Texas State Library and Archives Commission

Texas Community Justice Assistance Division:

An Inventory of Texas Dept. of Criminal Justice Community Justice Assistance Division Records of the Adult Probation Commission at the Texas State Archives, 1971-1991, bulk 1977-1990



Overview

Creator: Texas. Community Justice Assistance Division.
Title: Texas Dept. of Criminal Justice Community Justice Assistance Division records of the Adult Probation Commission
Dates: 1971-1991
Dates: bulk 1977-1990
Abstract: The Community Justice Assistance Division of the Texas Department of Criminal Justice (formerly the Texas Adult Probation Commission) is responsible for establishing minimum standards and providing funding for programs, facilities, and services administered by local probation departments. Types of records present include correspondence, memoranda, newsclippings, minutes and meeting files, reports, audiotapes, agenda, transcripts of meetings, contracts, press releases, oaths of office, and resolutions from the legislature. Records are dated 1971-1991, bulk 1977-1990.
Quantity: 14.47 cubic ft.
Language: These materials are written predominately in English with scattered Spanish throughout.
Repository: Texas State Archives

Agency History

The Texas Adult Probation Commission was created by the 65th Legislature in 1977 (Senate Bill 39, Regular Session) to promulgate rules establishing standards for case loads, programs, facilities, and other aspects of probation services and establishing a code of ethics for probation officers and providing for their enforcement. The commission was empowered to require probation offices to keep and submit financial and statistical records, to inspect and evaluate probation offices, and to conduct or participate in studies of corrections methods and systems. The commission also provided state aid to probation offices that complied with standards. The commission was composed of three district court judges and two citizens not employed in the criminal justice system appointed by the Chief Justice of the Texas Supreme Court; and three district court judges and one citizen not employed in the criminal justice system appointed by the presiding judge of the Texas Court of Criminal Appeals. Members served overlapping six-year terms. Chair was elected by the commission.

In 1989, the Texas Department of Criminal Justice (TDCJ) and the Board of Criminal Justice were created (House Bill 2335, 71st Legislature, Regular Session). The Board is composed of nine members appointed by the governor with the advice and consent of the senate to six year overlapping terms. The governor may not appoint more than two members who reside in an area encompassed by the same administrative judicial region. This new agency absorbed the functions of three agencies: the Department of Corrections, the Board of Pardons and Paroles, and the Texas Adult Probation Commission. The Adult Probation Commission became the Community Justice Assistance Division of TDCJ on January 1, 1990. The Division is managed by a director and advised by a 12-member Judicial Advisory Council, appointed by the chief justice of the Texas Supreme Court and the presiding judge of the Texas Court of Criminal Appeals. Duties of the Community Justice Assistance Commission include establishing minimum standards for programs, facilities, and services administered by local probation departments, and providing funding for such programs, facilities and services. It is also responsible for creating an application process and procedures for funding community corrections facilities through its grant program. A major task of the division is to aid local community supervision and corrections departments, counties and municipalities through the grant program. The Division also provides funding to local entities for residential services, community corrections, electronic monitoring, and risk assessment. For a probation department to receive funding from the Division, the department must submit a local community justice plan and meet all Division standards. Probation departments must submit periodic financial audits and statistical reports to the Division.

(Sources: Guide to Texas State Agencies, LBJ School of Public Affairs, University of Texas at Austin, 1976 edition and the 1990 edition.)


Scope and Contents of the Records

The Community Justice Assistance Division of the Texas Department of Criminal Justice (formerly the Texas Adult Probation Commission) is responsible for establishing minimum standards and providing funding for programs, facilities, and services administered by local probation departments. Types of records present include correspondence, memoranda, newsclippings, minutes and meeting files, reports, audiotapes, agenda, transcripts of meetings, contracts, press releases, oaths of office, and resolutions from the legislature. Records are from the Texas Adult Probation Commission with a very few files from the Community Justice Assistance Division (TDCJ) and date from 1971 to 1991, bulk 1977-1990. The meeting files cover the entire existence of the Texas Adult Probation Commission (TAPC); the audiotapes cover the latter years of the Commission. The executive correspondence files also cover the entirety of the TAPC with a few files covering the transition period of the agency during its absorption by TDCJ. Also present are files of contracts between county probation departments and various service agencies. Records reflect the work of the commission in compliance with its legislative mandate.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.


 

Organization/Arrangement of the Records

These records are arranged into three series as received from the agency.
Meeting files, 1977-1989, 8.47 cubic ft.
Executive correspondence files, 1971-1991, 4.5 cubic ft.
Contract files, 1979-1986, 1.5 cubic ft.

Restrictions

Restrictions on Access

None.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Technical Requirements

To listen to the audiotapes, please contact the Archives' Preservation Officer.


Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas Adult Probation Commission.
Subjects:
Probation--Texas--State supervision.
Document Types:
Minutes--Probation--Texas--1977-1989.
Correspondence--Probation--Texas--1977-1991.
Reports--Probation--Texas--1977-1989.
Contracts--Probation--Texas--1977-1986.
Audiotapes--Probation--Texas--1983-1989.
Functions:
Administration of probation.

Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas Dept. of Criminal Justice, Minutes and meeting files, 1881-1885, 1900-2004, 24.63 cubic ft.
Texas Dept. of Criminal Justice, Records, 1849-2004, 170.08 cubic ft.
Texas Judicial Advisory Council, Minutes, 1990-2004, 1.47 cubic ft.
Texas Juvenile Probation Commission, Juvenile Probation Commission executive correspondence and meeting files, 1982-1996, 5 cubic ft.

Administrative Information

Preferred Citation

(Identify the item and cite the series), Texas Dept. of Criminal Justice Community Justice Assistance Division records of the Adult Probation Commission. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 1992/103, 1998/111 and 2003/135

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Criminal Justice Community Justice Assistance Division on April 7, 1992; and by the Legislative Reference Library on May 19, 1998 and October 18, 2002.

Processing Information

Lisa M. Hendricks, July 1996

Laura K. Saegert, September 2005


Detailed Description of the Records

 

Meeting files, 1977-1989,
8.47 cubic ft.

The Community Justice Assistance Division of the Texas Department of Criminal Justice (formerly the Texas Adult Probation Commission) is responsible for establishing minimum standards and providing funding for programs, facilities, and services provided by local probation departments. Types of records present include correspondence, memoranda, agenda, minutes, reports, news releases, audiotapes, and transcripts. Records are from the Texas Adult Probation Commission and date from 1977 to 1989. These are the files of commissioners' meetings; of program and advisory committee meetings; of subcommittees; and of probation officers' conferences, meetings, and workshops. Correspondents include the executive director of the commission, probation officers, and court officials. Issues addressed in the meeting files include salaries of jail personnel, pending legislation, financial status reports, and standards for adult probation services. Conferences and workshops typically address legislative issues, appropriations, budgets and methods of supervising caseloads.
Arrangement
Files are divided into three groups, as received from the agency: commission meeting files; subcommittees, advisory committees, workshops, conferences and hearings files; and audiotapes. Within each group the files are arranged largely in chronological order. Audiotapes have not been reviewed by state archives staff.
Preferred Citation
(Identify the item), Meeting files, Texas Dept. of Criminal Justice Community Justice Assistance Division records of the Adult Probation Commission. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 1992/103, 1998/111 and 2003/135
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Criminal Justice Community Justice Assistance Division on April 7, 1992; and by the Legislative Reference Library on May 19, 1998 and October 18, 2002.
Technical Requirements
To listen to the audiotapes, please contact the Archives' Preservation Officer.
Processed by
Lisa M. Hendricks, July 1996
Laura K. Saegert, September 2005
Commission meetings
Box
1992/103-10 September 27, 1977
October 14, 1977
November 11, 1977
December 9, 1977
January 12-13, 1978
February 9-10, 1978
March 2-3, 1978
April 6-7, 1978
May 19, 1978
June 28, 1978
July 21, 1978
August 11, 1978
September 8, 1978
October 13, 1978
March 30, 1979
November 10, 1978
January 18-19, 1979
May 11, 1979 [CANCELLED]
June 8, 1979
August 17, 1979
September 14, 1979
November 2, 1979
January 11, 1980
Box
1992/103-11 March 14, 1980
May 16, 1980
June 6, 1980
July 11, 1980
September 12, 1980
November 14, 1980
January 16, 1981
March 13, 1981
May 1, 1981
July 10, 1981
August 13, 1981
Box
1992/103-3 September 11, 1981
November 13, 1981
January 8, 1982
March 12, 1982
May 21, 1982
June 30, 1982
August 13, 1982
October 8, 1982
January 7, 1983
February 18, 1983
March 18, 1983
April 22, 1983
May 27, 1983
July 15, 1983
August 6, 1983
Box
1992/103-4 September 30, 1983
December 2, 1983
February 24, 1984
April 13, 1984
Box
1992/103-12 June 1, 1984
August 10, 1984
October 11, 1984
February 8, 1985
April 19, 1985
June 6, 1985
August 2, 1985
October 25, 1985
January 24, 1986
March 14, 1986
May 9, 1986
Box
1992/103-13 August 1, 1986
October 17, 1986
January 16, 1987
April 10, 1987
June 26, 1987
August 7, 1987
Box
1998/111-1 September 1987
October-November 1987
January-June 1988
July-October 1988
November-December 1988
February -May 1989
July-December 1989
Subcommittees, Advisory Committees, Workshops, Conferences, Hearings files
Box
1992/103-2 Subcommittees on Board of Pardons and Paroles, August 1978 - November 1978
[2 folders]
Texas Adult Probation Commission (TAPC) Meetings:
April 7, 1978
January 18, 1979
TAPC Chief Adult Probation Officers Meetings:
September 14-16, 1980
July 29-31, 1981
TAPC Chief Adult Probation Officers Conferences:
September 15-17, 1982
February 23-25, 1983
October 29-31, 1984
TAPC Chief Adult Probation Officers Conference and Effective Communications Seminar, November 14-16, 1983
Prison Crisis and Sentencing Alternatives Conference, March 30-31, 1987
Cooperative Information Network Conference, February 21-23, 1979
State Bar of Texas:
San Antonio Convention Center, June 26-29, 1979
Dallas Convention Center, June 10-13, 1980
Convention and Exhibit Show Houston, Texas, June 30-July 3, 1981
Convention, Austin, Palmer Auditorium, June 29-July 1, 1982
Convention, Fort Worth, June 28-July 1, 1983
Statewide Chief Probation Officers' Workshops:
December 3-8, 1978
October 2-5, 1979
Workshop, United Way of Texas, "Block Grants and Budget Cuts," August 25, 1981
TAPC Public Hearing, August 3, 1983
Seventh Annual Meeting, Texas Association for Court Administration, 1983
TAPC Regional Chief Probation Officers' Meeting, 1988
Box
1998/111-1 Advisory Committee on Probation Management, 1987-1989
Audiotapes - Program Committee Meetings, Commission Meetings, Advisory Committee Meetings
Box
1992/103-14 December 2, 1983 thru January 24, 1986
Box
1992/103-15 March 14, 1986 thru September 21, 1987
Box
1992/103-16 October 8, 1987 thru August 11, 1988
Box
1992/103-17 August 19, 1988 thru September 8, 1989



 

Executive correspondence files, 1971-1991,
4.5 cubic ft.

The Community Justice Assistance Division of the Texas Department of Criminal Justice (formerly the Texas Adult Probation Commission) is responsible for establishing minimum standards and providing funding for programs, facilities, and services provided by local probation departments. Types of records present include correspondence, memoranda, newsclippings, legal opinions and resolutions. Records are executive correspondence files of the Texas Adult Probation Commission with a few files from the Community Justice Assistance Division, dating from 1971 to 1991. Correspondents include commissioners, executive-level personnel of the commission, legislators, probation officers and prison inmates or family members of prison inmates seeking help. Topics of correspondence include appointments to the commission or to committees, audits of the Adult Probation Commission by the Legislative Budget Board, pending legislation, probation policies, grant proposals, and training opportunities.
Arrangement
These records are arranged as received from the agency in no apparent order.
Preferred Citation
(Identify the item), Executive correspondence files, Texas Dept. of Criminal Justice Community Justice Assistance Division records of the Adult Probation Commission. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1992/103
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Dept. of Criminal Justice Community Justice Assistance Division on April 7, 1992.
Processed by
Lisa M. Hendricks, July 1996
Box
1992/103-1 Interoffice memos, September 1985 - August 1987
Stiles, September 1985 - August 1986
Stiles, September 1986 - August 1987
Dowlen, 1985-1986
Brosnan, 1977-1989
Durham, 1991
Schraub, 1983-1987
Farley, 1985-1989
Carroll, 1985-1988
Hooey, 1977-1984
Jacks, 1972-1985
Daniel, 1978-1988
McCall, 1977-1983
Alamia, 1978-1983
McClennan, 1978-1986
Sherman, 1974-1986
Vance, 1977-1986
All Commissioners:
September 1981-August 1982
September 1982-August 1984
Adcock, 1986-1989
Garcia, 1986-1988
Saringer, 1986-1990
Judges:
October 1977-August 1980
September 1980-August 1985
Probation Officers:
September 1982-August 1983
September 1983-August 1984
West Texas Regional Adult Probation Department, May 1978-August 1980
House of Representatives, September 1977 - August 1980
Senate, September 1977 - August 1980
Standards, November 1976 - August 1979
Box
1992/103-6 Governor's Office:
1978-1980
1980-1985
Governor's Staff (Mark White), 1981-1983
Invitations and Announcements, 1977-1980
American Corrections Association, 1978-1980
Board of Pardons and Paroles, 1976-1980
Department of Corrections:
1977-1979
1978-1980
Criminal Justice Division, 1977-1979
Sam Houston State University, 1978-1979
Texas Register, 1978-1979
Fund Raisers, 1978-1979
Intern Program (Corrections) (Advisory Council), 1979-1982
Box
1992/103-7 Interoffice Memos, 1978-1979
Reports, 1978-1979
Annual Report, 1977-1979
Budget, 1977-1979
Budget, 1979-1986
Budget Estimates, FY 1980 and 1981
[2 copies]
Correspondence, 1978-1979
Audits, FY 1979, 1981
Monthly Financial Reports, FY 1980-1981
Interoffice Memos, 1978-1979
Reports, 1978-1979
Site Visits, 1978-1979
Correspondence Reports, 1978-1979
Monitoring Reports, 1979
Quarterly Reports (Per Capita Payments), 1978-1980
Interoffice Memos, 1977-1979
Caseload Reports, 1978-1979
Reports - Miscellaneous, 1978-1979
Correspondence, 1978-1979
National Institute of Corrections, 1982
Criminal Justice Coordinating Council, 1981-1982
Handbook of Criminal Justice Agencies which are represented on the Criminal Justice Coordinating Council, 1983
Box
1992/103-8 Budget, 1977
Law in Prisons, 1975
Legislative Information, 1977-1978
Managing the Development of Human Resources, 1972
Original Drafts, 1971-1978
Probation Success Prediction, undated
Sam Houston State University, 1979
Interoffice Memos, 1978-1980
Interoffice Memos, 1980-1986
Stiles, Don R., Executive Director:
1977-1979
1979-1980
1980-1981
1981-1983
1982-1983
Box
1992/103-9 1983-1984
1984-1985
Financial Statement, 1981-1988
Hull:
1978-1980
1980-1982
All Commissioners:
1977-1980
1980-1981
Probation Officers:
1978-1980
1980-1981
1981-1982
Mass Mailings:
1977-1980
1980-1983
Senator Schwartz, 1978-1980



 

Contract files, 1979-1986,
1.5 cubic ft.

The Community Justice Assistance Division of the Texas Department of Criminal Justice (formerly the Texas Adult Probation Commission) is responsible for establishing minimum standards and providing funding for programs, facilities, and services provided by local probation departments. Types of records present include correspondence, contract review forms, and copies of contracts. These are files of contracts negotiated between county adult probation departments and various service agencies, 1979-1986. Proposed contracts had to be reviewed and approved by the Texas Adult Probation Commission. The kinds of services negotiated in these contracts include room, board, 24-hour supervised living, counseling services, casework services, and individualized program plans.
Arrangement
Files are in original order as maintained by the agency. They are arranged by fiscal year and then alphabetically by county within each year. Lists of counties are not inclusive.
Preferred Citation
(Identify the item), Contract files, Texas Dept. of Criminal Justice Community Justice Assistance Division records of the Adult Probation Commission. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1992/103
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Dept. of Criminal Justice Community Justice Assistance Division on April 7, 1992.
Processed by
Lisa M. Hendricks, July 1996
Box
1992/103-4 FY 1979, 1980, 1981: Bexar County thru Webb County
Box
1992/103-5 FY 1981: Bexar County thru Walker County
FY 1982: Bailey County thru San Patricio County
FY 1982: Smith County thru Travis County
FY 1982, 1983, 1984 (bulk 1983): Brazoria County thru Wheeler County
FY 1984, 1985, 1986 (bulk 1985): Anderson County thru Victoria County
FY 1986: Anderson County thru Brazoria County
FY 1986: Cameron County thru Wheeler County (not inclusive)