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TABLE OF CONTENTS


Overview

Agency History

Scope and Contents of the Records

Organization of the Records

Restrictions

Index Terms

Related Material

Administrative Information

Description of Series

Commissioners' correspondence, 1979-1988,

Archives subject files, 1958-1988,

Texas State Library and Archives Commission

Texas State Library and Archives Commission, Administrative Division:

An Inventory of Records at the Texas State Archives, 1958-1988



Overview

Creator: Texas State Library and Archives Commission. Administrative Division.
Title: Records
Dates: 1958-1988
Abstract: These records of the Administrative Division of the Texas State Library and Archives Commission contain commissioners' correspondence, 1979-1988, and subject files regarding the Archives Division of the Commission from 1958 to 1988. The commissioners' correspondence includes three former members of the Texas State Library and Archives Commission, Anne Walker Cragg, Rita R. Palm, and Price Daniel, Sr. In addition to letters and memos, both to and from each of the commissioners, these files contain letters of appointment, vitae, reports and position papers, impact statements, newspapers clippings, copies of executive orders and legislation, voting cards for mail votes of the commission, speeches, transcripts of testimony, minutes of meetings, certificates of appreciation, etc. Dates covered by these files are 1979-1988. The subject files maintained by the Administrative Division consist of materials relating to the Archives Division. They contain the following types of documents: correspondence and memos, reports, news clippings, agreements, loan receipts, a certificate of insurance, subpoenas, court cases and other legal documents, copies of House Journals and resolutions, promotional literature, a news release, photos, etc. Subjects covered include the Academy of Texas (1968-1972, 1984); loaning of historical documents for exhibits (1982-1988); stolen historical documents (1971-1977); a replevin case concerning the Laredo Archives in 1979; painting of the mural in the Library and Archives Building by Peter Hurd and Peter Rogers (1964-1970); and the Capitol fire in 1983.
Quantity: 1.24 cubic ft.
Language English.

Agency History

The Texas State Library and Archives Commission began its long history as the National Library of Texas. In 1839, under President Mirabeau B. Lamar, the Third Congress appropriated $10,000 for books to be housed in the office of the Secretary of State. The first purchase of this appropriation was $300 paid to Ashbel Smith for his "Edinburgh Encyclopedia." During the remainder of the Republic period and until after the Civil War, an occasional appropriation was made for book purchases and document exchanges. Then, in 1866, the office of State Librarian was created with a salary of $1,000 a year. Robert Josselyn was appointed Librarian and catalogued the 5,427 books in the Library before being removed from office, along with the rest of the state government's officers, as an impediment to Reconstruction.

The Library remained under the Secretary of State until 1876, when it was transferred to the new Department of Insurance, Statistics, and History. One of the duties of the State Library in its new setting was to serve as a depository for historical materials. In 1881, the Capitol burned and the Library's 8,000 volumes were lost. Since most of the state's records were still in the custody of the creating agencies, or stored in vaults, the loss of archival material was not great. The Library began to move forward again in 1891, when the 22nd Legislature included in the appropriation, $1,500 for an Historical Clerk and $360 for a Librarian and Office Assistant. Governor James Hogg appointed Cadwell W. Raines as Historical Clerk. He began his duties May 5, 1891 and actively collected historical materials throughout the state. Although appropriations were reduced each biennium, in 1901 the State Library had 25,000 volumes.

The modern history of the Texas State Library and Archives Commission begins with the creation of the Texas Library and Historical Commission in 1909 by the 31st Legislature (House Bill 142, Regular Session) and is governed by Chapter 441 of the Government Code, V.T.C.A. (previously Vernon's Ann. Civ. St., Article 5434). The Commission was charged to control and administer the State Library whose functions would include historical work, legislative reference, and encouragement of library development in Texas. E. W. Winkler was appointed State Librarian at the Commission's first meeting, March 29, 1909.

Gradually, all the Library's functions were addressed. Historical work began with Raines in 1891. Legislative reference formally got under way in 1910 with the appointment of a Legislative Reference Librarian. In 1916, the Library offered twelve different travelling libraries to communities in Texas to concretely demonstrate the value of libraries. An effective county library law was first passed in 1917 and the first county library was established in 1920. In 1927, the position of Library Organizer was created by the Legislature. Books for the blind were available through the Library in 1919. An estimate of the Library's holdings in 1931 listed 88,800 bound volumes, 85,000 pamphlets, and 85,000 manuscripts. The Depression was a time of salary reductions, little book buying, and curtailed extension activity but, following World War II, the State Library entered a period of expansion -- increasing demands were placed on it by the public and by state government. The Library responded with greatly increased budget requests for new programs to meet these needs.

In 1956, the Archives Division was forced, because of the crowded conditions in the Capitol Complex, to move to a Quonset hut at Camp Hubbard. The Library and its friends had long been seeking a separate and appropriate building for the Archives and Library, and the move to the Quonset hut was a rallying point. Funds were appropriated in 1957 and the Library moved to the Lorenzo de Zavala Archives and Library Building in 1961.

The Texas State Library and Archives Commission is governed by the Library and Archives Commission (Vernon's Ann. Civ. St., Article 5434 (1925, originally created in 1909)). Commission members are appointed by the Governor, with concurrence of the Senate, to six-year overlapping terms. The Commission appoints the State Librarian and Director who serves as the executive officer of the Texas State Library and Archives Commission as well as the executive and administrative officer of the agency. Duties of the State Librarian and Director are to record the proceedings of the Commission and keep account of its financial transactions; approve expenditures made in connection with the State Library; have charge of the State Library and materials contained therein; demand and collect records of state agencies and officials not connected to their current duties; endeavor to collect manuscript records in the hands of private individuals; procure archives of the state which have been removed, including those found in Mexico and other states; preserve historical relics and memorabilia which come into possession of the State Library; give proper attention to the care and availability of the archives in custody of the State Library; make a biennial report to the Governor; and ascertain the condition of all public libraries in the state and report the results to the Commission. Additionally, he is authorized by law to transfer, dispose, or otherwise destroy records in his custody which have no permanent value.

The State Librarian and Director oversees the operations of the divisions in the State Library through which his duties and responsibilities are carried out. Divisions as of 1984 were Administration (includes offices of the State Librarian, Assistant State Librarian, and publications), Administrative Services (includes personnel, accounting, building services, purchasing, and a print shop), Archives (administers the permanently valuable official records of the state and related historical materials), Data Processing (provides computer operations and assistance to the divisions), Blind and Physically Handicapped (provides materials for blind and disabled patrons), Information Services (includes genealogy, reference, U.S. and Texas documents programs, and technical services), Library Development (works with public libraries to secure funding, etc.), Local Records (operates a depository program for county records), and Records Management (provides records management assistance to state agencies and ensures records are sent to the Archives for permanent storage or are disposed of due to a non-permanent value).

By 1995, the divisions had been condensed into Administrative Services, Automated Information Systems, the Talking Book Program (providing services to all disabled Texans), Archives and Information Services (combining the majority of the old programs of the Archives and the Information Services and managing Regional Historical Resource Depositories), Technical Services (responsible for acquisitions, cataloging, processing and binding of library materials), Statewide Library Development (to promote and improve Texas libraries), and State and Local Records Management. Since 1995, the Executive Office has been the unit incorporating the Public Information Office and the offices of the Assistant Librarian and the Director and Librarian.

The State Librarian through the years has served on various state boards and committees, sometimes appointed, sometimes as an ex-officio member, such as the Board of Library Examiners and the Sesquicentennial Commission; and s/he has been involved with legislation affecting public libraries in Texas, including the Library Systems Act and the Library Services and Construction Act. S/He has also worked to secure grant funding from several sources for public libraries and various programs within the State Library, such as the Blind and Physically Handicapped program. S/He has also served in varying capacities (committees, boards, etc.) with a number of library/historical groups, including the Texas Library Association, the Texas State Historical Association, the Society of American Archivists, and others. The Librarian also makes presentations to groups such as these, to smaller organizations (such as county-wide groups), and to public libraries.

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Scope and Contents of the Records

These records of the Administrative Division of the Texas State Library and Archives Commission contain commissioners' correspondence, 1979-1988, and subject files regarding the Archives Division of the Commission from 1958 to 1988. The commissioners' correspondence includes three former members of the Texas State Library and Archives Commission, Anne Walker Cragg, Rita R. Palm, and Price Daniel, Sr. In addition to letters and memos, both to and from each of the commissioners, these files contain letters of appointment, vitae, reports and position papers, impact statements, newspapers clippings, copies of executive orders and legislation, voting cards for mail votes of the commission, speeches, transcripts of testimony, minutes of meetings, certificates of appreciation, etc. Dates covered by these files are 1979-1988. The subject files maintained by the Administrative Division consist of materials relating to the Archives Division. They contain the following types of documents: correspondence and memos, reports, news clippings, agreements, loan receipts, a certificate of insurance, subpoenas, court cases and other legal documents, copies of House Journals and resolutions, promotional literature, a news release, photos, etc. Subjects covered include the Academy of Texas (1968-1972, 1984); loaning of historical documents for exhibits (1982-1988) such as the Travis Letter and the Texas Declaration of Independence (1982-1988); stolen historical documents (1971-1977), including the Dorman David case and the Ronald E. Wade incident; a replevin case concerning the Laredo Archives in 1979; painting of the mural in the Library and Archives Building by Peter Hurd and Peter Rogers (1964-1970); and the Capitol fire in 1983.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.

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Organization of the Records

These records are organized into two series:
Commissioners' correspondence, 1979-1988, 0.66 cubic ft.
Archives subject files, 1958-1988, 0.58 cubic ft.

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Restrictions

Restrictions on Access

None.

Restrictions on Use

None.

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Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Personal Names:
Daniel, Price.
Cragg, Anne Walker.
Palm, Rita R.
Wade, Ronald E.
David, C. Dorman.
Hurd, Peter, 1904-
Rogers, Peter.
Corporate Names:
Academy of Texas.
Texas State Library. Archives Division.
Texas State Library--Buildings.
Texas History Mural (Lorenzo de Zavala State Archives and Library Building, Austin, Tex.)
Subjects:
Replevin--Texas.
Places:
Texas--Capital and capitol.
Texas State Capitol (Austin, Tex.)--Fires and fire prevention.
Document Types:
Correspondence--Texas--Libraries--1958-1988.
Reports--Texas--Libraries--1958-1988.
Clippings--Texas--Libraries--1958-1988.
Vitas--Texas--Libraries--1979-1988.
Speeches--Texas--Libraries--1979-1988.
Minutes--Texas--Libraries--1979-1988.
Transcripts--Texas--Libraries--1979-1988.
Agreements--Texas--Exhibits--1958-1988.
Subpoenas--Texas--1958-1988.
Photographs--Texas--1958-1988.

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Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas State Library and Archives Commission, Administrative Division, Commissioners correspondence, 1979-1980, 0.48 cubic ft.
Texas State Library and Archives Commission, Administrative Division, Records, 1958-1988, 1.24 cubic ft.
Texas State Library and Archives Commission, Administrative Division, Meeting files, 1951-1985, 1989, 1995-2000, 2.13 cubic ft.
Texas State Library and Archives Commission, Archives and Information Services Division, Administrative correspondence, 1977-1993, 5 cubic ft.
Texas State Library and Archives Commission, Director and Librarian, Records, 1857-1979, 40 cubic ft.
Texas State Library and Archives Commission, Executive Office, Director and Librarian's records, 1939-1999 (bulk 1962-1995), 39.56 cubic ft.
Texas State Library and Archives Commission, Publications Office, Press releases, 1962-1986 (bulk 1969-1986), 1 cubic ft.
Texas State Library and Archives Commission, Publications Office, Records, 1909-1979, 3 cubic ft.

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Administrative Information

Preferred Citation

(Identify the item and cite the series), Records, Administrative Division, Texas State Library and Archives Commission. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession number: 1989/015

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Administrative Division of the Commission October 7, 1988.

Processing Information

Tony Black, September 1989

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Detailed Description of the Records

 

Commissioners' correspondence, 1979-1988,
0.66 cubic ft.

These records contain the correspondence of three former members of the Texas State Library and Archives Commission: Anne W. Cragg (1981-1988); Price Daniel (1979-1988); and Mrs. Ed Palm (1979-1987). The finding aid for Texas State Library and Archives Commission, Records, 1857-1979 covers the correspondence of earlier commissioners, including Price Daniel for 1964-1970. In addition to letters and memos, both to and from each of the commissioners, these files contain letters of appointment, vitae, reports and position papers, impact statements, newspaper clippings, copies of executive orders and legislation, voting cards for mail votes of the commission, speeches, transcripts of testimony, minutes of meetings, certificates of appreciation, etc.
Arrangement
These records are arranged by commission member, and then chronologically.
Index Terms
The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Personal Names:
Daniel, Price.
Cragg, Anne Walker.
Palm, Rita R.
Document Types:
Correspondence--Texas--Libraries--1979-1988.
Reports--Texas--Libraries--1979-1988.
Clippings--Texas--Libraries--1979-1988.
Speeches--Texas--Libraries--1979-1988.
Transcripts--Texas--Libraries--1979-1988.
Anne W. Cragg:
box folder
1989/015-1 1. 1981-1982
2. 1983-1984
3. 1985-1986
4. 1986-1987
5. 1987-1988
Price Daniel:
box folder
1989/015-1 6. 1979-1980
7. 1980-1981
8. 1981-1982
9. 1982-1983
10. 1983-1984
11. 1984-1985
12. 1985-1986
13. 1986-1987
14. 1987-1988
Mrs. Ed Palm:
box folder
1989/015-1 15. [1979], 1982-1983
16. 1983-1984
17. 1984-1985
18. 1985-1986
19. 1986-1987

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Archives subject files, 1958-1988,
0.58 cubic ft.

These files were maintained by the Administrative Division, and consist of materials relating to the Archives Division. They contain the following types of documents: correspondence and memos, reports, news clippings, agreements, loan receipts, a certificate of insurance, subpoenas, court cases and other legal documents, copies of House Journals and resolutions, promotional literature, a news release, photos, etc.
The following are comments on the more significant files in this subseries, and on files whose titles are not self-explanatory:
The file on the Academy of Texas concerns a short-lived experiment (1968-1972) to create an honorary “academy” which was to be composed of 100 still-living Texans who had made significant social, cultural, educational, or economic contributions.
The archival documents loan agreements file deals with, among other things, the Travis letter from the Alamo and the Texas Declaration of Independence, which underwent conservation treatment and were subsequently displayed in Dallas for the Texas Sesquicentennial (1986). Also included is Dr. David B. Gracy's 1982 memo to the Library Commission, citing precedent for opposing the removal of any documents from the Library Building.
The stolen archival documents file contains material relating to several incidents: the discovery of Nacogdoches Archives documents in filing cabinets sold as surplus (1971); Charles W. Smith's attempts to sell stolen documents to the University of Texas and the LBJ Library (1971); the case of Charles Dorman David v. Chief Herman Short (1972); the Ronald E. Wade incident, including correspondence with the U.C.L.A. Police Department, the theft report, and a report of Chris LaPlante's trip to Los Angeles (1976-1977). Also included is a report on security by State Archivist John Kinney (1976).
The Gallery of Texas file concerns the company which marketed the facsimile flag collection currently on display in various parts of the Archives Building.
The Sam Houston file includes material concerning the statue outside the main entrance to the Library Building (1958-1962), plus material concerning the plaster bust (the “Dexter bust”) which was loaned to the Smithsonian Institution's National Portrait Gallery (1968-1969).
The Laredo Archives court case file refers to Mrs. Seb S. Wilcox et al. v. St. Mary's University et al. (Supreme Court of Texas, #B-5297), a case of replevin (1979).
The mural file contains statements, notes, and autobiographical comments by Peter Rogers, as well as correspondence with Peter Hurd. See also the records of the Publications Office of the Texas State Library .
The Springbok Texas puzzle file contains information on the Texas jigsaw puzzle which was on display for many years in the lobby of the Archives Building.
The file on Thomas E. Wood v. Dorman Winfrey (53rd District Court, #170,007) involves the unsuccessful suit of a patron who was denied permission to inspect patron registration forms for the purpose of compiling a mailing list of potential buyers of genealogical books (1968-1969).
Arrangement
These records are arranged alphabetically by subject.
Index Terms
The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Personal Names:
Wade, Ronald E.
Hurd, Peter, 1904-
Rogers, Peter.
David, C. Dorman.
Corporate Names:
Texas State Library. Archives Division.
Academy of Texas.
Texas History Mural (Lorenzo de Zavala State Archives and Library Building, Austin, Tex.)
Subjects:
Replevin--Texas.
Places:
Texas--Capital and capitol.
Texas State Capitol (Austin, Tex.)--Fires and fire prevention.
Document Types:
Reports--Texas--1958-1988.
Clippings--Texas--1958-1988.
Agreements--Texas--Exhibits--1958-1988.
Subpoenas--Texas--1958-1988.
Photographs--Texas--1958-1988.
Correspondence--Texas--1958-1988.
box folder
1989/015-1 20. Academy of Texas, 1968-1969, 1972, 1984
21. Archives Division, Bill Malone: Current Events Photographic Work, Service Agreement, undated
22. Archival Documents: Loan Agreements, 1982-1988
23. Archival Documents: Stolen, 1971-1977
24. Capitol Fire, 1983
25. Conservation of Paintings: Ellen D. Kennedy Report, 1980
26. Dedication of Texas Archives and Library Building, [photocopy of program; see also the records of the Publications Office of the Texas State Library] 1962
box folder
1989/015-2 1. Flag of the Alamo: New Orleans Greys Flag, 1964-1965
2. Flag of Santa Anna, 1965-1966
3. Gallery of the Republic, 1985
4. Gambrell, Herbert: Appraisal of Silverplate Vegetable Warmer, Pease Room, 1981
5. Houston, Sam: Statue and Bust, 1958-1962, 1968-1969
6. Laredo Archives Court Case, 1979
7. Mural: Peter Hurd [and Peter Rogers], 1964-1970
8. Texas Puzzle: Springbok, 1969-1970
9. Wood, Thomas E.: Wood v. Winfrey, 1968-1969
10. White, Governor Mark: Correspondence, 1983-1987

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