Texas State Library and Archives Commission

Texas Department of Health, Early Childhood Intervention Program:

An Inventory of Administrative Records at the Texas State Archives, 1981-1987



Overview

Creator: Texas. Early Childhood Intervention Program.
Title: Administrative records
Dates: 1981-1987
Abstract: Records are administrative files from the Early Childhood Intervention (ECI) Program, Texas Department of Health. Types of records include ECI Interagency Council meeting files, correspondence, original grant applications, grant summaries, grant review sheets, performance reports, contracts, and vouchers. Records date from 1981 to 1987. The meeting files include minutes, agenda, correspondence, action item checklists, handouts, and reports. Grant applications include an applicant profile, applicant qualifications, an abstract that states the need for the proposed program, budget information, a work plan, signed assurances, and attachments. Grant applications and files on intervention programs form the bulk of the records. Most of these records deal with the grant application process from fiscal years 1984-1986. This process involves the ECI program receiving the grant applications, reviewing the grants, awarding a contract to the successful grant applicant, and monitoring the programs. Program files include quarterly performance reports, work plan progress reports, narrative evaluation summaries, financial status reports, contracts, job descriptions, and grant award notification.
Quantity: 42 cubic ft.
Language English.

Agency History

The Early Childhood Intervention (ECI) Program (Texas Department of Health) was created by the 67th Legislature in 1981 (Senate Bill 630) upon the recommendations of the Joint Interim Study Committee on Early Childhood Intervention. The ECI Program is operated through the Department of Health and is charged with identifying and providing needed intervention services to children who have or are at risk of having developmental delays, from ages 0-3 years or until the child is eligible for special education programs for the handicapped. Services provided to eligible children include physical, occupational, speech and language therapy. The policymaking body of the ECI Program is an Interagency Council, composed of one representative from each of the following state agencies: Department of Health, Mental Health and Mental Retardation, Human Services, and the Texas Education Agency, plus an additional member from the general public appointed by the governor.

Intervention services are contracted out to public and private providers. Those entities wishing to provide intervention services apply for grant funding through the ECI program. Grant applications are reviewed and decided upon by the Interagency Council. Once grants are awarded, a contract is drawn up between the provider and the Department of Health. Program guidelines are developed by the Department of Health and periodic evaluations of the provider are conducted to ensure compliance with the guidelines.


Scope and Contents of the Records

Records are administrative files from the Early Childhood Intervention (ECI) Program, Texas Department of Health. Types of records include ECI Interagency Council meeting files, correspondence, original grant applications, grant summaries, grant review sheets, performance reports, contracts, and vouchers. Records date from 1981 to 1987. The meeting files include minutes, agenda, correspondence, action item checklists, handouts, and reports. Grant applications include an applicant profile, applicant qualifications, an abstract that states the need for the proposed program, budget information, a work plan, signed assurances, and attachments. Grant applications and files on intervention programs form the bulk of the records. Most of these records deal with the grant application process from fiscal years 1984-1986. This process involves the ECI program receiving the grant applications, reviewing the grants, awarding a contract to the successful grant applicant, and monitoring the programs. Program files include quarterly performance reports, work plan progress reports, narrative evaluation summaries, financial status reports, contracts, job descriptions, and grant award notification. Most of the contracts are between the Texas Department of Health and the grant applicant to implement a program of early childhood intervention services under authority of the Interagency Council. Other contracts were with the Texas Department of Mental Health/Mental Retardation to monitor the programs and include copies of the contracts, vouchers, and correspondence. Miscellaneous staff files complete the remainder of the records including correspondence of Mary Elder, staff administrator of the ECI program.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.


 

Arrangement of the Records

Records are divided chronologically between FY 1986 and FY 1984-1985. Within each chronological division are alphabetical sequences of grant applications and program files. Other administrative files are filed as received.

Restrictions

Restrictions on Access

None.

Restrictions on Use

None.


Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas Interagency Council on Early Childhood Intervention.
Subjects:
Developmentally disabled children--Services for--Texas.
Handicapped children--Services for--Texas.
Document Types:
Grant proposals--Texas--Developmentally disabled children--1981-1987.
Minutes--Texas--Developmentally disabled children--1981-1987.
Correspondence--Texas--Developmentally disabled children--1981-1987.
Reports--Texas--Developmentally disabled children--1981-1987.
Contracts--Texas--Developmentally disabled children--1981-1987.
Administrative records--Texas--Developmentally disabled children--1981-1987.
Functions:
Assisting developmentally disabled children.

Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas Department of Health, Early Childhood Intervention Program, Meeting files, 1981-1989 (bulk 1988-1989), 2 cubic ft.
Texas Department of Health, Early Childhood Intervention Program, Records, 1979-1987, 6 cubic ft.
Texas Interagency Council on Early Childhood Intervention, 1987-1996, Records, 12.52 cubic ft.

Administrative Information

Preferred Citation

(Identify the item), Administrative records, Early Childhood Intervention Program, Texas Department of Health. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession number: 1993/153

These records were transferred to the Texas State Archives by the Department of Health, via the State Library's State and Local Records Management Division, on April 20, 1993.

Processing Information

Paul B. Beck, August 1993


Detailed Description of the Records

 

Administrative records, FY 1986

RFPs [Requests for Proposals], originals:
box
1993/153-1 1985
1986
ECI [Early Childhood Intervention] application packets, 1985-1986
Memos, Mary Elder, Administrator, ECI Program, 1986
Technical Review Sheets, FY 1986
Grant Review Instruments, 1986
box
1993/153-2 Equipment purchases
Consultant Services
box
1993/153-3 Staff travel
Keith Turner workshop
box
1993/153-4 Memos - Requisition grants, Abilene Regional MHMR - West Texas Rehabilitation Center
box
1993/153-5 Program Files
Expenditure projection reports
box
1993/153-6 Quarterly reports
Review Cycle files
Grant Applications:
box
1993/153-7 Abilene Regional MHMR Center - South Texas Children's Rehabilitation Center
box
1993/153-8 Richardson Development Center - Sabine Valley Regional MHMR Center
ECI Workshops, 1983-1986
ECI Council correspondence, 1983-1986
ECI Council meeting file packets, 1984-1986
box
1993/153-9 Advisory Committee
Project 0-3, R&E Conference
box
1993/153-10 Future Direction/Staff Plan
Staff Meetings, 1986-1987
Other States' Plans and Programs
Strategic Plan for FY 1988
box
1993/153-11 State Technical Assistance
Partnerships for Progress
box
1993/153-12 Mary Elder's Files, Administrator ECI, 1984-1986
Program files:
box
1993/153-12 Abilene Regional MHMR - Bexar County MHMR
box
1993/153-13 Brazoria County Center - Region XIX ESC
box
1993/153-14 Richardson Development Center - West Texas Rehabilitation Center
Abilene Regional MHMR - Central Plains MHMR
box
1993/153-15 Early Childhood Intervention Program
Continuing Education Courses:
box
1993/153-15 Case Management and Family Counseling
Child Development and Learning
Program Files (continued from Box 1993/153-14):
box
1993/153-16 Central Texas MHMR - Parent Education Early Intervention
box
1993/153-17 Pecan Valley MHMR Center - Richmond State School
TDMH/MR [Texas Department of Mental Health/Mental Retardation]:
box
1993/153-17 Monitoring Services
Contract Expenditures
box
1993/153-18 Technical Assistance - Child Study Center
Mailing List for Hearings
box
1993/153-19 Correspondence on state planning, 1986
Research and Evaluation Grants (approved, denied)



 

Administrative records, FY 1984 - FY 1985

box
1993/153-20 General Correspondence
Contracts
Letters of Agreement
Correspondence:
box
1993/153-20 Abilene MHMR - Brazos Valley MHMR
box
1993/153-21 Harris County MHMR - West Texas Rehabilitation Center
Quarterly and Final Reports:
box
1993/153-22 Austin/Travis County - Hunt County Family Services
box
1993/153-23 Kenwood Community Council - University of Texas Medical Branch
Financial and Monitoring,
box
1993/153-24 Abilene MHMR - Central Texas MHMR
box
1993/153-25 Dallas ISD [Independent School District] - MHMR of Brazos Valley
box
1993/153-26 MHMR Harris County - Silsbee ISD
box
1993/153-27 South Collin County - University of Texas Medical Branch
Memo requisition for contracts
Resource and Evaluation
box
1993/153-28 Grants - General Information
Contract Procedures, 1984
Log for incoming grants, FY 1982 - FY 1984
Photo processing
Paid purchase vouchers,, FY 1981 - FY 1984
Travel, FY 1984 - FY 1985
Employee Leave Records, 1983-1985
box
1993/153-29 Correspondence, FY 1984 - FY 1985
box
1993/153-30 Staff Priorities
Check-off List for Quarterlies, FY 1984 - FY 1986
Payroll Certification, FY 1984 - FY 1986
Office Supplies, FY 1984 - FY 1986
Monitoring Process, FY 1984
List of Funded Programs, FY 1982 - FY 1986
Literature Ordered
Expenditure Report, 1981-1982
Budget for ECI Program
Texas Rehabilitation Commission, FY 1984 - FY 1985
National Center for Clinical Infant Program, FY 1983 - FY 1985
Association for Retarded Citizens, FY 1984 - FY 1985
Organizations, 1984-1985
ECI Summer Workshop, 1983
ECI Retreats, 1983-1984
box
19993/153-31 Project 0-3 Workshops, 1984-1985
Project 0-3 State Meetings
Doman Keele Workshop
Kaleidoscope Workshop, 1983-1984
2nd National Network Conference for Improving Services to Handicapped Children, 1984
Legislative Process in Texas
ESC/LEA/ECI Meeting, November 18, 1985
Conferences, 1984-1985
High Priority Infant Tracking Project, 1986
Time Records, 1983-1984
Advisory Committee:
box
1993/153-32 Correspondence, 1981-1985
Travel vouchers, 1981-1985
Meeting packets, 1981-1985
Council Meeting Packets:
box
1993/153-33 September 1983 - June 1985
box
1993/153-34 December 1981 - August 1983
box
1993/153-35 Council on Government
State Plan Hearings
State Planning Grant, 1984-1985
Training Grant, January 1986
Extra Training Grants, 1985
box
1993/153-36 Grant Correspondence, FY 1985
Interagency Grant Review Meeting, FY 1985
Staff Recommendations, FY 1985
Grant Review Information, FY 1985
box
1993/153-37 Grant Review Instruments, FY 1985
Original Grants for FY 1986:
box
1993/153-38 Klein ISD - University of Texas Medical Branch
box
1993/153-39 Abilene MHMR - Hunt County Family Services
Original Grants for FY 1985:
box
1993/153-40 Abilene MHMR - El Paso Rehabilitation Center
box
1993/153-41 Fort Worth State School - South Collin County
box
1993/153-42 South Texas Rehabilitation - University of Texas Medical Branch
New Applications Denied, FY 1985
Technical Review Sheets, FY 1985
Contracts, FY 1985
Grant Review Process
Grant Review Instruments