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TABLE OF CONTENTS


Overview

Agency History

Scope and Contents of the Records

Arrangement of the Records

Restrictions

Index Terms

Related Material

Administrative Information

Description of Series

Board of Health meeting files, 1946-2004,

Texas State Library and Archives Commission

Texas Department of Health:

An Inventory of Board of Health Meeting Files at the Texas State Archives, 1946-2004



Overview

Creator: Texas. Dept. of Health.
Title: Board of Health meeting files
Dates: 1946-2004
Abstract: These meeting files document the work of the Texas Board of Health and its predecessors, which had general supervision and control of all matters pertaining to the health of the citizens of Texas and was the policymaking body for the Texas Department of Health, the primary agency for state public health planning, services, and regulation. These records consist of copies of minutes, agenda, and supporting documentation from meetings of the Texas Board of Health and its predecessors (Texas State Board of Health and Texas Board of Health Resources) between 1946 and 2004. Other types of records (i.e., supporting documentation) include statements by board members, commissioner's reports, orders, resolutions, correspondence, cover letters to board members, press releases and reference materials.
Quantity: 14.75 cubic ft.
Language These materials are written in English.
Repository: Texas State Archives

Agency History

Until it was abolished in 2004 and absorbed into the Texas Department of State Health Services, the Texas Department of Health was the latest successor in a line of health-related state agencies: the Texas Quarantine Department (1879-1903), the Texas Department of Public Health and Vital Statistics (1903-1909), the Texas State Department of Health (1909-1975), the Texas Department of Health Resources (1975-1977), and the Texas Department of Health (1977-2004). The powers and duties of the department evolved, especially in the 20th century, from the initial concern with the isolation and prevention of epidemic diseases (such as cholera, smallpox, and typhoid fever), to maintaining birth and death records, assuring the safety and purity of food and water supplies, providing limited kinds of medical and dental care for the poor, matching federal funds for hospital construction and renovation, overall planning of all health facilities and services in the state, etc. The department became the State of Texas' primary agency for public health planning, services, and regulation.

The composition and number of members of the policymaking board of the department has changed over the years, although these members have always been appointed by the governor with concurrence of the senate. Beginning in 1909 (Senate Bill 8, 31st Texas Legislature, 1st Called Session), the State Board of Health was composed of seven members, all licensed physicians, serving two-year terms. The number was reduced in 1927, to six licensed physicians, serving staggered six-year terms (Senate Bill 47, 40th Legislature, 1st Called Session). In 1931 (House Bill 453, 42nd Legislature, Regular Session), the number was raised to nine: six licensed physicians, one licensed dentist, one licensed pharmacist, and one licensed civil engineer specializing in sanitary engineering.

In 1975 the Texas Board of Health Resources was created (House Bill 2164, 64th Legislature, Regular Session), composed of eighteen members (sixteen licensed health professionals and two citizen members). The sixteen professionals included six licensed physicians, two hospital administrators, one licensed dentist, one registered nurse licensed to practice professional nursing, one licensed veterinarian, one licensed pharmacist, one licensed nursing home administrator, one licensed optometrist, one licensed civil engineer specializing in sanitary engineering, and one licensed doctor of chiropractic. The sixteen professional and licensed members must have had at least five years of professional experience in Texas prior to appointment. The two citizen members must have none of the qualifications required of the other sixteen members. In 1977 (Senate Bill 894, 65th Legislature, Regular Session), the name changed to the Texas Board of Health, but the composition of the board remained the same, until 1993. At that time (House Bill 1510, 73rd Legislature, Regular Session), the board was reduced to six members: four with a demonstrated interest in the services provided by the Texas Department of Health, and two representing the public. An additional public member was added in 2003 (Senate Bill 287, 78th Legislature, Regular Session), raising the number to seven for the last year of the board's existence. The Board of Health had general supervision and control of all matters pertaining to the health of the citizens of Texas. The Board was responsible for the adoption of policies and rules, and for the government of the Department of Health. Every two years the Board elected by majority vote a Commissioner of Health to be the administrative head of the Department of Health and who was given specific duties and powers relating to management. The commissioner had to be licensed to practice medicine in Texas.

House Bill 2292 (78th Legislature, Regular Session, 2003) merged twelve state health and human services agencies into five, officially abolishing the Texas Department of Health (effective September 1, 2004) and creating the new Texas Department of State Health Services (DSHS). DSHS took over all of the "powers, duties, functions, programs, and activities" of the Department of Health. (In addition it assumed the duties of the Texas Commission on Alcohol and Drug Abuse, the Texas Health Care Information Council, and the mental health and state hospital operations formerly under the Texas Department of Mental Health and Mental Retardation.) The governing body is the DSHS Council, composed of nine members of the public appointed by the governor with the advice and consent of the state senate. These nine members, representing all geographic areas of the state and reflecting the ethnic diversity of the state, "must have demonstrated an interest in and knowledge of problems and available services related to public health, mental health, or substance abuse." They serve staggered six-year terms.

(Sources include: Guide to Texas State Agencies, 11th edition (2001); the website for DSHS (http://www.dshs.state.tx.us/), accessed August 2006; and the enabling legislation (1903, 1909, 1913, 1927, 1931, 1975, 1977, 1979, 1983, 1985, 1989, 1993, 2003).)

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Scope and Contents of the Records

These meeting files document the work of the Texas Board of Health and its predecessors, which had general supervision and control of all matters pertaining to the health of the citizens of Texas and was the policymaking body for the Texas Department of Health, the primary agency for state public health planning, services, and regulation. These records consist of copies of minutes, agenda, and supporting documentation from meetings of the Texas Board of Health and its predecessors (Texas State Board of Health and Texas Board of Health Resources) between 1946 and 2004. Other types of records (i.e., supporting documentation) include statements by board members, commissioner's reports, orders, resolutions, correspondence, cover letters to board members, press releases and reference materials. Minutes include printed and typescript copies and sometimes handwritten transcripts recorded by a secretary. Most of the correspondence is between board members and the Department of Health but there is some correspondence with other state agencies and with federal agencies, charity organizations, and health-related research groups. In the 1970s, packets of reference materials were prepared for the meetings and the board members by staff from the Department of Health. These reference materials were arranged by agenda item and copies were placed in the meeting file. Types of reference materials include reports from various divisions in the Department of Health, memos, budget preparation sheets, audit reports, health regulation publications, copies of safety/health standards, proposed legislation, reprints of magazine articles, health-related brochures, and newsletters. Much of the reference material is related to the federally funded Hill-Burton program for hospital construction and includes lists of Hill-Burton applicants, construction worksheets, and cost summaries.

Records are missing from these meeting files for 1909-1945, most of 1999, and the early part of 2001.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.

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Arrangement of the Records

Records are arranged by the creating agency chronologically by date of meeting. The minutes from 1946 to 1975, and from 1981 to 2004, are filed on the date of the actual board meeting, but between 1975 and 1980 the minutes are filed in the subsequent meeting folder.

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Restrictions

Restrictions on Access

Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Technical Requirements

None.

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Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas. State Dept. of Health.
Texas. Dept. of Health Resources.
Texas State Board of Health.
Texas Board of Health Resources.
Texas Board of Health.
Subjects:
Health--Texas.
Document Types:
Minutes--Texas--Health--1946-2004.
Agenda--Texas--Health--1946-2004.
Correspondence--Texas--Health--1946-2004.
Resolutions--Texas--Health--1946-2004.
Press releases--Texas--Health--1946-2004.
Reports--Texas--Health--1946-2004.
Publications--Texas--Health--1946-2004.
Functions:
Developing health policies.

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Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas Department of Health, Organizational charts, 1967-2004, 0.4 cubic ft.

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Administrative Information

Preferred Citation

(Identify the item), Texas Board of Health meeting files. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 1990/172, 1998/144, 2000/166, 2001/010, 2002/193, 2003/067, 2004/221, 2006/365, 2006/393, 2009/088

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Department of Health on July 5, 1990; June 8, 1998; July 3, 2000; September 28, 2000; and October 21, 2002; by the Texas Department of State Health Services on April 28, 2006; and January 20, 2009; and by the Texas Legislative Reference Library on August 13, 2002; August 18, 2004; and August 22, 2006.

Processing Information

Original processing and first finding aid by Paul B. Beck, January 1991

Corrections and further encoding to TARO Project standards by Laura K. Saegert, May 2001

Finding aid converted from EAD 1.0 to 2002 by v1to02.xsl (20030505), July 2003

Eight accessions added, corrections and further encoding to DACS standards by Tony Black, August 2006

One accession added, and further corrections by Tony Black, January 2009

Location of Originals

The record copy of minutes and agenda were maintained by the Texas Department of Health. They are now with the Texas Department of State Health Services.

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Detailed Description of the Records

 

Board of Health meeting files, 1946-2004,
14.75 cubic ft.

Box
1990/172-1 State Board of Health meeting files, 1946-1975
March 1946 thru June 1956
Box
1990/172-2 December 1956 thru December 1961
Box
1990/172-3 March 1962 thru March 1967
Box
1990/172-4 June 1967 thru September 1971
Box
1990/172-5 December 1971 thru June 1975
Box
1998/144-1 June 1975
[final meeting of the Texas State Board of Health, now the Texas Board of Health Resources]
Box
1990/172-5 Board of Health Resources meeting files, 1975-1977
July 1975
Box
1990/172-6 July 1975 thru January 1977
Box
1990/172-7 Board of Health meeting files, 1977-2004
February 1977 thru May 1978
Box
1990/172-8 June 1978 thru November 1979
Box
1990/172-9 December 1979 thru December 1980
Box
1998/144-1 January 1981 thru December 1982
[bound volume]
January 1983 thru December 1984
[bound volume]
January 1985 thru April 1985
January 1985 thru December 1986
[bound volume]
Box
1998/144-2 January 1987 thru December 1989
[bound volume]
January 1990 thru December 1991
[bound volume]
January 1992 thru December 1993
[bound volume]
Box
1998/144-3 January thru December 1994
[bound volume]
January thru December 1995
[bound volume]
January thru November 1996
[bound volume]
January thru November 1997
[bound volume]
Self-Evaluation Report to the Sunset Advisory Commission, September 1997
[bound volume]
Box
1998/144-4 January 1998
February 1998
March 1998
April 1998
May 1998
June 1998
July 1998
September 1998
October 16, 1998
October 28, 1998
November 1998
[Note: missing most of 1999]
November 1999
January 6, 2000
January 14, 2000
February 2000
Box
2003/067-1 April 2000
May 2000
June 2000
July 2000
September 2000
October 2000
November 2000
[Note: missing early part of 2001]
July 2001
August 2001
September 2001
October 2001
November 2001
January 2002
February 2002
[3 folders]
March 2002
[1 of 2 folders]
Box
2003/067-2 March 2002
[2 of 2 folders]
May 2002
[2 folders]
June 2002
[2 folders]
July 2002
[3 folders]
Box
2009/088-1 September 5, 2002:
Agenda
Attachments I-XXIX
Attachments XXX-XXXV
October 18, 2002:
Agenda and minutes
Attachments I-XII
Attachments XIII-XXXI
November 21, 2002:
Agenda and minutes
Attachments I-XV
Attachments XVI-XX
Box
2009/088-2 Attachments XXI-XXXVI
Attachments XXXVII-LII
Box
2006/365-1 January 16-17, 2003:
Agenda and minutes
Attachments I-XI
Attachments XII
Attachments XIII-XXXII
February 26-27, 2003:
Agenda and minutes
Attachments I-XII
Attachments XIII-XXI
Attachments XXII-XXXVI
May 8, 2003:
Agenda and minutes
Attachments (agenda items 2A-9B)
Attachments (agenda items 10A-N)
Box
2006/365-2 June 12, 2003:
Agenda and minutes
Attachments (agenda items 2-11D)
Attachments (agenda items 12A-M)
August 7, 2003:
Agenda and minutes
Attachments (agenda items 2A-13B)
Attachments (agenda items 14A-II)
September 19, 2003:
Agenda and minutes
Attachments (agenda items 1-8)
Attachments (agenda items 9A-L)
Box
2006/365-3 October 30, 2003:
Agenda and minutes
Attachments I-XXI (agenda items 3-6F)
Attachments XXIII-XLVII (agenda items 6G-EE)
December 5, 2003:
Agenda and minutes
Attachments I-VII (agenda items 2-7)
Attachments VIII-XXVII (agenda items 8A-M)
January 15, 2004:
Agenda and minutes
Attachments (agenda items 2-9B)
Attachments (agenda items 10A-X)
Box
2006/365-4 March 11, 2004:
Agenda and minutes
Attachments I-X (agenda items 2-8C)
Attachments XI-XXIV (agenda items 9A-O)
Attachments XXV-XXXIX (agenda items 9P-EE)
April 15, 2004:
Agenda and minutes
Attachments I-IX (agenda items 2A-8B)
Attachments X-XXX (agenda items 9A-Q)
July 1, 2004:
Agenda and minutes
Attachments I-XXI (agenda items 4A-Q)
Box
2006/365-5 Attachments XXII-XXXIII (agenda items 4R-AA, 5-6)

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