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TABLE OF CONTENTS


Overview

Agency History

Scope and Contents of the Records

Organization of the Records

Restrictions

Index Terms

Related Material

Administrative Information

Description of Series

Meeting files, 1955-2008,

Meeting supporting documentation, 1995-2004,

Policy and procedures manual, 1991, 1994,

Index to bonds and examination papers of licensed land surveyors, 1920-1980, bulk 1920-1954,

Texas State Library and Archives Commission

Texas Board of Professional Land Surveying:

An Inventory of Board of Professional Land Surveying Records at the Texas State Archives, 1920-2008



Overview

Creator: Texas Board of Professional Land Surveying.
Title: Board of Professional Land Surveying records
Dates: 1920-2008
Abstract: The Texas Board of Professional Land Surveying regulates surveyors, through examination and licensing, to ensure that Texas residents can obtain competent and accurate surveys prepared by qualified surveyors. These records consist of minutes, agenda, meeting supporting documentation, correspondence, reports, a policy manual, and an index to land surveyors, dating 1920-2008. The records document the licensing and regulation of land surveyors by the Texas Board of Professional Land Surveying and its predecessor agencies, the State Board of Registration for Public Surveyors, and the Board of Examiners of Licensed State Land Surveyors.
Quantity: 3.61 cubic ft.
Language These materials are written in English.
Repository: Texas State Archives

Agency History

The Texas Board of Professional Land Surveying regulates surveyors, through examination and licensing, to ensure that Texas residents can obtain competent and accurate surveys prepared by qualified surveyors. The Board regulates three groups of surveyors. It registers professional land surveyors, who conduct land boundary and property surveys for the general public. It also licenses state land surveyors, who conduct surveys on land that the state or public free school land has an interest in, or on land requiring an original survey for the purpose of filing field notes with the General Land Office. And, it certifies surveyors-in-training as having met all of the basic requirements for registration and having served a two-year apprenticeship with a registered surveyor prior to taking the exam for registration. Licenses and registrations are renewed annually. In 1989, continuing education became a mandatory requirement for all license renewals.

The Board also establishes and enforces standards of conduct of registered and licensed surveyors. Enforcement activities include suspending or revoking a license or registration and seeking injunctions to halt violations of the laws governing the practice of surveying. The Board does not conduct periodic investigations of surveyors but will investigate complaints as necessary and hold hearings concerning complaints. The Attorney General's Office represents the Board in formal hearings. Other functions of the Board include preparing and distributing annually a roster of licensed and registered surveyors, and developing and implementing a public information program regarding land surveying and its regulation.

The Board of Examiners of Land Surveyors was created by Senate Bill 157, 36th Texas Legislature, 2nd Called Session, 1919. It was composed of the Commissioner of the General Land Office (GLO) and two members appointed by the Governor with concurrence of the Senate. The Board examined and licensed land surveyors in Texas. Examinations were optional with 15 years experience prior to 1941 and required thereafter. In 1977, the name was changed to Board of Examiners of Licensed State Land Surveyors. The State Board of Registration for Public Surveyors was created by House Bill 142, 54th Legislature, Regular Session, 1955. It was a six-member board, appointed by the Governor with the advice and consent of the Senate. This Board registered public surveyors in Texas and enforced the law applicable to their practice. It held examinations and issued licenses to public surveyors, and investigated complaints.

The Texas Board of Land Surveying was created by Senate Bill 313, 66th Legislature, Regular Session, 1979. This bill consolidated the two existing surveyor licensing boards--the Board of Examiners of Licensed State Land Surveyors and the State Board of Registration for Public Surveyors. In 1989, the name was changed to its current form, the Texas Board of Professional Land Surveying.

The Texas Board of Professional Land Surveying is composed of ten members, nine appointed by the Governor with the advice and consent of the Senate, for six year, overlapping terms. The General Land Office Commissioner or his designated representative is an ex-officio member. Of the Board, two members must be licensed state land surveyors recommended by the GLO Commissioner, four must be registered professional land surveyors, and three must be individuals not licensed by the Board. Board members may only serve two terms. The chair is designated by the Governor. As of 2006, the Board has a staff of five, including the executive director. There are no formal divisions.

(Sources include: Guide to Texas State Agencies, various editions and the agency's records.)

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Scope and Contents of the Records

The Texas Board of Professional Land Surveying regulates surveyors, through examination and licensing, to ensure that Texas residents can obtain competent and accurate surveys prepared by qualified surveyors. These records consist of minutes, agenda, meeting supporting documentation, correspondence, reports, a policy manual, and an index to land surveyors, dating 1920-2008. The records document the licensing and regulation of land surveyors by the Texas Board of Professional Land Surveying and its predecessor agencies, the State Board of Registration for Public Surveyors, and the Board of Examiners of Licensed State Land Surveyors.

The majority of the records document actions of the Board taken at their meetings, including the administration of exams; education activities, including approval of education courses for surveying programs in colleges and universities, continuing education, and the Board's home study program; changes in rules and/or legislation affecting surveying and/or agency activities; resolving complaints against surveyors; the Board's disciplinary process regarding violations by surveyors; and the administration of the agency.

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Organization of the Records

These records are organized by State Archives staff into four series:
Meeting files, 1955-2008, 1.33 cubic ft.
Meeting supporting documentation, 1995-2004, 2.18 cubic ft.
Policies and procedures manual, 1991, 1994, fractional
Index to bonds and examination papers of licensed land surveyors, 1920-1980, bulk 1920-1954, 0.1 cubic ft.

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Restrictions

Restrictions on Access

Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, home addresses, phone numbers, and social security numbers of government employees and officials (V.T.C.A., Government Code, Section 552.117); driver's license numbers (V.T.C.A., Government Code, Section 552.130); and email addresses (V.T.C.A., Government Code, Section 552.137); an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail, fax, or email including enough description and detail about the information requested to enable the archivist to accurately identify and locate the information requested. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records. This restriction applies to the series, Meeting supporting documentation.

Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.).

Technical Requirements

None.

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Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas Board of Professional Land Surveying--Management.
Texas. State Board of Registration for Public Surveyors.
Texas Board of Land Surveying.
Subjects:
Surveyors--Texas--State supervision.
Surveyors--Legal status, laws, etc.--Texas.
Surveying--Law and legislation--Texas.
Document Types:
Minutes--Texas--Surveyors--1955-2008.
Correspondence--Texas--Surveyors--1995-2004.
Employees' manual--Texas--Surveyors--1991, 1994.
Agendas--Texas--Surveyors--1955-2004.
Reports--Texas--Surveyors--1955-2004.
Functions:
Regulating surveyors.

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Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
None.

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Administrative Information

Preferred Citation

(Identify the item and cite the series), Texas Board of Professional Land Surveying records. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 1996/042, 1996/069, 1996/073, 1996/089, 1996/093, 1996/100, 1997/095, 1997/098, 1998/023, 1999/021, 2000/051, 2000/126, 2001/082, 2003/015, 2003/194, 2004/020, 2004/029, 2005/004, 2005/032, 2006/351, 2007/076, 2007/143, 2008/046

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Board of Professional Land Surveying on January 9, February 28, March 5, April 18, and May 1, 1996; March 20 and October 10, 1997; September 30, 1998; October 28, 1999; March 9, 2000; January 3, 2001; September 24, 2002; August 25 and September 22, 2003; January 10 and September 8, 2004; April 13 and December 18, 2006; March 20 and October 23, 2007; and by the Texas Legislative Reference Library on 27, 2004.

Processing Information

Processed by Laura Saegert, June 1996

Index to bonds and examination papers of licensed land surveyors added by Laura K. Saegert, March 1997

Additional meeting files added by Laura K. Saegert, October 1997, August 1998, November 1999

Additional meeting files and meeting supporting documentation added by Laura K. Saegert, September 2000

Additional meeting files added by Laura K. Saegert, January 2001, December 2001, October 2002

Finding aid converted from EAD 1.0 to 2002 by TARO using the conversion stylesheet v1to02.xsl, July 2003

Additional meeting files and meeting supporting documentation added by Laura K. Saegert, September 2004

Additional meeting files added and DACS compliance by Laura K. Saegert, October 2006

Additional meeting files and meeting supporting documentation added by Laura K. Saegert, September 2008

Appraisal Information

These records were appraised by the State Archives staff as archival on March 1, 1996 as part of an agency-wide appraisal of the Texas Board of Professional Land Surveying records. For more information about the appraisal of the Board of Professional Land Surveying records, see the appraisal report by State Archives staff on file in the search room of the Archives and Information Services Division . It can also be found on the website of the Texas State Library at http://www.tsl.state.tx.us/arc/appraisal/landsurvey.html.

Accruals

Minutes and agenda are sent to the State Archives two to three times a year after the Board meetings.

Other Formats for the Records

The Texas Board for Professional Land Surveying mounts electronic copies of minutes and agenda for meetings from 2001 through its most recent meeting on the agency web site ( http://www.txls.state.tx.us/sect00/homepage.html).

Location of Originals

The original volume, Index to bonds and examination papers of licensed land surveyors, is located at the Texas General Land Office.

The Texas Board of Professional Land Surveying maintains the record copy of the minutes.

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Detailed Description of the Records

 

Meeting files, 1955-2008,
1.33 cubic ft.

The Texas Board of Professional Land Surveying regulates surveyors, through examination and licensing, to ensure that Texas residents can obtain competent and accurate surveys prepared by qualified surveyors. These are meeting files of the State Board of Registration for Public Surveyors, 1955-1978, the Texas Board of Land Surveying, 1979-1989, and the Texas Board of Professional Land Surveying, 1989-2008. The records usually include the minutes, agenda, the director's report, and committee reports. Topics covered concern the issuance and renewal of licenses; the administration of exams; education activities, including approval of education courses for surveying programs in colleges and universities, continuing education, and the Board's home study program; changes in rules and/or legislation affecting surveying and/or agency activities; resolving complaints against surveyors; the Board's disciplinary process regarding violations by surveyors; other surveying issues; litigation involving the board; and the administration of the agency. Beginning in the mid-1990s, the director's report and the committee reports are filed in the series Meeting supporting documentation. Meeting agenda are not usually present prior to the mid-1990s. Minutes are not present for the Board of Examiners of Licensed State Land Surveyors or its predecessor agency.
Arrangement
These records are arranged chronologically by the date of the meeting as received from the agency.
Preferred Citation
(Identify the item), Meeting files, Texas Board of Professional Land Surveying records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 1996/042, 1996/069, 1996/073, 1996/089, 1996/093, 1996/100, 1997/098, 1998/023, 1999/021, 2000/051, 2001/082, 2003/015, 2004/029, 2005/004, 2005/032, 2006/351, 2007/076 and 2008/046
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Board of Professional Land Surveying on January 9, February 28, March 5, and April 18; March 20 and October 10, 1997; September 30, 1998; October 28, 1999; January 3, 2001; September 24, 2002; January 10 and September 8, 2004; April 13 and December 18, 2006; and October 23, 2007; and by the Texas Legislative Reference Library on 27, 2004.
Processing Information
Processed by Laura Saegert, June 1996
Additional meeting files added by Laura K. Saegert, October 1997, August 1998, November 1999, September 2000, January 2001, December 2001, October 2002, September 2004
Additional meeting files added and DACS compliance by Laura K. Saegert, October 2006
Additional meeting files added by Laura K. Saegert, September 2008
State Board of Registration for Public Surveyors
Box
1996/042-1 Minutes:
1955-1956
1957-1959
1960-1962
1963-1965
1966-1967
1968-1969
1970-1971
1972-1974
1975-1976
1977-1979
Board of Land Surveying
Box
1996/042-1 Meeting files:
1979
1980
1981
1982
1983
Box
1996/042-2 1984
1985
1986
1987
1988
Board of Professional Land Surveying
Meeting files:
Box
1996/042-2 1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
Box
2000/051 2000
2001
2002
2003
2004
2005
January-May 2006
June-December 2006
Box
2007/076 February-June 2007
August-December 2007
February-June 2008

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Meeting supporting documentation, 1995-2004,
2.18 cubic ft.

The Texas Board of Professional Land Surveying regulates surveyors, through examination and licensing, to ensure that Texas residents can obtain competent and accurate surveys prepared by qualified surveyors. These files contain minutes, agenda, correspondence, reports, pending legislation, rules, legal documents, license renewal forms, and other items submitted to the members of the Texas Board of Professional Land Surveying for review prior to their meetings. Dates covered are 1995-2004. Topics covered concern the issuance and renewal of licenses; the administration of exams; education activities, including approval of education courses for surveying programs in colleges and universities, continuing education, and the Board's home study program; changes in rules and/or legislation affecting surveying and/or agency activities; resolving complaints against surveyors; the Board's disciplinary process regarding violations by surveyors; other surveying issues; litigation involving the board; and the administration of the agency. Reports present are those submitted by executive director and board committees. Earlier director's reports and committee reports are in the series Meeting files. Other reports present are the annual financial report and a summary report on examinations. The majority of material in most files consists of correspondence sent to the board and discussed in its meetings. Most incoming letters have an outgoing response, primarily signed by the executive director of the board. Correspondents include board members, other government officials and staff, professional societies, surveying boards in other states, surveyors, engineers, and the general public.
Arrangement
The files are arranged chronologically by meeting date as received from the agency. Letters in the files may date several weeks prior to the meeting. Items within the folders are unarranged.
Preferred Citation
(Identify the item), Meeting supporting documentation, Texas Board of Professional Land Surveying records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 2000/126, 2003/194, 2004/020, 2007/143
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Board of Professional Land Surveying on March 9, 2000; August 25 and September 22, 2003; and March 20, 2007.
Restrictions on Access
Because of the possibility that portions of these records fall under Public Information Act exceptions including, but not limited to, home addresses, phone numbers, and social security numbers of government employees and officials (V.T.C.A., Government Code, Section 552.117); driver's license numbers (V.T.C.A., Government Code, Section 552.130); and email addresses (V.T.C.A., Government Code, Section 552.137); an archivist must review these records before they can be accessed for research. The records may be requested for research under the provisions of the Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher may request an interview with an archivist or submit a request by mail, fax, or email including enough description and detail about the information requested to enable the archivist to accurately identify and locate the information requested. If our review reveals information that may be excepted by the Public Information Act, we are obligated to seek an open records decision from the Attorney General on whether the records can be released. The Public Information Act allows the Archives ten working days after receiving a request to make this determination. The Attorney General has 45 working days to render a decision. Alternately, the Archives can inform you of the nature of the potentially excepted information and if you agree, that information can be redacted or removed and you can access the remainder of the records.
Restrictions on Use
Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.)
Processing Information
Processed by Laura K. Saegert, January 2001
Additional meeting supporting documentation added by Laura K. Saegert, September 2004, September 2008
Box
2000/126-1 Meeting supporting documentation:
January 20, 1995
March 31, 1995
April 12, 1995
June 16, 1995
July 21, 1995
September 15, 1995
December 15, 1995
February 22-23, 1996
March 25, 1996
June 7, 1996
July 25, 1996
October 18, 1996
December 14, 1996
Box
2000/126-2 March 24, 1997
[2 folders]
June 6, 1997
August 1-2, 1997
October 9, 1997
December 12, 1997
Box
2003/194 February 1998
April 1998
[3 folders]
June 1998
August 1998
September 1998
October 1998
December 1998
February 1999
[2 folders]
April 1999
May 1999
August 1999
October 1999
December 1999
April 2000
[2 folders]
May 2000
[2 folders]
July 2000
[2 folders]
December 2000
[2 folders]
Box
2007/143 February 2001
April 2001
June 2001
July 2001
October 2001
December 2001
February 2002
May 2002
July 2002
September 2002
October 2002
December 2002
February 2003
May 2003
August 2003
October 2003
December 5, 2003
December 12, 2003
February 2004
May 2004
July 2004
October 2004
December 2004

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Policy and procedures manual, 1991, 1994,
fractional

The Texas Board of Professional Land Surveying regulates surveyors, through examination and licensing, to ensure that Texas residents can obtain competent and accurate surveys prepared by qualified surveyors. This is a combination personnel and policy manual of the Texas Board of Professional Land Surveying, dating 1991, 1994. It contains agency policies for various licensing and regulation procedures, personnel and accounting procedures, and a list of board members.
Arrangement
These records are arranged topically as received from the agency.
Preferred Citation
(Identify the item), Policy and procedures manual, Texas Board of Professional Land Surveying records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1996/100
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Board of Professional Land Surveying on May 1, 1996.
Processing Information
Processed by Laura K. Saegert, June 1996
Box
1996/042-2 Policy and procedure manual, 1991, revised 1994

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Index to bonds and examination papers of licensed land surveyors, 1920-1980, bulk 1920-1954,
0.1 cubic ft.

The Texas Board of Professional Land Surveying regulates surveyors, through examination and licensing, to ensure that Texas residents can obtain competent and accurate surveys prepared by qualified surveyors.This volume served as an index to bonds and examination papers of licensed state land surveyors. It lists the name, address, county, dates, bond number, and remarks, that say when the bond was issued, renewed, etc. Dates of entries are 1920-1980, bulk 1920-1954. Entries are alphabetical by surveyor. The end of the volume contains a list of surveyors by county, compiled in 1936. This volume now functions as a roster of surveyors for that time period.
The original volume is on file at the Texas General Land Office. The State Archives holds a photocopy for reference purposes. Many of the additions to the index were done in colored pencil which did not always copy well, so researchers may need to refer to the original index occasionally for interpretation of the notes.
Arrangement
Entries are alphabetical by surveyor as created by the agency.
Preferred Citation
(Identify the item), Index to bonds and examination papers of licensed land surveyors, Texas Board of Professional Land Surveying records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1997/095
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Board of Professional Land Surveying, on March 20, 1997.
Processing Information
Processed by Laura K. Saegert, March 1997
Box
1997/095-1 Index to bonds and examination papers of licensed land surveyors, 1920-1980

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