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TABLE OF CONTENTS


Overview

Agency History

Scope and Contents of the Records

Organization

Restrictions

Index Terms

Related Material

Administrative Information

Categories of information found in the convict record ledgers and statistical record ledgers

Description of Series

Minutes and meeting files, 1881-1885, 1900-2004,

Monthly reports, 1881-1883,

Outgoing letters, 1883-1889,

Administrative correspondence and subject files, 1961-1962, 1967-1969, 1974-1976,

Administrative correspondence, Board of Corrections, 1949, 1955, 1958-1964, 1967-1974, 1976,

Administrative correspondence, insanity of inmates, 1950-1954, 1960-1965,

Administrative correspondence, Assistant Director for Special Services, 1969-1983 (bulk 1973-1983),

Administrative policy files, 1959-1984,

Rules, regulations, policy and procedure manuals, 1947-1991,

In-service training materials, [ca. 1975],

Ruiz litigation administrative files and court records, 1966, 1978-1987, undated (bulk 1981-1983),

Miscellaneous legal documents, 1906, 1913-1955 (bulk 1915-1935),

Administrative reports, 1972-1976, 1978,

Miscellaneous publications and reports, 1940, 1947, 1975, 1977, 1989, 1994,

Employee ledgers, 1893-1939,

Convict record ledgers, 1849-1954 (indexes date 1849-1970), 29.95 cubic ft. (21.75 cubic ft. for the ledgers, 8.2 cubic ft. for the indexes) (29 convict ledgers, 10 indexes, also on 20 rolls of microfilm)

Conduct registers, 1855-[ca. 1976] (bulk 1877-1945),

Statistical record ledgers, 1883-1969,

Miscellaneous convict ledgers, 1849-1869, 1884-1885, 1897-1970,

Biennial statistics, 1906-1920,

Escape record, 1851-1943,

Record of United States Prisoners, 1874-1883,

Photographs, [ca. 1911]-[ca. 1985], undated (bulk [ca. 1965]-c[a. 1980]),

The Echo, 1933-1995,

Maps, [ca. 1960], 1961, 1975, 1984,

Blueprints and drawings, [ca. 1960]-1984,

Texas Prison Rodeo records, 1931-1986, undated (bulk 1973-1980),

Carrasco tapes, July-August 1974,

Texas State Library and Archives Commission

Texas Department of Criminal Justice:

An Inventory of Records at the Texas State Archives, 1849-2004



Overview

Creator: Texas. Dept. of Criminal Justice.
Title Records
Dates: 1849-2004
Abstract: These records consist of minutes from the Texas Board of Criminal Justice and its predecessors, scattered administrative correspondence of the director, outgoing correspondence from the prison administration during the 1880s, monthly reports from the early 1880s, policy files and manuals, training materials, files from the Ruiz litigation, reports from the Research and Development Division, records of guards and other employees from the early 20th century, convict ledgers, conduct registers, other ledgers containing statistical data by classes of convicts, escape records, photographs, materials from the Texas Prison Rodeo, a few legal documents, scattered maps and blueprints, audio cassette tapes from the Carrasco hostage incident, and copies of The Echo, the prison newspaper. Dates covered are 1849-2004.
Quantity: 170.08 cubic ft.
Language English.

Agency History

"An Act to Establish a State Penitentiary" was passed in 1848 by the Second Legislature. The act established a governing body of the penitentiary as a three-member Board of Directors, appointed by the Governor, with the approval of the Senate. The Board was responsible for creating and distributing a set of rules and bylaws for the administration of the penitentiary, overseeing the treatment of convicts, preparing an annual inventory of property, and making an annual report to the Governor. Over the years, the name and composition of the Board changed. While its basic functions were not greatly altered, some duties were added. These included acquiring land for the Huntsville and Rusk facilities, purchasing machinery, effecting repairs, leasing the penitentiaries, leasing convicts for outside labor, purchasing and/or leasing farms for the employment of convicts, and providing for the transfer of convicts from county jails to the penitentiary. During the 19th century the direct management of the prison was through the inspector, later known as the superintendent. Other officers included assistant superintendents, inspectors of outside camps, the financial agent, and physicians. The superintendent and financial agent had the most direct dealings with the Board and the Governor in the management of the prison system.

The prison system began as a single institution, located in Huntsville, known as the Huntsville Penitentiary. Convicts were put to work in various shops and factories housed within the institution. In 1871, the legislature directed that the penitentiary be leased to private individuals (Chapter 21, 12th Legislature, 1st Called Session). These men, known as lessees, paid the state for the convict labor and use of facilities, and in turn, managed the system, including clothing and feeding the convicts and paying the guards. It was during this period that the outside camp system was firmly established as part of the prison system. In addition to the use of convicts in and around the prison, the convicts were hired out to large labor employers, mainly plantation owners and railroad companies. A second prison facility, Rusk Penitentiary, was built between 1877 and 1882. It began receiving convicts in January of 1883.

In 1881, the Legislature reorganized the prison system, abolishing the Board of Directors, and creating in its place a Penitentiary Board, consisting of the governor, the state treasurer, and the prison superintendent (Chapter 49, 17th Legislature, Regular Session). In April 1883, the administrative system was again reorganized, with the board comprised of the governor and two commissioners appointed by the governor (Chapter 114, 18th Legislature, Regular Session). In 1885, the board composition changed once more, now consisting of three commissioners appointed by the governor (House Bill 562, 19th Legislature, Regular Session). This board was succeeded by the Board of Prison Commissioners in 1910, which was composed of three commissioners appointed by the governor (Senate Bill 10, 31st Legislature, 4th Called Session). The legislation that created the new board also directed the prison system to begin operating again on state account, i.e., lessees no longer managed the prison system, effective in January 1911. Convicts, or inmates, were housed and worked in one of the two prisons or on one of several state prison farms. The shop industries slowed down while the prison farms expanded. This arrangement made it more difficult to provide education and other reform measures. Such measures were generally practiced at Huntsville, with some teaching extended to a couple of prison farms by the early 1900s.

The Texas Prison Board replaced the Board of Prison Commissioners as the governing body for the Texas Prison System in 1927, increasing in size to nine members (House Bill 59, 40th Legislature, Regular Session). The members of the board were appointed by the governor, with senate approval, to six year overlapping terms. The Board formulated the policies and the manager carried them out. During the Board's tenure, 1927-1957, the Board made changes in the system including more emphasis on prison reform, teaching, recreation--including the establishment of the Texas Prison Rodeo--and a new method of classifying inmates. The Texas Prison System became the Department of Corrections in 1957 (Senate Bill 42, 55th Legislature, Regular Session). This Department was governed by the Board of Corrections, composed of nine members appointed by the governor with the advice and consent of the senate to six year overlapping terms.

In 1989, the Texas Department of Criminal Justice (TDCJ) and the Board of Criminal Justice were created (House Bill 2335, 71st Legislature, Regular Session). The Board is composed of nine members appointed by the governor with the advice and consent of the senate to six year overlapping terms. The governor may not appoint more than two members who reside in an area encompassed by the same administrative judicial region. This new agency absorbed the functions of three agencies: the Department of Corrections, the Board of Pardons and Paroles, and the Texas Adult Probation Commission. The Department of Corrections, which was responsible for the operation of the prison system, is now the Institutional Division of the Department of Criminal Justice. This Division still manages the housing of inmates within the prison system. Offenders are currently housed in 73 facilities--59 prison units and 14 transfer facilities, that include five women's units, four medical units, three psychiatric units, a diagnostic unit for initial processing, two boot camps, and two work camps. TDCJ also contracts with seven privately operated facilities to house inmates. As of July 1998, approximately 124,000 offenders were housed in TDCJ units; 6,168 in private facilities.

The other divisions of the Department of Criminal Justice are the Parole Division (including the Board of Pardons and Paroles), the Community Justice Assistance Division (former Adult Probation Commission), the State Jail Division (created in 1993), the Executive Division, Internal Affairs, Programs and Services, Victims Services, Office of the General Counsel, Financial Services, Health Services, Internal Audit, and State Counsel for Offenders. Direct management of the prison system is through an executive director, with each division headed by a director and each individual prison unit managed by a warden.

The prison system has changed since the 1900s. A major penal reform program was initiated in 1947, modernizing agricultural production, initiating industrial production by inmates, and providing improvements in physical facilities for inmates and employees. A Construction Division was created in 1948 to make use of inmate labor, prison-made brick, and concrete for new building projects. In 1963, the Prison-Made Goods Act authorized an Industries Program to produce materials for internal use and for sale to qualified agencies in the state while providing occupational skills training to inmates. Other services available to inmates include education, recreation, religion, and physiological and psychological health care. The Windham School District was created in 1969 to offer GED certificates or high school diplomas to inmates. Junior college and senior college classes are available. Rehabilitation programs offer vocational training, work furlough programs, and community services to aid inmates in securing work upon release and making the adjustment and transition into society. Legal services are also available to inmates through the Office of the General Counsel.

In 1978, a class action suit was filed by inmate David Ruiz and others on behalf of the inmates confined in the various institutions operated by the Texas Department of Corrections against the director W.J. Estelle, Jr. and the Texas Department of Corrections. The courts found the conditions of confinement violated the United States Constitution and appointed a special master and monitors to supervise implementation of the court-ordered changes. These changes have included reduction of crowding in the prisons and the development of better living, health, and working conditions for inmates. TDCJ is still monitored by the federal government to insure continued compliance with the court orders.

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Scope and Contents of the Records

These records consist of minutes from the Texas Board of Criminal Justice and its predecessors, scattered administrative correspondence of the director, outgoing correspondence from the prison administration during the 1880s, monthly reports from the early 1880s, policy files and manuals, training materials, files from the Ruiz litigation, reports from the Research and Development Division, records of guards and other employees from the early 20th century, convict ledgers, conduct registers, other ledgers containing statistical data by classes of convicts, escape records, photographs, materials from the Texas Prison Rodeo, a few legal documents, scattered maps and blueprints, audio cassette tapes from the Carrasco hostage incident, and copies of The Echo, the prison newspaper. Dates covered are 1849-2004. The bulk of the correspondence and other administrative files is dated 1960-1976, the bulk of the convict information in the various ledgers is dated 1850-1950, and the bulk of the photographs dates from ca. 1960 to ca. 1985.

Topics include administration of the prison system, construction of new prisons, inmate classification, industries, rehabilitation of inmates, escapes, training received by guards, changes resulting from the Ruiz litigation, and the Texas Prison Rodeo. Issues of concern to the inmates are largely reflected in The Echo. Of special interest in these records is the information on individual convicts, later known as inmates, dating back to 1849. Descriptions of convicts, basic information about their background, and details of their crime and sentence can be found in the series Convict record ledgers. Where the convicts served their time (at Huntsville, prison farms, railroad camps, etc.), punishments, and when they were released can be found in the series Conduct registers. A large collection of photographs provides visual documentation of some aspects of prison life, including views of buildings, personnel, inmates in class or at work, inmates at recreation, and numerous images from the Texas Prison Rodeo, some dating back to the 1930s. Another type of prison rodeo material is rodeo programs. Lastly, the tapes from the Carrasco hostage incident are the daily dialog between prison officials and inmate gunmen holding hostages. The tapes provide an in-depth look at the longest (as of 1974) prison hostage crisis in U.S. history.

Several series were removed from this finding aid due to the electronic file size limitations imposed by the online finding aid web site (TARO). If you are reading this electronicially, a link to the removed series can be found in each series affected. If you are reading this in paper in the Archives search room, the separate finding aids will be found in dividers within this binder.

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Organization

The records are arranged in 28 series and nine sub-series:
Minutes and meeting files, 1881-1885, 1900-2004, 24.63 cubic ft.
Monthly reports, 1881-1883, 0.24 cubic ft.
Outgoing letters, 1883-1889, 0.24 cubic ft.
Administrative correspondence and subject files, 1961-1962, 1967-1969, 1974-1976, 1.88 cubic ft.
Administrative correspondence, Board of Corrections, 1949, 1955, 1958-1964, 1967-1974, 1976, 3.59 cubic ft.
Administrative correspondence, insanity of inmates, 1950-1954, 1960-1965, 0.71 cubic ft.
Administrative correspondence, Assistant Director for Special Services, 1969-1983 (bulk 1973-1983), 0.71 cubic ft.
Administrative policy files, 1959-1985, 1.88 cubic ft.
Rules, regulations, policy and procedure manuals, 1947-1991, 0.47 cubic ft.
In-service training materials, [ca. 1975], 18.47 cubic ft.
Ruiz litigation administrative files and court records, 1966, 1978-1987, undated (bulk 1981-1983), 1.22 cubic ft.
  • Administrative files, 1966, 1978-1983, undated (bulk 1981-1983), 0.71 cubic ft.
  • Court documents and reports, 1982-1987, 1.41 cubic ft.
Miscellaneous legal documents, 1906, 1913-1941, 1955 (bulk 1915-1935), 0.47 cubic ft.
Administrative reports, 1972-1976, 1978, 3.29 cubic ft. (24 volumes)
Miscellaneous publications and reports, 1940, 1947, 1975, 1977, 1989, 1994, 0.24 cubic ft.
Employee ledgers, 1893-1939, 2.76 cubic ft.
Convict record ledgers, 1849-1954 (indexes date 1849-1970), 29.95 cubic ft. (21.75 cubic ft. for the ledgers, 8.2 cubic ft. for the indexes) (29 convict ledgers, 10 indexes, also on 20 reels of microfilm)
Conduct registers, 1855-[ca. 1976] (bulk 1877-1945), 33.4 cubic ft. (60 ledgers)
Statistical record ledgers, 1883-1969, 6.4 cubic ft. (9 ledgers)
Miscellaneous convict ledgers, 1849-1869, 1884-1885, 1897-1970, 4.44 cubic ft. (23 volumes)
Biennial statistics, 1906-1920, 0.36 cubic ft. (one ledger)
Escape record, 1851-1943, 0.22 cubic ft. (one ledger)
Record of United States prisoners, 1874-1883, fractional cubic ft.
Photographs, [ca. 1911-ca. 1985], undated (bulk [ca. 1965-ca. 1980]), 25.07 cubic ft.
  • Topical photographs, 1920, [ca. 1955-ca. 1985], undated (bulk [ca. 1965-ca. 1980]), 3.6 cubic ft.
  • Topical photographs, [ca. 1911-ca. 1985], undated (bulk [ca. 1960-ca. 1980]), 7.74 cubic ft.
  • Unit photographs, 1933-[ca. 1985], undated (bulk [ca. 1955-ca. 1980]), 9.12 cubic ft.
  • Slides and miscellaneous photographic media, [ca. 1962-ca. 1985], undated, 4.08 cubic ft.
  • Scrapbooks, 1911, [ca. 1940-ca. 1980], undated, 0.53 cubic ft.
The Echo , 1933-1995, 2.27 cubic ft.
Maps, [ca. 1960], 1961, 1975, 1984, fractional cubic ft
Blueprints and drawings, [ca. 1960]-1984, 0.47 cubic ft.
Texas Prison Rodeo records, 1931-1986, undated (bulk 1973-1980), 4.20 cubic ft.
  • Photographs, [ca. 1934]-1984, undated (bulk 1973-1980), 3.26 cubic ft.
  • Programs and related materials, 1931-1986, undated, 0.94 cubic ft.
Carrasco tapes, July-August 1974, 0.59 cubic ft.

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Restrictions

Restrictions on Access

Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to: social security numbers (V.T.C.A., Government Code, Section 552.101); information about inmates created by the Texas Department of Criminal Justice (V.T.C.A., Government Code, Section 552.134 (information confidential by law, Texas Government Code, Section 508.313)) and attorney-client privilege (V.T.C.A., Government Code, Section 552.107); an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail, fax, or email including enough description and detail about the information requested to enable the archivist to accurately identify and locate the information requested. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records. These exceptions apply to the series, Ruiz litigation administrative files and court records. All of the Ruiz records are restricted and will have to be reviewed by an archivist before they can be accessed for research. Most of the possible exceptions are not noted in the folder inventory, only exceptions that are less obvious are so marked.

Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to: home addresses of government employees and officials (V.T.C.A., Government Code, Section 552.117), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail, fax, or email including enough description and detail about the information requested to enable the archivist to accurately identify and locate the information requested. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records. This restriction applies to the series Administrative correspondence, Board of Corrections, which contain the home address of TDC board members.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Researchers are required to use gloves provided by the Archives when reviewing photographic materials.

Several series have use restrictions:

Monthly reports, 1881-1883, 0.24 cubic ft. - This letter press volume cannot be photocopied because of its fragile condition.

Outgoing letters, 1883-1889, 0.24 cubic ft. - These letter press volumes cannot be photocopied because of their fragile condition.

Convict record ledgers, 1849-1954, 29.95 cubic ft. - These ledgers have been microfilmed, use the microfilm instead of the original ledgers. These ledgers cannot be photocopied because of their large size and deteriorating condition.

Conduct registers, 1855-ca. 1976 (bulk 1877-1945), 33.4 cubic ft. - These registers cannot be photocopied because of their large size and deteriorating condition.

The Echo , 1933-1995, 2.27 cubic ft. - Because of the fragile nature of these newspapers, especially the bound sets, patrons need to request the microfilm copies of the papers for use. If the film is unclear or is not available for the date requested, the newspapers can be used. The papers cannot be photocopied due to their fragile condition.

Carrasco tapes, July-August 1974, 0.59 cubic ft. - Due to the fragility of the tapes, duplicates must be used instead of the original tapes.

Technical Requirements

Researchers wishing to access the audiotapes or view the slides must contact the preservation archivist to obtain the necessary equipment.

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Index Terms

Subjects:
Prisons--Texas.
Hostage negotiations--Texas.
Rodeos--Texas.
Prisoners--Texas--Religious life.
Prisoners--Statistics.
Prisoners--Conduct of life.
Prisoners--Registers.
Prisoners--Legal status, laws, etc--Texas.
Prisons--Texas--Overcrowding.
Prisons and race relations--Texas.
Prisoners--Medical care--Texas.
Prison reformers--Texas.
Prisons--Law and legislation--Texas.
Prisoners--Texas--Discipline.
Prison violence--Texas.
Escapes--Texas.
Prisoners--Texas--Recreation.
Prisoners--Mental health services--Texas.
Prisoners--Education--Texas.
Prisoners--Texas--Social conditions.
Correctional personnel--Texas.
Investigations.
Convict labor--Texas.
Prisons--Texas--Officials and employees.
Prisons--Texas--Design and construction.
Prisons--Texas--Maintenance and repair.
Prisoners--Texas--Transfer.
Prison industries--Texas.
Prisoners--Texas.
Prison administration--Texas.
Personal Names:
Ruiz, David--Trials, litigation, etc.
Beto, George.
Estelle, Jr., W. J.
Carrasco, Fred Gomez.
Corporate names:
Rusk State Penitentiary.
Huntsville Penitentiary.
Texas. Board of Corrections.
Texas State Penitentiary.
Texas Prison Board.
Texas. Board of Prison Commissioners.
Texas. Penitentiary Board.
Texas. Dept. of Corrections.
Document types:
Manuals--Prisons--Texas--1947-1991.
Guidelines--Prisons--Texas--1959-1984.
Executive orders--Prisons--Texas--1959-1984.
Publications--Prisons--Texas--1940, 1947-1991, 1994.
Memorandums--Prisons--Texas--1955, 1958-1964, 1966-1967, 1969-1983.
Announcements--Prisons--Texas--1931-1986.
Invitations--Prisons--Texas--1931-1986.
Programs--Prisons--Texas--1931-1986.
Letterpress copybooks--Prisons--Texas--1881-1889.
Lists--Prisons--Texas--1881-1883.
Resolutions--Prisons--Texas--1881-1885, 1900-2004.
Agendas--Prisons--Texas--1881-1885, 1900-2004.
Regulations--Prisons--Texas--1881-1885, 1900-2000.
Rules (instructions) --Prisons--Texas--1881-1885, 1900-2000.
Reports--Prisons--Texas--1881-1885, 1900-2000.
Statistics--Prisons--Texas--1881-1885, 1900-2000.
Contracts--Prisons--Texas--1881-1885, 1900-2000.
Leases--Prisons--Texas--1881-1885, 1900-2000.
Correspondence--Prisons--Texas--1881-2000.
Minutes--Prisons--Texas--1881-1885, 1900-2004.
Audiotapes--Prisons--Texas--[ca. 1974 - ca.1976].
Ledgers--Prisons--Texas--1849-1976.
Photographs--Prisons--Texas--[ca. 1911-ca. 1985].
Negatives--Prisons--Texas--[ca. 1911-ca. 1985].
Slides (Photographs)--Prisons--Texas--1933-[ca. 1975].
Scrapbooks--Prisons--Texas--1911, [ca. 1911-ca. 1984].
Newspapers--Prisons--Texas--1933-1935.
Functions:
Managing prisons.

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Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
In addition to the records listed, portions of many 20th century governors' records concern the prison system and related matters. Search governors' finding aids for prisons, prison system, penitentiary, pardons, clemency, or other similar terms. Of particular note are files on prison reform found in the records of Governor Beauford Jester, and files on the Ruiz litigation issues found in Governor Mark White's records.
Records Relating to the Penitentiary, 1846-1921, 87.85 linear ft.
Texas Prison Board, Records of the Texas Prison System, 1913-1933, 1943, undated, 1.76 cubic ft.
Texas Department of Criminal Justice, Building records, ca. 1980-ca. 1985, 100 cubic ft. [unprocessed plans, drawings, etc., concerning changes at Wynne and several other prison units]
Texas Criminal Justice Division Advisory Board, Minutes, 1969, 1973-1982, 2.47 cubic ft. [includes minutes of Criminal Justice Council]
Texas Criminal Justice Policy Council, Minutes, 1983-1987, 2 cubic ft. [includes minutes of the Criminal Justice Coordinating Council]
Texas Judicial Advisory Council, Minutes, 1990-2004, 1.67 cubic ft.
Texas Board of Pardon Advisors, Trial docket, 1907-1908, fractional cubic ft.
Texas Board of Pardons and Paroles, Minutes, 1971, 1973-1989, 2.72 cubic ft.
Texas Board of Pardons and Paroles, Execution case files (RESTRICTED), 1954-1964, 4.5 cubic ft.
Texas Board of Pardons and Paroles, Pardon books, 1898-1930, 2.37 cubic ft.
Texas Board of Pardons and Paroles, Parolee reports, 1946-1948, 2.37 cubic ft.
Texas Board of Pardons and Paroles, Applications for clemency, 1911-1914, 1929-1939, 2 linear ft.
Texas Adult Probation Commission, Minutes, 1977-1989, 0.47 cubic ft.
Texas Adult Probation Commission, Executive Division, Records, 1971-1991 (bulk 1977-1990), 14 cubic ft.
Texas Legislature, Joint Committee on Prison Reform, Records, 1973-1974, 2 linear ft.
Texas Legislature, Joint Committee of Investigation into the Prison Commission and Lease of Blue Ridge Farm, Records, 1919, 3 inches
Texas Legislature, Joint Committee on the Penitentiary, Records, 1863, 1 inch
Texas Legislature, Joint Committee to Investigate the State Penitentiary System, Records, 1925, 6.5 linear ft.
Texas Legislature, Joint Committee to Visit the State Penitentiary, Records, 1887, 1 inch
Texas Legislature, Joint Penitentiary Investigating Committee, Records, 1921, 5 inches
Texas Legislature, House of Representatives, Committee on Penitentiaries, Minutes and witness affirmations, 1953-1971, fractional linear ft.
Texas Legislature, House of Representatives, Committee on Penitentiaries, Special Subcommittee to Visit State Penitentiary, Records, 1876, fractional linear ft.
Texas Legislature, House of Representatives, Committee to Investigate the Retrieve Prison Farm, Records, 1935, fractional linear ft.
Texas Legislature, Senate, Committee on Criminal Justice, Records, 1981-1992 (bulk 1988-1990), 9.6 cubic ft.
Texas Legislature, Senate, Penitentiary Investigating Committee, Records, 1915, 7 inches
Texas Legislature, Senate, Subcommittee on Criminal Matters, Minutes, 1977, fractional linear ft.
Texas Governor Beauford H. Jester, Records, 1947-1949, memos and report re: Austin McCormick's report on needed prison reform in the prison system, prepared ca. 1947 - Box 4-14/113, fractional
Texas Governor Mark White, Governor's Office files, 1982-1986, 1 cubic ft.
Texas Office of the Governor, Criminal Justice Division, Records, 1973-1990 (bulk 1987-1990), 28 cubic ft.
Texas Office of the Governor, Criminal Justice Division, Records, 1969-1979, 37 cubic ft.
Texas Office of the Governor, Criminal Justice Division, Records, 1986-1995 (bulk 1991-1995), 97 cubic ft.
Texas Office of the Governor, Criminal Justice Division, Records, 1973-1976, 13 cubic ft. [unprocessed, files from the Offender Manpower Program - 1986/095]
Texas Court of Criminal Appeals, Execution case files, 1975-2004, 673.25 cubic ft.
Texas Adjutant General's Department, Ranger records, Frontier Battalion, Lists of fugitives, 1865-1879, 1.5 inches
Texas Adjutant General's Department, Reconstruction records, State Police, Reports of crimes, arrests, and fugitives, 1870-1873, 0.5 linear ft.
Texas Secretary of State, Executive clemency records, 1840, 1845-2002, 103.62 cubic ft.
Strays Collection, Comptroller's Office Strays (specifically folders titled: Correspondence, Texas Prison System), 1931-1932, fractional
Texas State Reclamation Engineer, Historical files, ca. 1902-1960, 95 cubic ft. [unprocessed - 1982/006]
Texas State Reclamation Engineer, Surveys [of prison system properties], 1933-1937, 0.5 cubic ft.
Texas State Reclamation Engineer, Field notes [of prison system properties], undated, fractional cubic ft.
Dr. Robert F. Pierce Collection, Death row files and assorted prison records and papers 1877, 1978, 1982-1995, 1.48 cubic ft.
Texas Secretary of State, Assorted records, [ca. 1838-ca. 1935] [Specifically a report of the grand jury, district court of Fort Bend County, on the treatment of prisoners on prison farms in the county and a compromise agreement between Imperial Sugar Co. and the Board of Prison Commissioners, box 2-14/47]
Texas Department of Criminal Justice, Huntsville
Records of special interest as related to Archives and Information Services Division holdings: [size and dates of these series are unknown]:
Inmate files [contact the Institutional Division]
Historical photographs, Walls Unit [contact the Media Services Unit]
Litigation files [contact the Office of the General Counsel]
State Bar Archives, Austin
Brian Frierson papers [size and dates unknown]
Newton-Gresham Library, Sam Houston State University, Huntsville
George Beto papers [size and dates unknown] (A copy of the index to these papers can be found in the Archives and Information Services Division of the Library and Archives Commission.)
Thomas Goree papers [size and dates unknown]
Various other manuscript and photograph collections.
Center for American History, University of Texas at Austin
Various manuscript collections - check the Center for more information about related holdings
The Echo, scattered issues between 1928-1931 and 1938-1968 [size unknown]
Cushing Memorial Library, Texas A&M University
W.J. Estelle Papers, 1927-1984, 14 linear ft.
Publications
Catalog (call) numbers are those for reports housed in the Texana Collection of the Texas State Archives.
The Carrasco Tragedy, Eleven Days of Terror in the Huntsville Prison, by Aline House, 1975 [catalog number - 365.641/H816C]
Legislature, Report of the Commission Appointed by the Governor of Texas, April 10, 1875 to Investigate the Alleged Mismanagement and Cruel Treatment of Convicts, 1875 [a special commission, catalog number - 365/T312r]
Legislature, Report of the Penitentiary Investigation Committee including All Exhibits and Testimony taken by the Committee, 1910 [a joint committee, catalog number - 365/Ti]
Legislature, A Record of Evidence and Statements before the Penitentiary Investigating Committee appointed by the 33rd Legislature of Texas, 1913 [a joint committee, catalog number - 365/Ti2]
Reclamation Engineer, Texas Prison System Properties, Bulletin No. 26, 1935 [plat book of maps and fields notes, catalog number 627.5/T31b/oversize]

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Administrative Information

Preferred Citation

(Identify the item and cite the series), Records, Texas Department of Criminal Justice. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession Numbers: 1936/002, 1998/038, 1998/039, 1998/065, 1998/100, 1998/131, 1998/132, 1999/003, 1999/031, 1999/113, 2000/018, 2001/005, 2002/009, 2003/010, 2004/016, 2004/017, 2004/193, 2005/018

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Governor's Office on October 8, 1936; and the Texas Department of Criminal Justice on November 17 and 18, 1997; January 20, April 24, May 26, September 16, 1998; March 5 and September 27, 1999; September 22, 2000; September 19, 2001; September 17, 2002; September 16 and 18, 2003; and September 20, 2004; and from the Texas Legislative Reference Library on August 13, 2004.

Processing Information

Processed by:

Laura K. Saegert, October 1999, March 2001, December 2001, May 2003, December 2004

Other Formats for the Records

The Convict record ledgers and The Echo are also available on microfilm.

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 Categories of information found in the convict record ledgers and statistical record ledgers  

These categories are listed here to help identify some of the abbreviated information in the convict record ledgers, specifically in the following categories: crime classification, occupations, color, conjugal conditions, education, and habits. These categories are also used in the Statistical records ledgers, dating 1880s-1890s. This list may not include all the crimes or occupations, especially those used in the early to mid 20th century.

Crime classification [or offense]


  • Abduction
  • Abortion
  • Accomplice
  • Administering poison
  • Aiding escapes
  • Altering brands
  • Arson
  • Assault to castrate
  • Assault to murder
  • Assault to rape
  • Assault to rob
  • Attempt to poison
  • Bigamy
  • Bribery
  • Bringing stolen property to Texas
  • Burglary
  • Conspiracy to commit theft
  • Conspiracy to mortgage property
  • Conspiracy to rape
  • Conspiracy to release prisoners
  • Conspiracy to rob
  • Counterfeiting
  • Destruction of property
  • Disposing estray [?]
  • Disposing of property mortgaged
  • Driving cattle from range
  • Driving stock from range
  • Embezzlement
  • False swearing
  • Fraudulent conversion of money
  • Fence cutting
  • Forgery
  • Illegal branding and marking
  • Illegal voting
  • Incest
  • Kidnapping
  • Maiming
  • Manslaughter
  • Misappropriating public money
  • Murder, first degree
  • Murder, second degree
  • Murder, fraud
  • Obstructing railroad
  • Offering bribe
  • Passing forged instrument
  • Procuring an abortion
  • Perjury
  • Rape, life
  • Rape, term
  • Receiving stolen property
  • Resisting officer
  • Robbery
  • Robbery, life
  • Robbery, term
  • Seduction
  • Selling mortgaged property
  • Sending challenge
  • Sodomy
  • Stock from range
  • Swindling
  • Theft, cattle
  • Theft, hogs
  • Theft, horse
  • Theft, miscellaneous
  • Theft, sheep
  • Threat to take life
  • United States mail robbery
  • Unlawful burning
  • Unlawful marriage
  • Unlawful moving stock
  • Unlawfully driving
  • Uttering forgery
  • Violations of U.S. statutes

Occupations


  • Bakers
  • Barbers
  • Bar keepers
  • Blacksmiths
  • Brass, tin, and coppersmiths
  • Brick masons
  • Butchers
  • Cabinet makers
  • Carpenters
  • Cigar makers
  • Civil engineers
  • Clerks and bookkeepers
  • Cooks
  • Dentists
  • Detectives
  • Druggists
  • Engravers
  • Firemen
  • Gardeners
  • Gas Fitters
  • Jewelers
  • Lawyers
  • Livery men
  • Machinists and engineers
  • Merchants
  • Millers and millwrights
  • Ministers
  • Miscellaneous
  • Molders
  • Musicians
  • No Trade or profession
  • Not stated
  • Nurses
  • Painters
  • Peddlers
  • Penitentiary guards
  • Photographers
  • Physicians
  • Plasterers
  • Plumbers
  • Printers
  • Railroad employees
  • Real estate dealers
  • Saddle and harness makers
  • Sail makers
  • Sailors
  • School teachers
  • Servants
  • Shoe makers
  • Silversmiths
  • Snowmen
  • Soldiers
  • Stone cutters
  • Tailors
  • Tanners
  • Telegraphy operators
  • Turners
  • Wheelwrights

Color


  • Black
  • Indian
  • Mexican
  • Mulatto
  • Not stated
  • White

Conjugal Condition


  • Divorced
  • Married
  • Single
  • Widowed

Education


  • Common
  • Fine
  • Illiterate

Habits


  • Intemperate
  • Temperate

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Detailed Description of the Records

 

Minutes and meeting files, 1881-1885, 1900-2004,
24.63 cubic ft.

These are minutes and meeting files of the various prison boards, dating from 1881 to 1885, and 1900 to 2004. Minutes are present for the State Penitentiary Board, Board of Prison Commissioners, Texas Prison Board, Board of Corrections, and the Board of Criminal Justice. Some of the minutes and meeting files contain letters; copies of leases, easements, or contracts considered by the board; statistical reports on the inmate population; committee reports; reports by the executive director and division directors; board policies; and rules and regulations. The minutes also contain resolutions by the board, generally regarding the death of board members, prison officials, or citizens connected to the prison system. In the 1881-1885 volume of minutes, copies of some documents prepared by the State Penitentiary Board were transcribed at the back of the volume, starting on page 199.
The minutes from 1974 forward also have meeting agenda that usually contain summaries of items to be discussed. Attachments, such as those discussed above, are filed with the agenda, followed by the minutes. Also present are minutes and agenda of the Board of Trustees of the Windham School District, the school district run by the Department of Criminal Justice for inmates, dating 1970-1999. The school district minutes are filed separately from the Board of Corrections/Board of Criminal Justice minutes through 1976, then filed following the Board's minutes for each meeting beginning in 1977. The minutes of the Board's Substance Abuse Subcommittee for 1991-1992 are also present, filed with the minutes of the Board.
Topics of board meetings have varied over the years. Subjects include: the financial status of the prisons, accounts approvals, legislative committee investigations, rules and regulations, appointments, purchasing, reinstatement of guards and other personnel changes, real estate issues, leasing of convict labor, conveying convicts to the penitentiaries, conditions at the prisons and prison farms, authorizing whipping of specific inmates, deaths of inmates, escapes of inmates, transferring inmates between prison units, inmate complaints, inmate educational needs (including high school, college, and vocational education), inmate recreational needs (including books, films, and athletic events such as boxing, baseball, and the Texas Prison Rodeo), constructing new units, improving existing units, agricultural production, prison industries, health and sanitation conditions of the inmates, incidents in prison units of inmates refusing to eat or work, and riots. Special situations are also discussed. These situations have included permission to make a documentary of parolees and their prison experience; requests to write stories about the electric chair and men on death row; and the use of volunteer inmates in burn-related plastic surgery experiments, in psychiatric experiments, and in the use of new medical procedures.
If you are reading this electronically, click on the link to go the full finding aid - Texas Department of Criminal Justice, Minutes and meeting files. If you are reading this in paper, the series finding aid is found in a separate divider within the binder.

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Monthly reports, 1881-1883,
0.24 cubic ft.

This is a letter-press book containing monthly reports prepared by the superintendent of the state penitentiary for the governor. Reports in this volume date from May 1881 to November 1883. The superintendent reported to the governor biennially and at the end of each month on the condition at the state penitentiary. The monthly reports consist of a cover letter to the governor giving a brief narrative summary of the activities over the past month and several statistical tables, including the number of convicts received; lists of convicts discharged, pardoned, escaped, recaptured, died, and hospitalized; clothing and other provisions issued; transportation vouchers paid; and the number of convicts on hand during the month, including a breakdown by location. The data reported includes the state penitentiary and all the outside camps where convicts were housed.
Beginning in 1883, data is provided for Rusk penitentiary. Following the February 1882 monthly report is a lengthy narrative on the conditions at the penitentiary, seemingly written as part of the biennial report to the Governor. The writing is badly faded and cannot be read in places. At the back of the volume are pages listing United States prisoners housed in the state penitentiary in 1882 and 1883.
Additional monthly statistics on the convicts received and discharged, and on the classification of convicts, or inmates, can be found in the series Statistical record ledgers. Letter copies of the monthly reports that were sent by the superintendent to the governor during the period ca. 1875-1882, can be found in a collection of records held by the Archives and Information Services Division, Records Relating to the Penitentiary, in the series, Reports, Superintendent. Later monthly reports, dating 1914-1916 and 1931-1932, can be found in the finding aid, Miscellaneous reports of the Texas prison system.
Arrangement
These reports are arranged chronologically.
Preferred Citation
(Identify the item), Monthly reports, Texas Department of Criminal Justice. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1998/038
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Criminal Justice on November 17, 1997.
Restrictions on Access
None.
Restrictions on Use
This letterpress volume cannot be photocopied because of its fragile condition.
Processed by
Laura K. Saegert, October 1999
Box
1998/038-46 Monthly reports, 1881-1883

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Outgoing letters, 1883-1889,
0.24 cubic ft.

This series consists of two letter press books containing copies of outgoing letters of the State Penitentiary Board, dating from April 1883 to April 1889. They reflect the activities of the penitentiary board in the prison's management. Missing are incoming letters to the board. These letters document a wide range of penitentiary affairs including routine actions such as appointments, and special activities, such as the construction of the state capitol. The volumes contain acknowledgements, responses to requests, appointments, approval of reports and actions of prison officials, and financial transactions. The letters are signed by the secretary of the board and each volume has an index to correspondents. Subjects covered include transportation of convicts to the prison, contracting for convict labor, offers and purchase of land for state farms, and construction work done by convicts for the state capitol.
Arrangement
These records are arranged chronologically.
Preferred Citation
(Identify the item), Outgoing letters, Texas Department of Criminal Justice. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1936/002
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Governor's Office on October 8, 1936.
Restrictions on Access
None.
Restrictions on Use
These letterpress volumes cannot be photocopied because of their fragile condition.
Processed by
Laura K. Saegert, July 1988, October 1999
Box
021-1 Letter press book, April 1883-November 1885
Letter press book, November 1885-November 1889

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Administrative correspondence and subject files, 1961-1962, 1967-1969, 1974-1976,
1.88 cubic ft.

This series consists of administrative correspondence and subject files from the executive director's office, dating 1961-1962, 1967-1969, 1974-1976. The earlier files primarily cover the period when Dr. George Beto served as director, from 1962 to 1972; the 1974-1976 files are from the term of W.J. Estelle, Jr. Materials found within these files include incoming and outgoing correspondence, memoranda, acknowledgements, invitations, directives to farm or program managers, clippings, graduation materials for inmates receiving their GED (announcements, programs, speaking invitations, etc.), and a self-study report on the Windham School District. The most extensively covered topics in these records include agriculture production and education. Other issues covered to a lesser degree, mainly in the miscellaneous correspondence files, include alcoholic counseling, building a prison in West Texas, complaints about conditions, victim compensation, prisoner exchanges with Mexico, the prison rodeo, and choosing a new director for the prison in 1962. Correspondents include the executive director, assistant directors, wardens, other state agencies, local officials, universities, and the general public.
These records represent only a small part of the directors' files that were briefly inspected by an archivist in 1995 on site in Huntsville. At that time, there were an estimated 80 to 100 cubic feet of similar records from the office, dating ca. 1960-1980s. When this series was reviewed again in 1997, most of the records present in 1995 had been destroyed. The materials remaining are clearly incomplete: one group of records dates from 1961 to 1962, 1967 to 1969 and covers A-F of the filing system, and the other group of two cubic feet of loose materials contains mostly unfoldered materials from 1974 to 1976.
Three other administrative correspondence series, Administrative correspondence, Board of Corrections; Administrative correspondence, insanity of inmates; and Administrative correspondence, Assistant Director for Special Services contain records from the 1950s to the 1980s. Another series, Administrative policy files, contains directives and policies from the 1960s-1980s, similar to the ones found in these records, but of a more administrative nature.
Arrangement
Materials are grouped by years, then arranged alphabetically with items within the folders filed in reverse chronological order. When outgoing letters are attached to incoming letters, they are filed by the date of the outgoing letter.
Preferred Citation
(Identify the item), Administrative correspondence and subject files, Texas Department of Criminal Justice. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1998/038
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Criminal Justice on November 17, 1997.
Restrictions on Access
None.
Restrictions on Use
None.
Processed by
Laura K. Saegert, October 1999
Correspondence files, 1961-1962
Box
1998/038-47 Agriculture, dairy improvement program, 1962
Candidates for new director, 1961-1962
Governor's office, 1962
Correspondence files, 1967-1969
Box
1998/038-47 Agriculture:
Cattle improvement program, 1967-1968
Cotton, 1967-1968
Crop schedules, July-November 1968
Crop schedules, December 1967-April 1968
Crop schedules, July-December 1967
Directives, December 1968-January 1969
Directives, February-November 1968
Edible crop schedules, September 1968-January 1969
Edible crop schedules, February-August 1968
Edible crop schedules, January 1968
Edible crop schedules, July-December 1967
Edible crops improvement program, 1967
Horse improvement program, 1968
Insect control program, January 1968-January 1969
Insect control program, January 1968
Livestock correspondence, 1968
Pasture improvements, 1968
Veterinarian, 1967-1968
Alcoholic counseling, 1968
Alcoholic counseling, 1967
Box
1998/038-48 Assistant for Agriculture - Frierson, October-December 1968
Assistant for Agriculture - Frierson, May-September 1968
Assistant for Agriculture - Frierson, 1967, January-April 1968
Assistant Director, J.F. Heard, 1967-1968
Blood donation program, 1968
Board of Pardons and Paroles, July-December 1968
Board of Pardons and Paroles, April-July 1968
Board of Pardons and Paroles, 1967, January-March 1968
Capital punishment, 1967
Chaplains, other, 1968
Chaplains, Texas Department of Corrections (TDC), 1968-1969
Assistant for Construction - McKain, September-December 1968
Assistant for Construction - McKain, February-August 1968
Dog improvement program, 1968
Dog kennels - Wynne, 1968
Education - Mr. Alonzo Langley, 1968
Ferguson - GED graduation, 1968
Rodeo, October 1969
Rodeo, January-October 1969
Correspondence files, 1974-1976
Box
1998/038-48 Alcoholic counseling, 1976
Austin Report , December 1975-December 1976
Miscellaneous correspondence:
October-December 1976
October-December 1976
September-October 1976
Box
1998/038-49 Miscellaneous correspondence:
September-October 1976
March-October 1976
July-August 1976
[2 folders]
March 1974, June-August 1976
April-July 1976
July 1976
May-June 1976
May 1976
April-May 1976
March-April 1976
February-March 1976
December 1975-March 1976
February 1976
October 1975-February 1976
December 1975-January 1976
Box
1998/038-50 Other prisons, November 1975-March 1976
Other prisons, 1975
Speeches, 1975-1976
Sam Houston State University, April-December 1976
Sam Houston State University, June 1975-March 1976
Windham Independent School District (ISD):
September-December 1976
August 1976
November 1975-August 1976
March 1976
Windham self-study report, 1976

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Administrative correspondence, Board of Corrections, 1949, 1955, 1958-1964, 1967-1974, 1976,
3.59 cubic ft.

This series contains correspondence with the members of the Board of Corrections, dating from 1949, 1955, 1958 to 1964, 1967 to 1974, and 1976. The files from the 1960s largely contain outgoing letters to individual Board members, either from the secretary of the Board, the prison's executive director, or from the assistant directors in the prison administration--Assistant Directors for Treatment, for Construction and Industry, for Agriculture, and for Business and Custody. The files of Chairman H.H. Coffield also contain some outgoing letters, mostly to prison officials or other board members. The chairman of the board for the bulk of these years was H.H. Coffield. His correspondence files are present for 1958-1964, with very little available for 1959. The director in 1959 was O.B. Ellis. He served until his death in 1961 and was succeeded in 1962 by Dr. George Beto. A file also exists for most years containing copies of letters sent to all Board members. Included with Coffield's files are two packets of easements, one for a highway right of way, the other for an electric power distribution line. Topics include notices of meetings, conditions at the prisons, escapes, inmate deaths, experiments using inmates, the Texas Prison Rodeo, leasing or selling of TDC land, treatment reports, construction progress reports, incident reports, disciplinary reports, purchases, budget, personnel changes, and summaries of decisions made at board meetings. Board members served on particular committees (such as Treatment) and correspondence sent to them would usually concern actions taken or needing to be taken by their committee. Also present for some years is a folder entitled "Staff meetings," which contains memoranda between the director and the assistant directors concerning activities in their divisions. There is one audio cassette of a March 1976 board meeting. The tape has not been played and its condition is unknown.
The files from the 1970s contain incoming and outgoing letters to board members, generally between the member and the director, Dr. George Beto until 1972, then, W.J. Estelle, Jr. Topics include notices of upcoming meetings; topics to be discussed at the next meeting; leasing land for oil and gas exploration; prison incidents, such as inmates' refusal to work or riots; agriculture production; policy changes; racism, especially in hiring and placement of minority employees; research activities of the Research, Planning, and Development Division; reactions to prison-related incidents in other states, such as the Attica riots; and legislative changes affecting prison management.
Some discussion of the topics in both sets of files can be found in the minutes of the Board of Corrections, see the series (a separate TDCJ finding aid) Minutes and meeting files.
These records represent only a small part of the directors' files that were briefly inspected by an archivist in 1995 on site in Huntsville. At that time, there were an estimated 80 to 100 cubic feet of similar records from the office, dating ca. 1960-1980s. When this series was reviewed again in 1997, most of the records present in 1995 had been destroyed. The records remaining include two cubic feet of correspondence with Board members (1955, 1958-1964) and one wallet of similar correspondence (1970-1974) found in a filing cabinet housed with the Texas Prison Archives. In 2003 a box of correspondence of the Board of Corrections, mostly the files of Chairman H.H. Coffield (1958-1964, 1967-1970, 1976), was transferred to the Archives.
Three other administrative correspondence series in this finding aid, Administrative correspondence and subject files; Administrative correspondence, insanity of inmates; and Administrative correspondence, Assistant Director for Special Services contain records from the 1950s to the 1980s.
Arrangement
The records in this series are generally arranged by year, then by board member, with the materials within the folders arranged in reverse chronological order. When outgoing letters are attached to incoming letters, they are filed by the date of the outgoing letter. The files of Chairman Coffield were received in reverse chronological order covering all of his years and have remained as such.
Preferred Citation
(Identify the item), Administrative correspondence, Board of Corrections, Texas Department of Criminal Justice. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1998/100, 2004/016
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Criminal Justice on April 24, 1998 and September 16, 2003.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to: home addresses of government employees and officials (V.T.C.A., Government Code, Section 552.117), an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail, fax, or email including enough description and detail about the information requested to enable the archivist to accurately identify and locate the information requested. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.
Restrictions on Use
Researchers wishing to listen to the audiotape must contact the Archives Preservation Officer to obtain the necessary audio equipment.
Processed by
Laura K. Saegert, October 1999, December 2004
Box
1998/038-51 All members of the Board of Corrections, 1960
Warren S. Bellows, Vice Chairman, New Construction Committee:
March-November 1960
January-March 1960
Walter W. Cardwell, Agriculture and Livestock Committee, (deceased 3-4-60) January-March 1960
Galloway Calhoun, Sr., Legal and Properties Committee, July-November 1960
Galloway Calhoun, Sr., Legal and Properties Committee, January-July 1960
John S. Justin, Jr., member, November-December 1960
John S. Justin, Jr., member, October-November 1960
Lewis Nordyke, Business and Budget Committee:
July 1960
March-July 1960
January-May 1960
Morris Roberts, Legislative Committee, September-November 1960
Morris Roberts, Legislative Committee, March-September 1960
Dr. Marvin S. Vance, Inmate Treatment Committee:
July-November 1960
February-June 1960
October 1959-February 1960
Jack C. Vaughn, Personnel Committee:
August-September 1960
May-July 1960
December 1959-April 1960
January-March 1960
James Marvin Windham, Secretary, Inmate Statistics and Problems Committee:
September-November 1960
April-September 1960
March-May 1960
January-March 1960
Box
1998/038-52 All members of the Board, March-October 1961
All members of the Board, January-March 1961
Warren S. Bellows, June-December 1961
Warren S. Bellows, December 1960-May 1961
Galloway Calhoun, Sr., May-November 1961
Box
1998/038-52 Galloway Calhoun, Sr., December 1960-March 1961
John S. Justice, Jr., August-November 1961
John S. Justice, Jr., March-August 1961
John S. Justice, Jr., December 1960-March 1961
Leland Kee, October-November 1961
Walter L. Pfluger, May 1961-January 1962
Walter L. Pfluger, January-March 1961
Morris Roberts, June 1960-November 1961
Morris Roberts, August 1960-March 1961
Morris Roberts, January-March 1961
Dr. Marvin S. Vance:
June-December 1961
March-May 1961
February-March 1961
January-February 1961
Jack C. Vaughn:
September-November 1961
May-September 1961
February-May 1961
November 1960-March 1961
Box
1998/038-53 James M. Windham, June-December 1961
James M. Windham, February-May 1961
James M. Windham, December 1960-February 1961
Agenda, Board meetings, November 1961-September 1962
All members of the Board of Corrections, March-December 1962
All members of the Board of Corrections, January-March 1962
Galloway Calhoun, October 1961-April 1962
John S. Justin, October-November 1962
John S. Justin, December 1961-October 1962
Leland Kee, July-November 1962
Leland Kee, January-July 1962
O.J. McCullough, May-November 1962
O.J. McCullough, 1955, 1958
Walter Pfluger, October-December 1962
Walter Pfluger, May-September 1962
Walter Pfluger, January-April 1962
Morris Roberts, January-November 1962
Dr. Marvin S. Vance:
January-November 1962
June-December 1962
April-May 1962
January-March 1962
Jack C. Vaughn:
August-December 1962
June-August 1962
February-May 1962
January-February 1962
Box
1998/038-54 James M. Windham, August-December 1962
James M. Windham, June-July 1962
James M. Windham, January-May 1962
All members of the Board of Corrections, March-July 1963
All members of the Board of Corrections, January 1963
C.A. Holliday, July-November 1963
C.A. Holliday, April-July 1963
John S. Justin, April-September 1963
John S. Justin, January-March 1963
Leland Kee, June-December 1963
Leland Kee, January-June 1963
O.J. McCullough, January-October 1963
Walter Pfluger, August-November 1963
Walter Pfluger, April-August 1963
Walter Pfluger, January-March 1963
Morris Roberts, July-November 1963
Morris Roberts, January-May 1963
Jack C. Vaughn, September-December 1963
Jack C. Vaughn, April-August 1963
Jack C. Vaughn, September 1962-April 1963
Dr. Marvin S. Vance, January-May 1963
James M. Windham:
January-November 1963
August-November 1963
April-July 1963
January-April 1963
Box
1998/038-55 C.A. Holliday, January-June 1964
Leland Kee, January-February 1964
O.J. McCullough, January-February 1964
Walter Pfluger, December 1963-March 1964
Morris Roberts, January-February 1964
Jack C. Vaughn, January-February 1964
J.M. Windham, January-March 1964
Box
2004/016-1 H.H. Coffield, Chairman:
1964
November-December 1963
August-October 1963
July-August 1963
May-June 1963
January-April 1963
January-February 1963
August, 1962; December 1962-January 1963
April 1960, November-December 1962
October-November 1962
August-September 1962
May-July 1962
March-May 1962
February-March 1962
January-February 1962
November-Deccember 1961
September-October 1961
May-August 1961
March-May 1961
January-March 1961
November-December 1960
November 1960
September-November 1960
May-August 1960
December 1959-April 1960
December 1958-January 1959
October-November 1958
October 1958
September-October 1958
July-September 1958
May-June 1958
March-April 1958
March 1958
January-February 1958
Easement for Coffield Unit, FM Road 2054, 1949, 1969-1972
Easement for Central Unit, for electric power distribution line, 1960-1972
[2 folders]
Box
1998/038-55 Staff meetings, directors, September-October 1963
Staff meetings, directors, January-August 1963
Staff meetings, directors, April 1962-February 1963
Board of Corrections, general correspondence:
Box
2004/016-1 1967-1968
November-December 1967; April, September 1970
October-November 1969
August-October 1969
April-July 1969
February-April 1969
January-February 1969
Box
1998/038-55 August-December 1970
January-July 1970
February-April 1970
January-February 1970
July-December 1971
April-June 1971
January-March 1971
November-December 1972
August-October 1972
April-August 1972
March-April 1972
January-March 1972
August-December 1973
May-August 1973
March-May 1973
December 1972-March 1973
Box
1998/038-56 October-December 1974
August-October 1974
June-August 1974
May-June 1974
January-May 1974
Box
2004/016-1 November-December 1976
September-November 1976
April-August 1976
January-March 1976
Photographs of sketch of unidentified board member, probably Coffield, ca. 1976
Audio cassette of board meeting, March 8, 1976

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Administrative correspondence, insanity of inmates, 1950-1954, 1960-1965,
0.71 cubic ft.

This series consists of incoming and outgoing correspondence, questionnaires, reports from other state and federal prison institutions, and other publications, dating 1950-1954 and 1960-1965. These materials concern treatment for the criminally insane. In 1950, the Texas Prison Board, later the Department of Corrections, began considering building a hospital for the treatment of the criminally insane. They solicited input through questionnaires sent to other state and federal prison facilities on how other such hospitals or the treatment of insane inmates were handled. The files include the returned surveys, correspondence, a summary of the survey findings, and a report prepared by director O.B. Ellis for the governor and legislature. In 1954 the Texas Research League interviewed O.B. Ellis and other staff for a report on the treatment of the criminally insane. In the 1960s, the correspondence concerns the treatment of insane inmates and a proposal to merge the Department of Corrections hospital with a hospital run by the University of Texas (UT) Medical Branch in Galveston.
Correspondents in this series include the prison director, O.B. Ellis (1950s) and Dr. George Beto (1960s), prison officials in the federal government and in other states, architects, the American Prison Association, the Texas Research League, Board of Corrections members, and UT Medical Branch personnel. Some discussion of this topic can be found in the minutes of the Board of Corrections, see the series Minutes and meeting files.
Three other administrative correspondence series, Administrative correspondence and subject files; Administrative correspondence, Board of Corrections; and Administrative correspondence, Assistant Director for Special Services contain records from the 1960s to the 1980s.
Arrangement
Materials are arranged topically, with the items within the folders filed alphabetically for the survey responses, and in reverse chronological order for the remaining files.
Preferred Citation
(Identify the item), Administrative correspondence, insanity of inmates, Texas Department of Criminal Justice. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1998/038
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Criminal Justice on November 17, 1997.
Restrictions on Access
None.
Restrictions on Use
None.
Processed by
Laura K. Saegert, October 1999
Box
1998/038-57 Insane - report on survey results to Governor and Legislature, 1952
Insane - summary of survey responses, 1952
Insane - survey letters sent to other facilities, 1952
Insane - survey responses:
Alabama - Illinois, 1950-1952
Indiana - Maine, 1952
Maryland - Massachusetts, 1950-1952
Michigan, 1952
Minnesota - New Hampshire, 1950-1952
New Jersey - North Dakota, 1950-1952
Ohio - Oregon, 1950-1952
Pennsylvania - Washington, D.C., and unidentified responses, 1950-1952
Insane - correspondence:
Bureau of Prisons, architect, 1950-1952
American Prison Association, 1950-1952
Richard A. McGee, 1950-1952
Criminally insane, Prison system report, 1952
Texas Research League, interview with Texas Prison System director and staff, 1954
Drawings, medical and pre release center, Blueridge, 1962
Box
1998/038-58 Criminally insane:
Correspondence, March-August 1964
Correspondence, with plans of a federal treatment facility, March 1964
Correspondence and reports, 1962-1964
Reports, 1960-1962
Proposed medical program, 1964-1965
Proposed medical program, 1962-1964
Proposal, merging prison hospital with University of Texas Medical Branch hospital, 1965

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Administrative correspondence, Assistant Director for Special Services, 1969-1983 (bulk 1973-1983),
0.71 cubic ft.

This series consists of correspondence and memoranda from the assistant director for special services, Dan V. McKaskle, dating 1969-1983 (bulk 1973-1983). During this period W.J. Estelle, Jr. served as executive director of the Department of Corrections. Dan McKaskle was appointed as the executive director in 1983. Files in this series contain correspondence with the Board of Corrections, correspondence with the special master (handling Ruiz-related concerns), files of the general counsel, staff meeting agendas, and memoranda from the executive director, generally sent to all assistant directors, or the assistant directors and the wardens. Topics discussed include meeting notices for Board meetings or warden meetings, appointments, inmate requests to Board members (to review their case, to get transferred to a different unit, etc.), inmate complaints, memos concerning recent rule or policy changes, legislative issues, Ruiz-initiated changes or concerns, attorney visitations, inmate legal services, and incidents occurring at the prison. Correspondents include the executive director, Mr. McKaskle, Board members, the special master, general counsel, attorney general's office, and inmates or their families.
The Special Services Division was created in 1973 following an agency reorganization. It included photography, identification, inmate classification, personnel, and data processing functions. These functions today are part of the Institutional Division's duties.
Three other administrative correspondence series, Administrative correspondence and subject files; Administrative correspondence, Board of Corrections, and Administrative correspondence, insanity of inmates; contain records from the 1950s to the 1970s.
Arrangement
These records are arranged by correspondent, then in reverse chronological order.
Preferred Citation
(Identify the item), Administrative correspondence, Assistant Director for Special Services, Texas Department of Criminal Justice. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1999/039
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Criminal Justice on November 18, 1997.
Restrictions on Access
None.
Restrictions on Use
None.
Processed by
Laura K. Saegert, October 1999
Box
1998/038-59 Board of Corrections, letter from, 1973-1983
Board of Corrections, letters to, 1972-1983
Special master, Vincent Nathan, correspondence, April-September 1981
Special master, Vincent Nathan, July 1981-February 1983
Special master, Vincent Nathan, May-July 1981
Assistant wardens, meeting agenda, 1974-1983
Warden's directives, miscellaneous, 1969-1972
Staff meetings, 1975-1981
Staff meetings, 1972-1974
Box
1998/038-59 Assistant Director for General Counsel:
August-October 1981
January-August 1981
August-December 1980
March-April 1980
May-November 1979
January-February 1979
September-December 1978
March-November 1978
July-December 1977
April-November 1976
February-December 1975
February-November 1974
Box
1998/038-60 Director's office:
1981
[2 folders]
1980
1979
1978
[2 folders]
1977
1976
1975
1974
1973

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Administrative policy files, 1959-1984,
1.88 cubic ft.

This series contains policy changes and directives issued primarily by the executive director, although some were issued by the assistant director for special services or the assistant director for general counsel. A few administrative directives are also present from staff such as the accountant concerning job specific procedures. Dates covered are 1959-1984. Topics covered in these policy files include inmate affairs (such as health and medical care, work assignments, attorney visits, legal documents, education, recreation, mail, institutional transfers, good time, disciplinary procedures, medical and emergency reprieves, and the pre-release program), administrative and fiscal management, research, construction, business, industry, and personnel. Occasionally copies of rules or regulations related to a specific policy accompany the policy change notice. Some policies were directed to all staff, some just to wardens, some just to the assistant directors, and others to various combinations of staff. The executive directors during this period were Dr. George Beto, 1962-1972, and W.J. Estelle, Jr., 1972-1983. Dan McKaskle, assistant director for special services, took over as director late in 1983.
There are three sets of files. The first set contains two notebooks of policy directives, known as the Texas Department of Corrections Directive's Manual. These directives were generally issued by the executive directors. The first folder contains a table of contents. Sections missing from this manual are Personnel; Security, Safety, and Sanitation; Food Service Policies; and Correctional Industries Programs. Sections present are General Administration and Management; Fiscal and Logistical Management; Inmate Affairs; Research; and Construction. Dates of records in this set are 1961-1976. These files are ordered by topic, then date within the folders.
The next set consists of a set of policies, known as Directives, ordered by the issuer, then chronological by year issued. This set includes a table of policies (or directives) issued to wardens, keyed to the chronological sequence, and an index or table of policies issued by the Board of Corrections--the book and volume they are keyed to is unknown. Most of these directives were issued by the executive directors. A few were issued by D.V. McKaskle, Assistant Director for Special Services and by Robert E. De Long, Jr., Assistant Director for General Counsel. Dates covered are 1963-1983.
The last set of files known as Administrative directives and policy files, consists of policies ordered by topic, containing policies on some topics missing from the first set of files. Also present in some of the files is administrative policy memos, rules, and regulations for some of the TDC units. One directive is accompanied by an instructor's training manual. Most of these directives were issued by the executive director. Dates of these files are 1959-1984.
A related series containing policy manuals and rules and regulations is the series Rules, regulations, policy and procedural manuals.
Arrangement
There are three sets of files. The first set contains files removed from the two notebooks of policy directives, known as the Texas Department of Corrections Directive's Manual. These files are ordered by topic, then date within the folders. The next set consists of a set of policies, known as Directives, ordered by the issuer, then chronological by year issued. The last set of files known as Administrative directives and policy files, consists of policies ordered by topic.
Preferred Citation
(Identify the item), Administrative policy files, Texas Department of Criminal Justice. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 1998/038, 1998/039, 1998/100
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Criminal Justice on November 17 and 18, 1997 and April 24, 1998.
Restrictions on Access
None.
Restrictions on Use
None.
Processed by
Laura K. Saegert, October 1999
Texas Department of Corrections Directive's Manual, 1961-1976
Box
1998/038-61 Table of contents and introduction
General administration and management:
Administrative organization and regulations, 1973-1976
Document and report procedures, 1970-1973
Legislation, 1967-1973
Judicial decisions, 1967-1975
Public affairs, 1961-1973
Fiscal and logistical management:
Appropriations, 1966-1976
Purchases, 1964-1966
Property management, 1963-1971
Property control legislation, 1967
Cost control of utilities, 1966, 1973
Telephone operations, 1963-1974
Mail service, 1970, 1975
Real property, 1963-1970
Parking, 1963-1964
Employee and inmate commissaries, 1964-1972
Inmate recreational equipment, 1973
Business correspondence, 1965-1975
State vehicles, 1962-1964
Travel legislation, 1965-1966
Personal vehicles, 1973
Auto reports, 1964-1966
Travel vouchers, 1969-1973
Credit card purchases, 1964-1966
Vehicles, 1966-1976
Accident regulations, 1967-1968
Vehicles, 1965-1973
Commodities transportation, 1969
Aircraft operations, 1973
Inmate affairs:
Institutional assignment committees, 1967
Disciplinary procedures, 1962-1975
Good time, 1969-1974
Work furlough, 1969
Parole, 1971-1976
Institutional transfers, 1962-1975
Transfers to treatment center, 1969-1973
Inmate correspondence and mail privileges, 1963-1975
Legal mail requests for services, 1967, 1973
Government correspondence, 1969-1975
Inmate manuscripts and other publication matters, 1973-1974
Legal documents, 1968, 1974
Library services, 1971, 1975
Periodicals, newspapers, books, reference materials, 1963-1973
Visiting regulations, 1973-1975
Recreation and organizations for inmates, 1963-1975
Inmate produced arts and crafts, 1968-1969
Inmate use of personal property, 1970-1973
Inmate house boys and porters, 1961-1966
Inmate marriages, 1973-1974
Personal cleanliness and grooming for male inmates, 1973
Clothing, bedding, and linens, 1964-1972
Medical, dental, and optical services, 1969-1974
Blood donations, 1962-1972
Medical classification, 1973-1974
Inmate injury reports, 1970
Death, homicide, suicide, 1970-1973
Religious beliefs and practices of inmates, ca. 1971-1975
Institutional daily count reports, 1963-1974
Outdoor work, 1964-1971
Release of medical and clinical reports, 1969, 1973
Box
1998/038-62 Visits from attorneys, 1970-1974
Staff recommendations to Pardons and Paroles Board, 1966
State classification information, 1964-1975
Medical reprieves, 1972
Emergency reprieves, 1964
Bench warrants, 1966-1972
Inmate trust fund, 1965-1976
Inmate education, 1972-1975
Inmate drivers license renewal, 1962
Gate money for released felons, 1964
Research:
Requests, 1972-1974
Departmental publications, 1969-1970
Grant projects, 1973-1974
Construction:
Requisition policy, 1972-1973
Personnel, 1965-1966
Safety and sanitation, 1972-1975
Equipment selection and usage, 1972-1974
Building policies, 1969-1974
Directives, 1963-1983
Box
1998/038-62 Index to board policies
Index - W.J. Estelle, Jr.
D.V. McKaskle, 1977-1983
D.V. McKaskle, 1974-1975
Robert De Long, 1979
Robert De Long, 1978
W.J. Estelle, Jr.:
ca. 1983
1983
1981-1982
1981
1980
1979
1978
1977
1976
1975
[2 folders]
1974
[2 folders]
1973
1972
Dr. George Beto, 1970-1971
Dr. George Beto, 1968-1969
Dr. George Beto, 1963-1967
Administrative directives and policy files, 1959-1984
Box
1998/038-63 Outline for directives and policy manual, 1984
Audits, accounting control, 1975-1984
Beto vs. Cruz, 1971
Board minutes--rules changes, ca. 1975-1977
Building tenders, 1963
Budget review, 1980-1983
Consultant contracts, 1983-1984
Business Division charter, ca. 1980
Car rental, 1983-1984
Communications, 1975
Construction, 1979-1984
Court decree, Muslim activities, 1977
Credit card purchases, 1982-1984
Deputy Director of Operations [includes an instructor's manual for a pre-service training program, 1984]
Director's Review Committee, 1980
Drinking water supply system, 1972
Dryer vs. Jalet, 1972
Education policies, 1975-1983
Emolument policy, 1975-1976
Employees, 1970-1983
Employee meal card, 1984
Employee training, 1964-1982
Employee termination, 1971-1983
Employment, dual, 1979
Employer participation, National Guard, 1979
Equipment selection, 1973
Food services, 1964-1983
Good time, 1970-1975
Heat stroke/prevention treatment, ca. 1980
Inmate discharge payment, 1984
Inmate marriages, 1973
Inmate organizations, 1973
Inmate receiving money, 1984
Inmate mail service, 1978-1984
Inmate trust fund, 1965-1982
Internal affairs, 1984
Legal liaison, 1978
Legal affairs, 1984
Legislative influence, prohibited, 1965
Medical compliance plan, 1979-1981
Box
1998/038-64 Motor vehicles, 1965-1980
Nepotism, 1978
Novak vs. Beto, 1971-1972
Notary public guidelines, 1968, 1972
Pest control/termite, 1973
Pucg vs. Locke, 1976
Industry, 1966-1967
Industry, organizational chart, laundries, transportation, I.O.C.A.'s, 1981-1984
Mail/packages, 1963, 1966
Purchasing, all units, 1984
Purchase orders, completing, ca. 1974-1981
Religion, inmate policy, 1959-1972
Service orders, business, ca. 1974-1981
Tipping/gratuities to inmates, 1977
Torts, inmate injuries, 1970
Travel regulation, 1973-1984
Treatment, disciplinary criteria, 1965-1980
Treatment and classification, ca. 1980
Unit funds, 1976, 1982
User codes, business, ca. 1980
Attorney visits, ca. 1980
Legal materials/correspondence, 1971,1973
Vehicle accounting, 1983-1984
Vocational shops, 1973-1983
Weapons, misplaced, 1980
Work furloughs, 1970-1980
Work rosters, 1984
Estelle's interrogatories, 1975-1982
Disciplinary policies, 1968-1982
Personnel, 1962-1983
Unit rules:
Coffield Unit, 1981
Central Unit, ca. 1981
Diagnostic Unit, 1981
Eastham Unit, 1981
Gatesville Unit, 1980
Goree Unit, 1981
Grimes County Unit, 1981
John Sealy Unit, 1981
Hilltop Unit, 1981
Huntsville Unit, 1978
Mountain View Unit, 1978-1981
Ramsey I Unit, 1980-1981
Ramsey II Unit, 1980-1981
Wynne Unit, 1979

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Rules, regulations, policy and procedure manuals, 1947-1991,
0.47 cubic ft.

This series contains several policy and procedural manuals used by the Department of Criminal Justice and its predecessors, dating 1947-1991. These manuals contain the rules, regulations, policies, and procedures established by the agency's governing boards, for use in the management and operation of the prison system. Some were policy or procedural manuals designed for use by employees; others were publications issued to inmates containing the rules, regulations, and procedures they were required to follow. Most of the manuals cover the operation of the entire prison system. A few cover specific functions, that is, Officers Training Guide (1962), Prerelease Manual (ca. 1971), Rules and Regulations of the Diagnostic Center (1969), TDC Disciplinary Rules and Procedures (1984), and Amended Use of Force Plan (1985). Administrative policy changes, and rules and policies for some of the individual prison units can be found in the series Administrative policy files.
Arrangement
The manuals are arranged into two groups--those designed for employees, and those designed for inmates. They are arranged topically, then chronologically within each group.
Preferred Citation
(Identify the item), Rules, regulations, policy and procedure manuals, Texas Department of Criminal Justice. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1998/038
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Criminal Justice on November 17, 1997.
Restrictions on Access
None.
Restrictions on Use
None.
Processed by
Laura K. Saegert, October 1999
Manuals designed for employees
Box
1998/038-65 Rules and Regulations of the Texas Prison System, 1947
[2 copies]
Employees Manual of Rules and Regulations, Department of Corrections, ca. 1964
Employees manual of Rules and Regulations, Department of Corrections, 1973
Employees manual of Rules and Regulations, Department of Corrections, 1976 and 1978
Employee Handbook, Windham School system, 1991
Officers Training Guide, Department of Corrections, 1962
Amended Use of Force Plan, Department of Corrections, 1985
Supplemental Use of Force Plan, Department of Corrections, 1985
Manuals designed for inmates
Box
1998/038-65 Rules and Regulations of Diagnostic Center, Department of Corrections, 1969
Pre-release Manual, Department of Corrections, ca. 1971
Rules and Regulations [for inmates], Department of Corrections, 1973
Rules and Regulations [for inmates], Department of Corrections, 1978
Disciplinary Rules and Procedures, Department of Corrections, 1984

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In-service training materials, [ca. 1975],
18.47 cubic ft.

This is a series of programs developed by the agency with funds provided by the Texas Criminal Justice Council for use in training employees. Each program set contains a slide show, audio tape, transcript/guide for use with the audio and visual materials. Most sets also contain specialized instruction guides. The materials themselves are undated, but slides containing printed publications show dates of 1973, so the programs were likely created between 1973 and 1975. These are specialized training programs dealing with the corrections industry. Most of the programs consist of multi-volume sets, with each volume discussing different topics within that program. Programs present in this training series are Communications, Contraband, Counseling, Criminal Justice, Legal Aspects of Corrections, Legal Aspects of Emergency Situations, Officer-Inmate Relations, Prison Management, Race Relations, and Treatment. As an example, the outline for a volume in the
"Treatment" program is:
  • Introduction to treatment
  • Commutation law
  • State approved trusty (trustee)
  • Point incentive program
  • Inmate T. Jones.
The outline for a volume in the "Legal aspects of Corrections" program is:
  • Dual court system
  • The Supreme Court
  • State and Federal Courts
  • Relationship of Courts
  • Role of Courts.
Two of the transcripts and specialized instruction books are missing - programs 4 and 9 from the set "Legal Aspects of Corrections." Two audio cassettes are missing -- program 4 from "Legal Aspects of Corrections" and program 1 from "Treatment." The slides for program 4 from "Legal Aspects of Corrections" are missing.
The slides consist of outlines of the program as well as numerous images of inmates, guards, and objects in the prison. The slides are an integral part of the training sets but also have some informational value about life in prison. Images shown in the slides include guards and inmates talking; guards talking together; guard towers; guards demonstrating how to use billy clubs; guards in training sessions and classes; guards on horseback; guards in the fields; guards at the rifle range; guards searching for contraband, including views of where contraband could be hidden in the cells or in the inmates' clothing, searching inmates, and searching vehicles; and capturing escaped inmates by setting up road blocks, flagging down cars, etc. Some views of inmates include inmates at work, such as working in the fields, the welding shop, or doing data entry; inmates at recreation, such as playing basketball or chess; inmates being taken to farms for work; inmates in classes and at church services; and inmates in the cafeteria. Also present are exterior views of prison buildings, interior shots of cells - with and without inmates -- interior views of the prison hospital, interior views of the machine shops - with and without inmates -- views of commissary items, and views of various types of contraband and drugs. One of the training sets - "Counseling," has 16mm films instead of slides accompanying the manuals. The slides for program 4 from "Legal Aspects of Corrections" are missing.
Arrangement
The records in this series are housed by type or format, with the transcripts and guides listed first, followed by the audio cassettes, then the slides. The slides have been removed from the slide carousels but maintained in the order received. Within each format, the items are arranged alphabetically by program name.
Preferred Citation
(Identify the item), In-service training materials, Texas Department of Criminal Justice. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1998/038
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Criminal Justice on November 17, 1997.
Restrictions on Access
None.
Restrictions on Use
Researchers wishing to listen to the audiotapes or view the slides and films must contact the Archives Preservation Officer to obtain the necessary audiovisual equipment.
Processed by
Laura K. Saegert, October 1999
Transcripts and specialized instruction guides
Box
1998/038-66 Communications:
Transcript/guide, program 1
Specialized instruction guide, program 1
Transcript/guide, program 2
Specialized instruction guide, program 2
Transcript/guide, program 3
Specialized instruction guide, program 3
Transcript/guide, program 4
Specialized instruction guide, program 4
Contraband:
Transcript/guide, program 1
Specialized instruction guide, program 1
Transcript/guide, program 2
Specialized instruction guide, program 2
Transcript/guide, program 3
Specialized instruction guide, program 3
Transcript/guide, program 4
Specialized instruction guide, program 4
Transcript/guide, program 5
Specialized instruction guide, program 5
Counseling:
Specialized instruction books 1 and 2, program 1
Specialized instruction books 1 and 2, program 2
Specialized instruction books 1 and 2, program 3
Box
1998/038-67 Specialized instruction books 1 and 2, program 4
Specialized instruction books 1 and 2, program 5
Specialized instruction books 1 and 2, program 6
Specialized instruction books 1 and 2, program 7
Specialized instruction books 1 and 2, program 8
Criminal Justice:
Transcript/guide, program 1
Specialized instruction guide, program 1
Transcript/guide, program 2
Specialized instruction guide, program 2
Legal Aspects of Corrections: [missing programs 4 and 9]
Transcript/guide, program 1
Specialized instruction guide, program 1
Transcript/guide, program 2
Specialized instruction guide, program 2
Transcript/guide, program 3
Specialized instruction guide, program 3
Transcript/guide, program 5
Specialized instruction guide, program 5
Transcript/guide, program 6
Specialized instruction guide, program 6
Box
1998/038-68 Transcript/guide, program 7
Specialized instruction guide, program 7
Transcript/guide, program 8
Specialized instruction guide, program 8
Transcript/guide, program 10
Specialized instruction guide, program 10
Legal Aspects of Emergency Situations:
Transcript/guide, program 1
Specialized instruction guide, program 1
Transcript/guide, program 2
Specialized instruction guide, program 2
Officer-Inmate Relations:
Transcript/guide, program 1
Specialized instruction guide, program 1
Transcript/guide, program 2
Specialized instruction guide, program 2
Transcript/guide, program 3
Specialized instruction guide, program 3
Transcript/guide, program 4
Specialized instruction guide, program 4
Box
1998/038-69 Transcript/guide, program 5
Specialized instruction guide, program 5
Transcript/guide, program 6
Specialized instruction guide, program 6
Transcript/guide, program 7
Specialized instruction guide, program 7
Transcript/guide, program 8
Specialized instruction guide, program 8
Prison Management:
Transcript/guide, program 1
Specialized instruction guide, program 1
Transcript/guide, program 2
Specialized instruction guide, program 2
Race Relations:
Transcript/guide, program 1
Specialized instruction guide, program 1
Transcript/guide, program 2
Specialized instruction guide, program 2
Box
1998/038-70 Transcript/guide, program 3
Specialized instruction guide, program 3
Transcript/guide, program 4
Specialized instruction guide, program 4
Treatment:
Transcript/guide, program 1
Specialized instruction guide, program 1
Transcript/guide, program 2
Specialized instruction guide, program 2
Transcript/guide, program 3
Specialized instruction guide, program 3
Transcript/guide, program 4
Specialized instruction guide, program 4
Audio cassettes
Box
1998/038-71 Communications, programs 1-4
[4 cassettes]
Contraband, programs 1-5
[5 cassettes]
Criminal Justice, programs 1-2
[2 cassettes]
Legal Aspects of Corrections, programs 1-3, 5-10 [missing program 4]
[9 cassettes]
Legal Aspects of Emergency Situations, programs 1-2
[2 cassettes]
Officer-Inmate Relations, programs 1-8
[8 cassettes]
Prison Management, programs 1-2
[2 cassettes]
Race Relations, programs 1-4
[4 cassettes]
Treatment, programs 2-4 [missing program 1]
[3 cassettes]
Slides
Box
1998/038-72 through 1998/038-75 Communications, programs 1-4
Box
1998/038-76 through 1998/038-80 Contraband, programs 1-5
Films
Box
1998/038-81 and 1998/038-82 Counseling, films 1-4 and 5-8
Slides
Box
1998/038-83 and 1998/038-84 Criminal Justice, programs 1 and 2
Box
1998/038-85 through 1998/038-93 Legal Aspects of Corrections, programs 1-3, 5-10 [missing program 4]
Box
1998/038-94 and 1998/038-95 Legal Aspects of Emergency Situations, programs 1 and 2
Box
1998/038-96 through 1998/038-103 Officer-Inmate Relations, programs, 1-8
Box
1998/038-104 and 1998/038-105 Prison Management, programs 1 and 2
Box
1998/038-106 through 109 Race Relations, programs 1-4
Box
1998/038-110 through 113 Treatment, programs 1-4

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Ruiz litigation administrative files and court records, 1966, 1978-1987, undated (bulk 1981-1983),
2.12 cubic ft.

This series contains court documents and court-ordered reports of the monitors and special master, correspondence, and internal memoranda concerning the Ruiz litigation against the Texas Department of Corrections. Dates covered are 1966, 1978-1987, undated (bulk 1981-1983). Topics covered in these records include administrative segregation, use of force, death row conditions, and the mentally-retarded offender program. The bulk of the materials are reports of the monitors and of the special master. Court documents present are stipulations, reports, orders, and a brief.
The correspondence and memoranda are the administrative files of Richard Hartley, an administrative assistant to director W.J. Estelle, Jr. The files include internal memoranda to department administrators and staff concerning tasks to be completed, changes the department needed to make to fulfill compliance, and new procedures and regulations; correspondence with the Texas Attorney General's office and outside legal counsel concerning various Ruiz-related issues; and working copies of the court opinions and decrees. Some of the materials contain notes in the margins regarding changes, but it is not always clear who made the notes or whether all the changes discussed were actually implemented.
The Archives recently received the Ruiz litigation case files from the TDCJ Office of the General Counsel. The case files are currently unprocessed and are restricted. They are not described in this finding aid.
Additional records can be found in other TDCJ finding aids. In the TDCJ overall finding aid, correspondence with the special master from 1981 to 1983 can be found in the series Administrative correspondence, Assistant Director for Special Services. Additionally, discussions of the Ruiz situation and changes resulting from that litigation can be found in the minutes of the Board of Corrections, later the Board of Criminal Justice, see the series (a separate TDCJ finding aid) Minutes and meeting files. A photograph of David Ruiz can be found in the series (a separate TDCJ finding aid) Photographs, in the subseries Slides and miscellaneous photographic media.
The Texas Attorney General's office was involved with these proceedings and has records from the case on file in its offices. Additionally, some further records on the Ruiz litigation can also be found in the Records of Governor Mark White, Governor's Office files, 1982-1986, Archives and Information Services Division of the Library and Archives Commission.
If you are reading this electronically, click on the link to go the full finding aid - Texas Department of Criminal Justice, Ruiz litigation administrative files and court records. If you are reading this in paper, the series finding aid is found in a separate divider within the binder.
Ruiz litigation history
In 1978 a class action suit was filed by inmate David Ruiz and others on behalf of inmates confined in the various institutions operated by the Texas Department of Corrections (TDC) against the director of the department, W. J. Estelle, Jr., and members of the department. (Ruiz, et al, Plaintiffs, United States of America, Plaintiff-Intervenor, vs. W.J. Estelle, Jr., et al, Defendants.) The U.S. District Court for the Southern District of Texas found the conditions of confinement violated the U.S. Constitution and appointed a special master and monitors to supervise the implementation of and compliance with the decree mandating changes. Following appeals by the TDC, the Fifth Circuit Court of Appeals reversed part of the decision and affirmed part of the decision. Basic changes resulting from this suit the TDC had to implement included:
  • filing reports on the number of inmates and space per inmate, requiring the TDC to reduce inmate population, eventually resulting in only two inmates per cell;
  • requiring the TDC to preserve verbatim records of all disciplinary hearings;
  • requiring the TDC to give inmates in administrative segregation the opportunity for regular exercise;
  • requiring that inmates be allowed access to courts, counsel and public officials;
  • developing and implementing a system for classification of inmates;
  • developing concise standards and procedures governing the use of physical force against TDC prisoners;
  • developing programs, standards, and procedures concerning inmate health care;
  • developing programs, standards, and procedures concerning special needs prisoners; and
  • developing standards and procedures for the use of inmates in support service capacities.
Several suits were filed by Ruiz et al, each naming the director of the prison as the first defendant, thus the style changes from Ruiz vs. Estelle (the director at the time of the original suit) to Ruiz vs. McKaskle, etc., changing when the director of the prison system changed.
Several suits were filed by Ruiz et al, each naming the director of the prison as the first defendant, thus the style changes from Ruiz vs. Estelle (the director at the time of the original suit) to Ruiz vs. McKaskle, etc., changing when the director of the prison system changed.
Organization
The records are arranged in two series:
Administrative files, 1966, 1978-1983, undated (bulk 1981-1983), 0.71 cubic ft.
Court documents and reports, 1982-1987, 1.41 cubic ft.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to: social security numbers (V.T.C.A., Government Code, Section 552.101); information about inmates created by the Texas Department of Criminal Justice (V.T.C.A., Government Code, Section 552.134 (information confidential by law, Texas Government Code, Section 508.313)) and attorney-client privilege (V.T.C.A., Government Code, Section 552.107); an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail, fax, or email including enough description and detail about the information requested to enable the archivist to accurately identify and locate the information requested. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records. This exception applies to the series, Ruiz litigation administrative files and court records. All of the Ruiz records are restricted and will have to be reviewed by an archivist before they can be accessed for research. Most of the possible exceptions are not noted in the folder inventory, only exceptions that are less obvious are so marked.

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Miscellaneous legal documents, 1906, 1913-1955 (bulk 1915-1935),
0.47 cubic ft.

This series contains various legal documents and related correspondence, including orders, affidavits, contracts, warranty deeds, deeds of trust, releases of liens, promissory notes, judgements, releases of judgements, easement deeds, resolutions, and a map of the Shaw State Farm. Dates covered are 1906, 1913-1955 (bulk 1915-1935). Topics include purchasing or leasing land for prison farms, primarily the Shaw farm, also the Eastham farm, Harlem farm and others; leasing land for mineral exploration; securing easements; securing judgements; and contracting for gas and electric services. Correspondents include the Board of Prison Commissioners, the Texas Prison Board, the general manager, the cashier, landowners, and oil companies.
Deeds, contracts, and other early legal documents are also present in a collection of records in the Archives and Information Services Division, Records Relating to the Penitentiary, in the series, Legal documents.
Arrangement
These records are unarranged.
Preferred Citation
(Identify the item), Miscellaneous legal documents, Texas Department of Criminal Justice. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1998/038
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Criminal Justice on November 17, 1997.
Restrictions on Access
None.
Restrictions on Use
None.
Processed by
Laura K. Saegert, October 1999
Box
1998/038-119 Miscellaneous legal documents, Shaw Farm, 1913-1937
Miscellaneous legal documents, 1913-1939
Miscellaneous legal documents, 1906, 1913-1941, 1955

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Administrative reports, 1972-1976, 1978,
3.29 cubic ft. (24 volumes)

These records are internal administrative reports prepared by the Research and Development Division of the Department of Corrections, dating from 1972 to 1976, 1978. Research and development services were designed to help both staff and inmates in solving problems associated with incarceration. Through these services new programs were proposed to help staff adapt to a changing inmate population as the division evaluated existing programs and recommended changes. Most of the reports are collected under two titles with multiple volumes; each volume within the titles contains a number of individual reports. The title with the most volumes is Research and Development Publications, dating 1972-1976. Topics covered in these reports include prison reform, parole considerations, good time laws, work furlough programs, costs of corrections programs, escape prediction, inmate education levels, a synopsis of death row inmates, behavioral and medical analysis of inmates, inmate identification systems, evaluations of weapons detection systems, community-based corrections services, pre-release community services programs, subsequent violations by inmates, extra departmental research, and an overview of the Department of Corrections.
The other title, Research, Planning, and Development Technical Assistance Reports, consists of individual reports published in six volumes, dating 1972, 1974-1976, 1978. These reports are analyses or evaluations of city or county jails, prepared at the request of city/county officials who sought confirmation of compliance with jail standards or advice on what was required for compliance with the standards. The requests were often made by the local officials to the Criminal Justice Division of the Governor's Office, who in turn forwarded the requests to the Department of Corrections. City jails analyzed include Flatonia, Gilmer, and Caldwell; county jails analyzed include Orange County, McLennan County, Hardin County, and Grayson County.
Some of the more widely distributed reports from the Research and Development Division and its successors can be found in the Texas Documents Collection of the Texas State Library and Archives Commission.
Many of the reports in this series were received from the Department of Criminal Justice with extensive mold and mildew damage. The damaged reports were replaced with photocopies and discarded.
The number of volumes in each set often differs from the number of volumes listed on the title page of the sets. For example, the Research and Development Publications for the year 1972 lists reports in volumes 1 and 2 on the title page. In reality, these reports listed are bound in four volumes, not two. The folder inventory lists the reports according to the physical volumes where the reports are housed.
Arrangement
These records are arranged into two sets - Research and Development Publications, and Research, Planning, and Development Technical Assistance Reports; and by volume number within each set.
Preferred Citation
(Identify the item), Administrative reports, Texas Department of Criminal Justice. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1998/038
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Criminal Justice on November 17, 1997.
Restrictions on Access
None.
Restrictions on Use
None.
Processed by
Laura K. Saegert, October 1999
Research and Development Publications
Volume 1, 1972
Box
1998/038-120 Research Reports (RR)
RR 8 - A Synopsis of Offenders Receiving the Death Sentence in Texas
RR 9 - A Comparative Study of First Offenders & Recidivists
RR 10 - A Statistical Study of the Habitual Offender
RR 11 - A Statistical Description of Recidivists
Volume 2, 1972
Box
1998/038-120 Research Reports (RR), continued
RR 12 - Factors Related to Parole Consideration
RR 13 - Proposal for Modification of Diagnostic Processing and Medical Facilities for Female Offenders
RR 14 - Form Survey of Inmate Records
Volume 3, 1972
Box
1998/038-120 Research Reports (RR), continued
RR 15 - Significant Factors to Recidivists
RR 16 - The Drug Offender: The Pusher and the User
Volume 4, 1972
Box
1998/038-120 Unclassified Reports
1972 Annual Statistical Report
User's Manual for Interpretation of Frequency Distribution
Progress Report II
Volume 1, 1973
Box
1998/038-121 Research Reports (RR)
RR 17 - A National Survey of Good Time Laws and Administrative Procedures
RR 18 - A Proposal for a Drug Treatment Program in the Texas Department of Corrections
Special Studies (SS)
SS 1 - Work Furlough Program
Volume 2, 1973
Box
1998/038-121 Technical Notes (TN)
TN - Proposal for an Inmate Identification System
Unclassified Reports
Reports and Copy Preparation Guidelines
Progress Report III
1973 Annual Statistical Report
Volume 3, 1973
Box
1998/038-121 Unclassified Reports, continued
An Overview of the Texas Department of Corrections
[The overview is numbered independently from other reports in the 1973 volumes.]
Volume 1, 1974
Box
1998/038-122 Research Reports (RR)
RR 19 - An Analysis of the Alcohol Program in the Texas Department of Corrections
RR 20 - The Medical Student Externship Program in the Texas Department of Corrections
RR 23 - Profile of the Female Offender
Special Studies (SS)
SS 2 - Correctional Employee Awareness of the Level of Importance Inmates Place on Correctional Services
Volume 2, 1974
[unittitle added: see error report]
Box
1998/038-122 SS 4 - Escape Prediction
SS 5 - A National Survey of Legal Mail and Visit Priviledges of Inmates Confined in Punitive Segregation
SS 6 - Texas Youth Council at Gatesville
SS 7 - Female Incarcerate Job Preference
Volume 3, 1974
Box
1998/038-123 Technical Notes (TN)
TN 3 - Proposal for an Optical Scanner
TN 4 - Salvageable Materials Survey
TN 5 - Relationship of Inmate Educational Levels to Texas Citizen Educational Levels
TN 6 - Extra-Departmental Research
TN 7 - Health Statistics
Unclassified Reports
TDC: A Brief History
1974 Annual Statistical Report
Progress Report IV
Medical Research and Experimentation and Pharmaceutical Testing
Volume 1, 1975
Box
1998/038-123 Special Studies (SS)
SS 8 - Summary of Medical Services in State Departments of Corrections
SS 9 - Medical Reclassification Study
SS 10 - Impact of the New Penal Code
SS 12 - Summary of Medical Activities
SS 13 - Medical Research, Experimentation, and Pharmaceutical Testing
Technical Notes (TN)
TN 8 - Community Based Corrections Series - Educational Release Program (ERP)
TN 9 - Community Based Corrections Series - Diagnostic Evaluation Program (DEP)
TN 10 - Community Based Corrections Series - Social, Personal, and Community Experience (SPACE) Program
TN 11 - Community Based Corrections Series - Mutual Agreement Programming (MAP)
TN 12 - Community Based Corrections Series - Probation Offenders Rehabilitation and Training (PORT)
TN 13 - Community Based Corrections Series - Day Care Drug-Free (DCDF) Program
TN 14 - Community Based Corrections Series - Community Correction and Rehabilitation Center (CCRC)
Volume 2, 1975
Box
1998/038-123 Technical Notes (TN), continued
TN 15 - Community Based Corrections Series - Inmate Family Assurance (IFA)
TN 16 - Community Based Corrections Series - Young Adult Offender (YAO) Program
TN 17 - Community Based Corrections Series - Halfway In (IH) Program
TN 18 - Community Based Corrections Series - Furlough Program
TN 19 - Community Based Corrections Series - Community-Based Rehabilitative Business Enterprise (CBRBE)
TN 20 - Community Based Corrections Series - Incentive Credit System (ICS)
TN 21 - Profile: First Female Offender
TN 22 - Extra-Departmental Research 1974
TN 23 - An Evaluation of Ballistic Body Armor
TN 24 - Community Based Corrections Series - Work Release for Drug Dependent Individuals (WRDDI)
TN 25 - Population Stability Study
TN 26 - Community Based Corrections Series - Shock Parole
TN 27 - TDC Inmate Characteristics Compared to Inmates in Other State Departments of Corrections
TN 28 - Psychiatric Treatment Center Patient Flow for a 6-Month Period
TN 29 - Comparison of New Received Inmates and New Received Inmates with Pending Appeals
TN 30 - The Relationship of Unemployment to the Uniform Crime Report Index between 1973 and 1974 in Seven Texas Metropolitan Areas
TN 31 - Proposal for a Personnel Management Study
Volume 3, 1975
Box
1998/038-123 Special Studies (SS)
SS 14 - Project Management: A Corrections Model
SS 15 - Effects of Certainty and Severity of Punishment
SS 16 - State Corrections: Inmates, Expenditures, and Employees
SS 17 - Demographic Study of Newly Received Male Felons November 1974-February 1975
Monograph (M)
M1 - Criminality and Corrections
Technical Notes (TN)
TN 32 - Inmate Population Projections 1976-1980
Volume 4, 1975
Box
1998/038-123 Technical Notes (TN), continued
TN 33 - Behavorial and Medical Analysis System
TN 34 - An Evaluation: Walk-Through Weapons Detection Systems
TN 35 - An Evaluation of Class III Ballistic Body Armor
TN 36 - Uniform Crime Reports Cities in Texas Over 100,000 January-June 1975
TN 37 - An Evaluation: Hand Held Weapons Detection Unit
TN 38 - Proposal for a Computerized Support System for the College Program
TN 39 - Adult Felony Offenders in Correctional Systems in Texas
TN 40 - Projection of Cost for Vacation and Sick-Leave Pay at Termination
TN 41 - Texas Uniform Crime Report: 1970-1974
TN 42 - Deaths and Escapes at Federal and State Institutions
Unclassified Reports
Progress Report V
Volume 1, 1976
Box
1998/038-123 Special Studies (SS)
SS 18 - Preliminary Program Study, Coffield Unit Meat Processing and Educational Facility
SS 19 - An Evaluation of the Texas Department of Corrections' Junior College Program
SS 20 - Recidivism: A Follow-up Study of 387 Inmates Released from the Texas Department of Corrections in 1969
SS 21 - Special Report for the Governor's Budget Examiners
SS 22 - State Corrections: Inmates Expenditures and Employees 1973-1975
SS 23 - Crime in Texas, 1970-1975
Volume 2, 1976
Box
1998/038-123 Special Studies (SS), continued
Box
1998/038-124 SS 24 - State Corrections: Inmates, Expenditures, and Employees and Per Capita Cost, 1973-1975
SS 25 - Cost Comparison: Halfway House vs. Correctional Institution
SS 26 - A Follow-Up Study of 264 Ex-Offenders Who Participated in the New Directions Program
Technical Notes (TN)
TN 43 - Texas Department of Corrections 1975 Cost per Inmate Report
TN 44 [never published]
TN 45 - A Study to Determine the Number of Inmates in the TDC Who Were Eligible for Unemployment Insurance Payments Prior to Incarceration
TN 46 - A Study to Determine the Financial Status of Inmates Released for the TDC
TN 47 - Extra-Departmental Research 1975
TN 48 - A Proposal for a TDC Automated Ammunition Reloading System
TC 49 - Uniform Crime Reports, Cities in Texas Over 100,000 January-March 1976
TN 50 - Uniform Crime Reports, Cities in Texas Over 100,000, (January-June 1976)
Research Reports (RR)
RR 26 - An Evaluation of the Pre-Release Community Services Program
RR 27 - The Prediction of Subsequent Violent Offenses by the Inmates of the TDC
Unclassified Reports
1975 Annual Statistical Report
Technical Assistance Reports
Volume 1, 1974-1976
[missing page 9 in first report]
Box
1998/038-124 Alamo, City of
Angelina County
Bandera and Kerr Counties
Bosque, Comanche, Coryell, Hamilton and Mills Counties
Brazos County
Caldwell County
Carthage, City of
Title 81 - Article 5115
Volume 2, 1974-1976
Box
1998/038-124 Chambers County
Coleman County
Collin County
Comanche County
Diboll, City of
Dimmit County
Duval County
Ector County
Edwards County
Falls County
Fannin County
Title 81 - Article 5115
Volume 3, 1975-1976
Box
1998/038-125 Flatonia, City of
Gilmer, City of
Grayson County
Grayson County Jail Facilities for the Mentally Deranged
Grimes County
Hardin County
Harrison County
Hunt County
Jasper County
Jefferson County, Cost Analysis
Johnson County
Title 81 - Article 5115
Volume 4, 1975-1976, 1978
Box
1998/038-125 La Salle County
Limestone County
Live Oak County Jail Facilities for the Mentally Deranged
Luling, City of
Martin County
McLennan County
Montague County
Montgomery County
Moore County
Title 81 - Article 5115
Volume 5, 1972, 1975-1976
[missing pages 24-27 from last report]
Box
1998/038-125 Nacogdoches County
Newton County
Odessa, City of
Orange County
Polk County
Rockdale, City of
Sabine County
San Jacinto County
Title 81 - Article 5115
Volume 6, 1974-1976
[missing page 12 from Williamson county report]
Box
1998/038-126 Travis County
Trinity County
Tyler County
Val Verde County
Walker County
Weimer County
Williamson County
Wood County
Zavala County
Title 81 - Article 5115
Miscellaneous reports
Box
1998/038-126 A Demographic Study of Newly Received Male Felons, November 1974-February 1975, Research and Development Division, 1975
Overview of the Texas Department of Corrections. A Report Submitted to the Joint Committee on Penal Reform. Research and Development Division, 1973

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Miscellaneous publications and reports, 1940, 1947, 1975, 1977, 1989, 1994,
0.24 cubic ft.

This series contains several publications and reports, most produced by the Department of Criminal Justice or its predecessors, others produced by outside but related entities, such as the Texas Criminal Justice Task Force, dating 1940, 1947, 1975, 1977, 1989, and 1994. Topics of the publications are welfare activities of the Texas Prison Board from 1927 to 1940, improvements needed in the prison system (1947), prison reform (1975), history of the Department of Corrections (1977), activities of the Texas Criminal Justice Task Force (1989), and recidivism (1994).
Arrangement
These records are arranged chronologically by publication date.
Preferred Citation
(Identify the item), Miscellaneous publications and reports, Texas Department of Criminal Justice. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1998/038
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Criminal Justice on November 17, 1997.
Restrictions on Access
None.
Restrictions on Use
None.
Processed by
Laura K. Saegert, October 1999
Box
1998/038-127 History of Welfare Activities of the Texas Prison Board, 1927-1940, compiled by Charlotte A. Teagle, member, Texas Prison Board [1940]
A Program for the Improvement of the Texas Prison System, Texas Prison Board, 1947
Excerpts from The Final Report on Prison Reform, 63rd Legislature, prepared by the National Council on Crime and Delinquency in Texas, 1975
Texas Department of Correction: 30 Years of Progress, Department of Corrections, 1977
Texas Criminal Justice Task Force, 1989
Task Force on Recidivism, Component Reports to the Steering Committee, 1994

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Employee ledgers, 1893-1939,
2.76 cubic ft.

This series consists of several ledgers or volumes providing summary employment data for guards, sergeants, physicians, and a few other employees working in the Texas prison system during the late 19th and early 20th centuries. Dates covered in this series are 1893-1939. There are three sets of records. The most numerous are the ledgers titled "Guard records," covering the years 1893-1937. There are seven large guard ledgers containing the guard's name, date assigned, prison unit assigned, and date discharged, resigned, suspended, or reinstated. Reasons for discharge and suspension are sometimes noted. Also noted is by whose order the guard was reinstated. A guard discharged or reassigned when a force (a work unit of convicts) was discontinued, is noted as well. Additionally, the first guard ledger has an index in the front of the volume. And, at the back of ledger 1998/038-131, there are several letters from the Prison Board concerning the suspension or release of several guards, dating 1916. The entries in the ledgers are arranged by the date the guard was first assigned.
The vast majority of entries in the guard ledgers are for guards. However, some additional employees are listed in the last two guard ledgers, including wardens, assistant wardens, foremen, managers, stewards, sergeants, physicians, druggists, machinists, and secretaries. It is not known if all other employees of the prison system are included in the ledgers, nor if all the guards employed are included.
There is one ledger labeled "Physicians and Sergeants." The first section contains data on physicians, giving name, where from, prison unit assigned, date appointed, date resigned, and monthly salary. It is noted if the force they were with was discontinued. Dates covered for the physicians are 1900-1911. The second section contains data on sergeants, giving name, prison unit assigned, amount of bond paid, and dates appointed, transferred, and discharged. Reasons for discharge are sometimes noted and if a force was discontinued that also was noted. Dates covered for the sergeants are 1898-1911, 1915. Within each section the names are arranged chronologically by date of appointment.
The third set of records consists of two small volumes, one titled "Guards discharged," the other titled "Record of discharged employees". These volumes serve as indexes to the guard ledgers, giving the guard's (or other employee's) name, date hired, and the volume and page in the ledger where employment information can be found for the guard/employee. Some of the entries list the prison unit assigned, and some give a date of reinstatement, usually including a reason for the reinstatement. These volumes date 1893-1939 and 1893-1935 respectively.
Earlier employment information for guards and other prison employees can be found in a collection of records in the Archives and Information Services Division, Records Relating to the Penitentiary, in the series Payrolls, and the series Abstracts and supporting documents. According to a conversation (March 2, 2001) with the Assistant Commissioner of Records and Communication, later employment records, from 1940 to present, are at the Texas Department of Criminal Justice.
Arrangement
The entries in the guard records are arranged by the date the guard was first assigned. Entries in the physicians and sergeants ledger are arranged chronologically by date of appointment within each section. Entries in the index are alphabetical.
Preferred Citation
(Identify the item), Employee ledgers, Texas Department of Criminal Justice. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1998/038
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Criminal Justice on November 17, 1997.
Restrictions on Access
None.
Restrictions on Use
None.
Processed by
Laura K. Saegert, October 1999
Guard ledgers
Volume
1998/038-128 1893-1900
Volume
1998/038-129 1900-1904
Volume
1998/038-130 1904-1910
Volume
1998/038-131 1900, 1902, 1908-1919 (bulk 1910-1919)
Volume
1998/038-132 1919-1924
Volume
1998/038-133 1924-1931 (bulk 1924-1929)
Volume
1998/038-134 1929-1937
Physicians and sergeants
Volume
1998/038-135 Physicians and sergeants, 1900-1911 (physicians), 1898-1911, 1915 (sergeants)
Indexes
Volume
1998/038-136 Guards discharged, 1893-1939
Volume
1998/038-137 Record of discharged employees, 1893-1935

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Convict record ledgers, 1849-1954 (indexes date 1849-1970), 29.95 cubic ft. (21.75 cubic ft. for the ledgers, 8.2 cubic ft. for the indexes) (29 convict ledgers, 10 indexes, also on 20 rolls of microfilm)

This series consists of ledgers maintained by the Texas Department of Corrections and its predecessors to record personal data and commitment information about convicts entering the Texas prison system. The Archives and Information Services Division holds 29 ledgers covering the years 1849-1954. The indexes to the ledgers show the first convict was assigned number 1 in 1849, which began the "A" series, with numbers going from 1 to 10,000. (Numbers are listed through 10, 012, but the last twelve numbers were re-issued as 1-12 in the next numbering system.) In 1882, a new numbering system began, the "B" series, starting again at number 1, continuing through the registers held. A separate ledger with its own numbering system records data on convicts sent to Rusk Penitentiary beginning in 1883 and continuing though 1898. This Rusk Penitentiary ledger also includes data on convicts in the prison system beginning in 1870. These pre-1883 entries are presumably for convicts in the prison system at Huntsville or an outside camp who were transferred to Rusk when that facility opened. Many of the convicts sent to Rusk were later transferred to Huntsville or an outside prison unit (farms, railroad camps, etc.). Those convicts serving time in Huntsville or an outside camp in addition to Rusk have an assigned number from the regular series of convict record ledgers, with a record appearing in those ledgers as well as the Rusk ledger.
The earlier ledgers, those dating from 1849 to 1891, contain the following categories of information: convict's number, name (including aliases), age, height, weight, complexion, eyes, hair, marks on person, marital relations, use of tobacco, habits, education, occupation, nativity (birthplace), time of conviction, offense, terms of imprisonment, county, residence, money, when received, expiration, and remarks. Most of the terms used in some of the categories, such as occupation or offense (e.g., bakers or laborers as types of occupations), are listed in the Categories of information found in the convict record ledgers and statistical record ledgers section of this finding aid. Additionally, in 1863 the ledgers contain entries for prisoners of war kept at Huntsville. There are six prisoners noted, and entries list where they were captured, their nativity, the offense (given as "Prisoner of War"), the date received, and the year discharged. In 1864, there are about two dozen inmates listed as "Military offenders". Their entries contain the same descriptive information as regular prisoners, the crime is "Military offender," the term of imprisonment is "during war." They were all discharged on February 8, 1865. Also, for the years 1874-1881, the ledgers contain entries for United States prisoners incarcerated in Huntsville. These prisoners were assigned regular prison convict numbers and listed in the numerical sequence with a note "United States prisoner - see commitment papers and U.S. prisoners special records." Towards the back of the ledgers, the personal and commitment data is listed for them, in numerical order.
In late 1891, more categories were added to the convict record ledgers. The ledgers dating from late 1891 to 1954 contain the following categories of information: convict's number, name (including aliases), age, height, weight, complexion, eyes, hair, marks on person, marital relations, use of tobacco, habits, education, able to read, able to write, number of years at school, date of birth, birthplace, birthplace of father, birthplace of mother, occupation, time of conviction, offense, terms of imprisonment, county, residence, plea, when received, expiration of sentence, exservice (military), and remarks.
Ledgers from the middle of the twentieth century (1950s-1960s) still at the Department of Criminal Justice contain the same categories of data as those from 1891 to 1954. Information in ledgers after the 1960s may have changed. The dates of the ledgers still in Huntsville are unknown. Researchers need to contact the Institutional Division of the Department of Criminal Justice for further information.
Entries in the ledgers are arranged numerically by convict number. Access to the convict numbers is through a set of alphabetical indexes that provide the convict's name, county, and assigned convict number. The second and third indexes overlap in date coverage with the first index and with each other. When researching convicts prior to 1882, it is necessary check all three indexes for the name sought. The first index dates from 1849 to 1898 and includes convicts sent to Rusk Penitentiary, listing their Rusk convict number and their Huntsville convict number (if they served time in both facilities). The three indexes contain entries from 1849 to 1970.
Information in the convict record ledgers is selected data from the series Inmate records, kept in the Institutional Division of the Department of Criminal Justice in Huntsville. A description of this series can be found in the appraisal report of the Texas Department of Criminal Justice, on file in the Archives and Information Services Division. According to personnel in Huntsville, the convict record ledgers are the best source for finding descriptions of individual convicts and information regarding their commitment. Also, this data is not restricted, whereas access to the Inmate records in Huntsville is restricted due to confidential materials found within those files.
The convict record ledgers supplement and complement information found in another series, Conduct registers, that contain information on the prison units convicts were assigned to, punishments inflicted, and discharge or pardon information. Some of the information in the convict ledgers can also be found in another series, Statistical record ledgers, that provides a statistical compilation of data (nativity, occupation, crime, term of imprisonment, race, education, etc.) on all the convicts received each month in the prison system. Another series, Miscellaneous convict ledgers, contains additional admittance and discharge information about individual convicts.
The inventory lists the prison numbers and years covered in the ledger. The first ledger is for Rusk with a numbering system different from the rest of the prison population. The next three ledgers have entries for the first numbering system used, from 1 to 10,000 (numbers are listed through 10, 012, but the last twelve numbers were re-issued as 1-12 in the next numbering system); and the next numbering system, 1-131, 135 (last number in these ledgers).
Arrangement
The ledgers are arranged as follows: Indexes, Rusk ledger, Huntsville/main prison ledgers. Entries in the indexes are alphabetical by the first letter of the last name and the first vowel used, then in chronological order by date received. The inventory lists the years covered by the indexes. Entries in the convict record ledgers are arranged numerically by the prison number assigned, which is also chronological as the inmates were received.
Preferred Citation
(Identify the item), Convict record ledgers, Texas Department of Criminal Justice. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1998/038
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Criminal Justice on November 17, 1997.
Restrictions on Access
None.
Restrictions on Use
The ledgers and the indexes have been microfilmed, the film is the use copy. The original convict record ledgers are very large and many are in fragile condition. The earlier ones are deteriorating--the covers have come off of some and several have loose pages. Because of their size and deteriorating condition, none of the ledgers can be photocopied. Forms for transcribing the information in the ledgers are available for research use. The indexes are also large ledgers and most are in very fragile condition, with covers falling off and loose and torn pages. They also cannot be photocopied.
Processed by
Laura K. Saegert, October 1999
Indexes, 1849-1970
[The indexes have been microfilmed, the film is the use copy. A copy of the microfilm is available in the Genealogy and Reference/Documents sections of the State Library and is available through interlibrary loan. There are five reels of indexes, their catalog numbers are 976.405/T312crl/Reel 1 INDEX thru 976.405/T312crl/Reel 5 INDEX.]
Volume
1998/038-138 1849-1898
[Microfilm number is 976.405/T312crl/Reel 1 INDEX]
Volume
1998/038-139 1853-1915
[Microfilm number is 976.405/T312crl/Reel 1 INDEX]
Volume
1998/038-140 1851-1915
[Microfilm number is 976.405/T312crl/Reel 2 INDEX]
Volume
1998/038-141 1915-1927
[Microfilm number is 976.405/T312crl/Reel 2 INDEX]
Volume
1998/038-142 1916-1932
[Microfilm number is 976.405/T312crl/Reel 3 INDEX]
Volume
1998/038-143 1932-1938
[Microfilm number is 976.405/T312crl/Reel 3 INDEX]
Volume
1998/038-144 1939-1947
[Microfilm number is 976.405/T312crl/Reel 4 INDEX]
Volume
1998/038-145 1948-1955
[Microfilm number is 976.405/T312crl/Reel 4 INDEX]
Volume
1998/038-146 A-J, 1956-1970
[Microfilm number is 976.405/T312crl/Reel 5 INDEX]
Volume
1998/038-147 K-Z, 1956-1970
[Microfilm number is 976.405/T312crl/Reel 5 INDEX]
Convict record ledgers, 1849-1954
[The ledgers have been microfilmed, the film is the use copy. A copy of the microfilm is available in the Genealogy and Reference/Documents sections of the State Library and is available through interlibrary loan. There are fifteen microfilm reels, their catalog numbers are 976.405/T312crl/Reel 1 thru 976.405/T312crl/Reel 15.]
Volume
1998/038-148 Rusk, 1 - 4622, 1870-1891
[Microfilm number is 976.405/T312crl/Reel 1]
Volume
1998/038-149 1-3000 ["A" series], 1849-1873
[Microfilm number is 976.405/T312crl/Reel 1]
Volume
1998/038-150 3001-7550 ["A" series], 1873-1879
[Microfilm number is 976.405/T312crl/Reel 2]
Volume
1998/038-151 Convict record ledger:
[Microfilm number is 976.405/T312crl/Reel 2]
7551-10,012 ["A" series], 1879-1882
1-2507 ["B" series], 1882-1884
Volume
1998/038-152 2508-7240, 1884-1891
[Microfilm number is 976.405/T312crl/Reel 3]
Volume
1998/038-153 7241-12177, 1891-1895
[Microfilm number is 976.405/T312crl/Reel 3]
Volume
1998/038-154 12178-17158, 1895-1898
[Microfilm number is 976.405/T312crl/Reel 4]
Volume
1998/038-155 17159-22080, 1898-1902
[Microfilm number is 976.405/T312crl/Reel 4]
Volume
1998/038-156 22081-27060, 1902-1906
[Microfilm number is 976.405/T312crl/Reel 5]
Volume
1998/038-157 27061-32060, 1906-1911
[Microfilm number is 976.405/T312crl/Reel 5]
Volume
1998/038-158 32061-37000, 1911-1915
[Microfilm number is 976.405/T312crl/Reel 6]
Volume
1998/038-159 37001-42020, 1915-1918
[Microfilm number is 976.405/T312crl/Reel 6]
Volume
1998/038-160 42021-47020, 1918-1921
[Microfilm number is 976.405/T312crl/Reel 7]
Volume
1998/038-161 47021-52020, 1921-1925
[Microfilm number is 976.405/T312crl/Reel 7]
Volume
1998/038-162 52021-57100, 1925-1927
[Microfilm number is 976.405/T312crl/Reel 8]
Volume
1998/038-163 57101-62200, 1927-1929
[Microfilm number is 976.405/T312crl/Reel 8]
Volume
1998/038-164 62201-67400, 1929-1931
[Microfilm number is 976.405/T312crl/Reel 9]
Volume
1998/038-165 67401-73300, 1931-1933
[Microfilm number is 976.405/T312crl/Reel 9]
Volume
1998/038-166 73301-79300, 1933-1935
[Microfilm number is 976.405/T312crl/Reel 10]
Volume
1998/038-167 79301-84740, 1935-1937
[Microfilm number is 976.405/T312crl/Reel 10]
Volume
1998/038-168 84741-90340, 1937-1939
[Microfilm number is 976.405/T312crl/Reel 11]
Volume
1998/038-169 90341-93340, 1939
[Microfilm number is 976.405/T312crl/Reel 11]
Volume
1998/038-170 93341-99300, 1939-1942
[Microfilm number is 976.405/T312crl/Reel 12]
Volume
1998/038-171 99301-105140, 1942-1945
[Microfilm number is 976.405/T312crl/Reel 12]
Volume
1998/038-172 105141-111655, 1945-1948
[Microfilm number is 976.405/T312crl/Reel 13]
Volume
1998/038-173 111656-117915, 1948-1950
[Microfilm number is 976.405/T312crl/Reel 13]
Volume
1998/038-174 117916-124255, 1950-1952
[Microfilm number is 976.405/T312crl/Reel 14]
Volume
1998/038-175 124256-131135, 1952-1954
[Microfilm number is 976.405/T312crl/Reel 15]
Miscellaneous convict record ledger
Contains a few scattered entries. Its specific purpose is unknown.
Volume
1998/038-176 1196-3363, 1868-1874
[Microfilm number is 976.405/T312crl/Reel 15]

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Conduct registers, 1855-[ca. 1976] (bulk 1877-1945),
33.4 cubic ft. (60 ledgers)

The conduct registers are ledgers maintained by the Texas Department of Corrections and its predecessors to record information about convicts in the Texas prison system. There are 60 ledgers present in this series, dating 1855-ca. 1976 (bulk 1877-1945), consisting of two separate sets.
The first set contains 57 ledgers, covering inmates entering the system during the years 1855-1945 (bulk 1877-1945). Additional dates added to the ledgers go up to 1970, primarily listing subsequent prison assignments, and dates of release or discharge. The indexes to the registers show that the first convict was assigned number 1 in 1849, which began the "A" series, with numbers going from 1 to 10,000 (numbers are listed through 10,016, but the last sixteen numbers were re-issued as 1-16 in the next numbering system). However, this particular group of registers began in 1855 with the first convict number 207, so entries for the earliest convicts are not present. In 1882, a new numbering system began, the "B" series, starting again at number 1, continuing throughout the registers held. There was also a separate numbering system for the convicts sent to Rusk Penitentiary, beginning in 1883, continuing though 1898. There are three separate ledgers containing data for the Rusk inmates with their own numbering system. In addition, the Rusk ledgers contain data on convicts in the prison system beginning in 1870. These pre-Rusk, i.e., pre-1883, entries are presumably for convicts in the prison system at Huntsville or an outside camp who were transferred to Rusk when that facility opened. Many of the convicts sent to Rusk were later transferred to Huntsville or an outside prison unit (farms, railroad camps, etc.). Those convicts serving time in Huntsville or an outside camp in addition to Rusk have an assigned number from the regular series of convict record ledgers, with a record appearing in those ledgers as well as the Rusk ledgers.
Information found in the registers includes the convict's number, name (including aliases), county of conviction, prison unit assigned to (Huntsville, prison farm, railroad camp, etc.), any notable punishments, date of discharge, pardon information (date, proclamation number, governor issuing pardon), and other convict numbers the inmate served under (for repeat offenders). These registers are the best source for determining in which prison units individual convicts served their time and when the convicts left the prison system. Additionally, some registers will have a list in the front or rear of the volume, listing inmates in that book who escaped, who were paroled, etc. In the early registers, entries are not present for all convicts. The conduct registers complement information found in another series, Convict record ledgers, that provides personal data and commitment information about the convicts.
Register entries are arranged numerically by convict number. Access to the convict numbers is through a set of alphabetical indexes that provide the convict's name, county, and assigned convict number. The second and third indexes overlap in date coverage with the first index and with each other. When researching convicts prior to 1882, it is necessary to check all three indexes for the name sought. The first index dates from 1849 to 1898 and includes convicts sent to Rusk Penitentiary, listing their Rusk convict number and their Huntsville convict number (if they served time in both facilities). The three indexes contain entries from 1849 to 1970.
A second set of three ledgers is also present. The format is much the same, giving the convict's number, name, sentence (includes notes regarding conduct), prison unit assigned to and date sent to the unit, and amount of good time credit amassed. The convict numbers covered are 23199-73075, but entries were not made for many of the numbers. The vast majority of entries are between ca. 1938 and ca. 1944. Additional entries to the ledgers, primarily listing subsequent prison assignments, and dates of release or discharge, are added back to 1906 and as late as 1976. The specific function of this set of registers is unknown. Perhaps they served to record good time credit for convicts earning it; perhaps they were meant to record information about a particular group of prisoners. It is possible other conduct registers were part of this set at one time and no longer exist.
The inventory lists the prison numbers and years covered in the ledger--the dates listed for the ledgers refer to the date the inmate or convict entered the prison system. Additional dates added to the ledgers go up to 1976, primarily listing subsequent prison assignments, and dates of release or discharge. The first three ledgers are from the Rusk Penitentiary with a different numbering system from the rest of the prison population. The next or fourth ledger has entries for the first numbering system used, from 1 to 10,000 (the highest number issued is actually 10,016, but the last sixteen numbers were re-issued as 1-16 in the next numbering system); and the fifth ledger begins the next numbering system, 1-104,924 (last number in these ledgers).
Arrangement
The registers are arranged as follows: Indexes, Rusk registers, Huntsville/main prison registers, and three miscellaneous conduct registers. Entries in the indexes are alphabetical by the first letter of the last name and the first vowel used, then in chronological order by date received. The inventory lists the years covered by the indexes. Entries in the conduct registers are arranged numerically by the prison number assigned as the inmates were received.
Preferred Citation
(Identify the item), Conduct registers, Texas Department of Criminal Justice. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1998/038
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Criminal Justice on November 17, 1997.
Restrictions on Access
None.
Restrictions on Use
The indexes have been microfilmed, the film is the use copy. The conduct registers are very large ledgers and cannot be photocopied. Forms for transcribing the information in the ledgers are available for research use. The indexes are also large ledgers and most are in very fragile condition, with bindings falling off and loose and torn pages. They also cannot be photocopied.
Processed by
Laura K. Saegert, October 1999
Indexes, 1849-1970
[The indexes have been microfilmed, the film is the use copy. A copy of the microfilm is available in the Genealogy and Reference/Documents sections of the State Library and is available through interlibrary loan. There are five reels of indexes, their catalog numbers are 976.405/T312crl/Reel 1 INDEX thru 976.405/T312crl/Reel 5 INDEX.]
Volume
1998/038-138 1849-1898
[Microfilm number is 976.405/T312crl/Reel 1 INDEX]
Volume
1998/038-139 1853-1915
[Microfilm number is 976.405/T312crl/Reel 1 INDEX]
Volume
1998/038-140 1851-1915
[Microfilm number is 976.405/T312crl/Reel 2 INDEX]
Volume
1998/038-141 1915-1927
[Microfilm number is 976.405/T312crl/Reel 2 INDEX]
Volume
1998/038-142 1916-1932
[Microfilm number is 976.405/T312crl/Reel 2 INDEX]
Volume
1998/038-143 1932-1938
[Microfilm number is 976.405/T312crl/Reel 3 INDEX]
Volume
1998/038-144 1939-1947
[Microfilm number is 976.405/T312crl/Reel 4 INDEX]
Volume
1998/038-145 1948-1955
[Microfilm number is 976.405/T312crl/Reel 4 INDEX]
Volume
1998/038-146 A-J, 1956-1970
[Microfilm number is 976.405/T312crl/Reel 5 INDEX]
Volume
1998/038-147 K-Z, 1956-1970
[Microfilm number is 976.405/T312crl/Reel 5 INDEX]
Conduct registers, (with added information dating to 1970), 1855-1945
Volume
1998/038-177 Rusk, 1-1918, ca. 1876-1884
Volume
1998/038-178 Rusk, 1919-3831, 1884-1889
Volume
1998/038-179 Rusk, 3832-4622, 1889-1891
Volume
1998/038-180 207-10,016 ["A" numbering system], 1-24 ["B" numbering system], 1855-1882 (bulk 1877-1882)
Volume
1998/038-181 1-2544 ["B" numbering system], 1882-1884
Volume
1998/038-182 2545-4455, 1884-1887
Volume
1998/038-183 4456-6375, 1887-1890
Volume
1998/038-184 6376-8277, 1890-1892
Volume
1998/038-185 8287-10145, 1892-1893
Volume
1998/038-186 10146-12064, 1893-1895
Volume
1998/038-187 12065-13978, 1895-1896
Volume
1998/038-188 13979-15893, 1896-1897
Volume
1998/038-189 15894-17813, 1897-1899
Volume
1998/038-190 17814-19766, 1899-1900
Volume
1998/038-191 19767-21719, 1900-1902
Volume
1998/038-192 21720-23669, 1902-1903
Volume
1998/038-193 23670-25625, 1903-1905
Volume
1998/038-194 25626-27575, 1905-1907
Volume
1998/038-195 27576-29525, 1907-1909
Volume
1998/038-196 29526-31457, 1909-1911
Volume
1998/038-197 31458-33389, 1911-1912
Volume
1998/038-198 33390-35327, 1912-1913
Volume
1998/038-199 35328-37229, 1913-1915
Volume
1998/038-200 37230-39180, 1915-1916
Volume
1998/038-201 39181-41133, 1916-1917
Volume
1998/038-202 41134-43052, 1917-1918
Volume
1998/038-203 43053-44968, 1918-1920
Volume
1998/038-204 44969-46960, 1920-1921
Volume
1998/038-205 46961-48910, 1921-1923
Volume
1998/038-206 48911-50902, 1923-1924
Volume
1998/038-207 50903-52918, 1924-1925
Volume
1998/038-208 52919-54910, 1925-1926
Volume
1998/038-209 54911-56917, 1926-1927
Volume
1998/038-210 56918-58921, 1927-1928
Volume
1998/038-211 58922-60937, 1928-1929
Volume
1998/038-212 60938-62899, 1929
Volume
1998/038-213 62900-64899, 1929-1930
Volume
1998/038-214 64900-66906, 1930-1931
Volume
1998/038-215 66907-68911, 1931-1932
Volume
1998/038-216 68912-70984, 1932
Volume
1998/038-217 70985-73102, 1932-1933
Volume
1998/038-218 73103-75200, 1933-1934
Volume
1998/038-219 75201-77269, 1934
Volume
1998/038-220 77270-79300, 1934-1935
Volume
1998/038-221 79301-81317, 1935-1936
Volume
1998/038-222 81318-83260, 1936
Volume
1998/038-223 83261-85270, 1936-1937
Volume
1998/038-224 85271-87292, 1937-1938
Volume
1998/038-225 87293-89404, 1938
Volume
1998/038-226 89405-91469, 1938-1939
Volume
1998/038-227 91470-93533, 1939-1940
Volume
1998/038-228 93534-95547, 1940
Volume
1998/038-229 95548-97608, 1940-1941
Volume
1998/038-230 97609-99639, 1941-1942
Volume
1998/038-231 99640-101689, 1942-1943
Volume
1998/038-232 101690-103725, 1943-1944
Volume
1998/038-233 103726-104924, 1944-1945
Miscellaneous conduct registers
(scattered entries with good time credits listed in addition to the regular data, and added information dating to 1976)
Volume
1998/038-234 23199-60147, ca. 1903-1928
Volume
1998/038-235 31325-70960, 1910-1932
Volume
1998/038-236 26620, 32388-73075; 1906, 1928-1933

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Statistical record ledgers, 1883-1969,
6.4 cubic ft. (9 ledgers)

This series consists of large ledgers containing a variety of statistics on convicts, or inmates, in the prison system, dating from 1883 to 1969. Each ledger is divided into five sections--Counties of conviction, Classification, Nativity, Occupation, and Miscellaneous statistics. Counties of conviction lists the number of inmates received each month from each county in Texas; Classification lists the number of inmates received each month, further classified by the crime committed (arson, burglary, robbery, murder, etc.); Nativity lists the number of inmates received each month by state or country of origin; Occupation lists the number of inmates received each month further classified by their occupation (laborer, lawyer, architect, cook, etc.); Miscellaneous statistics--lists the numbers of inmates received each month further classified by the following categories: Terms of imprisonment (less than one year, etc.); Short term (less than 1 to 14 years); Black ball men (15-59 years); Red ball men (60 years to life); Race (White, Negro, Mexican); Conjugal condition (married, single, widowed, divorced); Education (fair to good, common, illiterate); Habits (temperate, intemperate); Use of tobacco (users, non-users); Sex (male, female); Terms (1st, 2nd, 3rd and up); Age (under 15, 15-20, etc.); and Religion (Methodist, Baptist, Christian, Hebrew, etc.) (only listed in later ledgers). Within each of the five sections are additional fields of information that differ in each section. Lists of most of the terms used in the section "Occupation" and in several of the categories of the "Miscellaneous Statistics" section are listed in the Categories of information found in the convict record ledgers and statistical record ledgers section of this finding aid (e.g., bakers or laborers as types of occupations).
Within each major section (Counties of conviction, Classification, Nativity, and Occupation), the data is further divided into the following categories: New received (number of new convicts received); Recaptured; Discharged; Pardoned; Escaped; Died; Transferred between Huntsville and Rusk (only listed in the earliest ledgers); and Number of convicts on hand (only listed in the earliest ledgers).
The later ledgers also contain the additional categories for each section: Returned by sheriffs; Furlough violators returned; Parole violators returned; Returned from parole voluntarily; Delivered to sheriffs; Paroled; Furloughed; Full pardon; and Conditional pardon.
Each section of the ledgers contains several years' worth of data (1883-1892 for example) for the first category (new received), then the same years' worth of data for the next category (recaptured), etc.
There are two sets of ledgers. The first set consists of six ledgers of sheets printed with all the categories of each section. This first set dates from 1883 to 1954. The next set consists of three volumes, containing printed sheets listing the section heads (Counties of Conviction, Classification, Nativity, Occupation, Miscellaneous Statistics), but not the categories (Discharged, escaped, pardoned, etc.). These categories are penciled on the top of the page in these volumes, often in the form of abbreviations. It appears that not all categories were being used during the period, which dates from 1955 to 1969.
Another source for statistical data on the prison system is the series Biennial statistics, which provides similar statistics to this series and also includes details of diseases the convicts contracted. Additionally, some of these statistics were reported in the monthly reports of the superintendent to the governor, see the series Monthly reports.
Information of this sort for the individual convicts (occupation, nativity, sex, race, term of imprisonment, education, habits, etc.), can be found in two other series. The most comprehensive set of records on the individual convicts is the series Convict record ledgers. Another series which contains several different but related ledgers with some of this type of data on the convicts is the series Miscellaneous convict ledgers.
Arrangement
Entries in the ledgers are arranged chronologically within each section.
Preferred Citation
(Identify the item), Statistical record ledgers, Texas Department of Criminal Justice. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1998/038
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Criminal Justice on November 17, 1997.
Restrictions on Access
None.
Restrictions on Use
These ledgers are very large and cannot be photocopied.
Processed by
Laura K. Saegert, October 1999
Statistical record ledger
Volume
1998/038-237 1883-1892
Volume
1998/038-238 1892-1906
Volume
1998/038-239 1904-1921
Volume
1998/038-240 1922-1930
Volume
1998/038-241 1931-1938
Volume
1998/038-242 1939-1954
Volume
1998/038-243 1955-1964
Volume
1998/038-244 [part I] 1965-1969
Volume
1998/038-245 [part II] 1965-1969

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Miscellaneous convict ledgers, 1849-1869, 1884-1885, 1897-1970,
4.44 cubic ft. (23 volumes)

This series contains several sets of ledgers providing information on individual convicts, dated 1849-1869, 1884-1885, and 1897-1970. Information in most of the ledgers includes the convict's number, name, county, new arrival, and how released. Though these sets are somewhat related, a description is provided for the different types of ledgers.
Statistical blotters
Statistical blotters are the most numerous set of ledgers (15 volumes) with the greatest date coverage, that is, 1897-1900, 1904-1907, 1931-1935, 1942-1943, 1950-1951, and 1957-1970. Information given is the convict's number, name, religion, county, term, age, race, whether married, tobacco, habits, education, sex, occupation, and nativity. Lists of most of the terms used within this section, such as occupation or education, are listed in Categories of information found in the convict record ledgers and statistical record ledgers section of this finding aid (e.g., bakers or laborers as types of occupations). The information is ordered into the following categories and arranged chronologically by month: New received; Discharged; Delivered to sheriff; Returned to sheriff; Escaped; Pardoned; and Died. The later ledgers contain the following additional categories: Conditional pardons returned; Bench warrants; Conditional pardons; Reprieves; General paroles returned; Reprieves voluntarily returned; Returned reprieve violators; and Returned from b/w (bench warrant).
Convict daybook
The convict daybook is a single ledger, dating 1918-1923. It gives the date, convict number, name, and unit assigned. There are several categories present with one checked per inmate pertinent to his situation. These categories are listed below. Entries are arranged monthly, then by convict number. Categories are: Discharged; Pardoned; Escaped; Died; Paroled; Recaptured; Delivered to sheriff; Returned to sheriff; and New.
Untitled ledger (similar to convict daybook)
An untitled ledger, dating 1934-1936, gives the date, convict number, and has a notes section. The notes section may give the unit sent to, the county received from, whether discharged, or if this was the convict's first parole violation. There are several categories present with one checked per inmate pertinent to his situation. These categories are listed below. Entries are arranged monthly, then by convict number. Categories are: Released on furlough and parole; Delivered on bench warrant; Discharged; Pardoned; Escaped; Died; Transferred; Recaptured; New convicts; Outside forces; Received from bench warrant; and Returned from furlough and parole.
New receives, releases, and returns
New receives, releases, and returns is a single ledger, dating 1960-1961. The ledger contains separate sets of information. The front side of each sheet gives information on releases for a month--convict name, number, date, race, county, crime, and how released (discharged, reprieve, paroled, bench warrant, deceased, escaped, and c/p (may mean conditional pardon - concerns releasing convict to another country). A remarks column is present which notes where a convict was paroled to, where the bench warrant was from, how long the reprieve lasts, country where the c/p was for, etc.
The back side of each sheet gives information on convicts received for the same month--date, convict number, name, and how received (returned reprieve, returned bench warrant, reprieve violator, returned escape, parole violator, or c/p violator). A remarks column sometimes will indicate where the convicts were returned from. The total number of convicts received each month is given at the bottom.
Release books
Two release books from different time periods give information on releases, dating 1919-1927, 1962-1967. The volume from 1919 to 1927 provides the convict number, name, length of term, sentence, and note on how released--pardoned, discharged, died, escaped. This volume is arranged by month, then by convict number. The volume from 1962 to 1967 gives the convict number, name, date, and method of release--parole, discharge, or c/p to another country. This volume is arranged by convict number.
Conduct registers
Two conduct registers are dated 1929-1937 and 1952-1959. They give the convict number, name, date received, length of term, and a set of numbers/letters whose purpose is unknown. A typical line of these numbers reads 19 1 U 11.
Unidentified volume
An unidentified ledger contains several distinct types of information, dating from 1849 to 1869 and 1884 to 1885. The first few pages contain financial transactions, giving a number (likely a voucher number), the individual receiving or sending goods, goods involved (beef, carpet, vinegar, etc.), coin, and currency. These entries date from February-June 1869. Starting on page 67 is a list of property on hand in 1869 - machinery, furniture, supplies, materials, etc. Beginning on page 80 is a list of items for sale or use, presumably in 1869 (horses, shoes, chests, etc.). Starting on page 83 is a list of inmates, dating from 1849 to 1869. There are several categories present with one checked per inmate pertinent to his situation. These categories are: on hand, recaptured, escaped, discharged, pardoned, died, transferred, and not accounted for. These categories are present for each year. And, on page 181, is a list of convicts received at Rusk prison, dating from 1884 to 1885. Information given is convict number (starting with # 1919), name, location (Rusk or camp), county, and date received. Escapes are noted.
Another source of information for individual convicts can be found in the series Convict record ledgers. This contains characteristics of the convict (height, race, occupation, education, etc.), information on the crime committed, and on the sentence received. This is the most comprehensive source of information on individual convicts. Another series, Conduct registers, lists units to which convicts were assigned and also give release information. Also present is a volume listing all the escapes and recaptures of convicts; see the series Escape record.
Arrangement
These records are arranged by type of ledger. Entries within the ledgers are usually chronological within each section.
Preferred Citation
(Identify the item), Miscellaneous convict ledgers, Texas Department of Criminal Justice. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1998/038
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Criminal Justice on November 17, 1997.
Restrictions on Access
None.
Restrictions on Use
None.
Processed by
Laura K. Saegert, October 1999
Statistical blotters
Volume
1998/038-246 1897-1900
Volume
1998/038-247 1904-1907
Volume
1998/038-248 1931
Volume
1998/038-249 1932-1933
Volume
1998/038-250 1933-1934
Volume
1998/038-251 1934-1935
Volume
1998/038-252 1942-1943
Volume
1998/038-253 1950-1951
Volume
1998/038-254 1957-1958
Volume
1998/038-255 1958-1960
Volume
1998/038-256 1960-1961
Volume
1998/038-257 1961-1963
Volume
1998/038-258 1963-1966
Volume
1998/038-259 1966-1969
Volume
1998/038-260 1969-1970
Other ledgers
Volume
1998/038-261 Convict daybook, 1918-1923
Volume
1998/038-262 Untitled ledger, 1934-1936
Volume
1998/038-263 New receives, releases, and returns, 1960-1961
Volume
1998/038-264 Release book, 1919-1927
Volume
1998/038-265 Release book, 1962-1967
Volume
1998/038-266 Convict register, 1929-1937
Volume
1998/038-267 Convict register, 1952-1959
Volume
1998/038-268 Unidentified volume, 1849-1869, 1884-1885

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Biennial statistics, 1906-1920,
0.36 cubic ft. (one ledger)

This series consists of one ledger containing statistics gathered and used in the Board of Prison Commissioners' biennial reports to the governor. Dates of the ledger are 1906-1920. There are several sections within the ledger, and within each section, several categories of information.
Monthly numerical changes in prison population. Data is given by month for these categories: New convicts received; Recaptured; Returned from parole; Returned by sheriffs; Discharged; Pardoned; Escaped; Died; Delivered to sheriffs; and Number of convicts on hand at the end of the month.
Race and color of convicts. Data is given by month for these races: Whites, Blacks, Mulattos, Mexicans, and Indians. It is further broken down by race and month for the following categories: Number of convicts on hand at the end of previous month; New convicts received; Recaptured; Returned from parole; Discharged; Pardoned; Escaped; Died; and Paroled. Number of convicts on hand at the end of the month. The total number of convicts is given for each month.
Discharged (including delivered to sheriffs). This lists the force (a work unit of convicts), number of convicts discharged each month from each force, and the total number of convicts discharged each month from all forces.
Deaths. This lists the force, number of deaths for each month from each force, total number of deaths for all forces for each month, and total number of deaths for the biennium.
Daily convict population. This lists the total number of convicts for each day of the month, a total for each month, a daily average, the highest daily number, and the lowest daily number.
Mortality of convicts. This lists the number of convicts and the various causes of death each month (generally listed by classes of diseases). The causes of death listed each month vary with what the convicts contracted. The total number of convicts for each class of diseases is given for the biennial period. The classes and lists of diseases are: General diseases - typhoid fever, la grippe, measles, etc.; Digestive system problems - acute diarrhea, appendicitis, cirrhosis of the liver, etc.; Respiratory system - consumption, pneumonia, Bright's Disease, etc.; Vasculatory system - flux, heart disease, cardiac asthma, etc.; Nervous system - congestion of the brain, apoplexy, epilepsy, etc.; Constitutional diseases - dropsy, senility, etc.; and Unclassed - killed in escaping, fracture of skull, suicide, knife wound, gunshot wound, wood alcohol poisoning, etc.;
Escapes. This lists the number of convicts escaped from each force for each month. The total number of escapes is given for each month for all forces and for the biennium.
Another set of ledgers which provides some of this same statistical data and numerous other categories not found in this ledger, comprise the series Statistical record ledgers. Escapes are also reported in a separate ledger, see the series Escape record.
Arrangement
The entries in the ledger are generally arranged chronologically within each section.
Preferred Citation
(Identify the item), Biennial statistics, Texas Department of Criminal Justice. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1998/038
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Criminal Justice on November 17, 1997.
Restrictions on Access
None.
Restrictions on Use
None.
Processed by
Laura K. Saegert, October 1999
Volume
1998/038-269 Biennial statistics ledger, 1906-1920

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Escape record, 1851-1943,
0.22 cubic ft. (1 ledger)

This series consists of one ledger listing the convicts who escaped from the prison system, dating 1851-1943. Each entry contains the convict's number, name, term, race, force escaped from, note on how they escaped (from guard, from building, trustee, etc.), date of the escape, and date of recapture. The death of the convict is sometimes noted.
Some of this information can be found in a few other places, but this is the only known comprehensive source on escapes maintained by the prison system. Within the records received from the Department of Criminal Justice described in this finding aid are several series that also contain escape information. The series Convict record ledgers and Conduct registers note "escaped" when applicable in the entries for each convict. The ledgers in the series, Statistical record ledgers, and in the series, Biennial statistics, note the number of escapes each month (but do not name the individuals who had escaped). Additionally, there are some ledgers in the series Miscellaneous convict ledgers that note if a convict escaped. A list of escaped convicts by month can also be found in the series Monthly reports. Methods of escape used and the force escaped from are not generally present in these sources. Also, recapture information for individual convicts is not always present, but is often given as a statistic for the month or year (number of convicts recaptured, etc.).
There are several series of records held by the Archives and Information Services Division that supplement and/or complement the information found in the escape record ledger. The early biennial reports of the boards (Board of Directors, Penitentiary Board, Board of Prison Commissioners, and the Texas Prison Board) for some years of the late 19th to the early 20th century, and the monthly reports of the superintendent in the 19th century often listed the names of the escaped convicts or noted the number of escaped convicts. These records can be found in the collection Records Relating to the Penitentiary, in the series Reports. Also, this escape ledger complements information found in the Adjutant General's records, in the series Ranger records: Frontier Battalion - Lists of fugitives, 1865-1879; and the series Reconstruction records: State Police - Reports of crimes, arrests and fugitives, 1870-1873. In 1911, the Board of Prison Commissioners published Escapes from the Texas State Penitentiaries, a list of at-large escapees, and offered a reward of $25 for their capture. The publication provides the convict's name, number, physical description, details about the crime and other data found in the convict record ledgers, date escaped, and place escaped from (if other than Huntsville). It provides data on convicts entering the penitentiary between 1849 and 1911. The earliest escape date found was 1872. This volume is located in the Texana collection of the Archives and Information Services Division - the call number is 364/T31es.
Arrangement
The entries are arranged by convict number.
Preferred Citation
(Identify the item), Escape record, Texas Department of Criminal Justice. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1998/038
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Criminal Justice on November 17, 1997.
Restrictions on Access
None.
Restrictions on Use
None.
Processed by
Laura K. Saegert, October 1999
Volume
1998/038-270 Escape record, 1851-1943

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Record of United States Prisoners, 1874-1883,
fractional cubic ft.

Information about United States prisoners housed in Huntsville can be found in two series, the Convict record ledgers, and the Monthly reports. The Convict record ledgers contain entries for United States prisoners incarcerated in Huntsville during 1874-1881. These prisoners are assigned regular prison convict numbers and listed in the numerical sequence with a note "United States prisoner - see commitment papers and U.S. prisoners special records." Towards the back of the ledgers the personal and commitment data is listed in numerical order. In the series, Monthly reports, the back of the volume contains pages listing United States prisoners housed in the state penitentiary in 1882 and 1883.
Arrangement
These records are arranged by year, then convict number.
Preferred Citation
(Identify the item), Record of United States Prisoners, Texas Department of Criminal Justice. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1998/038
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Criminal Justice on November 17, 1997.
Restrictions on Access
None.
Restrictions on Use
The convict record ledger cannot be photocopied because of its large size and deteriorating condition. The monthly reports volume, a letter press book, is also very fragile and cannot be photocopied.
Processed by
Laura K. Saegert, October 1999
Convict record ledgers containing entries for U.S. Prisoners, 1874-1881
Volume
1998/038-150 3001-7550 ["A" series], 1873-1879
[U.S. prisoner entries, 1874-1879]
Volume
1998/038-151 7551-10,000 ["A" series], 1-2488 ["B" series], 1879-1884
[U.S. prisoner entries, 1879-1881]
Monthly Reports volume containing entries for U.S. prisoners, dating 1882-1883
Box
1998/038-46 Monthly reports, 1881-1883
[U.S. prisoner lists 1882-1883]

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Photographs, [ca. 1911]-[ca. 1985], undated (bulk [ca. 1965]-c[a. 1980]),
25.07 cubic ft.

This series consists of photographs, contact sheets, negatives, and slides of prison system activities, dating from ca. 1911 to ca. 1985, and undated (bulk ca. 1965-ca. 1980). Most of the images are black and white 8 x 10 prints, 5 x 7 prints, or 3 x 5 snapshots. Also present are a few enlargements, up to 16 x 20. Other formats include color 8 x 10 prints, color Polaroids, color snapshots, color and black and white negatives and contact sheets, and color and black and white slides (most are color). Lastly are three albums of photographs of black and white prints, dating mostly from the 1940s to the 1970s. One album has some photographs dated 1911 and other photographs dated in the 1940s; one was compiled for a former assistant warden, Joe Byrd, dating ca. 1940-1980; and one is from the Photo and ID Unit of the Department of Corrections, containing images from the Walls Unit dating from ca. 1949-ca. 1954. Also present is a small set of prints and negatives used in the prison newspaper, The Echo, dating from 1960 to 1962.
Most of the images in this series were taken by staff photographers, though some were taken by commercial photographers, others were taken by private individuals and donated to the prison, and some were likely taken by inmates for prison publications. Many of these images appear to have been used in The Echo (in addition to those mentioned above), staff newsletters, annual reports, and other agency reports. Topics of these photographs include:
  • interior and exterior views of the various prison units, including cells, exercise yards, shops, construction of facilities, etc.
  • inmates working at jobs, including construction, making brooms and mops, drycleaning, sewing, laundering, cooking, farming, welding, making shoes, making furniture, making license plates, etc.
  • various views of inmates inside the prison, such as inmates at the commissary, being frisked by guards, walking the corridors, exercising in the outdoor yards, eating meals, etc.
  • inmates in educational and vocational classes, including shots of inmates receiving high school diplomas
  • recreational activities of the prisoners, including boxing, basketball games and other team sports, prison musical bands, scenes from plays, female prisoners working on needlework, inmates participating in the prison rodeo, etc.
  • various other inmate topics, including medical and dental treatment, inmate alcoholism and counseling services, transportation, transferring prisoners, etc.
  • guards on duty in the prison and at the prison farms, guards at the rifle range, officers training school, guards receiving awards, etc.
  • portraits and other images of the executive director, wardens, and other prison staff; governors and other state officials; and other individuals interested in the operation of the prison system, most shown with the executive director - directors most often pictured are Dr. George Beto and W.J. Estelle, Jr.
  • portraits of prison governing board members and images of board meetings and/or corrections-related conferences or meetings - the board member most featured is H.H. "Pete" Coffield
  • personnel-related topics, including views of staff at work, portraits of staff, staff picnics, softball games, etc.
Most of the photographs are foldered alphabetically by topic. There are five groups or subseries of photographs in this series - two separate groups of topical photographs; a group of unit photographs; a miscellaneous group of slides, contact sheets, prints, and negatives; and scrapbooks. Because many of these images are not individually dated, circa dates for each group are used instead of placing dates on each folder. Most of the photos in the "unit photos group" and the slides are dated, but few of the topical photographs were individually dated. Folders are dated when the images have specific dates.
Most of the photographs of the Texas Prison Rodeo were maintained in a separate series; see the series Texas Prison Rodeo photographs in this finding aid. Slides prepared for training purposes, also showing various aspects of life in prison (views of guards, inmates, contraband, etc.), can be found in the series In-service training materials.
The Archives and Information Services Division has a few photographs of prisoners and prison activities, primarily from one of the prison farms, dating ca. 1910-1920 in the Prints and Photographs Collection, photos 1930/003-18, 1975/070-4415, and 1976/031-166 through 186. Additionally, the collection, Records Relating to the Penitentiary, in the series Special subject reports, contains photographs in a engineer's report on the iron industry operations at Rusk Penitentiary, dated 1908.
A collection of historic photographs of the prison is housed at the Walls Unit in Huntsville. For access to these and more current photographs of the prison, including mug shots of inmates, contact the Media Services Unit of the Texas Department of Criminal Justice. Some older historic photographs can also be found at Newton-Gresham Library, Sam Houston State University, in Huntsville, Texas.
If you are reading this electronically, click on the link to go the full finding aid - Texas Department of Criminal Justice, Photographs. If you are reading this in paper, the series finding aid is found in a separate divider within the binder.

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The Echo, 1933-1995,
2.27 cubic ft.

This series consists of paper and microfilm copies of The Echo, the prison newspaper for inmates in the Texas prison system, dating from 1933 to 1995. Topics covered in the newspaper include:
  • legislation or court rulings that could affect inmates or the corrections system (hearings on death cases, parole system changes, reform legislation, Ruiz decision, etc.)
  • changes in the board or prison administration (new board members appointed, new wardens or farm managers hired, etc.)
  • prison industries (such as the price the cotton crop brought in, etc.)
  • summaries or commentaries on visits to the prison by outside individuals (who they were, why they came, what they did, what they talked about--if they spoke at the prison, etc.)
  • reports from units (such as who is up for parole, who has left, recreational activities at that unit, etc.)
  • inmate health and welfare (AIDS, nutrition, psychological articles, etc.)
  • inmate recreational activities (sports, rodeo, plays, bands, art shows, etc.)
  • inmate education activities (college coursework available for inmates, high school graduations, etc.)
  • religion in the prison for inmates
  • editorials (concerning prison life, changes needed in corrections measures, etc.)
The Echo, has been published monthly at Huntsville by inmates in the print shop. (A recent newspaper article noted that the publication of The Echo, was being suspended due to lack of resources.) Inmates do some of the writing and editing, though how much is not clear. The later issues of the paper have more space devoted to news articles, such as legislation or changes in the criminal justice industry, etc., and less given over to unit reports as did the paper in its early years. The microfilm copy covers the years 1933-1984. There are loosely bound paper copies covering the years 1933-1944, 1946-1949, 1951-1974. Neither the microfilm nor the paper copy is complete. In several instances, articles have been cut out of the paper. There are also scattered issues present for 1970-1972, 1981, 1984-1995. In the newspaper collection of the Archives and Information Services Division there are a few scattered issues between 1944 and 1968, the Texas Documents Collection holds issues from 1991 to ongoing. The Center for American History holds scattered issues between 1928-1931 and 1938-1968.
Arrangement
The records are arranged into three groups - microfilm, loosely bound sets of papers, and loose issues; and arranged chronologically within each group.
Preferred Citation
(Identify the item), The Echo, Texas Department of Criminal Justice. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1998/038
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Criminal Justice on November 17, 1997.
Restrictions on Access
None.
Restrictions on Use
Because of the fragile condition of the newspapers, the microfilm copy, when present, must be used. If the film is inadequate, the paper copy can be used. Photocopies cannot be made from the actual newspapers, but reader-printer copies can be made from the microfilm.
Processed by
Laura K. Saegert, October 1999
Microfilm of The Echo
reel
1998/038-367 (MF #3632) June 1933 - December 1948
reel
1998/038-368 (MF #3633) February 1949 - December 1963
reel
1998/038-369 (MF #3634) January 1964 - August/September 1984
Loosely bound issues of The Echo
Volume
1998/038-370 1933-1935
Volume
1998/038-371 1936-1939
Volume
1998/038-372 1939-1941
Volume
1998/038-373 1941-1944
Volume
1998/038-374 1946-1949
Volume
1998/038-375 1951-1952
Volume
1998/038-376 1953-1956
Volume
1998/038-377 1957-1958
Volume
1998/038-378 1959-1960
Volume
1998/038-379 1961-1962
Volume
1998/038-380 1962-1963
Volume
1998/038-381 1964-1966
Volume
1998/038-382 1967
Volume
1998/038-383 1968
Volume
1998/038-384 1969
Volume
1998/038-385 1970
Volume
1998/038-386 1971
Volume
1998/038-387 1972-1974
Loose issues of The Echo (scattered issues within each date range)
Box
1998/038-388 1970-1972
1981, 1984-1985
1986-1987
1988-1989
1989-1991
1992-1993
1993-1995

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Maps, [ca. 1960], 1961, 1975, 1984,
fractional cubic ft.

This series consists of four maps, dating ca. 1960, 1961, 1975, and 1984. Two of the maps were created by the Department of Corrections: one provides a detailed plat of Eastham prison farm (ca. 1960); the other pinpoints all the state prison farms (1961). The other two maps present were not created by the Department of Corrections, but used by it. These two maps are a county highway map (privately printed) of Walker County in 1984, and a 1975 map illustrating the long-range transportation plan for Walker County.
A map of the Shaw State Farm can be found in the series Miscellaneous legal documents. A few earlier maps and sketches of prison lands can be found in a collection held by the Archives and Information Services Division - Records relating to the Penitentiary, in the series Offers and proposals, and the series Blueprints and maps.
Arrangement
These records are arranged as received.
Preferred Citation
(Identify the item), Maps, Texas Department of Criminal Justice. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1998/038
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Criminal Justice on November 17, 1997.
Restrictions on Access
None.
Restrictions on Use
None.
Processed by
Laura K. Saegert, October 1999
Map-case
Map no. 7890 Eastham State Farm, by the Texas Department of Corrections, ca. 1960
Map-case
Map no. 7891 State Farm Units, by the Texas Department of Corrections, 1961
Map-case
Map no. 7892 Walker County Transportation Plan, 1975-1990, by the State Department of Highways and Public Transportation, 1972; aerial photography done in 1975
Map-case
Map no. 7893 Walker County, Texas, published and copyright by Sunbelt Advertising, Inc., 1984
[county highway map with a state highway map on the reverse]

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Blueprints and drawings, [ca. 1960]-1984,
0.47 cubic ft.

This series consists of blueprints and drawings for changes to the Wynne Unit in Huntsville, dating ca. 1960-1984. Some of the plans date back to 1960, most were prepared in the early 1980s, and all are stamped August 14, 1984. Types of projects represented in these drawings/blueprints include additions to and remodeling of existing buildings at Wynne, and construction of new facilities. Alterations are shown for the kitchen and dining room areas, the clinic buildings, unit "A," the bathhouse, the laundry, the mattress factory, and others. New facilities represented include a pasteurization building, chapel, boiler house, warehouse and office space, and others.
The Archives and Information Services Division holds a large collection of unprocessed building materials (blueprints, drawings, correspondence, changes, etc.) from the Department of Criminal Justice, dating ca. 1980-ca. 1985, that concerns changes at Wynne and several other prison units.
Arrangement
These records are arranged as received.
Preferred Citation
(Identify the item), Blueprints and drawings, Texas Department of Criminal Justice. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1998/038
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Criminal Justice on November 17, 1997.
Restrictions on Access
None.
Restrictions on Use
None.
Processed by
Laura K. Saegert, October 1999
Box
1998/038-389 Blueprints and drawings, Wynne Unit, ca. 1960-1984

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Texas Prison Rodeo records, 1931-1986, undated (bulk 1973-1980),
4.20 cubic ft.

Records consist of rodeo programs, clippings, brochures, and photographs documenting the Texas Prison Rodeo, dating 1931-1986, undated (bulk 1973-1980). Specific items present are black and white and color photographs from rodeos, primarily 8 x 10 prints, dating ca. 1934-1984; contacts sheets and negatives, ca. 1975-1980; a scrapbook of black and white photographs, dating 1941-1945; rodeo programs dating 1939, 1941-1942, 1947-1986; clippings about the rodeo, dating back to the first rodeo in 1931; and some undated brochures about the rodeo, dating ca. 1978-ca. 1986. Scenes shown include shots of prison officials, dignitaries, and clowns, and shots from rodeo events performed by inmates in the prison system, such as calf roping and bull riding.
The Texas Prison Rodeo was begun in 1931 by the Texas Prison System. Convicts performed traditional rodeo acts, such as bull riding, calf roping, acting as clowns, etc. Competition was limited to male inmates until 1972, when female inmates began participating. Over the years nationally-known musical performers, such as Dolly Parton, performed at the rodeo as well. The rodeo ceased operation in 1986.
A related series from the overall TDCJ finding aid is The Echo, the prison system newspaper that reported regularly on the activities of the prison rodeo. A series in a separate TDCJ finding aid, Photographs, has additional photographs from the prison rodeo. The Department of Criminal Justice holds scrapbooks about the prison rodeo, dating from 1948 to 1955.
If you are reading this electronically, click on the link to go the full finding aid - Texas Department of Criminal Justice, Texas Prison Rodeo records. If you are reading this in paper, the series finding aid is found in a separate divider within the binder.
The records are organized into two series:
Photographs, [ca. 1934]-1984, undated (bulk 1973-1980), 3.26 cubic ft.
Programs and related materials, 1931-1986, undated, 0.94 cubic ft.

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Carrasco tapes, July-August 1974,
0.59 cubic ft.

These are audio tapes from a hostage incident that occurred at the Huntsville Unit education and library facility, from July 27 to August 12, 1974. The dates cover the incident (July 27-August 3) and the post-incident interviews (August 7-12). The incident is also known as the "Huntsville Siege." It involved three inmates - Fred Gomez Carrasco, Rudy S. Dominguez, and Ignacio Cuevas, who took hostages and made a number of demands to prison officials in exchange for their freedom. The incident lasted more than a week, ending with the death of two female hostages, the wounding of other hostages, and the death of inmate gunmen Carrasco and Dominguez. The hostages were employees Glen D. Johnson, Ronald W. Robinson, Aline V. House, Novella M. Pollard, Linda G. Woodman, Elizabeth Y. Beseda - died, Julia C. Standley - died, Bertha M. Davis, Ann Fleming, Bobby G. Heard, and Anthony Branch; Father Joseph O'Brien; and four inmates, Martin Quiroz, Henry Escamilla, Steve Robertson, and Florencio Vera. The surviving inmate gunman, Ignacio Cuevas, was convicted and sentenced to death for the murder of hostage Julia Standley. He was executed on May 23, 1991.
The tapes record the conversations between the inmates, director W.J. Estelle, Jr., Carrasco's attorney - Ruben Montemayor (who served as a mediator), warden H.H. Husbands, Governor Dolph Briscoe, reporters, hostages and their families, and others. The inventory transcribes information written on the cassettes about either the speakers and/or the content of the tapes. Many of the conversations with the inmate gunmen are either in Spanish or else in Spanish and English. Most of the tapes date during the siege, July 27-August 3, 1974. A few date from August 7-12, 1974, and are interviews with the surviving inmate gunman and hostages about the siege.
The tapes were duplicated in December 2000-January 2001 in order to make a use copy available for research. All the tapes were listened to briefly to determine their condition; a random sample were fully played. Notes in the inventory indicate when blank sides were discovered. However, not all the tapes were listened to sufficiently to determine the extent of the recordings for each cassette. Researchers should not assume all tapes containing a blank side are so marked.
If you are reading this electronically, click on the link to go the full finding aid - Texas Department of Criminal Justice, Carrasco tapes. If you are reading this in paper, the series finding aid is found in a separate divider within the binder.

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