Texas Department of Criminal Justice:

An Inventory of Board of Criminal Justice Minutes and Meeting Files at the Texas State Archives, 1881-1885, 1900-2012

Agency History

The Texas Department of Criminal Justice (TDCJ) manages offenders in state prisons, state jails and private correctional facilities that contract with TDCJ. The agency also provides funding and certain oversight of community supervision and is responsible for the supervision of offenders released from prison on parole or mandatory supervision. The Department of Criminal Justice came into being in 1848 when "An Act to Establish a State Penitentiary" was passed by the Second Texas Legislature. The act established a governing body of the penitentiary as a three-member Board of Directors, appointed by the governor, with the approval of the senate. The board was responsible for creating and distributing a set of rules and bylaws for the administration of the penitentiary, overseeing the treatment of convicts, preparing an annual inventory of property, and making an annual report to the governor. Over the years, the name and composition of the board changed. While its basic functions were not greatly altered, some duties were added. These included acquiring land for the Huntsville and Rusk facilities, purchasing machinery, effecting repairs, leasing the penitentiaries, leasing convicts for outside labor, purchasing and/or leasing farms for the employment of convicts, and providing for the transfer of convicts from county jails to the penitentiary. During the 19th century the direct management of the prison was through the inspector, later known as the superintendent. Other officers included assistant superintendents, inspectors of outside camps, the financial agent, and physicians. The superintendent and financial agent had the most direct dealings with the board and the governor in the management of the prison system.

The Texas prison system began as a single institution, located in Huntsville, known as the Huntsville Penitentiary. Convicts were put to work in various shops and factories housed within the institution. In 1871, the legislature directed that the penitentiary be leased to private individuals (Chapter 21, 12th Legislature, 1st Called Session). These men, known as lessees, paid the state for the convict labor and use of facilities, and in turn, managed the system, including clothing and feeding the convicts and paying the guards. It was during this period that the outside camp system was firmly established as part of the prison system. In addition to the use of convicts in and around the prison, the convicts were hired out to large labor employers, mainly plantation owners and railroad companies. A second prison facility, Rusk Penitentiary, was built between 1877 and 1882. It began receiving convicts in January of 1883.

In 1881, the Legislature reorganized the prison system, abolishing the Board of Directors, and creating in its place a Penitentiary Board, consisting of the governor, the state treasurer, and the prison superintendent (Chapter 49, 17th Legislature, Regular Session). In April 1883, the administrative system was again reorganized, with the board comprised of the governor and two commissioners appointed by the governor (Chapter 114, 18th Legislature, Regular Session). In 1885, the board composition changed once more, now consisting of three commissioners appointed by the governor (House Bill 562, 19th Legislature, Regular Session). This board was succeeded by the Board of Prison Commissioners in 1910, which was composed of three commissioners appointed by the governor (Senate Bill 10, 31st Legislature, 4th Called Session). The legislation that created the new board also directed the prison system to begin operating again on state account, i.e., lessees no longer managed the prison system, effective in January 1911. Convicts, or inmates, were housed and worked in one of the two prisons or on one of several state prison farms. The shop industries slowed down while the prison farms expanded. This arrangement made it more difficult to provide education and other reform measures. Such measures were generally practiced at Huntsville, with some teaching extended to a couple of prison farms by the early 1900s.

The Texas Prison Board replaced the Board of Prison Commissioners as the governing body for the Texas Prison System in 1927, increasing in size to nine members (House Bill 59, 40th Legislature, Regular Session). The members of the board were appointed by the governor, with senate approval, to six year overlapping terms. The board formulated the policies and the manager carried them out. During the board's tenure, 1927-1957, the board made changes in the system including more emphasis on prison reform, teaching, recreation--including the establishment of the Texas Prison Rodeo--and a new method of classifying inmates. The Texas Prison System became the Department of Corrections in 1957 (Senate Bill 42, 55th Legislature, Regular Session). This department was governed by the Board of Corrections, composed of nine members appointed by the governor with the advice and consent of the senate to six-year overlapping terms.

In 1989, the Texas Department of Criminal Justice (TDCJ) and the Board of Criminal Justice were created (House Bill 2335, 71st Legislature, Regular Session). The board is composed of nine members appointed by the governor with the advice and consent of the senate to six-year overlapping terms. The governor may not appoint more than two members who reside in an area encompassed by the same administrative judicial region. This new agency absorbed the functions of three agencies: the Department of Corrections, the Board of Pardons and Paroles, and the Texas Adult Probation Commission. The Department of Corrections, which was responsible for the operation of the prison system, is now the Institutional Division of the Department of Criminal Justice. This division still manages the housing of inmates within the prison system. Offenders are currently housed in 73 facilities--59 prison units and 14 transfer facilities, that include five women's units, four medical units, three psychiatric units, a diagnostic unit for initial processing, two boot camps, and two work camps. TDCJ also contracts with seven privately operated facilities to house inmates. As of August 2011, approximately 156,522 offenders were housed in TDCJ units; 17,224 in private facilities.

The other divisions of the Department of Criminal Justice are the Administrative Review and Risk Management Division, Internal Audit Division, Office of the Inspector-General, State Counsel for Offenders, Business and Finance Division, Executive Administrative Services, Facilities Division, Health Services Division, Human Resources Division, Information Technology Division, Manufacturing and Logistics Division, Office of Incident Management, Office of General Counsel, Rehabilitation Programs Division, Reentry and Integration Division, Victim Services Division, Windham School District, Correctional Institutions Division, Parole Division (including the Board of Pardons and Paroles), Private Facilities Contract Monitoring / Oversight Division, and the Community Justice Assistance Division (former Adult Probation Commission). Direct management of the prison system is through an executive director, with each division headed by a director and each individual prison unit managed by a warden.

The prison system has changed since the 1900s. A major penal reform program was initiated in 1947, modernizing agricultural production, initiating industrial production by inmates, and providing improvements in physical facilities for inmates and employees. A Construction Division was created in 1948 to make use of inmate labor, prison-made brick, and concrete for new building projects. In 1963, the Prison-Made Goods Act authorized an Industries Program to produce materials for internal use and for sale to qualified agencies in the state while providing occupational skills training to inmates. Other services available to inmates include education, recreation, religion, and physiological and psychological health care. The Windham School District was created in 1969 to offer GED certificates or high school diplomas to inmates. Junior college and senior college classes are available. Rehabilitation programs offer vocational training, work furlough programs, and community services to aid inmates in securing work upon release and making the adjustment and transition into society. Legal services are also available to inmates through the Office of the General Counsel.

In 1978, a class action suit was filed by inmate David Ruiz and others on behalf of the inmates confined in the various institutions operated by the Texas Department of Corrections against the director W.J. Estelle, Jr. and the Texas Department of Corrections. The courts found the conditions of confinement violated the United States Constitution and appointed a special master and monitors to supervise implementation of the court-ordered changes. These changes have included reduction of crowding in the prisons and the development of better living, health, and working conditions for inmates. Federal oversight of the Texas prison system ended in 2002.

(Sources include: Guide to Texas State Agencies, various editions, the agency website (http://www.tdcj.state.tx.us/index.html), accessed July 27, 2012; and the agency's records.)

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Scope and Contents of the Records

The Texas Department of Criminal Justice (TDCJ) manages offenders in state prisons, state jails and private correctional facilities that contract with TDCJ. The agency also provides funding and certain oversight of community supervision and is responsible for the supervision of offenders released from prison on parole or mandatory supervision. These are minutes and meeting files of the various prison boards, dating from 1881 to 1885, and 1900 to 2012. Minutes are present for the State Penitentiary Board, Board of Prison Commissioners, Texas Prison Board, Board of Corrections, and the Board of Criminal Justice. Some of the minutes and meeting files contain letters; copies of leases, easements, or contracts considered by the board; statistical reports on the inmate population; committee reports; reports by the executive director and division directors; board policies; and rules and regulations. The minutes also contain resolutions by the board, generally regarding the death of board members, prison officials, or citizens connected to the prison system. In the 1881-1885 volume of minutes, copies of some documents prepared by the State Penitentiary Board were transcribed at the back of the volume, starting on page 199.

The minutes from 1974 forward also have meeting agenda that usually contain summaries of items to be discussed. Attachments, such as those discussed above, are filed with the agenda, followed by the minutes. Also present are minutes and agenda of the Board of Trustees of the Windham School District, the school district run by the Department of Criminal Justice for inmates, dating 1970-1999. The school district minutes are filed separately from the Board of Corrections/Board of Criminal Justice minutes through 1976, then filed following the Board's minutes for each meeting beginning in 1977. The minutes of the Board's Substance Abuse Subcommittee for 1991-1992 are also present, filed with the minutes of the Board.

Topics of board meetings have varied over the years. Subjects include: the financial status of the prisons, accounts approvals, legislative committee investigations, rules and regulations, appointments, purchasing, reinstatement of guards and other personnel changes, real estate issues, leasing of convict labor, conveying convicts to the penitentiaries, conditions at the prisons and prison farms, authorizing whipping of specific inmates, deaths of inmates, escapes of inmates, transferring inmates between prison units, inmate complaints, inmate educational needs (including high school, college, and vocational education), inmate recreational needs (including books, films, and athletic events such as boxing, baseball, and the Texas Prison Rodeo), constructing new units, improving existing units, agricultural production, prison industries, health and sanitation conditions of the inmates, incidents in prison units of inmates refusing to eat or work, and riots. Special situations are also discussed. These situations have included permission to make a documentary of parolees and their prison experience; requests to write stories about the electric chair and men on death row; and the use of volunteer inmates in burn-related plastic surgery experiments, in psychiatric experiments, and in the use of new medical procedures.

Because of damage to the bindings of the older volumes, the earlier minutes have been unbound and placed in boxes.

This series was removed from the overall TDJC finding aid due to the electronic file size limitations imposed by the online finding aid web site (TARO). If you are reading this electronically, click on the following link to access the overall finding aid, Texas Department of Criminal Justice Records. If you are reading this on paper in the Archives research room, the finding aid, Records, is found in the first divider within the same binder.

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Restrictions

Restrictions on Access

Materials do not circulate, but may be used in the State Archives research room. Materials will be retrieved from and returned to storage areas by staff members.

Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to: social security numbers (V.T.C.A., Government Code, Section 552.101); information about inmates created by the Texas Department of Criminal Justice (V.T.C.A., Government Code, Section 552.134 (information confidential by law, Texas Government Code, Section 508.313)); agency memoranda or attorney work product (V.T.C.A., Government Code, Section 552.107 or 111); social security numbers of employees of the Dept. of Criminal Justice/Dept. of Corrections employees (V.T.C.A., Government Code, Section 552.117); medical information (V.T.C.A., Government Code, Section 552.101 (information confidential by law, Texas Occupations Code, Section 159.002(b)); psychological or psychiatric reports and evaluations (V.T.C.A., Health and Safety Code, Mental Health records, 611.002); and account numbers (V.T.C.A., Government Code, Section 552.136); an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail (Texas State Library and Archives Commission, P. O. Box 12927, Austin, TX 78711), fax (512-463-5436), email (Dir_Lib@tsl.state.tx.us), or see our web page (http://www.tsl.state.tx.us/agency/customer/pia.html). Include enough description and detail about the information requested to enable the archivist to accurately identify and locate the information. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Technical Requirements

None.

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Related Material

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Administrative Information

Preferred Citation

(Identify the item), Board of Criminal Justice minutes and meeting files, Texas Department of Criminal Justice. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 1936/002, 1998/038, 1998/065, 1998/131, 1998/132, 1999/003, 1999/031, 2000/018, 2001/005, 2002/009, 2003/010, 2004/017, 2004/193, 2005/018, 2006/017, 2006/052, 2006/084, 2007/048, 2008/007, 2009/021, 2010/021, 2011/037, 2012/017

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Governor's Office on October 8, 1936; by the Texas Department of Criminal Justice on November 17, 1997; January 20, May 26, September 16 and October 15, 1998; September 27, 1999; September 22, 2000; September 19, 2001; September 17, 2002; September 18, 2003; September 20, 2004; September 20, 2005; October 23, 2006; September 10, 2007; September 2 and October 6, 2008; March 3, April 27, July 14 and November 4, 2009; February 22, May 12, July 19, August 27, November 1 and December 20, 2010; February 25, May 15, July 1, October 25, November 16 and December 15, 2011; and April 3, 2012; and from the Texas Legislative Reference Library on August 13, 2004; and November 8 and December 22, 2005.

Processing Information

Processed by Laura K. Saegert, July 1988

Additional minutes and meeting files by Laura K. Saegert, October 1999

Corrections and further encoding to TARO project standards by Laura K. Saegert, March 2001

Additional minutes and meeting files by Laura K. Saegert, December 2001, May 2003, December 2004

Finding aid converted from EAD 1.0 to 2002 by TARO using the conversion stylesheet v1to02.xsl, July 2003

Additional minutes and meeting files added and DACS compliance by Laura K. Saegert, October 2006

Additional minutes and meeting files by Laura K. Saegert, September 2008

Additional minutes and meeting files by Aditi Worcester, July 2012

Appraisal Information

These records were appraised by the State Archives staff as archival on August 20, 1998 as part of an appraisal of selected series of the Texas Department of Criminal Justice records. For more information about the appraisal of the Department of Criminal Justice records, see the appraisal report done by State Archives staff on file in the search room of the Archives and Information Services Division. It is not yet available online.

Accruals

The Texas Department of Criminal Justice transfers minutes, agenda and meeting material several times a year to the State Archives.

Other Formats for the Records

The Department of Criminal Justice has microfilm copies of the minutes, from 1913 to 1982. Texas Board of Criminal Justice meeting minutes summaries from March 2007-April 2010, meeting agenda from January 2008-present, and meeting minutes from June 2010-present are available on the TDCJ website, http://www.tdcj.state.tx.us/tbcj/index.html.

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Detailed Description of the Records

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