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(Identify the item and cite the series), Records, The Bureau of State Health Planning and Resource Development, Texas Department of Health. Archives and Information Services Division, Texas State Library and Archives Commission.
The Bureau of State Health Planning and Resource Development was created in 1975 after the Governor designated the Texas Department of Health Resources (later, the Texas Department of Health) as the State Health Planning and Resource Agency in compliance with federal Public Law 93-641, the National Health Planning and Resource Development Act of 1974 and H.B. 2164, Texas Health Planning and Development Act. The Bureau performs all health planning and resource development functions on the state level and is charged with developing an annual State Health Plan and an annual State Medical Facilities Plan. Development of the State Health Plan includes working with the health system agencies in the state, designated health related state agencies, the Statewide Health Coordinating Council, and other interested public and private entities and individuals. The major functions carried out by the Bureau include data collection, analysis, and dissemination, and health plan development and implementation.
The Medical Facilities Planning Division of the Bureau has undergone several name changes. The Division was initially known in 1946 as the Hospital Survey and Construction Division; next, as the Division of Hospital Services; then, from 1968 to 1975 as the Health Facilities Construction Section; and is now the Medical Facilities Planning Division. Despite the name changes, its major responsibility has remained the same: to survey, plan and construct hospitals and other health-related facilities in Texas in conjunction with the federal Hill-Burton Hospital Construction Program.
The Hill-Burton program has, since 1946, made federal matching funds available for construction, additions and modernization of hospitals and related community health facilities based on a system of priority needs. The Medical Facilities Division approves completed plans and specifications for Hill-Burton projects and guides the process of application and design development for each project.
The Division also prepares and administers the annual State Medical Facilities Plan, which serves to coordinate the planning and construction of health care facilities where the need is greatest. The Division also provides consultative services to the Department of Mental Health and Mental Retardation for guidance in developing their plan for construction of mental health facilities, and participates in areawide planning for hospital facilities.
The Division of Health Planning has had the responsibility since 1975 to develop the state's health resources to serve the needs of every community. This division has also undergone a name change, previously being known as the Planning and Resources Development Division. A major part of the division's work was to coordinate the twelve regional Health Service Areas (HSAs) established by the Legislature in 1975. Each multi-county Health Service Area was charged with developing long-range and short-range plans for the improvement of its region's health facilities and resources.
This division also absorbed, in 1975, the functions of the Health and Human Resources Division of the Office of Information Services in the Governor's Office. This office had been involved in health planning and its duties and records were transferred to the Department of Health when the 1975 law went into effect. For more information on the Health and Human Resources Division of the Office of Information Services and its records, see the Governor's Office finding aid in the State Archives search room.
Records in this accession include quarterly reports by the Commissioner of Health; minutes and agendas from Board of Health meetings prepared by the Medical Facilities Planning Division; and administrative, correspondence and subject files from the Medical Facilities Planning Division and the Division of Health Planning of the Bureau of State Health Planning and Resource Development. These files are dated 1945-1979 and include Department of Health intra-agency memos; correspondence with other state agencies and the U.S. Department of Health, Education and Welfare; and construction plans, drawings and specifications of health facilities in Texas. Health planning and health facilities planning and construction were part of these divisions duties under the Hill-Burton Hospital Construction Program.
To prepare this preliminary inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.
These records are organized into three series:
Paul B. Beck, October 1989
Accession numbers: 1989/067, 1990/065
These records were transferred to the Texas State Archives from the Texas Department of Health, via the Records Management Division of the State Library, on December 6, 1988 and January 4, 1990.
Records consist of published quarterly reports by the Commissioner of Health from 1965 to 1974. The Commissioner of Health is the overall administrator of the Department of Health. These reports were prepared by the Commissioner four times a year and give a narrative statement and statistical data on the activities of each division of the Department of Health. These reports form the basis for the Department's Biennial Reports, which are submitted to the Governor every two years. Copies of the Biennial Reports are published and may be found in the Publications Clearinghouse of the Texas State Library.
The quarterly reports are arranged chronologically.
The Medical Facilities Planning Division of the Bureau of State Health Planning and Resource Development (Texas Department of Health) was initially known in 1946 as the Hospital Survey and Construction Division; next, as the Division of Hospital Services; then, from 1968 to 1975 as the Health Facilities Construction Section. Its major responsibility is to survey, plan and construct hospitals and other health-related facilities in Texas in conjunction with the federal Hill-Burton Hospital Construction Program. The Hill-Burton program has, since 1946, made federal matching funds available for construction, additions and modernization of hospitals and related community health facilities based on a system of priority needs. The Medical Facilities Division approves completed plans and specifications for Hill-Burton projects and guides the process of application and design development for each project. The Division also prepares and administers the annual State Medical Facilities Plan, which serves to coordinate the planning and construction of health care facilities where the need is greatest. The Division also provides consultative services to the Department of Mental Health and Mental Retardation for guidance in developing their plan for construction of mental health facilities, and participates in area-wide planning for hospital facilities.
Types of records include minutes and agenda from Texas Board of Health meetings; and administrative, correspondence, and subject files of the Medical Facilities Planning Division, Texas Department of Health, dating 1947-1979. Also present are construction plans, drawings and specifications for health facilities in Texas; and the biennial State Health Plans from 1952 to 1967. Correspondence is with other state agencies, the U.S. Department of Health, Education, and Welfare, and others concerning health planning and the construction of health facilities under the Hill-Burton Hospital Construction Program.
These records are organized into five sub-series:
Records consist of meeting files of the Texas Board of Health prepared and retained by the Medical Facilities Planning Division, dating from 1947 to 1975. Records include minutes of the Board of Health, excerpts from these minutes on the Division's Hill-Burton construction projects, agenda and reports for the meetings prepared by the Division, and post-meeting notes and office memoranda from the Division. Also, filed separately, there is outgoing correspondence from the Division with Board of Health members, scheduling Board meetings and arranging the agenda.
These records document the Board of Health's supervision of the Medical Facilities Planning Division's management of the federal Hill-Burton Hospital Construction Program. The Board relied on the Medical Facilities Planning Division to gather data, correspond with the applicants, and prepare reports and agendas for each Board meeting on Hill-Burton projects. The Board then determined at their meetings which hospitals and health facilities had priority in receiving the matching federal construction funds under the Hill-Burton program.
The minutes in this subseries are limited in scope and content. For most years, only excerpts of minutes directly related to the Hill-Burton projects are present. Indeed, most of the records in this series are the agenda, reports, correspondence, and memoranda prepared by the Division for the Board meetings. These report on the status of the Hill-Burton projects and the Board's allocation of funds, and list applicants for future projects.
Records are arranged chronologically, with the correspondence being filed separately from the minutes, agendas and reports.
Records include reports and correspondence between the Medical Facilities Planning Division and its administrative supervisors, 1952-1979. Most of the records begin in 1975, when the Division assumed its current name and became part of the new Bureau of State Health Planning and Resource Development, which reported, in turn, to the new Texas Board of Health Resources. The first folder in this subseries contains Biennial State Health Plans from 1952 to 1967, which the Medical Planning Facilities Division or its administrative predecessor was required to prepare and submit as part of its Hill-Burton duties. Other reports are from the mid-1970s and include monthly Division activity reports, quarterly reports, a biennial report, and overview reports acquainting the new Board of Health Resources with Hill-Burton construction projects and Division activities. The remaining records include work reports, memos, correspondence, etc., among the Division, the Bureau of State Health Planning and Resource Development, and the Departent of Health. These records range in scope from overall summaries of Division activities to routine internal matters.
The records are arranged as received.
Records consist of correspondence and memos, 1965-1977, most from the mid 1970s. These records document the Division's working and policy-making relationship with various Texas state agencies. Major correspondents include the Office of the Governor and the Health Facilities Commission.
The records are arranged as received.
Records consist of the Division's working subject and correspondence files. The records date from 1956 to 1978, with the bulk from the mid-1970s. Major correspondents include the U.S. Department of Health, Education and Welfare; the Health System Agencies, the regional health planning centers in Texas created by the 1975 law; and the Hospital Advisory Council, a citizen group created by law to advise on health construction planning. The main topics of the records are the planning and construction of health facilities in Texas, the Hill-Burton program, and the State Health Plan.
The records are arranged alphabetically.
Records consist of plans, drawings and specifications for various health facility construction projects in Texas, dating 1949-1968. Part of the Medical Facility Planning Division's duties are to analyze and approve construction plans for health facilities. These plans were copies used by the Division to complete that analysis. Not all projects that the Division reviewed during this time period are represented by plans or specifications. Other information provided in the finding aid includes the name of the building, the state project number, and the date.
The plans and specifications are arranged alphabetically by the name of the city where the project was located. The box numbers in the following list serve as the call numbers for the plans and specifications. For some projects the plans and specifications are stored together in the same box; for the other projects the specifications were removed and stored in separate boxes. Other information provided in the list includes the name of the building, the state project number, the architect, and the date.
These records consist of correspondence, reports, and subject files, 1975-1978, concerning the health planning activities of the Division, including its relationship with other state agencies and the annual implementation plans developed by regional Health Systems Agencies.
These records are organized into two sub-series:
Records include correspondence and subject files that document the division's working relationship with other state agencies dating 1975-1978.
Records are arranged into three categories: interagency coordination, legislation, and technical reports.
Records include correspondence and guidelines from the U.S. Department of Health, Education and Welfare for plan development, 1975-1977. Records at the state level include development outlines, correspondence, and intra-agency memos and show how Texas implemented the guidelines and instituted regional health care planning. These records document the annual implementation plans to be developed by the regional Health System Agencies (HSAs) across Texas. The Health System Agencies had been created in 1975 in response to Public Law 93-641 and H.B. 2164, the Texas Health Planning and Development Act. Each HSA was to develop a short-term and a long-term plan for the improvement of its region's health facilities and resources.
These files are arranged alphabetically.