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TABLE OF CONTENTS


Overview

Agency History

Scope and Contents of the Records

Arrangement of the Records

Restrictions

Index Terms

Related Material

Administrative Information

Description of Series

Records, 1969-1987, undated (bulk 1980-1985),

Texas State Library and Archives Commission

Texas Commission on the Arts:

An Inventory of Records at the Texas State Archives, 1969-1987, undated (bulk 1980-1985)



Overview

Creator: Texas Commission on the Arts.
Title: Records
Dates: 1969-1987, undated
Dates: (bulk 1980-1985)
Abstract: Types of records include correspondence, memos, minutes, reports, brochures, newsclippings, press releases, and videocassettes. Records range in date from 1969 to 1987 and undated, with the bulk of the material dating from 1980 to 1985. Records reflect the work, policies, and procedures of the Texas Commission on the Arts (TCA) including dealing with issues of minority representation on the Commission, fundraising, budgeting and marketing concerns, and copies of bills pertaining to TCA activities.
Quantity: 3 cubic ft.
Language English.

Agency History

The Texas Fine Arts Commission was created in 1965 by the 59th Legislature through House Bill 273 as a temporary agency. The 60th Legislature passed Senate Bill 21 in 1967, establishing the Commission as a permanent agency. The name of the Commission was changed in 1971 (House Bill 1784, 62nd Legislature) to the Texas Commission on the Arts and Humanities, and to its present name, Texas Commission on the Arts (TCA) in 1979 (House Bill 637, 66th Legislature). The Commission is composed of eighteen members appointed by the Governor, with concurrence of the Senate, to six-year overlapping terms. The Commission is comprised of private individuals representing all fields of the arts, known for their professional competence and experience in connection with the arts. A chair is elected by Commission members. Several committees (composed of Commissioners and others) are appointed by the Commission--Administrative Committee, Advisory Review Committee, Business Involvement Committee, Governor's Mansion Committee, Liaison Committee, and Minority Involvement Committee. An Executive Director is appointed by the Commissioners to handle administrative duties for the Commission.

The responsibilities of the Commission are to develop a receptive climate for the arts in Texas, attract outstanding artists to Texas, advise state agencies and others in matters relating to the arts, and expand and enhance opportunities for all Texans in the arts. The Commission also had the duties and responsibilities of the Board of Mansion Supervisors, abolished in 1965 by the 59th Legislature, to oversee the public areas of the Governor's Mansion. These duties were transferred to the Texas Historical Commission in 1989.

The Commission provides coordination, information, and financial assistance to artists, arts organizations, and arts programs, to advance the arts in Texas. It receives funds from the State Legislature, the National Endowment for the Arts (NEA), the U.S. Department of Education, and other sources, and operates several programs through which funding is provided to interested parties. Programs through which financial assistance is available include or have included the General Assistance Program, the Touring Arts Program, the Arts Education Program, the Networks Program, and the Major Institutions Program.

The Commission staff created a state arts plan in 1979 to identify the arts needs and priorities in the state, allowing input in the planning process by arts organizations, artists, and the general public. This plan outlines the goals and objectives of the Commission, types of assistance available, and how to apply for financial assistance. The Commission reviews and revises, if needed, the plan annually. Over the years some assistance categories have been dropped or significantly altered while others have endured few changes.

Providing financial assistance is a major part of the Commission's duties. The Commission created advisory panels in the various arts disciplines to aid the Assistance Review Process with financial assistance requests. Advisory panelists can be nominated by any persons or organizations throughout the state, but must be experts or professionals in their respective fields. The panelists are voted on by the Commission to three-year terms and are assigned to one of the nine panels--Community Arts (formerly Partnership), Dance, Education, Literature, Media, Music, Theatre, Touring, and Visual Arts/Architecture. The advisory panels review and assess the quality of applications and make recommendations, which are then passed on to the Assistance Review Committee. This Committee (ARC) further reviews applications and panel recommendations, makes its own recommendations, and presents the materials to the Commission, which makes the final decision on the grant applications. Occasionally, projects which require immediate action because of an emergency or which have statewide impact can receive limited funding through the Emergency Review Process. In this process, the application is reviewed by the Executive Director, the ARC chairman, and the Commission chairman.

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Scope and Contents of the Records

Types of records include correspondence, memos, minutes, reports, brochures, newsclippings, press releases, and videocassettes. Records range in date from 1969 to 1987 and undated, with the bulk of the material dating from 1980 to 1985. Records reflect the work, policies, and procedures of the Texas Commission on the Arts (TCA) including dealing with issues of minority representation on the Commission, fundraising, budgeting and marketing concerns, and copies of bills pertaining to TCA activities. Records include, for example, policy statements of the Commission; orientation packets for Commissioners detailing enabling legislation, duties, assignments, standards of conduct, organizational charts, etc.; quarterly activity and financial reports of the Commission; and notices of National Endowment for the Arts (NEA) grants and awards.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.

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Arrangement of the Records

These records are arranged in order as received.

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Restrictions

Restrictions on Access

None.

Restrictions on Use

See the Archives' Preservation Officer to arrange viewing videocassettes.

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Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Subjects:
Art and state--Texas.
Art commissions--Texas.
Document Types:
Minutes--Texas--Art commissions--1980-1985.
Correspondence--Texas--Art commissions--1980-1985.
Memorandums--Texas--Art commissions--1980-1985.
Reports--Texas--Art commissions--1980-1985.
Clippings--Texas--Art commissions--1980-1985.
Press releases--Texas--Art commissions--1980-1985.
Videocassettes--Texas--Art commissions--1980-1985.
Functions:
Assisting the arts.
Promoting art.

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Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas Commission on the Arts, Minutes, 1979-2001, 0.88 cubic ft. [There is no finding aid for these unprocessed records. Call numbers are 1998/110-2 through 4, and 2002/076.]
Texas Commission on the Arts, Records, 1931-1984 (bulk 1973-1984), 12.41 cubic ft.
Texas Commission on the Arts, Texas Arts Exchange, Records, 1977-1985, 3 cubic ft.
Texas Commission on the Arts, Records, 1977-1982, 1.71 cubic ft.
Texas Governor's Mansion Collection, Resource material relating to advisory bodies, 1931-1983, 1.53 cubic ft.
Texas Fine Arts Commission, Minutes, 1966-1971, 0.24 cubic ft. [There is no finding aid for these unprocessed records. Call number is 1998/110-1.]
Texas Commission on the Arts and Humanities, Minutes, 1971-1979, 0.3 cubic ft. [There is no finding aid for these unprocessed records. Call numbers are 1991/059-1 and 1998/110-2.]
Texas Commission on the Arts and Humanities, Records, 1966-1977, 6.24 cubic ft.
Texas Commission on the Arts, Administrative Committee, Minutes, June 2001-. [There is no finding aid for these unprocessed records. Call number is 2002/076.]
Texas Commission on the Arts, Appropriations Task Force, Minutes, November 1987. [There is no finding aid for these unprocessed records. Call number is1998/110-3.]
Texas Commission on the Arts, Assistance Review Committee, Minutes, November 1984-June 2000, June 2001-. [There is no finding aid for these unprocessed records. Call numbers are 1998/110-4 and 2002/076 .]
Texas Commission on the Arts, Education Committee, Minutes, December 1985-December 1990. [There is no finding aid for these unprocessed records. Call number is 1998/110-4.]
Texas Commission on the Arts, Media Task Force, Minutes, March 1992. [There is no finding aid for these unprocessed records. Call number is 1998/110-4.]
Texas Commission on the Arts, Minority Involvement Committee, Minutes, December 1985-April 1990. [There is no finding aid for these unprocessed records. Call number is 1998/110-4.]

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Administrative Information

Preferred Citation

(Identify the item), Records, 1969-1987, undated (bulk 1980-1985), Texas Commission on the Arts. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession number: 1995/120

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Texas Commission on the Arts on May 10, 1995.

Processing Information

Lisa M. Hendricks, June 1995

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Detailed Description of the Records

 

Records, 1969-1987, undated (bulk 1980-1985),
3 cubic ft.

box
1995/120-1 Performing Arts, 1984
Position Clarification List (HB [House Bill] 558), FY 1980-1981
Numeric Listing of Classified Positions, 1983
Texas State Documents, 1985
Model Responses to Basic State Grant Application Questions, 1980
Communication, 1984-1985
Special Projects / Local Arts Agencies, 1984-1985
Commission - Orientation, 1982-1984
Quarterly Reports to Commission, 1982-1984
Field Reports, 1983-1985
Catalog Plays and Musicals for all Theatres, 1987
The Finances of the Performing Arts, Volumes I & II, 1974
State Plans, 1980-1983
Old Briefing Book Information, 1980-1983
Orientation Book, 1984
Commission Orientation Packet (Procedures, Bylaws), 1981-1983
National Endowment for the Arts (NEA), Notice of Grants, 1969-1976
[2 folders]
box
1995/120-2 ACCESS FOR YOUTH, 1985
[videocassette]
ART- TV #253 , [undated]
[master videocassette]
TEXAS ARTS Magazine:
October 1984
February 1985
September 1985
Open Market Bids/Printing, TEXAS ARTS Magazine, brochures, 1982-1984
Open Market 30-day bids, 1983-1984
Memo - from Staff, 1981-1985
Texas Commission for the Arts - Minimum Request List, 1984
Advisory Committee on the Arts and Handicapped/Disabled Texans:
January 20, 1981
February 17, 1981
April 14, 1981
October 29, 1980
October 17, 1980
504 Advisory Committee, Sensitivity Session Planning Meeting, March 3, 1981
Handicap Work Plan, 1981
Advisory Committee on the Arts and Handicapped/Disabled Texans, 1979-1981
Handicapped Libraries List, 1982-1985
Minority Grant Requests, 1974-1982
Minority Statistics, 1974-1981
Minority Arts Groups, [undated]
Minority Involvement Committee Recommendations, 1982-1983
Minority Committee Members (Present/Potential), [undated]
Responses from Field / Articles of Interest, etc. (Minority), 1981-1982
Minority Involvement Committee (MIC) Meeting Drafts, 1981-1982
MIC Meeting Minutes, 1981
Regional Representatives Original/Calendar/Reports, 1981
Minority Issues/Problems, 1981
Memos to MIC/Correspondence from MIC, 1981
Minority Programs/Other States, Correspondence, 1981-1982
The Eyes of Texas, Regions 1-4, 1984
[loose]
Artrain Project for Sesquicentennial, 1981-1982
Texas Independence Express, [undated]
Texas Sesquicentennial, Texas Independence Association, Handbook of Organization, 1981
Texas 1986 Sesquicentennial Commission, 1983
Hotel Information, 1984
Executive Director Evaluation, 1977, 1983
Executive Director Search Materials, 1982-1983
Financial Statement of Executive Director, 1982-1983
Secretary of State, Financial Statements, Executive Director, 1982-1984
Financial Statements for Secretary of State, 1981
Fundraising, 1981-1982
box
1995/120-3 National Endowment for the Arts (NEA), A Summary Report, State Arts Agencies Study, FY 1976
Issue Reports, Outline, 1983
Panel Meetings - March - Austin & Panel Book with application, Instructions, 1983-1984
Originals for Briefing Book, Commissioners Orientation Meeting, 1984
Certificate of Compliance (for Commissioners re: open meetings and public information), [undated]
National Arts Stabilization Fund, 1984
National Hispanic Arts Endowment, 1984
National Working Committee on the Concerns of Minority Arts, 1984
Once a Year Grants Cycle Information, 1982-1983
PACT Project, 1979
TCA Policy Statement, 1978-1979
Rules and Regulations, 1973-1978
NEA - Frances Poteet, 1980-1982
Pro Arts Fund, 1984
TCA Enabling Legislation FY 84-85, 1983
Cultural Policy and Program, Dallas Park and Recreation Board, 1981
Dallas Park and Recreation Department, Procedural and Decisionmaking Outline, [undated]
Dallas Park and Recreation Department, Issue Paper - Financial Support, 1983
Contract Between City of Dallas and Theatre Operating Company, Inc. for the Majestic Theatres, Dallas, 1981-1983
Dallas Arts News Clippings, 1982
Cultural Policy Institute, 1981-1982
AMPERSAND, 1982
Appropriations Advocacy File, REH, 1984
Artists-in-Education Information, 1983-1984
Arts Loan Fund (NEA), 1984
TCA Administration, Main Lafrentz Report, 1977-1978
TCA Administration, Main Lafrentz, 1979
Marcus, Betty Information, [undated]
Dallas Impact Study, 1977, 1981, 1983

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