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TABLE OF CONTENTS


Overview

Agency History

Scope and Contents of the Records

Organization of the Records

Restrictions

Index Terms

Related Material

Administrative Information

Description of Series

Board meeting records, 1921-2008,

Correspondence and reports, 1986-1992,

Policies and procedures manual, about 1993-1994,

Texas State Library and Archives Commission

Texas Optometry Board:

An Inventory of Optometry Board Records at the Texas State Archives, 1921-2008



Overview

Creator: Texas Optometry Board.
Title: Optometry Board records
Dates: 1921-2008
Abstract: The Texas Optometry Board regulates the practice of optometry in Texas to ensure that the public is protected from incompetent services, fraud, and misrepresentation. The records of the Optometry Board consist of minutes, agenda, meeting files, correspondence, reports, surveys, rules and regulations, and a policies and procedures manual. Dates covered are 1921-2008.
Quantity: 1.52 cubic ft.
Language These materials are written in English.
Repository: Texas State Archives

Agency History

The Texas Optometry Board regulates the practice of optometry in Texas to ensure that the public is protected from incompetent services, fraud, and misrepresentation. Duties of the Board are to administer examinations, issue licenses, investigate and adjudicate complaints if possible, enforce advertising regulations and limitations, and renew licenses. Licenses are renewed annually, and beginning in 1975, continuing education became a mandatory requirement for license renewals. The Board also makes available to the public information of consumer interest describing the regulatory functions of the Board, procedures for filing complaints, and how complaints are resolved. In 1981, the Board was given the authority to promulgate procedural rules and regulations. In 1991, the Optometry Act was changed to allow for the licensing of therapeutic optometrists, allowing optometrists to treat certain conditions of the eye, remove foreign materials from the eye, and prescribe certain medications.

The Board enforces the standards of conduct of optometrists and investigates complaints. Enforcement actions taken against optometrists include revoking, suspending, or refusing to issue licenses. An Investigative Committee, composed of Board members who are licensed or therapeutic optometrists, conducts the investigations, with the Executive Director supervising the proceedings. Informal conferences are held to determine the outcome of the complaint. Proposed orders regarding disciplinary action are then presented to the Board for approval. Cases not resolved in the conferences are referred to the State Office of Administrative Hearings.

The state of Texas began regulating the practice of optometry in 1921, through the creation of the Texas State Board of Examiners in Optometry, Senate Bill 50, 37th Texas Legislature, 2nd Called Session. The board was given the task of regulating, through examination and licensing, optometrists in Texas. The Board was originally composed of five members, later six, all licensed optometrists, appointed by the Governor to six-year overlapping terms.

The Texas Optometry Board was created in 1969 by Senate Bill 781, 61st Legislature, Regular Session, to replace the State Board of Examiners in Optometry. The Optometry Board was initially composed of six members, all licensed optometrists, appointed by the Governor with the advice and consent of the Senate, to six-year overlapping terms. In 1981, the board was increased to nine members, all appointed by the Governor as previously. Six members must be Texas residents and practicing licensed optometrists for at least five years, three of them affiliated with the Texas Optometric Association, the other three with the Texas Association of Optometrists, Inc. The three remaining members are from the general public. The chair is elected by the Board. As of 2006 the board employed an Executive Director and several administrative and clerical staff. There are no formal divisions.

(Sources include: Guide to Texas State Agencies, various editions and the agency's records.)

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Scope and Contents of the Records

The Texas Optometry Board regulates the practice of optometry in Texas to ensure that the public is protected from incompetent services, fraud, and misrepresentation. The records of the Optometry Board consist of minutes, agenda, meeting files, correspondence, reports, surveys, rules and regulations, and a policies and procedures manual. Minutes are also present for the Texas State Board of Examiners in Optometry, predecessor to the Optometry Board. Dates covered are 1921-2008. Topics covered in these files include issuing licenses, conducting examinations, handling complaints, continuing education issues, and rule changes.

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Organization of the Records

These records are organized by State Archives staff into three series and two subseries.
Board meeting records, 1921-2008, 1.25 cubic ft.
  • Minutes, 1921-2008, 1.22 cubic ft.
  • Meeting files, 1970-1985, 0.03 cubic ft.
Correspondence and reports, 1986-1992, 0.25 cubic ft.
Policies and procedures manual, about 1993-1994, fractional

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Restrictions

Restrictions on Access

Materials do not circulate, but may be used in the State Archives search room. Materials will be retrieved from and returned to storage areas by staff members.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and may be freely used in any way. State records also include materials received by, not created by, state agencies. Copyright remains with the creator. The researcher is responsible for complying with U.S. Copyright Law (Title 17 U.S.C.)

Technical Requirements

None.

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Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Name:
Texas. State Board of Examiners in Optometry.
Subjects:
Optometry--Texas--State supervision.
Optometrists--Texas.
Optometrists--Education (continuing education)--Texas.
Optometrists--Licenses--Texas.
Optometrists--Examinations.
Document Types:
Minutes--Texas--Optometry--1921-2008.
Correspondence--Texas--Optometry--1921-2001.
Reports--Texas--Optometry--1921-2001.
Manual--Texas--Optometry--about 1993-1994.
Agendas--Texas--Optometry--1921-2001.
Memorandums--Texas--Optometry--1921-2001.
Financial records--Texas--Optometry--1921-2001.
Rules (instructions)--Texas--Optometry--1970-1985.
Surveys--Texas--Optometry--1986-1992.
Questionnaires--Texas--Optometry--1986-1992.
Functions:
Regulating optometry.

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Related Material

None.

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Administrative Information

Preferred Citation

(Identify the item and cite the series), Texas Optometry Board records. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 1996/070, 1997/031, 1997/032, 1998/018, 1999/005, 2000/014, 2001/045, 2002/126, 2003/016, 2004/112, 2005/033, 2005/113, 2006/045, 2006/062, 2007/057 and 2008/005

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Optometry Board on March 1, and October 27, 1996; October 7, 1997; September 20, 1998; September 16, 1999; October 19, 2000; April 11 and September 24, 2002; and March 12, 2004; February 25 and November 4, 2005; November 10, 2006; and September 7, 2007; and by the Texas Legislative Reference Library on September 29, 2004 and November 8, 2005.

Processing Information

Processed by Laura Saegert, March 1997

Additonal meeting files added by Laura K. Saegert, October 1997, August 1998, October 1999 December 2000, December 2001

Finding aid converted from EAD 1.0 to 2002 by TARO using the conversion stylesheet v1to02.xsl, July 2003

Additional meeting files added by Laura K. Saegert, September 2004

Additional meeting files added and DACS compliance by Laura K. Saegert, October 2006

Additional meeting files added by Laura K. Saegert, September 2008

Appraisal Information

These records were appraised by the State Archives staff as archival on April 22, 1996 as part of an agency-wide appraisal of the Texas Optometry Board. For more information about the appraisal of the Texas Optometry Board records, see the appraisal report by State Archives staff on file in the search room of the Archives and Information Services Division. It can also be found on the website of the Texas State Library at http://www.tsl.state.tx.us/arc/appraisal/optometry.html

Accruals

Minutes and agenda are sent to the State Archives two to three times a year.

Location of Originals

Original minutes are located at the Texas Optometry Board.

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Detailed Description of the Records

 

Board meeting records, 1921-2008,
1.25 cubic ft.

The Texas Optometry Board regulates the practice of optometry in Texas to ensure that the public is protected from incompetent services, fraud, and misrepresentation. These files contain minutes of the Texas Optometry Board and its predecessor, the Texas State Board of Examiners in Optometry, along with meeting agenda, and documents presented to the Texas Optometry Board, including correspondence, financial reports, memos to Board members, rules, Board interpretation of rules, memorandum opinions of the Board's general counsel, Attorney General opinions, and committee reports. Dates covered are 1921-2008. Committees regularly reporting include Continuing Education, Investigation, Examination, and Licensing. Correspondence to the Board is generally from outside groups or individuals, such as companies, professional associations, or optometrists, and concern policies, regulations or similar questions that are discussed at the Board meetings. Topics covered in these meetings include issuing licenses, conducting examinations, handling complaints, continuing education issues, and rule changes.
Organization
These are organized into two subseries:
Minutes, 1921-2008, 1.22 cubic ft.
Meeting files, 1970-1985, 0.03 cubic ft.
Preferred Citation
(Identify the item and cite the subseries), Board meeting records, Texas Optometry Board. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 1996/070, 1997/031, 1997/032, 1998/018, 1999/005, 2000/014, 2001/045, 2002/126, 2003/016, 2004/112, 2005/033, 2005/113, 2006/045, 2006/062, 2007/057, and 2008/005
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Optometry Board on March 1, and October 27, 1996; October 7, 1997; September 20, 1998; September 16, 1999; October 19, 2000; April 11 and September 24, 2002; and March 12, 2004; February 25 and November 4, 2005; November 10, 2006; and September 7, 2007; and by the Texas Legislative Reference Library on September 29, 2004 and November 8, 2005.
Processing Information
Processed by Laura Saegert, March 1997
Additonal minutes added by Laura K. Saegert, October 1997, August 1998, October 1999, December 2000, December 2001, September 2004
Additional minutes added and DACS compliance by Laura K. Saegert, October 2006
Additional minutes added by Laura K. Saegert, September 2008
Minutes, 1921-2008,
1.25 cubic ft.
The Texas Optometry Board regulates the practice of optometry in Texas to ensure that the public is protected from incompetent services, fraud, and misrepresentation. These records are the minutes of the Texas Optometry Board and its predecessor, the Texas State Board of Examiners in Optometry. Dates covered are 1921-2008. Topics covered in these meetings include issuing licenses, conducting examinations, handling complaints, continuing education issues, and rule changes. Minutes 1921-1978 are on 16 mm microfilm, late 1978-2003 are paper copies.
Arrangement
The files are arranged chronologically by meeting date as received from the agency.
Preferred Citation
(Identify the item), Board meeting minutes, Texas Optometry Board records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 1996/070, 1997/031, 1998/018, 1999/005, 2000/014, 2001/045, 2002/126, 2003/016, 2004/112, 2005/033, 2005/113, 2006/045, 2006/062, 2007/057 and 2008/005
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Optometry Board on March 1, and October 27, 1996; October 7, 1997; September 20, 1998; September 16, 1999; October 19, 2000; April 11 and September 24, 2002; March 12, 2004; February 25 and November 4, 2005; November 11, 2006; and September 7, 2007; and by the Texas Legislative Reference Library on September 29, 2004 and November 8, 2005.
Processing Information
Processed by Laura Saegert, March 1997
Additonal minutes and meeting files added by Laura K. Saegert, October 1997
Additional minutes added by Laura K. Saegert, August 1998, October 1999, December 2000, December 2001, September 2004
Additional minutes added and DACS compliance by Laura K. Saegert, October 2006
Additional minutes added by Laura K. Saegert, September 2008
Minutes:
Reel
3623 October 1921 - May 1978
Box
2005/033-1 January-May 1978
June-December 1978
January-May 1979
June-December 1979
January-May 1980
June-December 1980
January-May 1981
June-December 1981
January-June 1982
July-December 1982
January-June 1983
July-December 1983
January-June 1984
July-December 1984
January-June 1985
July-December 1985
January-June 1986
July-October 1986
January-June 1987
July-December 1987
January-June 1988
July-October 1988
January-June 1989
July-October 1989
January-June 1990
July-December 1990
January-June 1991
July-December 1991
Box
2005/033-2 January-June 1992
October-December 1992
January-May 1993
June-August 1993
October-December 1993
January-April 1994
June 1994
September-December 1994
January-June 1995
Box
1997/031-1 September-December 1995
January-June 1996
September-December 1996
January-December 1997
January-December 1998
January-December 1999
January-December 2000
January-December 2001
Box
2004/112 February-November 2002
February-November 2003
February-May 2004
August-November 2004
February-August 2005
September-November 2005
February 2006
Box
2007/057 May 2006
August 2006
November 2006
February 2007
May 2007
August 2007
November 2007
February 2008
Meeting files, 1970-1985,
0.03 cubic ft.
The Texas Optometry Board regulates the practice of optometry in Texas to ensure that the public is protected from incompetent services, fraud, and misrepresentation. These files contain minutes, meeting agenda, and documents presented to the Optometry Board, including correspondence, financial reports, memos to Board members, rules, Board interpretation of rules, memorandum opinions of the Board's general counsel, Attorney General opinions, and committee reports. Dates covered are 1970-1985. Committees regularly reporting include Continuing Education, Investigation, Examination, and Licensing. Correspondence concerns rules, regulations, policies, and similar questions that were discussed by the Board at the meetings. Topics covered in these meetings include issuing licenses, conducting examinations, handling complaints, continuing education issues, and rule changes. Meeting files are on 16mm microfilm. Paper copies of meeting files after July 1985 are available at the Optometry Board.
Arrangement
The files are arranged chronologically by meeting date as received from the agency.
Preferred Citation
(Identify the item), Board meeting files, Texas Optometry Board records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession numbers: 1997/031, 1997/032
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Optometry Board on October 27, 1996.
Processing Information
Processed by Laura Saegert, March 1997
Reel
3624 Meeting files, January 1970-December 1978
Reel
3625 Meeting files, January 1979-October 1983
Reel
3626 Meeting files, December 1983-July 1985

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Correspondence and reports, 1986-1992,
0.24 cubic ft.

The Texas Optometry Board regulates the practice of optometry in Texas to ensure that the public is protected from incompetent services, fraud, and misrepresentation. These records are reports, surveys, etc. with cover letters, such as annual reports, agency surveys, questionnaires, and requests for information from other state agencies. Dates covered are 1986-1992. Reports, such as annual reports, are filed in the Texas Documents Collection rather than with these records. The surveys, questionnaires, and requests concern a variety of topics and are generated at the request of the Legislature or another state agency. Administrative correspondence to the Board from outside groups or individuals, such as companies, professional associations, or optometrists concerning policies, regulations or similar questions were discussed at the Board meetings and are filed in the series Board meeting records.
Arrangement
These records are arranged in reverse chronological order as received from the agency.
Preferred Citation
(Identify the item), Correspondence and reports, Texas Optometry Board records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1997/031
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Optometry Board on October 27, 1996.
Processing Information
Processed by Laura Saegert, March 1997
Box
1997/031-1 Correspondence re: statewide telecommunications plan, 1992
Correspondence re: long-range automation plans, 1990-1992
Correspondence re: long-range automation plans, 1987-1989
Correspondence, miscellaneous state agencies:
May-July 1992
January 1991-April 1992
November 1986-January 1991

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Policies and procedures manual, about 1993-1994,
fractional

The Texas Optometry Board regulates the practice of optometry in Texas to ensure that the public is protected from incompetent services, fraud, and misrepresentation. This series consists of a manual describing the procedures for carrying out the Board's primary functions, including conducting examinations, issuing and renewing licenses, handling complaints, and continuing education responsibilities. The manual is dated about 1993. Also included are a set of the Boards' rules, dating 1994, and a copy of the Texas Optometry Board Act, as amended through 1993.
Arrangement
These records are arranged as received from the agency.
Preferred Citation
(Identify the item), Policies and procedures manual, Texas Optometry Board records. Archives and Information Services Division, Texas State Library and Archives Commission.
Accession Information
Accession number: 1997/031
These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Optometry Board on October 27, 1996.
Processing Information
Processed by Laura Saegert, March 1997
Box
1997/031-1 Optometry Board policies and procedures manual, about 1993
[2 folders]
Optometry Board rules, 1994
Optometry Board Act, as amended through 1993

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