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TABLE OF CONTENTS


Overview

Agency History

Scope and Contents of the Records

Organization of the Records

Restrictions

Index Terms

Related Material

Administrative Information

Description of Series

Executive Administration Division, Governor's office correspondence, 1971-1986,

Building and Property Services Division, 1971-1986,

Texas State Library and Archives Commission

Texas State Purchasing and General Services Commission:

An Inventory of Records at the Texas State Archives, 1971-1986



Overview

Creator: Texas. State Purchasing and General Services Commission.
Title: Records
Dates: 1971-1986
Abstract: Records consist of correspondence, memoranda, newspaper clippings, reports, executive orders, studies, resolutions, surveys, interviews and legislative bills. Records range in date from 1971 to 1986 and reflect the mandates of the Executive Administration Division and the Building Property Services Division of the Texas State Purchasing and General Services Commission.
Quantity: 2 cubic ft.
Language English.

Agency History

The Texas State Board of Control was abolished in 1979 (House Bill 1673, 66th Legislature, Regular Session); its duties and responsibilities were transferred to the newly created Texas State Purchasing and General Services Commission. The Commission is composed of three members appointed by the Governor with the advice and consent of the Senate for overlapping six year terms. These are nonsalaried positions and the Governor appoints the chair.

The Commission is responsible for providing an effective purchasing system for state agencies; providing maintenance, repair, and security services to the Capitol Complex; operating a central telephone system for state agencies; handling the lease and rental of space required by state agencies; and acquiring real property in the Capitol Complex and constructing state office buildings. The commission acquires all supplies, materials, services, and equipment for all state agencies, with a few exceptions. It does not acquire property for the Texas High Speed Rail Authority, library materials for libraries operated as part of institutions of higher education, or certain materials for state-owned hospitals or clinics. For administrative purposes, the commission is organized into eight divisions.

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Scope and Contents of the Records

Records consist of correspondence, memoranda, newspaper clippings, reports, executive orders, studies, resolutions, surveys, interviews and legislative bills. Records range in date from 1971 to 1986 and reflect the mandates of the Executive Administration Division and the Building Property Services Division of the Texas State Purchasing and General Services Commission. The Executive Administration Division adopts rules and establishes policies for the efficient performance of commission programs. The division also provides legal services to the other commission divisions, along with independent audit review of all commission operations. The Building and Property Services Division primarily provides maintenance, repair, operations, and custodial services, and administers the fire and safety program for the State Capitol, state office buildings located in the capitol complex (except the Texas Employment Commission's building), the State Cemetery, and other facilities on the commission's inventory. Although the State Capitol, Old Land Office, and capitol grounds are on the property inventory of the State Preservation Board, the commission maintains these properties under the board's direction.

To prepare this preliminary inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of content lists, to provide an estimate of dates covered, and to determine record types.

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Organization of the Records

These records are organized into two series:
Executive Administration Division, Governor's office correspondence, 1971-1986, 1 cubic ft.
Building and Property Services Division, 1971-1986, 1 cubic ft.

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Restrictions

Restrictions on Access

None.

Restrictions on Use

None.

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Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas. State Purchasing and General Services Commission--Management.
Texas. State Purchasing and General Services Commission. Executive Administration Division.
Texas. State Purchasing and General Services Commission. Building and Property Services Division.
Subjects:
Government property--Texas.
Buildings--Texas--Maintenance.
Document Types:
Correspondence--Texas--Government property--1971-1986.
Memorandums--Texas--Government property--1971-1986.
Clippings--Texas--Government property--1971-1986.
Reports--Texas--Government property--1971-1986.
Functions:
Administering government property.

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Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas State Board of Control, Records, 1916-1979 (bulk 1935-1953), 83.05 cubic ft.
Texas State Purchasing and General Services Commission, Executive Administration Division, Records, 1969-1988 (bulk 1985-1988), 10.47 cubic ft.
Texas State Purchasing and General Services Commission, Minutes, 1979-1995, 0.94 cubic ft.
Texas General Services Commission, 1949-1987, 0.8 cubic ft.

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Administrative Information

Preferred Citation

(Identify the item and cite the series), Records, Texas State Purchasing and General Services Commission. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession number: 1991/124

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas State Purchasing and General Services Commission on April 2, 1991.

Processing Information

Lisa M. Hendricks, April 1992

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Detailed Description of the Records

 

Executive Administration Division, Governor's office correspondence, 1971-1986,
1 cubic ft.

Records consist of correspondence and memoranda, dating from 1971 to 1986, concerning progress reports, budgetary considerations, contracts awarded, equal employment opportunity issues, long-range planning, and committee meetings and agendas. Also included are newspaper clippings, reports, and executive orders, as well as studies, resolutions, surveys, interviews,and legislative bills. These are records of the Executive Administrative Division of the Texas State Purchasing and General Services Commission. Records present range across the administrations of Governors Mark White, Bill Clements, Dolph Briscoe, and Preston Smith.
Arrangement
Original order of the files was maintained and appears to be random. However, in most cases, records within each folder appear to be in roughly reverse chronological order.
Preferred Citation
(Identify the item), Executive Administration Division, Governor's office correspondence, Records, Texas State Purchasing and General Services Commission. Archives and Information Services Division, Texas State Library and Archives Commission.
box
1991/124-1 Annual Reports to the Governor:
FY September 1, 1984 - August 31, 1985
FY September 1, 1983 - August 31, 1984
FY September 1, 1982 - August 31, 1983
Governor's office, 5/27/71 - 12/14/84
Governor's Personnel Survey Group (by University of Texas Center for Social Work Research), 1986
Governor's Commission for the Disabled, 1985
State Agency Coordinating Committee (SACC), 1986
State Agency Coordinating Committee Governor's Office, 1984-1985
Governor's Commission for Women, 1985
Texas Conservation Corps (TCC) Executive Order-MW-34, 9/5/85
Governor's Operational Audit - Building and Property Services and Facilities Planning and Construction, 1981 - 1983
Governor's Operational Audit - Purchasing and Parts of Centralized Services, 1980 - 1982
Governor's Executive Order, 1986

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Building and Property Services Division, 1971-1986,
1 cubic ft.

Records consist of correspondence, memoranda, reports, resolutions, committee findings, surveys, and a petition. These are records of the Building and Property Services Division of the Texas State Purchasing and General Services Commission and date from 1971 to 1986. These records concern, for example, contracts, utility rates, fire and safety inspections, custodial services, and vending facilities.
Arrangement
Original order of the files was maintained and appears to be random. However, in most cases, records with each folder appear to be in roughly reverse chronological order.
Preferred Citation
(Identify the item), Building and Property Services Division, Records, Texas State Purchasing and General Services Commission. Archives and Information Services Division, Texas State Library and Archives Commission.
box
1991/124-2 Building and Property Services, General Correspondence, 1974 - 1983
Building Vending Facilities (Blind), 1971 - 1982
Energy Conservation Study - Capitol Complex (by Hammer Consulting Engineers, Inc.), 1981 - 1982
Building and Property Services - Department of Agriculture's Resolution about native plants, trees and grasses, 1984
Safety Surveys Conducted by the Attorney General's office (inspection reports), 1983 - 1985
Safety Coordination Committee, 1982 - 1984
Fire and Safety, General, 1980 - 1984
State Agency Coordinating Committee, February, 1984 - December, 1984
Building and Property - General, 1984 - 1985
Building and Property - Custodial, 1984 - 1985
Building Utility Services, Energy Conservation, 1976 - 1985
Building and Property Services (Proposition #7), Utility Rates, 1981 - 1982
Building and Property Services, Capitol Complex Conference Rooms, 1980 - 1985
Parking Lot 20 Emergency Lighting - Bounded by 17th and 18th Streets and Brazos and San Jacinto
Southern Union Gas Contract, 1985 - 1986

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