitentiary be leased to private individuals (Chapter 21, 1st Called Session). These men, known as lessees, paid the state for the convict labor and use of facilities, and in turn, managed the system, including clothing and feeding the convicts and paying the guards. It was during this period that the outside camp system was firmly established as part of the prison system. In addition to the use of convicts in and around the prison, the convicts were hired out to large labor employers, mainly plantation owners and railroad companies. A second prison facility, Rusk Penitentiary, was built between 1877 and 1882. It began receiving convicts in January of 1883.

The Legislature reorganized the prison system in 1881, abolishing the Board of Directors, and creating in its place a Penitentiary Board, consisting of the governor, the state treasurer, and the prison superintendent (Chapter 49, 17th Legislature, Regular Session). In April 1883 the administrative system was again reorganized, with the board comprised of the governor and two commissioners appointed by the governor (Chapter 114, 18th Legislature, Regular Session). In 1885 the board composition changed once more, now consisting of three commissioners appointed by the governor (House Bill 562, 19th Legislature, Regular Session). This board was succeeded by the Board of Prison Commissioners in 1910, composed of three commissioners appointed by the governor (Senate Bill 10, 31st Legislature, 4th Called Session). The legislation that created the new board also directed the prison system to begin operating again on state account, i.e., lessees no longer managed the prison system, effective in January 1911. Convicts, or inmates, were housed and worked in one of the two prisons or on one of several state prison farms. The shop industries slowed down while the prison farms expanded. This arrangement made it more difficult to provide education and other reform measures. Such measures were generally practiced at Huntsville, with some teaching extended to a couple of prison farms by the early 1900s.

The Texas Prison Board replaced the Board of Prison Commissioners as the governing body for the Texas Prison System in 1927, increasing in size to nine members (House Bill 59, 40th Legislature, Regular Session). The members of the board were appointed by the governor, with senate approval, to six-year overlapping terms. The Board formulated the policies and the manager carried them out. During the Board's tenure, 1927-1957, the Board made changes in the system including more emphasis on prison reform, teaching, recreation--including the establishment of the Texas Prison Rodeo--and a new method of classifying inmates. The Texas Prison System became the Department of Corrections in 1957 (Senate Bill 42, 55th Legislature, Regular Session). This Department was governed by the Board of Corrections, composed of nine members appointed by the governor with the advice and consent of the senate to six-year overlapping terms.

Texas Department of Criminal Justice (TDCJ) and the Board of Criminal Justice were created in 1989 by the 71st Legislature (House Bill 2335, Regular Session). The Board is composed of nine members appointed by the governor with the advice and consent of the senate to six-year overlapping terms. The governor may not appoint more than two members who reside in an area encompassed by the same administrative judicial region. This new agency absorbed the functions of three agencies: the Department of Corrections, the Board of Pardons and Paroles, and the Texas Adult Probation Commission.

As of 2006, divisions of the Department of Criminal Justice are the Parole Division, the Community Justice Assistance Division (former Adult Probation Commission), Correctional Institutions Division, Executive Administrative Services (Public Information Office and the Research, Evaluation and Development Group), Administrative Review and Risk Management Division, Health Services Division, Human Resources Division, Office of the General Counsel, Office of the Inspector General, Rehabilitation and Reentry Programs Division, State Counsel for Offenders, Texas Correctional Office on Offenders with Medical or Mental Impairments, Victim Services Division, Chief Financial Officer, Business and Finance Division, Manufacturing and Logistics Division, Facilitites Division, Information Technology Division, Internal Audit Division, and the Windham School District. Direct management of the prison system is through an executive director, with each division headed by a director and each individual prison unit managed by a warden.

The Facilities Division duties include facility planning, design, construction, maintenance, and environmental quality assurance and compliance. The Facilities Division headquarters is located in Huntsville but has maintenance employees working at state-owned and operated facilities throughout the state. The Engineering Department provides professional engineering and architectural support to the agency. The engineers, architects and project administrators assigned to the Engineering Department perform oversight, design, and construction operations and act as consultants for the Maintenance Department and any other office requiring technical assistance. The Maintenance Department maintains all facilities owned and operated by the TDCJ. Maintenance departments are located on each unit operated by the Agency. Headquarters staff is responsible for assisting in the maintenance and repair process by providing technical guidance, training and supervision to unit maintenance staff, by organizing projects constructed by the Maintenance Department, assisting in reducing energy consumption and developing procedural guidance for maintenance.

(Sources: Various editions of the Guide to Texas State Agencies, the website of the Department of Criminal Justice ( http://www.tdcj.state.tx.us/index.htm; accessed September 7, 2006), and the records themselves.)


Scope and Contents of the Records

The Texas Department of Criminal Justice provides for the confinement, supervision, rehabilitation, and reintegration of the state?s convicted felons. The records consist of project files of construction of currently two prison units, documentation for more units will be added at a later date. The files document the construction of a large unit in the early 1980s - Ellis II (renamed the Estelle Unit in 1995), and a prototype unit built in the late1980s/early 1990s, the McConnell Unit (2250 bed unit). The records are dated 1982 to 1995, bulk 1983-1992. Types of records include correspondence, memoranda, proposals, bid documents, progress reports (daily, monthly), change orders, proposed and pending change requests, logs, transmittals, submissions of transmittal forms requests for information, punch lists, requests for equitable adjustments, test and balance reports, claims against contracts, contracts, photographs, meeting minutes, field orders, requests for time extensions, vouchers, schedules, cost estimates, pay estimates, detail drawings, product specifications, inspection reports, test reports, project budget worksheets, and project manuals. Correspondents include staff of the TDCJ Facilities Division, contractors/subcontractors, architects, engineers, and manufacturing companies.

The Facilities Division of the agency maintains all the plans and drawings (original plans and drawings, design drawings, elevations, perspectives, site plans, as-built plans and drawings, etc.), final specifications, and copies of contracts. The Division also maintains the architect and engineering files (maintained for the life of the asset), which contain memos, correspondence and other items the architects or engineers (mostly TDCJ staff, some contracted architects or engineers) would maintain in their working files. Some of these materials are duplicated in the project files.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.


 

Arrangement of the Records

These records are arranged by unit name as received from the agency. Within each unit's records, the boxes have been roughly ordered by record type; minimal arrangement within the boxes to correct obvious misfilings have been made by State Archives staff.

Restrictions

Restrictions on Access

Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to: security issues (some items - plans and drawings mainly, bid specs, etc., show access to the prisons that could hinder law enforcement) (V.T.C.A., Government Code, Section 552.108), attorney-client privilege (V.T.C.A., Government Code, Section 552.107), and agency memoranda (V.T.C.A., Government Code, Section 552.111); an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail, fax, or email including enough description and detail about the information requested to enable the archivist to accurately identify and locate the information requested. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.

Materials do not circulate, but may be used in the State Archives search room (Room 100). Materials will be retrieved from and returned to storage areas by staff members.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Technical Requirements

None.


Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas. Dept. of Corrections.
Subjects:
Prisons--Texas--Design and construction.
Document Types:
Project manuals--Prisons--Texas--Design and construction--1983-1992.
Correspondence--Prisons--Texas--Design and construction--1982-1995.
Memoranda--Prisons--Texas--Design and construction--1982-1992.
Reports--Prisons--Texas--Design and construction--1982-1992.
Change orders--Prisons--Texas--Design and construction--1982-1992.
Claims--Prisons--Texas--Design and construction--1983-1995.
Logs (records)--Prisons--Texas--Design and construction--1982-1992.
Test reports--Prisons--Texas--Design and construction--1982-1992.
Progress reports--Prisons--Texas--Design and construction--1982-1992.
Functions:
Construction of prisons.

Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives

Administrative Information

Preferred Citation

(Identify the item), Texas Department of Criminal Justice building construction project files. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 1996/006, 2007/059

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department on Criminal Justice on August 25, 1995 and on November 15, 2006.

Processing Information

Laura K. Saegert, May 2007

Appraisal Information

These records were appraised by the State Archives staff on September 26, 2006. The State Archives decided to take the complete project files for two or three of the prototype prison units, selected by staff of the agency's Facilities Division. The State Archives would also take project files of additions of new cellblocks or other buildings to the older facilities as deemed significant by the staff (perhaps medical facilities, new law library, etc.), especially additions to the oldest twelve facilities in the system. Additionally, the State Archives holds project files for construction of the Ellis II Unit (renamed the Estelle Unit). A copy of the full appraisal report is available in the reading room of the State Archives or can be found on the State Library's website, at http://www.tsl.state.tx.us/arc/appraisal/tdcjbuilding.html.


Detailed Description of the Records

 

Department of Criminal Justice building construction project files, 1982-1995, bulk 1983-1992,
65 cu. ft. (so far)

McConnell 2250 prototype unit
[This unit is considered a prototype unit by the Texas Department of Criminal Justice, one of two prototypes selected for documentation in the State Archives. The unit is located outside Beeville, Texas and became operational in September 1992. As of July 2006, it housed 2,828 male inmates out of a capacity of 2900. It operates a garment factory, offers various educational and vocational programs, and has an on-site medical and dental facility. Dates of these files are 1989-1995, bulk 1991-1992.]
Box
2007/059-1 Owner furnished items (O.F.I.)
[notebook]
O.F.I., Beeville Unit
O.F.I.
[loose materials]
Invoices
Departmental invoices
OFCI (owner furnished items) delivery schedule
Owner furnished items
Minutes:
Area managers meetings
Monthly meetings
Mid-month meetings
Preconstruction meetings
Special meetings
Meeting with city of Beeville
Beeville staff meetings
Monthly progress meetings
Minutes/meeting notes
Discipline physical progress curves, Beeville
Punch lists
Reports - testing
Matthews Construction, mechanical water test reports
Weekly report
Box
2007/059-2 Beeville change orders
Contractors applications for payment and pay requests
Correspondence with contractors, architects:
[Additional correspondence can be found in boxes 3-7 and 12.]
BVLE (Beeville) Mays out (outgoing correspondence of The Mays Companies)
BVLE Mays in (incoming correspondence)
BVLE HDR in (incoming correspondence from Hennington, Durham and Richardson Architects)
Box
2007/059-32 BVLE HRD out
BLVE NPI out (National Products, Inc.)
BLVE TDC in (incoming correspondence to the Texas Department of Criminal Justice)
BLVE TDC out
[2 folders]
Box
2007/059-2 TMCI (The Mays Companies, Inc.) outgoing correspondence
TMCI/TDCJ joint correspondence
TDCJ correspondence - #90104
Claim issues - #90104
McConnell Unit Dedication program
Monthly progress reports
The Mays Companies outgoing correspondence
MIS report - Beeville
BVLE - meeting minutes
Request for equitable adjustment, electrical
Beeville, current schedule
TDCJ - Beeville, meeting minutes
Beeville schedule of values
Cost controls - #90104
Floor plan sketches
Fact sheets
Schedule controls - #90104
Meeting minutes - #90104
Box
2007/059-3 Beeville - correspondence, miscellaneous proposals for supplies
Correspondence files:
[Files consist of memos and correspondence between TDCJ and the various contractors, primarily The Mays Companies and National Products Incorporated (NPI). The materials are filed in wallets, labeled only by the month and year. Files are in chronological order by the date of the letter or memo. Additional correspondence, filed by contractor, can be found in boxes 2, 12, and 32.]
1990
January-February 1991
March-April 1991
May-June 1991
Box
2007/059-4 July-August 1991
September-October 1991
November-December 1991
January 1992
Box
2007/059-5 February 1992
March 1992
April 1992
May 1992
June 1992
Box
2007/059-6 July 1992
August 1992
September 1992
[2 wallets]
Box
2007/059-7 October 1992
November-end of 1992
August 1992-June 1983
Box
2007/059-8 Monthly logs:
[The files are labeled by month and contain monthly progress reports, architects supplemental instruction logs, project planning (activity description) logs, construction vouchers, submittal logs, deficiency logs, contractors requests for payment, schedules, etc. A small amount of correspondence and memos is present. Not every file contains all the record types mentioned. A few additional monthly reporting files can be found later in this inventory. Several of these record types were also filed separately and can be found in this folder listing.]
November 1990
December 1990
January 1991
February 1991
March 1991
April 1991
May 1991
June 1991
July 1991
August 1991
Box
2007/059-9 September 1991
October 1991
November 1991
December 1991
January 1992
February 1992
March 1992
Box
2007/059-10 April 1992
May 1992
June 1992
Cost analysis
Agreements with contractors, 1989-1990
Miscellaneous drawings
[wallet and loose]
Manpower
Deficiency resolution reports, inspector's copies
Box
2007/059-11 Monthly progress reports:
[These reports document the status of work at the McConnell Unit, as opposed to the monthly program status reports (listed below), which document work done at units throughout the TDCJ system.]
February-April 1991
May-July 1991
August-October 1991
November 1991-January 1992
February-April 1992
Monthly status reports:
[These reports document the status of work done at units throughout the TDCJ system, as opposed to the monthly progress reports (above), which document work done at a particular unit.]
June-August 1991
September-December 1991
January-March 1992
Box
2007/059-12 April-June 1992
Architects supplemental instruction log:
July-October 1991
November 1991-February 1992
March-May 1992
Correspondence:
[Additional correspondence can be found in boxes 2-7 and 32.]
Contractor correspondence, #90104, 1991-1992
TMCI (The Mays Companies, Inc.) outgoing correspondence, #90104, 1991-1992
TMCI internal correspondence/memos, #90104 1991-1992
Miscellaneous incoming correspondence, #90104, 1991-1992
Miscellaneous, 1992
MIS miscellaneous (monthly progress report), April 1992
Operations and maintenance manual
Box
2007/059-13 2250 Bed Unit - Beeville, 1990-1992
[Correspondence, memos, pre-final inspection reports, field orders, project addenda, performance bonds, etc.]
Monthly logs:
December 1990-February 1991
March-June 1991
June-August 1992
Punch lists:
B/1: Administration, pre-final punch list
B/2: Indoor recreation, pre-final punch list
B/3: General population, pre-final punch list
B/4: General population, pre-final punch list
B/5: Vocational education, pre-final punch list
B/6: Kitchen/dining/laundry, pre-final punch list
Building 7 - general population
Building 8 - general population
Building 9 - indoor recreation
B/10: Academic education/library/medical, pre-final punch list
B/11: Solitary/reception, pre-final punch list
B/12: Administrative segregation, pre-final punch list
B/13: Visitor processing and armory, pre-final punch list
B/14: Maintenance shops pre-final punch list
B/14A: Paint storage pre-final punch list
B/15: Central plant pre-final punch list
B/16: Sally port pre-final punch list
B/17: Garment factory pre-final punch list
B/A, B and C guard towers pre-final punch list
Site punch list (several buildings)
Box
2007/059-14 Building 1 - administration
[empty folder]
Building 2 - indoor recreation
[empty folder]
Building 3 - general population
Building 4 - general population
Building 5 - vocational education
Building 6 - kitchen/dining/laundry/warehouse
Building 7 - general population
Building 8 - general population
Building 9 - indoor recreation
Building 10 - academic/library/medical
Building 11 - solitary/reception
Building 12 - administrative segregation
Building 13 - visitor processing/armory
Building 14 - maintenance shops
[empty folder]
Building 14A - paint storage
[empty folder]
Building 15 - central plant
Building 16 - sally port
Building 17 - garment factory
Guard towers, A, B, and C
Spare parts
[empty folder]
Punch list sorted by contractor
Final TDCJ punch lists
OFCI equipment receiving reports
Close out information:
As-builts and test reports
Transmittal of spare parts
Close out procedures, transparencies
Beneficial occupancy notices
Close out information
Close out, tracking
Key logs
Accident report
Test reports
Box
2007/059-32 Contractor deficiency reports:
#1-150
#151-300
#301-450
Box
2007/059-14 # 451-600
# 601-750
# 751-900
# 901-1100
Box
2007/059-15 Miscellaneous plans, plats, maps, geotechnical information
Disputes:
Concrete block masonry
FS boxes in chases with ladders
Building 10, generator feeder
Acoustical wall panels
Time extension requests:
NPI time extension requests
Time extension requests from NPI
Time extension back-up correspondence
Time extensions granted
Labor burdens
Performance bonds
Insurance
Texas Air Systems notebook - Mammoth air handling units
[files rehoused into a large wallet]
Raba-Kistner, testing at Beeville and Dilley units
[2 folders]
Raba-Kistner, testing, vouchers
Box
2007/059-16 Fixed assets
Lab test reports:
December 1990
January 1991
February 1991
March 1991
April 1991
May 1991
June 1991
July 1991
August 1991
September 1991
October 1991
November 1991
Box
2007/059-17 December 1991
January 1992
February 1992
March 1992
April 1992
May 1992
June 1992
July 1992
Specifications, volume I, # 15100-15435
Specifications, volume II, # 15440-15550
Beeville project manual, volume II
Box
2007/059-18 Test and balance reports:
[There are two or three sets or copies of each volume. Because comparisons between the volumes is not being done at this time, all volumes were maintained. It is likely some of these are duplicates.]
Volume 1, buildings 1-4
[3 sets]
Box
2007/059-19 Volume 2, buildings 5-7
[3 sets]
Box
2007/059-20 Volume 3, buildings 8-11
[3 sets]
Box
2007/059-21 Volume 4, building 12
[3 sets]
Box
2007/059-22 Volume 5, buildings 13-17 and mechanical plans
[2 sets]
Review of Request for Equitable Adjustment:
[There are two large series of requests, each with multiple volumes. Most of the volumes in the second series have a loose copy with notes, and one or two copies of the printed reviews in the volumes. Because comparisons between the volumes is not being done at this time, all volumes were maintained. It is likely some of these are duplicates.]
Review of Request for Equitable Adjustment, first series:
Volume I, Section VII, Summary of costs, items 1-9 and items 11-14 (National Projects, Inc.)
[volume]
Box
2007/059-36 Volume I, Section VII, Summary of costs, items 1-9 and items 11-14 (National Projects, Inc.)
[loose copy with notes]
Box
2007/059-23 Volume I, Summary of costs, item 10; Section G, items 1-12 (NPI)
[volume and loose copy]
Volume IV, Summary of costs, items 1-8 (Matthews Constructors)
Volume V, Section V, Summary of costs, item A - PCRs (pending change requests) (Morrison-Knudsen Electric)
[volume]
Box
2007/059-36 Volume V, Section V, Summary of costs, item A - PCRs (pending change requests) (Morrison-Knudsen Electric)
[loose copy with notes]
Box
2007/059-23 Volume V, Section VI, Summary of costs, items B-G (MK Electric)
Volume VIII, Summary of Costs (L.S. Decker); Volume III, summary of costs (Custom Masonry)
Box
2007/059-24 Review of Request for Equitable Adjustment, second series:
Volume I of VIII, submitted by NPI
[2 volumes, 1 wallet with two sets of loose editions]
Volume II of VIII, exhibits, submitted by NPI
[loose set with notes]
Box
2007/059-25 Volume II of VIII, exhibits, submitted by NPI
[2 volumes]
Volume III of VIII, custom masonry, submitted by NPI
Box
2007/059-26 Volume IV of VIII, Matthews Constructors, Inc., submitted by NPI
[loose set with notes]
Volume IV of VIII, Matthews Constructors, Inc., submitted by NPI
[2 volumes]
Volume V of VIII, Morrison Knudsen Electric, Inc., submitted by NPI
[loose set with notes]
Box
2007/059-27 Volume V of VIII, Morrison Knudsen Electric, Inc., submitted by NPI
[2 volumes]
Volume VI of VIII, exhibits - Morrison Knudsen Electric, Inc., submitted by NPI
[2 volumes]
Box
2007/059-28 Volume VII of VIII, Lewis and Lambert Metal Contractors, Inc., submitted by NPI
[2 volumes]
Volume VIII of VIII, L.S. Decker, Inc., change order request., submitted by NPI
[2 volumes]
Loose material
[wallets 1-2 of 4]
[It is unknown if this material belongs with one of the above sets of requests. A few materials also concern the construction of the Dilley unit.]
Box
2007/059-29 Loose material
[wallets 3-4 of 4]
TDCJ, Review of NPI rebuttal of response to equitable adjustment
Analysis of claim concerning the construction of the McConnell Unit by NPI, prepared for TDCJ by Trauner Consulting Services, Inc., March 1995
[2 volumes]
[Rough draft, marked privileged and confidential.]
NPI Reply to Trauner Consulting Services, Inc. Report, April 1995
Addendum No. 1 and No. 2, 1990
NPI project file
[File contains correspondence with contractors, memos, project checklists, bonds, agreements, and other materials.]
Temporary restraining order (T.R.O.) files:
[The files concern a temporary restraining order requested by the Iron Workers District Council of Texas against the Texas Department of Criminal Justice in 1993.]
Pre T.R.O.
[File contains original and revised wage schedules; McConnell Unit general and sub-contractor wage survey forms; Texas Board of Criminal Justice emergency adoption of TDCJ wage survey rules; open records request; and memos and correspondence, some marked confidential, attorney-client privilege.]
Post T.R.O.
[File contains a copy of the petition and application for the order, the order, and correspondence.]
Box
2007/059-30 CPM schedules:
Preliminary schedules
November 1990
January 1991
February 1991
March 1991
April 1991
May 1991
June 1991
Box
2007/059-31 July 1991
[2 folders]
August 1991
September 1991
October 1991
November 1991
December 1991
January 1992
February 1992
March 1992
April 1992
May 1992
June 1992
July 1992
August 1992
Box
2007/059-32 Miscellaneous schedules
Contractor schedule of values
Classic schedule report
Map of unit sites
Box
2007/059-33 Request for proposal - gas pipeline
A/E (architect's) supplemental instructions
Requests for information:
[There are two sets of files - a set in folders ordered by date and a set in notebooks ordered by number.]
Requests for information, set ordered by date:
November 1990
December 1990
January 1991
February 1991
March 1991
April 1991
May 1991
June 1991
July 1991
August 1991
September 1991
October 1991
November 1991
December 1991
January 1992
February 1992
March 1992
Box
2007/059-34 April 1992
May 1992
June 1992
July 1992
August 1992
September 1992
Requests for information (RFI), set ordered numerically:
RFI #1-250
RFI #251-500
Box
2007/059-35 RFI #501-750
RFI #751-1000
RFI #1001-1354
Box
2007/059-36 Field orders, #1-50
Field orders, #51-100
Change orders:
[There are two sets of change orders - a set of files labeled r-1 thru r-27, and two volumes with orders in numerical order.]
Folders r-1 thru r-11
Box
2007/059-37 Folders r-12 thru r-27
Change orders, volume 1, #1-10
Change orders, volume 2, #11-24
Change order request
Change requests:
[There are two series of change requests: proposed change requests and pending change requests (PCRs). Each series has a set of volumes. There is also a set of files - the "q" files - that contain a numerical listing of pending and proposed change requests in one file sequence. Last is a set of files - "q.a" files, labeled as both change request proposals and proposed change requests. ]
Analysis of PCR's appealed by NPI to TDCJ, 1993
Pending change requests:
Folders q-1 thru q-30
Box
2007/059-38 Folders q-31 thru q-112
Box
2007/059-39 Folders q-113 thru 1-115
Proposed change requests, q-116 thru q-166
Pending change requests, q-167 thru q-215
Box
2007/059-40 Pending change requests, q-216 thru q-229
Proposed change requests, volumes:
#1-25
#26-50
#51-75
#76-100
Box
2007/059-41 #101-125
#126-150
#151-175
#176-183
Box
2007/059-42 Pending change requests, volumes:
#1-40
#41-75
#76-115
Box
2007/059-43 #116-150
#151-180
#181-222
#223-229
Box
2007/059-44 Change request proposals (CPRs), folders q.a.1 thru q.a.52
Daily field reports:
[There are several sets of field reports, arranged by the filer's name. Within each set the materials are foldered monthly. A range of dates for each set is given in place of a monthly folder listing. Files are present for each month listed in the date range.]
Senior inspector daily field reports, November 1990 thru September-November 1992
Daily field reports, John Sawyer (senior inspector), November-December 1990 thru July 1992
[There are copies of senior inspector field reports, but not necessarily duplicates from the above listed series - senior inspector daily field report.]
General inspector daily field reports, November 1990 thru September 1991
Box
2007/059-45 General inspector daily field reports, October 1991 thru August 1992
Mechanical inspector daily field reports, November 1990 thru October 1992
Electrical inspector daily field reports, November 1990 thru December 1991
Box
2007/059-46 Electrical inspector daily field reports, January 1991 thru October 1992
A/E (architect/engineering firm) daily field report, March 1991
SPGSC (State Purchasing and General Services Commission) field reports
Delta-T field reports
Workforce daily summary statistics
Contractor daily reports, December 1990 thru February 1992
Box
2007/059-47 Contractor daily reports, March 1992 thru September 1992
Geotechnical investigation
General conditions
Field clarifications
Contracts:
A/E (architects/engineering firm) contract
Testing lab contract
CMA contract (for consulting services through The Mays Companies)
Contract with Delta-T
Custom Masonry Corporation contract
Correspondence log
Miscellaneous logs (work requests log, proposed change requests log, etc.)
Transmittals:
[There are several sets of transmittals: transmittals submitted by a contractor, filed monthly, and submitted transmittal forms, filed by number. The set of submitted transmittal forms may also include diagrams, drawings, and product specifications. A range of dates for each set is given in place of a monthly folder listing. Files are present for each month listed in the date range.]
TDCJ transmittals, December 1990 thru October 1992
Box
2007/059-48 Contractor (NPI) transmittals, December 1990 thru October 1992
HDR (Henningson, Durham and Richardson, Inc.) transmittals, December 1990 thru October 1992
Box
2007/059-49 Submitted transmittal forms:
1013
1340
1730-E
2210-B
2221-B
2222-B
2232-B
2281
2282-B
2513-B
2521-B
2665-A
2665-B-1
2710-B
2720-A
2720-B
2732-A
2732-B
2740-B
2800-A
2830-B
2830-E
2930-D
3100-A-1
3200-A-1 to A-6
3200-A-7 to A-27
3300-A
3300-B
3300-D
3310-C
3310-D
3312-B
Box
2007/059-50 3420-A
3420-D
3430-A
3430-A06, 07, 08, and 09
3430-A-10 and A-11
Box
2007/059-51 3430-A-14 thru A-17
3430-C
3430-D
[2 folders]
3431-A
4110-B
4150-D
4210-B
4220-B
4220-C
4220-D
5120-A-1
5120-A-2
5120-A-3
5120-A-4
5120-A-5
5120-A-6
5120-A-8 thru A-13
5120-A-14 thru A-19
Box
2007/059-52 5210-A
5310-A-1 thru A-5
5310-A-7 thru A-13
5310-B
5321-A-1 thru A-5
5321-A-6
5321-B
Box
2007/059-53 5500-A-1
5500-A-3
5500-A-5
5500-A-6
5500-A-7
5500-A-8 thru A-10
5500-A-12 and A-13a
5500-A-15
5500-A-18 and A-19
Box
2007/059-54 5500-A-20 thru A-24
5500-A-25 thru A-33
5500-B
5500-C
5500-E
6001-B
7176-B
7190-D
7210-D
7245-A
7245-B
7245-C
7245-D
7270-A
7270-B
7270-D
7411-A
7411-C
7411-D
7411-E
7533-B
7533-D
7600-A
7600-C
7900-B
7900-C
8000-B
8100-A-4
8100-A-7
8100-A-8 and A-9
8100-A-10
8100-A-11 thru A-13
8100-B
8112-D
8305-B
Box
2007/059-55 8334-A
8334-D
8362-A
8362-C
8362-D
8368-A
8420-B
8523-A
8523-B
8523-C
8700-B
8700-D
8800-B
8800-C
8860-A
8860-B
8860-C
9000-B
9000-C
9110-B
9216-D
9250-A
9250-B
9250-D
9250-E
9335-C
9510-B
9510-C
9570-C
9660-C
9680-C
9680-D
9705-B
9705-C
9761-B
9900-B
9900-C
10100-C
10162-A
10162-C
10200-A
10200-C
10200-D
10260-B
10260-C
10270-C
10350-D
10500-A
10500-C
10520-E
10605-C
10605-D
10800-D
10990-C
11161-B
11164-B
11165-D
11190-A-1 thru A-3
Box
2007/059-56 11190-A-4
11190-A-7
11190-D
11400-A
11400-B
[2 wallets]
Box
2007/059-57 11400-D
11401-A
11401-B
11550-B
11550-D
11739-A
11739-B
11739-D
12336-B
12336-C
12336-D
12336-E
12340-A
12340-B
12340-C
12340-D
15000-B
15020-A
15020-B
15120-B
15140-B
15190-B
15240-B
15250-B
15300-A
15300-B
15300-E
15410-A
15410-B
15435-B
15440-B
15450-B
Box
2007/059-58 15481-A
[2 folders]
15481-B
15482-B
15483-B
15510-B
15520-A
15520-B
15540-B
15550-B
15555-B
15571-B
15574-B
15575-A
15575-B
15582-B
15675-B
15680-B
15755-B
15782-B
15785-B
15830-B
15831-B
15832-B
15858-B
15870-B
15880-A
15880-A-8
15880-A-9 and A-10
15880-B
15881-B
15930-B
Box
2007/059-59 15970-A
15970-B
16000-B
16010-B
16010-E
16110-A
16110-B
16121-B
16121-C
16140-D
16311-A
16320-A
16361-B
16440-B
16445-A
16445-B
16451-A
16460-B
16465-B
16375-A
16470-B
16475-B
16480-B
16490-B
16510-A
Box
2007/059-60 16510-B
16510-C
16511-A
16511-B
16530-B
16620-A
16620-B
16670-A
16670-E
16680-B
16800-B
16805-A
16805-B
16815-A
16815-B
16820-A
16820-B
16820-C
16821-A
16821-B
16821-C
16822-A
16822-B
16822-C
16826-A
16826-B
16827-A
16827-B
16827-C
16830-A
16830-B
16840-A
16840-B
16840-C
16849-A
16849-B
Box
2007/059-61 16620-A
[volume]
16620-A-1
[volume]
Box
2007/059-62 16620-A-1-B
[volume]
Late submittals:
3420-A-02a
3420-D-02b
3430-A-03a
8700-B-01a
11190-D-12a
11400-A-03
11401-B-02a
15240-B-01a
15240-B-01b
15582-B-01a
15831-B-01a
15858-B-01
15880-A-09
15880-A-10
15970-A-07
15970-A-08a
16375-A-01a
16445-A-01a
16475-B-01a
16510-B-01a
16815-B-01a
16820-A-02a
16830-B-01a
16830-B-01b
16849-A-03a
16849-B-01a
16849-B-01c
Network schedule, first submittal
Network schedule, second submittal
NPI Submittal logs - by section
NPI submittal logs - by company
Design improvement suggestions
Other closeout
Change order No. 28
Subquotes, Beeville unit
Schedule of values
Schedule of values by spec. section
Notebook of legal materials
[Files present include performance and payment bonds; power of attorney; agreements; change orders; time extension requests; certificates of insurance, completion, beneficial occupancy; affidavits; warranty; etc.]
Box
2007/059-63 Payment requests:
Contractors payment requests, folders o-1.1 thru 1.14
Box
2007/059-64 Contractors payment requests, folders o-1.15 thru o-1.25
Architect payment requests, folders o-2.17 thru o-2.25
Consultant payment requests, folders o-3.1, o.3.4 thru o-3.7
Testing lab payment requests, folders o-4.1 thru o-4.20
Delta-T pay applications, folders o-5.1 thru o-5.3
Box
2007/059-65 Vouchers:
# 14
#15
#16
#17
#18
#19
#20
#21
#22
#23
#24
#25
#26 and #27
Miscellaneous vouchers
Ellis II Unit/Estelle Unit (The Ellis II Unit was renamed the Estelle Unit in 1995.)
[The Estelle Unit is located about 10 miles north of Huntsville and became operational in June 1984. As of July 2006, the unit housed 2,972 male inmates out of a capacity of 3085. It works with the Ellis Unit in running a large agricultural operation. The unit also operates a textile mill, offers various educational and vocational programs, and has a large regional medical facility/geriatric facility (includes dental services and mental health programs), Emergency Medical Services (EMS), a video conferencing center, and a special needs kitchen. Dates of the construction records are 1982-1984. Many of the files, as received from the agency, were grouped by project, such as staff housing or master files. Most of the remaining files were grouped by particular contractors. A small amount of rearrangement was done by State Archives staff to correct obvious misfilings.]
Box
1996/006-1 Architectural presentations:
[Proprosals and correspondence with architectural/engineering groups wishing to build the entire prison unit or parts thereof, such as the regional medical facility. This set appears to be incomplete since the files are alphabetically arranged and the entries only cover firms beginning with the letters P and R.]
Page-Southerland-Page
The Parker Croston Partnership
Parkey and Partners
Pate Engineering
Patrick and Associates
PBR Architects
PBS Building systems
PCL Construction, LTD.
PED, Incorporated
Pfluger Associates/O'Connell Robertson Grobe, Inc
Phillips and Brown/)'Neil Gregory
Phillips and Brown Architecture and Planning
[2 folders]
Pierce Godwin Alexander
[3 folders]
Pledger, Schulze, Kennedy Consulting Engineers
P.H.L. Architect
Program Management Systems
Polkinghorn Architects
Professional Audio Laboratories
Project Controls, Inc.
Professional Services Industries
Raba-Kistner Consultants
Raso-Greaves Architects
Box
1996/006-2 Rapp Partners, Inc.
Ray Bailey Architects, Inc.
Renaissance
RER Management Consultants
RFK Manufacturing, Inc.
Thomas Ricca and Associates
Rone Engineers
Master files:
[A set files in a transfile marked as master files. It is unknown why these materials were segregated from similar materials in other groups. ]
Ellis II, Waste heat boiler building
Architects file - correspondence to L.D. White Associates from Texas Dept. of Corrections (TDC)
Census report (U.S. Department of Commerce) - Spaw-Glass
Shop drawing files transmitted to C/A (contract administration) by 3D/International (3D/I)
Correspondence, 1KA
Material receiving report
Ellis II water well - correspondence
Smith Pump Company, water well
3D/I Construction vouchers
Ellis II kitchen, correspondence
Material given to 3D/I (by contract administration)
Activity decision package
Stainless steel fixtures
L.D. White correspondence, 1KA
Status report - purchase order contracts
Monthly cost breakdown
I.O.C. (item of change) fixture requirements
[empty folder]
Ellis II - typical cell elevation (drawings)
Employees identification log
Cost control
3D/I correspondence
[empty folder]
Telephone
Septic system, correspondence to John Rich
Dog kennels
I.O.C. from Mr. Petty - solitary doors
3D/I correspondence (with photos)
Progress schedule, 1KA
Design schedule, 1KA
Project procedures, 1KA
3D/I progress report
Correspondence, 1KA
Miscellaneous budget and status memos
1KA and 1KB Units - Ellis II, budget cost estimate
1KA and 1KB facilities at Ellis
Ellis II unit, phase 1, housing package - construction document estimate
Ellis II unit - 1KA, prison facilities, pre-bid cost estimate
Ellis II unit, 1KA, prison facilities - schematic design estimate
Ellis II unit, phase 1, foundation plans, 1KA, construction document estimate
[2 copies]
Ellis II unit, schematic design estimate - duplex units, 4-plex units, warden's residence
Box
1996/006-3 Specifications and site plans, utilities
Cost status report -3D/I project budget schematic design estimate
Inter-office communications - Ellis II
L.D. White correspondence, 1KA, 1KB
Test reports, 1KA
Elevated water tank
Alderfer Product Control Services
Jobsite security procedures
Contracts and agreement (3D/I)
L.D. White Associates, Inc. purchase order, construction vouchers, 1KA, 1KB
Master schedule for Ellis II
Administrative and project files:
[Files are Texas Dept. of Corrections correspondence and various topical files, some relating to work by the Bryan Construction Company (BCC). Most of these files were in a numbered system and maintained as such. Similar files for work done by Spaw-Glass Construction and Starstone Construction can be found in a group titled Contractors job or project files.]
6 - Item of change, BCC (Bryan Construction Company)
7 - Request for information
8 - Invoices, BCC
9 - Time extension, BCC
10 - Substantial completion, BCC
11 - Correspondence, BCC
12 - Drawing used for proposals, BCC
13 - Payroll reports, BCC
[empty folder]
Original memos of meetings
14 - Texas reports, BCC
14 - Weekly report, J. Moore/O. Lindy
14A - Test reports, BCC
Test reports
Bryan Construction Company (BCC)
15 - Weekly report, Ellis II
15A - Status report, 3D/I
Employee count, BCC
Change order, BCC
Box
1996/006-4 17 - Bryan Construction Co. daily reports
18 - TDC correspondence:
18, October 1982-January 1983
18A, February-March 1983
18C, July-October 1983
[no number] September-October 1983
18D, November 1983
18E, December 1983
18F, January-February 1984
18G, March 1984
19A - Security
19B - Security
20 - Lost day reports and weather conditions
22 - 3D/International correspondence
23 - Interoffice memorandums
25 - 3D/I miscellaneous
26 - Forms
26A - Daily project log
[empty folder]
26B - Change orders
[empty folders]
26C - Proposal transmittal for 10C
[empty folders]
26D - Request for proposal
26E - Shop drawing log
[empty folder]
26F - Transmittal
[empty folder]
26H - Certificate of substantial completion
[empty folder]
26I - Field feedback file
[empty folder]
Daily job reports, BCC
Overtime notification, BCC
F.F.E. (furniture and furnishings)
AIA housing (AIA Engineers)
Doss Construction
North Construction Company, Inc.
Graphics, Spaw-Glass
Box
1996/006-5 Project files:
[Several sets of project files, each for a particular component of the prison, such as staff housing, the main facility, the foundation, site grading, etc. The same filing sequence was used in several sets and some folders within each set are empty, possibly never used. The largest group of files document the construction of staff housing. ]
Staff housing files:
Final status report, package (pkg.) "C" - five fourplexes
Bid package, package "C"
22 - Proposed change orders, North Construction Co., pkg. "C"
Commercial sound and telecommunication, repair of TC cable (contains proposal)
Claims against contract: AIA Engineers and Contractors, package "B"
Construction vouchers, pkg. "B"
Change orders, AIA contractors, pkg. "B"
Proposals, pkg. "B"
Correspondence, pkg. "B"
Progress reports, pkg. "B"
Progress schedule, pkg. "B"
Punch list, AIA Engineers and Cont.. pkg. "B"
Item of change, AIA
Field memorandums
Keying instructions, pkg. "B"
Submittals, AIA, pkg. "B"
Change orders, Gilbert Builders, pkg. "A"
Bid proposals, pkg. "A"
Correspondence, Gilbert Builders, pkg. "A"
Progress schedule, Gilbert Builders, pkg. "A"
Cost status report, Gilbert, pkg. "A"
Test reports, Gilbert, pkg. "A"
Keying instructions, Gilbert Builders, pkg. "A"
Submittals, Gilbert Builders, pkg. "A"
Punch list, Gilbert Builders, pkg. "A"
List of package "B" files
[single piece of folder stock, not foldered]
Specification book (S), pkg. "B"
[empty folder]
Addenda, pkg. "B"
Contract documents, AIA, fourplexes, pkg. "B"
Contract, William M. Cannady
Current wage rates, Gilbert Builders
Construction vouchers, Cannady
3D/I correspondence
1 - Specification book (S), Gilbert Builders, pkg. "A"
2 - Addenda, Gilbert Builders, pkg. "A"
Contract documents, warden's house, duplexes, Gilbert Builders, pkg. "A"
List of package "A" files
[single piece of folder stock, not foldered]
Construction vochers, Gilbert Builders, pkg. "A"
Bid list, dorm "B"
22 - Proposed change orders, Gilbert Builders, pkg. "A"
Punch lists - substantial completion certificates, pkg. "B"
25 - Test reports, pkg. "B"
List of package "C" files
[single piece of folder stock, not foldered]
1 - Specification book (S), pkg. "C"
[empty folder]
2 - Addenda, pkg. "C"
[empty folder]
Advertisement for bids, pkg. "C"
[empty folder]
4 - Bid list, pkg. "C"
Beneficial occupancy ""
5 - Pre-bid conference, pkg. "C"
[empty folder]
Bid proposals, pkg. "C"
7 - Bid opening, bid tabulation sheets, pkg. "C"
9 - Pre-construction meeting, pkg. "C"
Claims - Brown, Rush and Joiner, pkg. "C"
Contract correspondence and claims against contract, Brown, Rush and Joiner (originally North Construction Company), pkg. "C"
Box
1996/006-6 Contract documents, pkg. "C"
12 - List of subcontractors, pkg. "C"
[empty folder]
13 - Progress schedule, pkg. "C"
14 - Progress reports, pkg. "C"
15 - Schedule of values, pkg. "C"
17 - Correspondence, pkg. "C"
18 - Request for information, pkg. "C"
[empty folder]
19 - Request for time extension, pkg. "C"
[empty folder]
20 - Change in work/cost analysis, pkg. "C"
[empty folder]
Construction vouchers, pkg. "C"
21 - Field orders, pkg. "C"
Keying instructions, pkg. "C"
Change orders, pkg. "C"
24 - Submittals, pkg. "C"
Wage scale, North Construction Co.
Transmittals
25 - Test reports, pkg. "C"
26 - Punch lists, pkg. "C"
12 - List of subcontractors, dorm "B"
13 - Progess schedule, dorm "B"
14 - Progress reports, dorm "B"
15 - Schedule of values, dorm "B"
Bid proposals, dorm "B"
Correspondence, dorm "B"
16 - Construction vouchers, dorm "B"
List of dorm "A" files
[single piece of folder stock, not foldered]
1 - Specification book (S), dorm "A"
[empty folder]
6 - Bid proposals, dorm "A"
12 - List of subcontractors, dorm "A"
13 - Progress schedule, dorm "A"
17 - Correspondence, dorm "A"
24 - Submittals, dorm "A"
25 - Test reports, dorm "A"
26 - Punch list, dorm "A"
Bid list and correspondence pertaining to plans and specs, dorm "A"
Keying instructions, Gene Doss Construction Co., dorm "A"
16 - Construction vouchers, dorm "A"
Change orders, Gene Doss Construction Company, dorm "A"
Contract documents, dorm "A"
Keying instructions, Brown, Rush and Joiner, dorm "B"
Cost status report, Doss Construction, IKA
List of dorm "B" files
[single piece of folder stock, not foldered]
1 - Specification book (S), dorm "B"
[empty folder]
2 - Addenda, dorm "B"
24 - Submittals, Brown, Rush and Joiner, dorm "B"
25 - Test reports, dorm "B"
Change orders, Brown, Rush and Jointer, dorm "B"
Contract documents, Brown, Rush and Joiner, dorm "B"
Job bid, letter of thanks
Correspondence from Mr. Petty to Mr. Kyle
Test results
[empty folder]
13 - Progress schedule, renovations and additions
Box
1996/006-7 Concrete mix inspections and tests
Doss Construction correspondence
Brown, Rush and Joiner correspondence
Doss Construction, shop drawing log
I.O.C.'s and field memorandum
Transmittals
Details, drawings and specifications:
[These materials were all loose in a transfile marked as housing records. The items are all loose and were not foldered or reviewed to determine which housing units or other TDC facilities at Ellis II might be covered in these files. Some of the drawings or specifications have attached memos, correspondence, submittals, or similar materials. These loose materials continue into boxes 1996/006-8 and 9. Dividers (listed as Division - topic) and a few folders are scattered throughout the files, these are listed in the inventory. ]
Loose materials
Division 15 - Mechanical
[divider]
Loose materials
Box
1996/006-8 Division 12 - Furnishings and Division 13 - Special Construction
[divider]
Loose material
Division 10 - Specialties
[divider]
Loose material
Division 11 - Equipment
[divider]
Loose material
Starstone Construction Company, shop drawing log
Division 8 - Doors and windows
[divider]
Loose material
Concrete cylinders test reports
Loose material
Box
1996/006-9 Loose material
Bryan Construction Company, shop drawing log
Loose material
Manhattan Construction Company, submittals
[empty folder]
Manhattan Construction Company, shop drawing log
Loose material
Fuqua, housing road
Bryan Construction Co., submittals
Manhattan Construction Co., submittals
[empty folder]
Loose material
Drawing log
Loose material
Box
1996/006-10 Diagnostic Unit:
Cost status report, Wm. Gilbert
Status of contingency, Wm. Gilbert
I.O.C. status report, renovations and alternations
Site grading, 1KA:
List of site grading files
[single piece of folder stock, not foldered]
1 - Specification book (S)
[empty folder]
2- Addenda
Contract
3 - Advertisement for bids
[empty folder]
4 - Bid list
[empty folder]
5 - Pre-bid conference
[empty folder]
6 - Bid proposals
7 - Bid opening, bid tabulation
8 - Notification of award contract
[empty folder]
9 - Pre-construction meeting
[empty folder]
10 - Contract documents
11 - Notice to proceed
12 - List of subcontractors
[empty folder]
13 - Progress schedule
[emtpy folder]
14 - Progress reports
15 - Schedule of values
[empty folder]
Construction vouchers, Glenn Fuqua
17 - Correspondence
18 - Request for information
[empty folder]
Cost status report, Glenn Fuqua
19 - Request for time extension
[empty folder]
20. - Change in work/cost analysis
[empty folder]
21 - Field orders
[empty folder]
22 - Proposed change orders
Change order log
23 - Change orders
24 - Submittals
[empty folder]
25 - Test reports
26 - Punch list
27 - Substantial completion certificate
28 - Warranties and guarantees
[emtpy folder]
29 - Contract final acceptance
[empty folder]
Utilities, 1KA:
List of utilities files
[single piece of folder stock, not foldered]
1 - Specification book (S)
Bryan Construction Company, site drawings and revised site drawings, drainage and road plan
2- Addenda, BCC
[empty folder]
3 - Advertisement for bids
4 - Bid list
[empty folder]
5 - Pre-bid conference
[empty folder]
6 - Bid proposals
7 - Bid opening, bid tabulation
8 - Notification of award contract
9 - Pre-construction meeting
10 - Contract documents
11 - Notice to proceed
12 - List of subcontractors
13 - Progress schedule
14 - Progress reports
15 - Schedule of values
16 - Construction vouchers
17 - Correspondence
Correspondence, 3D/I to Bryan Construction Co.
Correspondence to John Moore
18 - Request for information
[empty folder]
Cost status report, Bryan Construction Co.
19 - Request for time extension
20. - Change in work/cost analysis
[empty folder]
21 - Field orders
22 - Proposed change orders
Change order log, Bryan Construction Co.
Cancelled proposed change orders, Bryan Construction Co.
23 - Change orders
24 - Submittals
25 - Test reports
26 - Punch list
[empty folder]
27 - Substantial completion certificate
Final completion certificate, Bryan Construction Co.
28 - Warranties and guarantees
29 - Contract final acceptance
[empty folder]
Foundation, 1KA:
List of foundation files
[single piece of folder stock, not foldered]
1 - Specification book (S)
2- Addenda
[empty folder]
3 - Advertisement for bids
[empty folder]
4 - Bid list
[empty folder]
5 - Pre-bid conference
[empty folder]
6 - Bid proposals
7 - Bid opening, bid tabulation
8 - Notification of award contract
[empty folder]
9 - Pre-construction meeting
Box
1996/006-11 10 - Contract documents
11 - Notice to proceed
12 - List of subcontractors
13 - Progress schedule
14 - Progress reports
15 - Schedule of values
Cost status report, Manhattan Construction Co.
16 - Construction vouchers
17 - Correspondence
18 - Request for information
[empty folder]
Cost status report, Manhattan Construction Co.
19 - Request for time extension
20. - Change in work/cost analysis
[empty folder]
21 - Field orders
22 - Proposed change orders
23 - Change orders
24 - Submittals
25 - Test reports
26 - Punch list
27 - Substantial completion certificate
28 - Warranties and guarantees
[emtpy folder]
29 - Contract final acceptance
[empty folder]
Detention equipment, 1KA:
1 - Specification book (S)
2- Addenda
3 - Advertisement for bids
4 - Bid list
[empty folder]
5 - Pre-bid conference
[empty folder]
6 - Bid proposals
7 - Bid opening, bid tabulation
[empty folder]
8 - Notification of award contract
[empty folder]
9 - Pre-construction meeting
[empty folder]
10 - Contract documents
11 - Notice to proceed
12 - List of subcontractors
[empty folder]
13 - Progress schedule
[empty folder]
14 - Progress reports
Box
1996/066-11 Correspondence, contract administration to Southern Steel/Commerical Contracting Co. (SS/CCC), pertaining to liquidated damages
Box
1996/006-11 Keying schedule
Information presented to Mr. Petty re: detention equipment, SS/CCC
I.O.C., locking system
List of keys from SS/CCC turned over to 3D/I
15 - Schedule of values
[empty folder]
Correspondence:
17 - TDC to Southern Steel
Southern Steel/CCC to contract administration
Southern Steel to 3D/I
TDC to 3D/I
3D/I to Southern Steel
Southern Steel to TDC
L.D. White to Southern Steel
CCC to 3D/I, Spaw-Glass
SS/CCC meeting
Contingency allowance, Southern Steel/CCC
I.O.C. status report, Southern Steel
Extra work order status report, Southern Steel
[empty folder]
Status of contingency allowance, SS/CCC
[empty folder]
18 - Request for information
[empty folder]
Cost status report, Southern Steel /CCC
19 - Request for time extension
20. - Change in work/cost analysis
[empty folder]
21 - Field orders
Architect's supplemental instructions, SS/CCC
Cancelled proposed change orders, SS/CCC
22 - Proposed change orders
23 - Change orders
Keying requirement, SS/CCC
Keying instructions, SS/CCC
24 - Submittals
25 - Test reports
[empty folder]
26 - Punch list
27 - Substantial completion certificate
28 - Warranties and guarantees
[emtpy folder]
29 - Contract final acceptance
Details, plan revisions
Electric, 1KA:
1 - Specification book (S)
[empty folder]
2- Addenda
3 - Advertisement for bids
[empty folder]
4 - Bid list
[empty folder]
5 - Pre-bid conference
[empty folder]
6 - Bid proposals
7 - Bid opening, bid tabulation
8 - Notification of award contract
[empty folder]
9 - Pre-construction meeting
10 - Contract documents
11 - Notice to proceed
13 - Progress schedule
[empty folder]
14 - Progress reports
[empty folder]
15 - Schedule of values
[empty folder]
Construction vouchers
Construction vouchers, Electric Power Engineers
17 - Correspondence
Cost status repor
18 - Request for information
[empty folder]
19 - Request for time extension
[empty folder]
20. - Change in work/cost analysis
[empty folder]
21 - Field orders
[empty folder]
22 - Proposed change orders
Change order log, electric power distribution, Dodds Electric
23 - Change orders
24 - Submittals
25 - Test reports
[empty folder]
26 - Punch list
[empty folder]
27 - Substantial completion certificate
28 - Warranties and guarantees
29 - Contract final acceptance
[empty folder]
Box
1996/006-12 Bid document for electrical power distribution
[8 sets]
[There are eight volumes of bid proposals, from different vendors. Many have correspondence or other documents attached.]
Main facility, 1KA and 1KB:
3 - Advertisement for bids
[empty folder]
4 - Bid list
5 - Pre-bid conference
[empty folder]
6 - Bid proposals
7 - Bid opening, bid tabulation
8 - Notification of award contract
9 - Pre-construction meeting
Box
1996/006-13 10 - Contract documents, IKB
11 - Notice to proceed, 1KA
[empty folder]
List of subcontractors, 1KA
12 - List of subcontractors, IKB
13 - Progress schedule, 1KA
14 - Progress reports, 1KA
15 - Schedule of values, 1KA
Schedule of values, 1KB
16 - Construction vouchers, 1KA
[2 folders]
17 - Correspondence, TDC to Spaw-Glass, 1KA
Cost status repor
19 - Request for time extension, 1KA
20. - Change in work/cost analysis, 1KB
[empty folder]
21 - Field orders, 1KA
22 - Proposed change orders, 1KA
Box
1996.006-13 23 - Change orders
Box
1996/006-13 24 - Submittals, 1KA
24 - Submittals, 1KB
25 - Test reports, 1KA
25 - Test reports, 1KB
[2 folders]
26 - Punch list, !ka
27 - Substantial completion certificate, 1KA
27 - Substantial completion certificate, 1KB
28 - Warranties and guarantees, 1KA
28 - Warranties and guarantees, 1KB
29 - Contract final acceptance, 1KA
29 - Contract final acceptance, 1KB
Addenda no. 2, 1KB
Box
1996/006-14 Addendum no. 1, 1KA
Addendum no. 3, 1KA
Addendum no. 4, 1KA
Submittals, Ellis II 1KB to Contract Administration
Box
1996/006-13 Contractors job or project files:
[Files on work done by Dodds Electric, Spaw-Glass, Starstone, or 3D/International. These are similar to the project files listed above, just ordered by contractor instead of the project. The Spaw-Glass files additionally contain a large number proposed change orders and change orders, listed in these files as items of change, and include material from L.D. White Construction. The 3D/I files also contain monthly reports and a series of files on construction of the regional medical facility. .]
Box
1996/006-14 Dodds Electric:
3A - Field memorandums
[empty folder]
4 - Memorandums of meetings
5 - Change orders
6 - Item of change
7 - Request for information
8 - Invoices
9 - Time extension
10 - Substantial completion
11 - Contracts and agreements
12 - Drawings used for proposals
13 - Payroll reports
14 - Test reports
16 and 16A - Employee count
[empty folders]
17 and 17A - Daily job reports
[empty folders]
Overtime notification
[empty folder]
Field memorandums
I.O.C. status report
Addendum
Staking sheets
Starstone Construction Company files:
[Unless otherwise noted, the files pertain to Ellis II building 1KB. A few files are labeled Ellis II 1KA.]
Correspondence
Kitchen equipment correspondence and status
Stained glass correspondence
Furniture and furnishings
Graphics allowance correspondence
Electrical and mechanical allowance contigency change order (proposed0
Receipt for keys
Piddling tables
Correspondence to Mr. Petty re: plaque for Ellis II
Lock check
Polygraph room
Correspondence re: pre-cast panels
Correspondence on mechanical drawings
Correspondence, TDC
W/C schedule priority
Materials receiving reports and purchase orders:
3-18576, S.S. fixtures, S.S. Plant (TDC Stainless Steel Plant)
3-22227, S.S. Plant, 1KA
4-18576, S.S. fixtures, S.S. Plant
4-18976, Coffield Metal Fab. (TDC Metal Fab. plant at Coffield Unit)
4-18996, Coffield Metal Fab.
4-19095, S.S. Plant
4-19159, Coffield Metal Fab.
4-19326
4-19360
5-14344, Coffield H.M. (hollow metal) doors
5-14374, Resize doors
5-14380, S.S. plant
Procedures
Accident report
Inspection report (by Jack Batey)
3D/I Program Management Services, material receiving report
Stainless steel fixtures
Specifications for Building 1KB, Master file
[2 volumes]
Box
1996/006-15 Addendum no. 1
9 - Pre-construction meeting
Claims against contract
13 - Progress schedule
14 - Progress reports
Schedule of values, unit NN, alternate
Contingency change order no. 3 (proposed0
Contigency change orders
Contract change order no. 3
Contigency change no. 2
Contract change order no. 2, time extension
Contigency change order no. 4
Change order no. 4
Correspondence on remote fire alarm wiring
Correspondence, L.D. White/TDC
Correspondence to and from Attorney General re: liquidated damages
Correspondence re: liquidated damages
Request for time extension
Proposal requests
Starstone - to be resolved
3A - Field memorandums
4 - Memorandums of meetings
11 - Correspondence
11A - Transmittals
[2 folders]
17 - Daily job reports
Mr. John Moore - 3D/I
18 - Overtime notifications
19 - Key numbers
Employee count
Box
1996/006-16 Invoices
Sub. completion no.10
Transmittals
18 - Request for information
21 - Field orders
24 - Submittals
Box
1996/006-15 26 - Punch list
Box
1996/006-16 Correspondence, Adco Electric to Starstone
L.D. White to Starstone
Meeting re: pressure sensitive locks
3D/I correspondence with L.D. White
Correspondence, 3D/I to Starstone
Correspondence, L.D. White\Starstone
Correspondence, B.Biel to Starstone
Shop drawings
Keying instructions
Roofing submittal and correspondence
Submittals
Stainless steel fixtures, correspondence with Dale Story
Correspondence, Southern Steel to Starstone
Detention equipment
Transmittals, TDC to Coffield Metal Fab.
Correspondence, Drew-Woods to Pyramind Mechanical
Correspondence to and from B. Beil and Glenn Cooksey to TDC
Correspondence, Starstone to Southern Steel
14A - Weekly meeting
Correspondence, B.B. Beil to Southern Steel
[empty folder]
Correspondence, L.D. White to B.B. Beil (Coffield Metal Fab.)
Correspondence, B.Beil to L.D. White
Correspondence, B.Beil to 3D/I
Drawings
A.S.I. (architect's supplemental instructions) log
Proposal request log
Extra work activity log
TDC doors, frames and jail steel schedule
Field memo log
Letters of transmittals
[2 folders]
Architects supplemental instructions
Lighting fixture transmittals
24 - Submittlas
Punch lists
27 - Substantial completion certificates
31 - Daily job reports
Transcript from meeting on approval of light fixtures
Box
1996/006-17 Spaw-Glass Construction Company files:
Box
3D/International Company files:
Box
Box
Transmittals and detail drawings:
[Loose transmittal forms, many with attached product specifications. These materials were in piles in two boxes. They have been foldered by State Archives staff in the order they were found. A large pile of details drawings and specifications were present.]
Box
XXX 1000 prototype unit
Box
2007/XXX