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TABLE OF CONTENTS


Overview

Agency History

Scope and Contents of the Records

Organization of the Records

Restrictions

Index Terms

Related Material

Administrative Information

Description of Series

Board of Control records, 1949-1987,

State Purchasing and General Services Commission records, 1976-1986,

Texas State Library and Archives Commission

Texas General Services Commission:

An Inventory of Records at the Texas State Archives, 1949-1987



Overview

Creator: Texas. General Services Commission.
Title: Records
Dates: 1949-1987
Abstract: Types of records present include correspondence, memoranda, minutes, schedules, sketches, newsclippings, work orders, board orders, black and white photographs, and calendars. Records range in date from 1949 to 1987 and are the records of two predecessor agencies of the Texas General Services Commission, the Texas State Board of Control and the Texas State Purchasing and General Services Commission. Records reflect the varied responsibilities of these agencies including repairs to the San Jacinto State Park, projects revolving around Texas' 1986 Sesquicentennial celebrations, as well as inaugural and “Governor-For-A-Day” ceremonies. Also of interest is the “State of Texas vs. Zenith Radio Corporation” file which contains correspondence and detailed expenditures relating to the major Capitol fire in 1983.
Quantity: 0.8 cubic ft.
Language English.

Agency History

The Texas State Board of Control was created in 1919 by the 36th Legislature (Senate Bill 147). The legislation which created the Board also abolished several agencies and offices, transferring their duties to the Board of Control. Among the Board's numerous responsibilities was the joint supervision and maintenance of certain historical state parks (including San Jacinto, Goliad, and Fannin State Parks). The Board also had charge of the custody and maintenance of the Capitol and other state office buildings and their adjoining grounds. In this capacity the Board contracted for all construction, repairs, and specifications used in construction projects and for machinery and equipment repairs.

The Board of Control was abolished in 1979 (House Bill 1673, 66th Legislature, Regular Session); its duties and responsibilities were transferred to the newly created State Purchasing and General Services Commission. The Commission's responsibilities included providing an effective purchasing system for state agencies; providing maintenance, repair, and security services to the Capitol Complex; and acquiring real property in the Capitol Complex and constructing state office buildings. The commission acquires all supplies, materials, services, and equipment for all state agencies, with a few exceptions. In 1991 the agency was renamed the General Services Commission.

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Scope and Contents of the Records

Types of records present include correspondence, memoranda, minutes, schedules, sketches, newsclippings, work orders, board orders, black and white photographs, and calendars. Records range in date from 1949 to 1987 and are the records of two predecessor agencies of the General Services Commission, the Texas State Board of Control and the Texas State Purchasing and General Services Commission. Records reflect the varied responsibilities of these agencies including repairs to the San Jacinto State Park, projects revolving around Texas' 1986 Sesquicentennial celebrations, as well as inaugural and “Governor-For-A-Day” ceremonies. Also of interest is the “State of Texas vs. Zenith Radio Corporation” file which contains correspondence and detailed expenditures relating to the major Capitol fire in 1983.

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Organization of the Records

These records are organized into two series and five subseries:
Board of Control records, 1949-1987, 0.8 cubic ft.
  • San Jacinto State Park records, 1958-1965, 0.2 cubic ft.
  • Board orders, 1949, 1987 (bulk 1949), 0.2 cubic ft.
  • Ceremonies, 1951-1977, 0.4 cubic ft.
State Purchasing and General Services Commission records, 1976-1986, fractional
  • Texas 1986 Sesquicentennial, Executive correspondence, 1982-1986, fractional
  • State of Texas vs Zenith Radio Corporation, 1976-1983, fractional

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Restrictions

Restrictions on Access

None.

Restrictions on Use

Researchers are required to wear gloves provided by the Archives when reviewing photographic materials.

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Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas State Capitol (Austin, Tex.)
Texas. State Board of Control.
Texas. State Purchasing and General Services Commission.
Subjects:
Governors--Texas.
Parks--Texas.
Texas--Centennial celebrations, etc.
Texas--Capital and capitol.
Document Types:
Correspondence--Texas--1949-1987.
Memorandums--Texas--1949-1987.
Minutes--Texas--1949-1987.
Schedules (time plans)--Texas--1949-1987.
Sketches--Texas--1949-1987.
Clippings--Texas--1949-1987.
Photographs--Texas--1949-1987.
Calendars--Texas--1949-1987.
Administrative regulations--Texas--1949-1987.
Functions:
Maintaining Texas State Capitol.
Maintaining parks.

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Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas 1986 Sesquicentennial Commission, Records, 1978-1987, 331.73 cubic ft.
Texas State Board of Control, Records on Monuments, 1935-1937, fractional
Texas State Board of Control, 1916-1979, 83.05 cubic ft.
Texas State Purchasing and General Services Commission, Records, 1971-1986, 2 cubic ft.
Texas State Purchasing and General Services Commission, Executive Administration Division, Records, 1969-1988 (bulk 1985-1988), 10.47 cubic ft.
Prints and Photograph Collection, Current Events collections, 1970s (various accessions)(See entries in the P and P index for Governor for a Day photographs.)
Prints and Photograph Collection, Department of Public Safety Collections, 1960s (accessions 1976/8 and 1976/198) (See entries in the P and P index for Governor for a Day photographs.)

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Administrative Information

Preferred Citation

(Identify the item and cite the series), Records, Texas General Services Commission. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession number: 1996/138

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the General Services Commission on August 27, 1996.

Processing Information

Lisa M. Hendricks, September 1996

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Detailed Description of the Collection

 

Board of Control records, 1949-1987,
0.8 cubic ft.

Types of records include correspondence, minutes, newsclippings, black and white photographs, sketches, board orders, work orders, schedules, and calendars of the Texas State Board of Control. Records range in date from 1949 to 1987 and reflect the board's responsibility for the custody and maintenance of the Capitol and other state office buildings and their adjoining grounds as well as responsibility for the joint supervision and maintenance of certain historical state parks, including San Jacinto State Park. The board contracted for all construction, repairs, and specifications used in construction projects and for machinery and equipment repairs.
Organization of the Records
These records are organized into three subseries:
San Jacinto State Park records, 1958-1965, 0.2 cubic ft.
Board orders, 1949, 1987 (bulk 1949), 0.2 cubic ft.
Ceremonies, 1951-1977, 0.4 cubic ft.
San Jacinto State Park records, 1958-1965,
0.2 cubic ft.
Types of records include correspondence, minutes, newsclippings, photographs, architectural sketches, and a power-of-attorney. Records date from 1958 to 1965 and are from the Texas State Board of Control. Records reflect the Board's involvement in repairs and maintenance of the San Jacinto State Park. Correspondents include the San Jacinto Park Commission, the Legislative Budget Board, the San Jacinto Museum of History Association, and the Texas Crushed Stone Company.
Arrangement of the Records
These records are arranged in reverse chronological order in two folders and remain in order as received.
Preferred Citation
(Identify the item), San Jacinto State Park records, Board of Control records, Records, Texas General Services Commission. Archives and Information Services Division, Texas State Library and Archives Commission.
box
1996/138-1 San Jacinto State Park:
File #1, 1958-1961
File #2, 1961-1965
Board orders, 1949, 1987 (bulk 1949),
0.2 cubic ft.
Types of records present include correspondence, memoranda, and board orders. The bulk of these records are dated 1949 with only a cover letter dated 1987. Records are executive orders from the Texas State Board of Control and reflect the board's responsibility for the custody and maintenance of the Capitol and other state office buildings and their adjoining grounds. Executive orders accept bids for engineering contracts for repairs and improvements to state buildings and grounds; approve the sale of public property and sales of surplus unusable material from state departments; and issue grants of permission for burial in the state cemetery, for erection of monuments, and for planting trees on the grounds of the state capitol and in state parks.
Arrangement of the Records
These records are arranged in reverse chronological order in one folder and remain in the order received.
Preferred Citation
(Identify the item), Board orders, Board of Control records, Records, Texas General Services Commission. Archives and Information Services Division, Texas State Library and Archives Commission.
box
1996/138-1 Board orders, 1949, 1987
Ceremonies, 1951-1977,
0.4 cubic ft.
Types of records present include correspondence, memoranda, work orders, architectural sketches, schedules, calendars, newsclippings, and black and white photographs from the Texas State Board of Control. Records date from 1951 to 1977 and detail arrangements for inaugural ceremonies for governors and lieutenant governors, for Armed Forces Week ceremonies, and for Governor-For-A-Day ceremonies. Also present is a file containing notes concerning Christmas tree decorations.
Arrangement of the Records
Governor-For-A-Day records are filed in chronological order while governors' inaugural records are filed in reverse chronological order. Records remain in order as received.
Preferred Citation
(Identify the item), Ceremonies, Board of Control records, Records, General Services Commission. Archives and Information Services Division, Texas State Library and Archives Commission.
box
1996/138-1 Inaugural Ceremonies:
Briscoe - Hobby, 1975
Briscoe, 1972
Governors' Inauguration, 1951-1971
Information - Armed Forces Week Ceremonies, 1965
Governor-For-A-Day Procedures, 1971
Governor-For-A-Day:
Senator Criss Cole, January 10, 1970
Senator Jack Hightower, April 3, 1971
Senator W.E. (Pete) Snelson, December 4, 1971
Senator Barbara Jordan, June 10, 1972
Senator Chet Brooks, August 12, 1972
Senator Wayne Connally, October 7, 1972
Allan Shivers, April 6, 1977
Senator Don Adams, October 15, 1977
Christmas Tree Decorations, Capitol, 1969-1970

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State Purchasing and General Services Commission records, 1976-1986,
fractional

Records present include correspondence, expenditure and activity summaries, lists, and reports dating from 1976 to 1986. Records are from the Texas State Purchasing and General Services Commission and reflect some of the responsibilities of the Commission to provide maintenance, repair, and security services to the Capitol Complex.
Organization of the Records
These records are organized into two subseries:
Texas 1986 Sesquicentennial, Executive correspondence, 1982-1986, fractional
State of Texas vs Zenith Radio Corporation, 1976-1983, fractional
Texas 1986 Sesquicentennial, Executive correspondence, 1982-1986,
fractional
Types of records include correspondence and memoranda dating from 1982 to 1986. Records are executive correspondence files between personnel of the Texas State Purchasing and General Services Commission and the Texas 1986 Sesquicentennial Commission, the Austin Chamber of Commerce and the Texas Committee for the Humanities. Records detail arrangements and preparations for Texas' celebration of 150 years of statehood.
Arrangement of the Records
Records are in two folders and remain in the order received.
Preferred Citation
(Identify the item), Texas 1986 Sesquicentennial, Executive correspondence, State Purchasing and General Services Commission records, Records, Texas General Services Commission. Archives and Information Services Division, Texas State Library and Archives Commission.
box
1996/138-1 Texas 1986 Sesquicentennial Commission Planning Committee, 1982-1984
Sesquicentennial Projects, 1985-1986
State of Texas vs Zenith Radio Corporation, 1976-1983,
fractional
Types of records present include correspondence, expenditure and activity summaries, lists of files and employees, and reports detailing labor and materials. Records, dating from 1976 to 1983, are the records of the Texas State Purchasing and General Services Commission detailing repairs and expenditures necessitated by the major fire in the capitol on February 6, 1983. Repairs include carpentry, window replacement, furniture cleaning and fire detection system repairs.
Arrangement of the Records
Records are contained in a single folder and remain in the order received.
Preferred Citation
(Identify the item), State of Texas vs Zenith Radio Corporation, State Purchasing and General Services Commission records, Records, Texas General Services Commission. Archives and Information Services Division, Texas State Library and Archives Commission.
box
1996/138-1 State of Texas vs Zenith Radio Corporation (Capitol Fire - February 6, 1983), 1976-1983

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