Texas State Purchasing and General Services Commission, Executive Administration Division: An Inventory of Records at the Texas State Archives, 1969-1988 (bulk 1985-1988)

Texas State Purchasing and General Services Commission, Executive Administration Division:

An Inventory of Records at the Texas State Archives, 1969-1988 (bulk 1985-1988)


Overview
	Creator:	Texas. State Purchasing and General Services Commission. Executive Administration Division.
	Title:	Records
	Dates:	1969-1988
	Abstract:	Records are correspondence, memos, publications, notes, clippings, reports, copies of bills, and related materials, dating from 1969 to 1988 (bulk 1985-1988), of the Texas State Purchasing and General Services Commission. Included are files of executive directors Homer Foerster and Lias B. “Bubba” Steen; legal counsel files; and files regarding various divisions, including Personnel, Security, Centralized Services, and Fiscal Divisions. Subjects covered include agency organization and mission, state property, parking for state buildings, legislation, and contracts for services.
	Quantity:	10.47 cubic ft.
	Language	English.

Agency History

The Texas State Board of Control was abolished in 1979 (House Bill 1673, 66th Legislature, Regular Session). Its duties and responsibilities were transferred to the newly created Texas State Purchasing and General Services Commission. The Commission is composed of three members appointed by the Governor with the advice and consent of the Senate for overlapping six year terms. These are nonsalaried positions and the Governor appoints the chair.

The commission is responsible for providing an effective purchasing system for state agencies; providing maintenance, repair, and security services to the Capitol Complex; operating a central telephone system for state agencies; handling the lease and rental of space required by state agencies; and acquiring real property in the Capitol Complex and constructing state office buildings. The commission acquires all supplies, materials, services, and equipment for all state agencies, with a few exceptions. It does not acquire property for the Texas High Speed Rail Authority, library materials for libraries operated as part of institutions of higher education, or certain materials for state-owned hospitals and clinics. For administrative purposes, the commission is organized into eight divisions. The Executive Administration Division adopts rules and establishes policies for the efficient performance of commission programs. The division provides legal services to other commission divisions, along with independent audit review of all commission operations.

Scope and Contents of the Records

Records are correspondence, memos, publications, notes, clippings, reports, copies of bills, and related materials, dating from 1969 to 1988 (bulk 1985-1988), of the Texas State Purchasing and General Services Commission. Included are files of executive directors Homer Foerster and Lias B. “Bubba” Steen; legal counsel files; and files regarding various divisions, including Personnel, Security, Centralized Services, and Fiscal Divisions. Subjects covered include agency organization and mission, state property, parking for state buildings, legislation, and contracts for services.


Arrangement of the Records
	These records are arranged as received.

Restrictions

Restrictions on Access

None.

Restrictions on Use

None.


Index Terms
	The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
	Personal Names:
		Steen, Lias B.
		Foerster, Homer.
	Subjects:
		Government property--Texas.
		Government purchasing--Texas.
		Public contracts--Texas.
	Document Types:
		Correspondence--Texas--Government purchasing--1969-1988 (bulk 1985-1988).
		Memorandums--Texas--Government purchasing--1969-1988 (bulk 1985-1988).
		Clippings--Texas--Government purchasing--1969-1988 (bulk 1985-1988).
		Notes--Texas--Government purchasing--1969-1988 (bulk 1985-1988).
		Reports--Texas--Government purchasing--1969-1988 (bulk 1985-1988).
		Publications--Texas--Government purchasing--1969-1988 (bulk 1985-1988).
	Functions:
		Administering government purchasing.
		Administering government property.

Related Material


	The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.
	Texas State Archives

		Texas State Purchasing and General Services Commission, Records, 1971-1986, 2 cubic ft.
		Texas General Services Commission, 1949-1987, 0.8 cubic ft.

Administrative Information

Preferred Citation

(Identify the item), Records, Executive Administration Division, Texas State Purchasing and General Services Commission. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession number: 1995/121

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas General Services Commission on May 30, 1995.

Processing Information

Tonia J. Wood, August 1995

Detailed Description of the Records

Executive Administrative Division, Records, (bulk 1985-1988), 1969-1988
10.47 cubic ft.

box

1995/121-1

Centralized Services:

Lost or stolen report, FY 87

Project analysis warehouse facility, FY 87

Personnel, general correspondence, May 1986 - August 1987

Centralized services:

General correspondence, FY 87

Austin Mag Media, Re Office machine repair, FY 87

Mail & messenger, FY 87

Personnel survey (Texas Commission on Economy and Efficiency), 6/86

Centralized services:

Interagency contract administration, 1977-1985

United Way Campaign, 1986

General correspondence, 1985-1986

Motor pool, 1980-1986

Material Management, Vehicle insurance [empty]

Centralized services, Busse/Steen, June 1986 - August 1987

Personnel:

Sen. Leedom's personnel questionnaire, FY 86

Alternative work schedules survey, 4/23/84

Classification review report, 9/1/85

UT state employee attitude survey, 1985

Employee training newsletter, 1986

Survey questionnaire, TDH, 1986

Security:

Parking correspondence, FY 87

Parking ticket problems, FY 86

Vindicator system, FY 87

General correspondence, September 1986 - August 1987

Steen/Chief correspondence, August 1986 - August 1987

“White hat” letters, FY 87

Weekly activity reports, FY 87

Weekly activity reports, FY 86

Parking advisory committee, FY 87

Parking, 1979-1986

box

1995/121-2

Homer Foerster, Personal correspondence:

1979-1985

1978-1985

Commission general correspondence:

1969-1978

1979-1980

1981

1982

1983

1984

box

1995/121-3

Miscellaneous correspondence:

Foerster, 1976-1984

James Quick, 1984-1985

OMB Circular A-102 (Attachment 0):

1979

Proposed editions of Attachment “0”, 1980

Uniform Procurement System, 1980-1982

Inventory of programs, documents, & computer models prepared by the State Agency Coordinating Committee, March 1984

State Agency Coordinating Committee, FY 85

box

1995/121-4

SPGSC retreat, November 1987

Attorney General Open Records Decisions, No. 438-463, 1986-1987

Legislation, 1986
[red wallet]

Purchasing, Bid tabs, 1986

Attorney General opinion requests & Supreme Court orders, 1986

Informational reading from Judith (legal counsel), 1986

Unfoldered material [from legal counsel?], 1985-1986

box

1995/121-5

Unfoldered material [from legal counsel?], 1985-1986

box

1995/121-9

Unfoldered material [from legal counsel?] involving Public Utility Commission and telephone contracts, 1985-1986

box

1995/121-6

Administration, United Way campaign, 1988-1989

Executive director files:

Seminars, conferences, memberships, meetings, FY 88

Bill R. Corbell v. Herb Gersbach and Lias B. Steen, 1985-1987

General correspondence, FY 88

Delegation of authority, 1969-1988

Clippings, FY 88

Second Annual Texas Association of Public Purchasers, 1988

Personal, FY 88

Administrative Services (Jobes), FY 88

box

1995/121-11

Executive director:

Miscellaneous correspondence, Steen, FY 88

Invitations, FY 88

Invitations accepted, FY 88

Travel, FY88

Leave, FY 88

Heart Association campaign, FY 88

SCR 96, 70th Legislature, FY 88

Internal Auditor, FY 88

Exec/Legal, FY 88

Smokeout, FY 88

Commissioner's update procedures, FY 88

Recipes, FY 88

Directives to associates, FY 88

Savings to State, FY 88

General Services (Busse), FY 88

Budgets, FY 88

Capitol Metro, FY 88

EXEC CCTS Long Distance, FY 88

Legislation, Interim committees and councils, FY 88

United Way Campaign, FY 88

Texas Senior Management Services, FY88

Outstanding billings

Open market activity, FY 87

Exec Admin/ Rochelle's old files, FY 86 & 87

Governors/Speaker's office problems, FY 86

Steen, Miscellaneous handouts/presentations, FY 88

box

1995/121-7

Capitol 10,000, FY 87

70th Legislature, 1986-1987

Election results, FY 87

Administration, Executive office, FY 87

SPGSC Division heads & chiefs, Directives & general correspondence, 1979-1985

Organizational chart:

November 1986

September 1985

December 1984

September 1983

1978-1979

Dedman, Robert H., 1979-1980

Prigmore, O.M.:

1981

1985

Gaither, Charles C., 5/16/75 - 6/29/83

Wendler, Henry C., 1978

Directives, Division directors, FY 87

Board members, Terms, appointments, resumes, etc., 1921-1979

Weekly reports to commissioners, 1983-1985

box

1995/121-8

General correspondence:

Industrial Accident Board, FY 87

Insurance Board, FY 87

Insurance Board, State, Aircraft liability insurance, FY 87

Labor & Standards, FY 87

Law Library, FY 87

Legislative Council, FY 87

Legislative Council, Auto survey, FY 87

Library, State, FY 87

MHMR, FY 87

Nursing Home Administrators, FY 87

Pardons & Paroles, FY 87

Parks & Wildlife, FY 87

Pharmacy Board, FY 87

Preservation Board, FY 87

Preservation Board established 1983

Property Tax Board, FY 87

Public Building Authority:

FY 87

FY 85

Memorandum of Understanding, 8/85

Request for financing, 9/1/85

Public Employees Association, FY 87

Public Safety, FY 87

Public Utility Commission, FY 87

Railroad Commission, FY 87

Rehabilitation Commission, FY 87

Secretary of State:

FY 87

Jack Rains, FY 87

Sesquicentennial Commission, FY 85-86

State Agency Libraries of Texas, FY 87

Sunset Advisory Commission, FY 87

Tourist Development Agency, FY 87

Treasurer, Ann Richards, FY 87

Water Commission, FY 87

Water Development Board, FY 87

World Travel Council, FY 87

Youth Commission, FY 87

box

1995/121-10

Fiscal:

Claim from Matney Builders, 1988

Final report from LBB [Legislative Budget Board], 11/88

Statewide accounting, FY 89

Report, Human Resource Info System, Agency conversion specification from Comptroller, 1988

Texas Annual Fiscal Report issued by Comptroller, FY 87

Comptrollers Biennial Revenue Estimate, 71st Legislature, 1990-1991

Annual report to the Governor, 1988

Staffing report:

November 1988

October 1988

September 1988

Miscellaneous:

FY 87

FY 88

Performance and Fund Management Reports, 1987-1988
[2 folders]

Operating budget, 1988

Staffing level, 1988

TexFlex cafeteria plan, 1988