Texas State Purchasing and General Services Commission:
An Inventory of Records at the Texas State Archives, 1971-1986
Overview | ||
| Creator: | Texas. State Purchasing and General Services Commission. | |
| Title: | Records | |
| Dates: | 1971-1986 | |
| Abstract: | Records consist of correspondence, memoranda, newspaper clippings, reports, executive orders, studies, resolutions, surveys, interviews and legislative bills. Records range in date from 1971 to 1986 and reflect the mandates of the Executive Administration Division and the Building Property Services Division of the Texas State Purchasing and General Services Commission. | |
| Quantity: | 2 cubic ft. | |
| Language | English. | |
Agency History
The Texas State Board of Control was abolished in 1979 (House Bill 1673, 66th Legislature, Regular Session); its duties and responsibilities were transferred to the newly created Texas State Purchasing and General Services Commission. The Commission is composed of three members appointed by the Governor with the advice and consent of the Senate for overlapping six year terms. These are nonsalaried positions and the Governor appoints the chair.
The Commission is responsible for providing an effective purchasing system for state agencies; providing maintenance, repair, and security services to the Capitol Complex; operating a central telephone system for state agencies; handling the lease and rental of space required by state agencies; and acquiring real property in the Capitol Complex and constructing state office buildings. The commission acquires all supplies, materials, services, and equipment for all state agencies, with a few exceptions. It does not acquire property for the Texas High Speed Rail Authority, library materials for libraries operated as part of institutions of higher education, or certain materials for state-owned hospitals or clinics. For administrative purposes, the commission is organized into eight divisions.
Scope and Contents of the Records
Records consist of correspondence, memoranda, newspaper clippings, reports, executive orders, studies, resolutions, surveys, interviews and legislative bills. Records range in date from 1971 to 1986 and reflect the mandates of the Executive Administration Division and the Building Property Services Division of the Texas State Purchasing and General Services Commission. The Executive Administration Division adopts rules and establishes policies for the efficient performance of commission programs. The division also provides legal services to the other commission divisions, along with independent audit review of all commission operations. The Building and Property Services Division primarily provides maintenance, repair, operations, and custodial services, and administers the fire and safety program for the State Capitol, state office buildings located in the capitol complex (except the Texas Employment Commission's building), the State Cemetery, and other facilities on the commission's inventory. Although the State Capitol, Old Land Office, and capitol grounds are on the property inventory of the State Preservation Board, the commission maintains these properties under the board's direction.
To prepare this preliminary inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of content lists, to provide an estimate of dates covered, and to determine record types.
Organization of the Records | ||
| These records are organized into two series: | ||
| Executive Administration Division, Governor's office correspondence, 1971-1986, 1 cubic ft. | ||
| Building and Property Services Division, 1971-1986, 1 cubic ft. | ||
Restrictions
Restrictions on Access
None.
Restrictions on Use
None.
Index Terms | ||
| The terms listed here were used to catalog the records. The terms can be used to find similar or related records. | ||
| Corporate Names: | ||
| Texas. State Purchasing and General Services Commission--Management. | ||
| Texas. State Purchasing and General Services Commission. Executive Administration Division. | ||
| Texas. State Purchasing and General Services Commission. Building and Property Services Division. | ||
| Subjects: | ||
| Government property--Texas. | ||
| Buildings--Texas--Maintenance. | ||
| Document Types: | ||
| Correspondence--Texas--Government property--1971-1986. | ||
| Memorandums--Texas--Government property--1971-1986. | ||
| Clippings--Texas--Government property--1971-1986. | ||
| Reports--Texas--Government property--1971-1986. | ||
| Functions: | ||
| Administering government property. | ||
Related Material
The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive. |
||
| Texas State Archives | ||
| Texas State Board of Control, Records, 1916-1979 (bulk 1935-1953), 83.05 cubic ft. | ||
| Texas State Purchasing and General Services Commission, Executive Administration Division, Records, 1969-1988 (bulk 1985-1988), 10.47 cubic ft. | ||
| Texas State Purchasing and General Services Commission, Minutes, 1979-1995, 0.94 cubic ft. | ||
| Texas General Services Commission, 1949-1987, 0.8 cubic ft. | ||
Administrative Information
Preferred Citation
(Identify the item and cite the series), Records, Texas State Purchasing and General Services Commission. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1991/124
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas State Purchasing and General Services Commission on April 2, 1991.
Processing Information
Lisa M. Hendricks, April 1992
Detailed Description of the Records