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TABLE OF CONTENTS


Overview

Agency History

Scope and Contents of the Records

Organization of the Records

Restrictions

Index Terms

Related Material

Administrative Information

Description of Series

State business files, 1989-1991,

Regional business files, 1990,

National business files, 1979-1991,

Texas State Library and Archives Commission

Texas State Library and Archives Commission:

An Inventory of the Texas Conference on Libraries and Information Services and the White House Conference on Libraries and Information Services Records at the Texas State Archives, 1979-1991 (bulk 1989-1991)



Overview

Creator: Texas State Library and Archives Commission.
Title Texas Conference on Libraries and Information Services (TCLIS) and White House Conference on Libraries and Informaion Services (WHCLIS II) Records
Dates: 1979-1991
Dates: (bulk 1989-1991)
Abstract: These records of the Texas State Library and Archives Commission consist primarily of correspondence, memoranda, contracts, minutes, forms, press releases, brochures, publications, fact sheets, newsclippings, newsletters, resolutions, and reports relating to state and national conferences on libraries. Also present are some videocassettes (VHS), audio cassettes, photographs, computer floppy disks and various articles of memorabilia. Records range in date from 1979 to 1991, but the bulk cover 1989 to 1991. Correspondence is primarily between the Texas State Library and Archives Commission staff, the Texas Library Association, the Perkins Group, and members of various committees. Records reflect the management, negotiations, logistics, and details involved in coordinating the Texas Conference on Libraries and Information Services (TCLIS). Records also reflect the election process for delegates and alternates as well as their preparation for and participation in TCLIS and subsequently for the White House Conference on Libraries and Information Services (WHCLIS II).
Quantity: 6 cubic ft.
Language English.

Agency History

The first White House Conference on Library and Information Services was held in 1979. In 1988 President George Bush called for a second White House Conference, and Congress authorized it by enacting Public Law (P.L.) 100-382. The second White House Conference on Libraries and Information Services (WHCLIS II) was held July 9-13, 1991. January 4-5, 1991, the Texas State Library (TSL) sponsored the Texas Conference on Libraries and Information Services (TCLIS) in Austin as a state precursor to the national assembly. The state conference was coordinated by the Texas Library Association (TLA) under contract with the Texas State Library and Archives Commission. TLA, in turn, contracted the professional services of the Perkins Group as conference coordinator. Funding was provided by P.L. 100-382 and by P.L. 98-480, the Library and Construction Act. Funding was also provided in part by the Texas Committee for the Humanities, the state program of the National Endowment for the Humanities.

The primary purpose of these Conferences was to identify unmet library service needs, examine library and information service issues, and develop recommendations for future library and information services with the primary focus of the WHCLIS II being the impact of libraries on productivity, democracy, and literacy. Delegates to TCLIS and WHCLIS II included elected and appointed government officials, librarians, library users, trustees, friends groups, civic leaders, lawmakers, information providers, and interested citizens.

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Scope and Contents of the Records

These records of the Texas State Library and Archives Commission consist primarily of correspondence, memoranda, contracts, minutes, forms, press releases, brochures, publications, fact sheets, newsclippings, newsletters, and reports relating to state and national conferences on libraries. Also present are some videocassettes (VHS), audio cassettes, photographs, computer floppy disks and various articles of memorabilia. Records range in date from 1979 to 1991, but the bulk cover 1989 to 1991. (Earlier material is related to the first White House Conference on Libraries and Information Services (WHCLIS). Correspondence is primarily between the Texas State Library and Archives Commission staff, the Texas Library Association, the Perkins Group, and members of various committees. Records reflect the management, negotiations, logistics, and details involved in coordinating TCLIS. Records also reflect the election process for delegates and alternates as well as their preparation for and participation in TCLIS and subsequently WHCLIS II.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.

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Organization of the Records

These records are organized into three series and seven subseries:
State business files, 1989-1991, 3.5 cubic ft.
  • Contract management/finances, 1989-1991, 0.75 cubic ft.
  • Delegate Selection Committee, 1990-1991, 0.3 cubic ft.
  • Local Arrangements Committee, 1990-1991, 0.6 cubic ft.
  • Program Committee, 1990-1991, 0.8 cubic ft.
  • Publicity Committee, 1990-1991, 0.55 cubic ft.
  • Resolution Committee, 1979-1991, 0.25 cubic ft.
  • Steering Committee, 1989-1991, 0.25 cubic ft.
Regional business files, 1990, 1.6 cubic ft.
National business files, 1979-1991, 0.9 cubic ft.

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Restrictions

Restrictions on Access

None.

Restrictions on Use

None.

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Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
White House Conference on Libraries and Information Services.
Perkins Group.
Texas Library Association.
Texas Conference on Libraries and Information Services (1991 : Austin, Tex.)
Subjects:
Libraries--Texas--Congresses.
Information services--Texas.
Literacy--Texas.
Libraries--United States--Congresses.
Information services--United States.
Document Types:
Correspondence--Texas--Libraries--1979-1991.
Minutes--Texas--Libraries--1979-1991.
Resolutions--Texas--Libraries--1979-1991.
Clippings--Texas--Libraries--1979-1991.
Audio cassettes--Texas--Libraries--1979-1991.
Video cassettes--Texas--Libraries--1979-1991.
Photographs--Texas--Libraries--1979-1991.
Functions:
Promoting libraries.

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Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas Library Association Records, 1904-1993, approximately 76 cubic ft. (unprocessed)
Texas Library Association Records, 1967-1997, approximately 25 cubic ft. (unprocessed)
Texas State Library and Archives Commission, Library Development Division, Texas Conference on Library and Information Services records, 1970-1978 (bulk 1978), 0.94 cubic ft.
Texas State Library and Archives Commission, Library Development Division, Texas Conference on Library and Information Services records (unprocessed)

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Administrative Information

Preferred Citation

(Identify the item and cite the series), Texas Conference on Libraries and Information Services and White House Conference on Libraries and Information Services records, Texas State Library and Archives Commission. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession number: 1992/014

These records were donated to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Perkins Group on October 14, 1991.

Processing Information

Lisa M. Hendricks, May 1993

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Detailed Description of the Records

 

State business files, 1989-1991,
3.5 cubic ft.

Records consist of contracts, correspondence, minutes, committee records, brochures, pamphlets, financial records, resolution drafts, final resolutions as well as fact sheets and reports. Records date from 1989 to 1991. The Texas State Library (TSL) served as liaison with the White House Conference on Libraries and Information Services (WHCLIS) office and oversaw all WHCLIS activities in Texas. TSL and its ten system offices covered numerous expenses and contributed staff time and in-kind services--most notably state conference facilitator training and printing and distribution of vital conference materials.
Organization
These records are organized into seven subseries:
Contract management/finances, 1989-1991, 0.75 cubic ft.
Delegate Selection Committee, 1990-1991, 0.3 cubic ft.
Local Arrangements Committee, 1990-1991, 0.6 cubic ft.
Program Committee, 1990-1991, 0.8 cubic ft.
Publicity Committee, 1990-1991, 0.55 cubic ft.
Resolution Committee, 1979-1991, 0.25 cubic ft.
Steering Committee, 1989-1991, 0.25 cubic ft.
Index Terms
The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
White House Conference on Libraries and Information Services.
Texas Library Association.
Texas Conference on Libraries and Information Services (1991 : Austin, Tex.)
Subjects:
Libraries--Texas--Congresses.
Information services--Texas.
Document Types:
Correspondence--Texas--Libraries--1989-1991.
Contracts--Texas--Libraries--1989-1991.
Resolutions--Texas--Libraries--1989-1991.
Minutes--Texas--Libraries--1989-1991.
Reports--Texas--Libraries--1989-1991.
Schedules (timetables)--Texas--Libraries--1989-1991.
Functions:
Promoting libraries.
Contract management/finances, 1989-1991,
0.75 cubic ft.
Records include contracts, correspondence, financial materials and project evaluation reports generated during the course of planning the Texas Conference on Libraries and Information Services (TCLIS). Records date from 1989 to 1991. The Perkins Group, as conference coordinator for TCLIS, was responsible for, among other things, the administration of federal grant money, fund-raising, coordinating committee work and preparing interim and final reports of the TCLIS as required by TSL, the TLA Executive Board, and the TCLIS Steering Committee.
Arrangement
These records are maintained in original order which appears to be random.
Index Terms
The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas Library Association.
Texas Conference on Libraries and Information Services (1991 : Austin, Tex.)
Subjects:
Libraries--Texas--Congresses.
Information services--Texas.
Document Types:
Correspondence--Texas--Libraries--1989-1991.
Contracts--Texas--Libraries--1989-1991.
Financial records--Texas--Libraries--1989-1991.
Reports--Texas--Libraries--1989-1991.
box
1992/014-1 TCLIS material, 1990
TCLIS - Project Evaluation Report, September 1, 1990 through February 28, 1991
TCLIS - Project Evaluation Report, March 1 through August 31, 1991
TLA - Fundraising Committee, 1990-1991
Delegate Selection Committee, 1990-1991,
0.3 cubic ft.
Records consist of correspondence, Delegate Nominee Information Sheets used at TCLIS to elect Delegates and Alternates to attend WHCLIS II, lists with names and addresses of nominees chosen and other records generated by the Delegate Selection Committee in the process of nominating, electing, certifying and preparing the 32 delegates chosen to attend the WHCLIS II. Records date from 1990 to 1991.
Arrangement
These records are maintained in original order which appears to be random.
Index Terms
The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas Library Association.
Texas Conference on Libraries and Information Services (1991 : Austin, Tex.)
Subjects:
Libraries--Texas--Congresses.
Information services--Texas.
Document Types:
Correspondence--Texas--Libraries--1990-1991.
box
1992/014-1 Delegate Selection Committee, 1990-1991,
[1 wallet]
box
1992/014-2 White House Conference Delegate Nominees,
[2 folders]
Delegate Campaign Materials, 1990
Local Arrangements Committee, 1990-1991,
0.6 cubic ft.
Records are correspondence of the Local Arrangements Committee; timelines for scheduling events and monitoring committments as well as publications and other documents used during the TCLIS. Records date from 1990 to 1991. Records reflect the mechanics of, for example, arrangements for airline travel, hotel accommodations and menu selections.
Arrangement
These records are maintained in original order which appears to be random.
Index Terms
The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas Library Association.
Texas Conference on Libraries and Information Services (1991 : Austin, Tex.)
Subjects:
Libraries--Texas--Congresses.
Information services--Texas.
Document Types:
Correspondence--Texas--Libraries--1990-1991.
Schedules (time plans)--Texas--Libraries--1990-1991.
box
1992/014-2 TLA Local Arrangements Committee, 1990-1991
Registration (TCLIS), 1990-1991
Special Caucus, Jan. 4, 1991
Electioneering Materials, TCLIS, Jan. 4, 1990
Resolutions Materials, TCLIS, Jan. 4, 1990
Democracy Discussion, Jan. 4, 1991
Delegate Campaign Materials, 1990
Local Arrangements Committee (Conference Materials), 1991
TCLIS - Samples and "Sacred Originals," 1991
Program Committee, 1990-1991,
0.8 cubic ft.
Records consist of correspondence, memoranda, TCLIS publications, evaluation forms, the results of the formal evaluation of TCLIS, evaluation forms for WHCLIS II, photographs and audiocassettes. Records date from 1990 to 1991. Records reflect the Committee's various responsibilities, including preparing and training facilitators to conduct the regional information-collection meetings and inviting and scheduling speakers for TCLIS.
Arrangement
These records are maintained in original order which appears to be random.
Index Terms
The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas Library Association.
Texas Conference on Libraries and Information Services (1991 : Austin, Tex.)
Subjects:
Libraries--Texas--Congresses.
Information services--Texas.
Document Types:
Correspondence--Texas--Libraries--1990-1991.
Publications--Texas--Libraries--1990-1991.
Audio cassettes--Texas--Libraries--1991.
Photographs--Texas--Libraries--1991.
box
1992/014-2 Facilitation, 1990
PDQ (TCLIS-PDQ-Q&A, Your Quick Reference to Practical Information on the TCLIS), 1990
Program Committee, 1990-1991,
[4 of 5 folders]
box
1992/014-3 Program Committee, 1990-1991,
[1 of 5 folders]
TCLIS - State Conference, Evaluation Forms, Jan. 4-5, 1991
WHCLIS II - National Conference Evaluation Forms,
[2 folders]
WHCLIS II - Photographs, 1991
Audio cassettes:
White House Conference Delegate Information Sharing Forum Panel, TLA Conference, 1991,
[1 tape]
TCLIS, Jan. 4-5, 1991,
[2 tapes]
WHCLIS, “Eyewitness Report” at TLA Annual Assembly, July 26, 1991,
[2 tapes]
Publicity Committee, 1990-1991,
0.55 cubic ft.
Records include biographical information sheets on delegates and alternates chosen to attend WHCLIS II, press releases, computer floppy disks, correspondence, newsclippings, timelines for meetings and responsibilities, address list of Texas delegation, and TLA newsletters and journals. Records date from 1990 to 1991. This committee's responsibilities included designing the stationery and logo for the TCLIS, submitting articles to professional journals, and handling publications and the press.
Arrangement
These records are maintained in original order which appears to be random.
Index Terms
The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas Library Association.
Texas Conference on Libraries and Information Services (1991 : Austin, Tex.)
Subjects:
Libraries--Texas--Congresses.
Information services--Texas.
Document Types:
Biography files--Texas--Libraries--1990-1991.
Press releases--Texas--Libraries--1990-1991.
Press releases--Texas--Libraries--1990-1991.
Floppy disks--Texas--Libraries--1990-1991.
Schedules (time plans)--Texas--Libraries--1990-1991.
box
1992/014-3 Publicity Committee,
[wallet] (Note: Material includes 3 floppy disks)
Resolutions Committee, 1979-1991,
0.25 cubic ft.
Records include correspondence, resolution guidelines, drafts of resolutions, final copies of resolutions, publications, a floppy disk and the final report of the 1979 WHCLIS. Records date from 1979 to 1991. The resolutions committee was responsible for editing and merging resolutions from the regional meetings and for formulating final resolutions - particularly with reference to the issues of democracy, literacy and productivity - to be considered at TCLIS. Resolutions adopted at TCLIS would then be submitted for consideration by the Texas delegation in Washington at the WHCLIS II.
Arrangement
These records are maintained in original order which appears to be random.
Index Terms
The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas Library Association.
Texas Conference on Libraries and Information Services (1991 : Austin, Tex.)
Subjects:
Libraries--Texas--Congresses.
Information services--Texas.
Document Types:
Resolutions--Texas--Libraries--1979-1991.
Clippings--Correspondence--Libraries--1990-1991.
Floppy disks--Texas--Libraries--1990-1991.
box
1992/014-4 Resolutions Committee,
[wallet]
TCLIS - Resolutions, January 4-5, 1991
Resolutions, "TCLISRES," Thanksgiving Version,
(floppy disk)
Steering Committee, 1989-1991,
0.25 cubic ft.
Records are the correspondence, memoranda, minutes, agenda, schedules, timelines for tasks and responsibilities, project evaluation reports and recommendations of the TCLIS steering committee. Records date from 1989 to 1991. Records were generated by the steering committee, to which all other committees reported, and reflect the networking and communication between committees that were facilitated by the steering committee.
Arrangement
These records are maintained in original order which appears to be random.
Index Terms
The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas Library Association.
Texas Conference on Libraries and Information Services (1991 : Austin, Tex.)
Subjects:
Libraries--Texas--Congresses.
Information services--Texas.
Document Types:
Correspondence--Texas--Libraries--1989-1991.
Minutes--Correspondence--Libraries--1989-1991.
Reports--Texas--Libraries--1979-1991.
Schedules (time plans)--Texas--Libraries--1979-1991.
box
1992/014-4 Steering Committee,
[wallet]

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Regional business files, 1990,
1.6 cubic ft.

Records consist of all financial, publicity, delegate nomination forms and attendance materials from the regional conferences held in the ten library districts of Texas. Between August and October of 1990, approximately 3,000 Texans participated in 26 regional conferences held as open and democratic forums for public participation in creating preliminary policy recommendations, for electing delegates and alternates and for adopting resolutions to the TCLIS.
Arrangement
These records are arranged numerically by district number.
Index Terms
The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas Library Association.
Texas Conference on Libraries and Information Services (1991 : Austin, Tex.)
Subjects:
Libraries--Texas--Congresses.
Information services--Texas.
Public relations--Libraries.
Document Types:
Attendance records--Texas--Libraries--1990.
Audio cassettes--Texas--Libraries--1990.
Resolutions--Texas--Libraries--1990.
Video cassettes--Texas--Libraries--1990.
Functions:
Promoting libraries.
box
1992/014-4 TLA:
District 1 -- Big Country
District 2 -- Panhandle
District 3 -- Central Texas
District 4 -- South Texas
District 5 -- Northeast Texas
District 5 -- TCLIS - Nomination Forms,
[4 folders]
box
1992/014-5 District 5 - TCLIS
District 5 - Tapes, October, 1990:
Region 5 TCLIS Meeting, Tyler: Talk show interview before meeting, News coverage after meeting, October 6, 1990,
[1 video cassette]
TCLIS: Tyler Meeting, Texas Library Conference, 10/6/90,
[2 audio cassettes]
October 13, 1990:
TCLIS Region 5: Corsicana Meeting Keynote Speaker: Dr. Neil Baggett, Superconducting Super Collider Lab,
[1 audio cassette]
TCLIS Region 5: Corsicana Meeting Panel Discussion: Libraries and Literacy, Productivity, Democracy,
[1 audio cassette]
White House Conference, Commerce, Parts I & II, October 13, 1990,
[2 audio cassettes]
District 6 - Trans-Pecos, TCLIS, Oct. 27, 1990,
[3 audiocassettes]
District 7 - North Texas
District 7:
Ballots
Committees
Delegates
Democracy
Denton 10/13/90
Evaluations
Facilitators
Finances
Literacy
Minutes
Productivity
Publicity
Resolutions
Speeches
Weatherford, September 22, 1990
Wichita Falls September 8, 1990
District 8 - Houston area
District 9 - West Texas
District 10 - San Antonio area
box
1992/014-6 TCLIS - Region 8 - Meeting Materials
TCLIS - Signs

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National business files, 1979-1991,
0.9 cubic ft.

Records consist of correspondence, memoranda, newsletters, advisories, and audio cassettes. Records date from 1979 to 1991. Records are WHCLIS II-related materials including documents generated from the White House Conference office and the Final Report from Texas to the White House Conference on Libraries and Information Services.
Arrangement
These records are maintained in original order which appears to be random.
Index Terms
The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
White House Conference on Libraries and Information Services.
Texas Library Association.
Texas Conference on Libraries and Information Services (1991 : Austin, Tex.)
Subjects:
Libraries--Texas--Congresses.
Libraries--United States--Congresses.
Information services--Texas.
Information services--United States.
Document Types:
Correspondence--Libraries--1979-1991.
Audio cassettes--Libraries--1979-1991.
Memorabilia--Libraries--1979-1991.
Newsletters--Libraries--1979-1991.
Functions:
Promoting libraries.
box
1992/014-6 Final Report of the 1991 TCLIS for WHCLIS II,
[3 folders]
The WHCLIS, Washington, D.C., July 9-13, 1991,
[12 audio cassettes]
FLICC (Federal Library and Information Center Committee) Proceedings of the Federal Pre-White House Conference on Library and Information Services, Nov. 26-27, 1990
Information Packet:
Library of Congress Network Advisory Committee
Federal Libraries and Information Centers and the White House Conference
Networks for Networkers II Conference
WHCLIS II - Materials, 1991,
[3 folders]
American Library Association (ALA) - Materials
TCLIS 91 - Materials
Artifacts,
(stamp, buttons, ribbons, stickers, pin, plastic and paper souvenir bags, metal “WHCLISII” bookmark)

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