TABLE OF CONTENTS
Overview
Agency History
Scope and Contents of the Records
Organization/Arrangement of the Records
Restrictions
Index Terms
Related Material
Administrative Information
Description of Series
Meeting files,
1977-1989,
Executive correspondence files,
1971-1991,
Contract files,
1979-1986,
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Texas Community Justice Assistance Division:
An Inventory of Texas Dept. of Criminal Justice Community
Justice Assistance Division Records of the Adult Probation Commission at the
Texas State Archives,
1971-1991,
bulk 1977-1990
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Creator: |
Texas. Community
Justice Assistance Division. |
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Title: |
Texas Dept. of Criminal
Justice Community Justice Assistance Division records of the Adult Probation
Commission |
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Dates: |
1971-1991 |
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Dates: |
bulk
1977-1990 |
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Abstract: |
The Community Justice
Assistance Division of the Texas Department of Criminal Justice (formerly the
Texas Adult Probation Commission) is responsible for establishing minimum
standards and providing funding for programs, facilities, and services
administered by local probation departments. Types of records present include
correspondence, memoranda, newsclippings, minutes and meeting files, reports,
audiotapes, agenda, transcripts of meetings, contracts, press releases, oaths
of office, and resolutions from the legislature. Records are dated 1971-1991,
bulk 1977-1990. |
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Quantity: |
14.47 cubic
ft. |
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Language: |
These materials are
written predominately in English with
scattered Spanish
throughout. |
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Repository: |
Texas State Archives |
The Texas Adult Probation Commission was created by the 65th
Legislature in 1977 (Senate Bill 39, Regular Session) to promulgate rules
establishing standards for case loads, programs, facilities, and other aspects
of probation services and establishing a code of ethics for probation officers
and providing for their enforcement. The commission was empowered to require
probation offices to keep and submit financial and statistical records, to
inspect and evaluate probation offices, and to conduct or participate in
studies of corrections methods and systems. The commission also provided state
aid to probation offices that complied with standards. The commission was
composed of three district court judges and two citizens not employed in the
criminal justice system appointed by the Chief Justice of the Texas Supreme
Court; and three district court judges and one citizen not employed in the
criminal justice system appointed by the presiding judge of the Texas Court of
Criminal Appeals. Members served overlapping six-year terms. Chair was elected
by the commission.
In 1989, the Texas Department of Criminal Justice (TDCJ) and the Board
of Criminal Justice were created (House Bill 2335, 71st Legislature, Regular
Session). The Board is composed of nine members appointed by the governor with
the advice and consent of the senate to six year overlapping terms. The
governor may not appoint more than two members who reside in an area
encompassed by the same administrative judicial region. This new agency
absorbed the functions of three agencies: the Department of Corrections, the
Board of Pardons and Paroles, and the Texas Adult Probation Commission. The
Adult Probation Commission became the Community Justice Assistance Division of
TDCJ on January 1, 1990. The Division is managed by a director and advised by a
12-member Judicial Advisory Council, appointed by the chief justice of the
Texas Supreme Court and the presiding judge of the Texas Court of Criminal
Appeals. Duties of the Community Justice Assistance Commission include
establishing minimum standards for programs, facilities, and services
administered by local probation departments, and providing funding for such
programs, facilities and services. It is also responsible for creating an
application process and procedures for funding community corrections facilities
through its grant program. A major task of the division is to aid local
community supervision and corrections departments, counties and municipalities
through the grant program. The Division also provides funding to local entities
for residential services, community corrections, electronic monitoring, and
risk assessment. For a probation department to receive funding from the
Division, the department must submit a local community justice plan and meet
all Division standards. Probation departments must submit periodic financial
audits and statistical reports to the Division.
(Sources: Guide to Texas State Agencies,
LBJ School of Public Affairs, University of Texas at Austin, 1976
edition and the 1990 edition.)
Return to the Table of Contents
The Community Justice Assistance Division of the Texas Department of
Criminal Justice (formerly the Texas Adult Probation Commission) is responsible
for establishing minimum standards and providing funding for programs,
facilities, and services administered by local probation departments. Types of
records present include correspondence, memoranda, newsclippings, minutes and
meeting files, reports, audiotapes, agenda, transcripts of meetings, contracts,
press releases, oaths of office, and resolutions from the legislature. Records
are from the Texas Adult Probation Commission with a very few files from the
Community Justice Assistance Division (TDCJ) and date from 1971 to 1991, bulk
1977-1990. The meeting files cover the entire existence of the Texas Adult
Probation Commission (TAPC); the audiotapes cover the latter years of the
Commission. The executive correspondence files also cover the entirety of the
TAPC with a few files covering the transition period of the agency during its
absorption by TDCJ. Also present are files of contracts between county
probation departments and various service agencies. Records reflect the work of
the commission in compliance with its legislative mandate.
To prepare this inventory, the described materials were cursorily
reviewed to delineate series, to confirm the accuracy of contents lists, to
provide an estimate of dates covered, and to determine record types.
Return to the Table of Contents
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Organization/Arrangement of the Records |
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These records are arranged into three series as received from the
agency. |
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Meeting files, 1977-1989, 8.47 cubic ft. |
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Executive correspondence files, 1971-1991, 4.5 cubic ft. |
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Contract files, 1979-1986, 1.5 cubic ft. |
Return to the Table of Contents
Restrictions on Access
None.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and
may be freely used in any way. State records also include materials received
by, not created by, state agencies. Copyright remains with the creator. The
researcher is responsible for complying with U.S. Copyright Law (Title 17
U.S.C.).
Technical Requirements
To listen to the audiotapes, please contact the Archives' Preservation
Officer.
Return to the Table of Contents
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The terms listed here were used to catalog the
records. The terms can be used to find similar or related records. |
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Corporate Names: |
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Texas Adult Probation
Commission. |
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Subjects: |
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Probation--Texas--State
supervision. |
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Document Types: |
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Minutes--Probation--Texas--1977-1989. |
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Correspondence--Probation--Texas--1977-1991. |
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Reports--Probation--Texas--1977-1989. |
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Contracts--Probation--Texas--1977-1986. |
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Audiotapes--Probation--Texas--1983-1989. |
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Functions: |
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Administration of
probation. |
Return to the Table of Contents
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The following materials are offered as possible
sources of further information on the agencies and subjects covered by the
records. The listing is not exhaustive. |
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Texas State
Archives |
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Texas Dept. of Criminal Justice, Minutes and meeting files,
1881-1885, 1900-2004, 24.63 cubic ft. |
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Texas Dept. of Criminal Justice, Records,
1849-2004, 170.08 cubic ft. |
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Texas Judicial Advisory Council, Minutes, 1990-2004, 1.47
cubic ft. |
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Texas Juvenile Probation Commission, Juvenile Probation
Commission executive correspondence and meeting files, 1982-1996, 5 cubic
ft. |
Return to the Table of Contents
(Identify the item and cite the series), Texas Dept. of Criminal
Justice Community Justice Assistance Division records of the Adult Probation
Commission. Archives and Information Services Division, Texas State Library and
Archives Commission.
Accession numbers: 1992/103, 1998/111 and 2003/135
These records were transferred to the Archives and Information
Services Division of the Texas State Library and Archives Commission by the
Texas Department of Criminal Justice Community Justice Assistance Division on
April 7, 1992; and by the Legislative Reference Library on May 19, 1998 and
October 18, 2002.
Lisa M. Hendricks, July 1996
Laura K. Saegert, September 2005
Return to the Table of Contents
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Meeting files,
1977-1989,
8.47 cubic ft. |
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The Community Justice Assistance Division of the Texas Department
of Criminal Justice (formerly the Texas Adult Probation Commission) is
responsible for establishing minimum standards and providing funding for
programs, facilities, and services provided by local probation departments.
Types of records present include correspondence, memoranda, agenda, minutes,
reports, news releases, audiotapes, and transcripts. Records are from the Texas
Adult Probation Commission and date from 1977 to 1989. These are the files of
commissioners' meetings; of program and advisory committee meetings; of
subcommittees; and of probation officers' conferences, meetings, and workshops.
Correspondents include the executive director of the commission, probation
officers, and court officials. Issues addressed in the meeting files include
salaries of jail personnel, pending legislation, financial status reports, and
standards for adult probation services. Conferences and workshops typically
address legislative issues, appropriations, budgets and methods of supervising
caseloads. |
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Arrangement |
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Files are divided into three groups, as received from the agency:
commission meeting files; subcommittees, advisory committees, workshops,
conferences and hearings files; and audiotapes. Within each group the files are
arranged largely in chronological order. Audiotapes have not been reviewed by
state archives staff. |
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Preferred Citation |
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(Identify the item), Meeting files, Texas Dept. of Criminal
Justice Community Justice Assistance Division records of the Adult Probation
Commission. Archives and Information Services Division, Texas State Library and
Archives Commission. |
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Accession Information |
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Accession numbers: 1992/103, 1998/111 and 2003/135 |
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These records were transferred to the Archives and Information
Services Division of the Texas State Library and Archives Commission by the
Texas Department of Criminal Justice Community Justice Assistance Division on
April 7, 1992; and by the Legislative Reference Library on May 19, 1998 and
October 18, 2002. |
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Technical Requirements |
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To listen to the audiotapes, please contact the Archives'
Preservation Officer. |
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Processed by |
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Lisa M. Hendricks, July 1996 |
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Laura K. Saegert, September 2005 |
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Commission
meetings |
| Box |
| 1992/103-10 |
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September 27,
1977 |
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October 14,
1977 |
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November 11,
1977 |
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December 9,
1977 |
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January 12-13,
1978 |
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February 9-10,
1978 |
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March 2-3,
1978 |
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April 6-7,
1978 |
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May 19,
1978 |
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June 28,
1978 |
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July 21,
1978 |
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August 11,
1978 |
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September 8,
1978 |
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October 13,
1978 |
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March 30,
1979 |
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November 10,
1978 |
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January 18-19,
1979 |
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May 11, 1979
[CANCELLED] |
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June 8,
1979 |
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August 17,
1979 |
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September 14,
1979 |
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November 2,
1979 |
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January 11,
1980 |
| Box |
| 1992/103-11 |
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March 14,
1980 |
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May 16,
1980 |
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June 6,
1980 |
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July 11,
1980 |
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September 12,
1980 |
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November 14,
1980 |
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January 16,
1981 |
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March 13,
1981 |
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May 1,
1981 |
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July 10,
1981 |
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August 13,
1981 |
| Box |
| 1992/103-3 |
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September 11,
1981 |
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November 13,
1981 |
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January 8,
1982 |
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March 12,
1982 |
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May 21,
1982 |
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June 30,
1982 |
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August 13,
1982 |
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October 8,
1982 |
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January 7,
1983 |
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February 18,
1983 |
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March 18,
1983 |
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April 22,
1983 |
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May 27,
1983 |
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July 15,
1983 |
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August 6,
1983 |
| Box |
| 1992/103-4 |
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September 30,
1983 |
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December 2,
1983 |
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February 24,
1984 |
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April 13,
1984 |
| Box |
| 1992/103-12 |
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June 1,
1984 |
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August 10,
1984 |
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October 11,
1984 |
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February 8,
1985 |
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April 19,
1985 |
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June 6,
1985 |
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August 2,
1985 |
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October 25,
1985 |
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January 24,
1986 |
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March 14,
1986 |
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May 9,
1986 |
| Box |
| 1992/103-13 |
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August 1,
1986 |
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October 17,
1986 |
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January 16,
1987 |
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April 10,
1987 |
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June 26,
1987 |
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August 7,
1987 |
| Box |
| 1998/111-1 |
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September
1987 |
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October-November
1987 |
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January-June
1988 |
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July-October
1988 |
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November-December
1988 |
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February -May
1989 |
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July-December
1989 |
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Subcommittees, Advisory Committees,
Workshops, Conferences, Hearings files |
| Box |
| 1992/103-2 |
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Subcommittees on Board of Pardons and Paroles,
August 1978 - November
1978
[2 folders] |
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Texas Adult Probation Commission (TAPC)
Meetings: |
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April 7,
1978 |
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January 18,
1979 |
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TAPC Chief Adult Probation Officers Meetings:
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September 14-16,
1980 |
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July 29-31,
1981 |
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TAPC Chief Adult Probation Officers
Conferences: |
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September 15-17,
1982 |
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February 23-25,
1983 |
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October 29-31,
1984 |
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TAPC Chief Adult Probation Officers Conference and
Effective Communications Seminar,
November 14-16,
1983 |
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Prison Crisis and Sentencing Alternatives Conference,
March 30-31,
1987 |
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Cooperative Information Network Conference,
February 21-23,
1979 |
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State Bar of Texas: |
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San Antonio Convention Center,
June 26-29,
1979 |
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Dallas Convention Center,
June 10-13,
1980 |
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Convention and Exhibit Show Houston, Texas,
June 30-July 3,
1981 |
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Convention, Austin, Palmer Auditorium,
June 29-July 1,
1982 |
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Convention, Fort Worth,
June 28-July 1,
1983 |
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Statewide Chief Probation Officers' Workshops:
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December 3-8, 1978
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October 2-5,
1979 |
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Workshop, United Way of Texas,
"Block Grants and Budget Cuts," August 25,
1981 |
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TAPC Public Hearing,
August 3,
1983 |
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Seventh Annual Meeting, Texas Association for Court
Administration,
1983 |
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TAPC Regional Chief Probation Officers' Meeting,
1988 |
| Box |
| 1998/111-1 |
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Advisory Committee on Probation Management,
1987-1989 |
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Audiotapes - Program Committee
Meetings, Commission Meetings, Advisory Committee Meetings |
| Box |
| 1992/103-14 |
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December 2, 1983 thru
January 24, 1986 |
| Box |
| 1992/103-15 |
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March 14, 1986 thru
September 21, 1987 |
| Box |
| 1992/103-16 |
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October 8, 1987 thru
August 11, 1988 |
| Box |
| 1992/103-17 |
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August 19, 1988 thru
September 8, 1989 |
Return to the Table of Contents
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| |
Executive correspondence files,
1971-1991,
4.5 cubic ft. |
|
The Community Justice Assistance Division of the Texas Department
of Criminal Justice (formerly the Texas Adult Probation Commission) is
responsible for establishing minimum standards and providing funding for
programs, facilities, and services provided by local probation departments.
Types of records present include correspondence, memoranda, newsclippings,
legal opinions and resolutions. Records are executive correspondence files of
the Texas Adult Probation Commission with a few files from the Community
Justice Assistance Division, dating from 1971 to 1991. Correspondents include
commissioners, executive-level personnel of the commission, legislators,
probation officers and prison inmates or family members of prison inmates
seeking help. Topics of correspondence include appointments to the commission
or to committees, audits of the Adult Probation Commission by the Legislative
Budget Board, pending legislation, probation policies, grant proposals, and
training opportunities. |
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Arrangement |
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These records are arranged as received from the agency in no
apparent order. |
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Preferred Citation |
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(Identify the item), Executive correspondence files, Texas Dept.
of Criminal Justice Community Justice Assistance Division records of the Adult
Probation Commission. Archives and Information Services Division, Texas State
Library and Archives Commission. |
|
Accession Information |
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Accession number: 1992/103 |
|
These records were transferred to the Archives and Information
Services Division of the Texas State Library and Archives Commission by the
Texas Dept. of Criminal Justice Community Justice Assistance Division on April
7, 1992. |
|
Processed by |
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Lisa M. Hendricks, July 1996 |
| Box |
| 1992/103-1 |
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Interoffice memos,
September 1985 - August
1987 |
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Stiles,
September 1985 - August
1986 |
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Stiles,
September 1986 - August
1987 |
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Dowlen,
1985-1986 |
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Brosnan,
1977-1989 |
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Durham,
1991 |
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Schraub,
1983-1987 |
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Farley,
1985-1989
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Carroll,
1985-1988 |
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Hooey,
1977-1984
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Jacks,
1972-1985 |
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Daniel,
1978-1988
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McCall,
1977-1983 |
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Alamia,
1978-1983 |
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McClennan,
1978-1986 |
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Sherman,
1974-1986
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Vance,
1977-1986 |
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All Commissioners: |
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September 1981-August
1982 |
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September 1982-August
1984 |
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Adcock,
1986-1989
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Garcia,
1986-1988
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Saringer,
1986-1990 |
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Judges: |
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October 1977-August
1980 |
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September 1980-August
1985 |
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Probation Officers: |
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September 1982-August
1983 |
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September 1983-August
1984 |
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West Texas Regional Adult Probation Department,
May 1978-August 1980
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House of Representatives,
September 1977 - August
1980 |
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Senate,
September 1977 - August
1980 |
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Standards,
November 1976 - August
1979 |
| Box |
| 1992/103-6 |
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Governor's Office: |
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1978-1980 |
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1980-1985 |
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Governor's Staff (Mark White),
1981-1983 |
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Invitations and Announcements,
1977-1980
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American Corrections Association,
1978-1980 |
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Board of Pardons and Paroles,
1976-1980 |
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Department of Corrections: |
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1977-1979 |
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1978-1980 |
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Criminal Justice Division,
1977-1979 |
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Sam Houston State University,
1978-1979 |
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Texas Register,
1978-1979 |
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Fund Raisers,
1978-1979 |
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Intern Program (Corrections) (Advisory Council),
1979-1982 |
| Box |
| 1992/103-7 |
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Interoffice Memos,
1978-1979
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Reports,
1978-1979
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Annual Report,
1977-1979
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Budget,
1977-1979 |
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Budget,
1979-1986 |
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Budget Estimates,
FY 1980 and 1981
[2 copies] |
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Correspondence,
1978-1979
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Audits, FY 1979,
1981 |
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Monthly Financial Reports,
FY
1980-1981 |
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Interoffice Memos,
1978-1979
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Reports,
1978-1979
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Site Visits,
1978-1979
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Correspondence Reports,
1978-1979 |
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Monitoring Reports,
1979 |
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Quarterly Reports (Per Capita Payments),
1978-1980
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Interoffice Memos,
1977-1979 |
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Caseload Reports,
1978-1979 |
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Reports - Miscellaneous,
1978-1979 |
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Correspondence,
1978-1979 |
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National Institute of Corrections,
1982 |
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Criminal Justice Coordinating Council,
1981-1982
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Handbook of Criminal Justice Agencies which are
represented on the Criminal Justice Coordinating Council,
1983 |
| Box |
| 1992/103-8 |
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Budget,
1977 |
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Law in Prisons,
1975 |
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Legislative Information,
1977-1978 |
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Managing the Development of Human Resources,
1972 |
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Original Drafts,
1971-1978 |
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Probation Success Prediction,
undated |
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Sam Houston State University,
1979 |
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Interoffice Memos,
1978-1980 |
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Interoffice Memos,
1980-1986 |
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Stiles, Don R., Executive Director: |
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1977-1979 |
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1979-1980 |
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1980-1981 |
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1981-1983 |
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1982-1983 |
| Box |
| 1992/103-9 |
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1983-1984 |
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1984-1985 |
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Financial Statement,
1981-1988
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Hull: |
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1978-1980 |
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1980-1982
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All Commissioners: |
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1977-1980 |
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1980-1981 |
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Probation Officers: |
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1978-1980 |
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1980-1981 |
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1981-1982 |
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Mass Mailings: |
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1977-1980 |
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1980-1983 |
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Senator Schwartz,
1978-1980 |
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Contract files,
1979-1986,
1.5 cubic ft. |
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The Community Justice Assistance Division of the Texas Department
of Criminal Justice (formerly the Texas Adult Probation Commission) is
responsible for establishing minimum standards and providing funding for
programs, facilities, and services provided by local probation departments.
Types of records present include correspondence, contract review forms, and
copies of contracts. These are files of contracts negotiated between county
adult probation departments and various service agencies, 1979-1986. Proposed
contracts had to be reviewed and approved by the Texas Adult Probation
Commission. The kinds of services negotiated in these contracts include room,
board, 24-hour supervised living, counseling services, casework services, and
individualized program plans. |
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Arrangement |
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Files are in original order as maintained by the agency. They are
arranged by fiscal year and then alphabetically by county within each year.
Lists of counties are not inclusive. |
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Preferred Citation |
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(Identify the item), Contract files, Texas Dept. of Criminal
Justice Community Justice Assistance Division records of the Adult Probation
Commission. Archives and Information Services Division, Texas State Library and
Archives Commission. |
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Accession Information |
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Accession number: 1992/103 |
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These records were transferred to the Archives and Information
Services Division of the Texas State Library and Archives Commission by the
Texas Dept. of Criminal Justice Community Justice Assistance Division on April
7, 1992. |
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Processed by |
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Lisa M. Hendricks, July 1996 |
| Box |
| 1992/103-4 |
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FY 1979, 1980, 1981: Bexar County thru Webb
County |
| Box |
| 1992/103-5 |
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FY 1981: Bexar County thru Walker County |
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FY 1982: Bailey County thru San Patricio County
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FY 1982: Smith County thru Travis County |
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FY 1982, 1983, 1984 (bulk 1983): Brazoria County thru
Wheeler County |
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FY 1984, 1985, 1986 (bulk 1985): Anderson County thru
Victoria County |
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FY 1986: Anderson County thru Brazoria
County |
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FY 1986: Cameron County thru Wheeler County (not
inclusive) |
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