Contact Us
Texas Archival Resources Online

TABLE OF CONTENTS


Overview

Agency History

Scope and Contents of the Records

Arrangement of the Records

Restrictions

Index Terms

Related Material

Administrative Information

Description of Series

Correspondence and memoranda, 1965-1989 (bulk 1975-1984),

Texas State Library and Archives Commission

Texas State Library and Archives Commission, Records Management Division:

An Inventory of Correspondence and Memoranda at the Texas State Archives, 1965-1989 (bulk 1975-1984)



Overview

Creator: Texas State Library and Archives Commission. Records Management Division.
Title: Correspondence and memoranda
Dates: 1965-1989
Dates: (bulk 1975-1984)
Abstract: These records consist of administrative correspondence and memoranda received by or sent from the Texas State Library and Archives Commission's Records Management Division, especially the division director. Materials date from 1965 to 1989, with the bulk of the materials dating between 1975 and 1984. The correspondence includes items to and from other Texas state agencies, other states, businesses, and private citizens; this correspondence concerns such topics as microfilming, records retention, records destruction, training, and maintenance of the State Records Center's physical plant. The interoffice memoranda concern mostly routine business such as purchasing, transfers of funds, job postings, job analysis, and policy changes, with an occasional item of greater significance, such as an attorney general opinion, an interagency agreement, or a staff report.
Quantity: 1.47 cubic ft.
Language English.

Agency History

The Records Division of the Texas State Library and Archives Commission was originally created in 1933 as a part of the State Board of Control (House Bill 847, 43rd Legislature); in 1947 it was transferred to the State Library and Historical Commission (House Bill 250, 50th Legislature). State Library Records Division personnel were not named until 1952, when an active inventory of the state's permanent records was begun. Formerly housed in the State Highway Building, these records had been dumped in an abandoned dairy barn on the State Hospital grounds, and were transferred in 1952 into rented storage space in south Austin. Legislation by the 59th Legislature in 1965 (Senate Bills 244, 245, and 246) authorized a move--which never occurred--into the new State Finance Building (now known as the LBJ Building); required each state agency to classify and index their records, establish retention schedules, and request destruction of worthless records; established a Records Preservation Advisory Committee; and required the microfilming of essential state records. In 1972, the Records Management Division moved into a new Records Center Building at 4400 Shoal Creek Boulevard. Expansion of that building in 1988 more than doubled the storage space. The number of agencies storing their semi-active records with the Records Management Division has increased from 15 (in 1952) to 39 (in 1976) to 72 (approximately 55% of all state agencies, in 1990). The functions of the Records Management Division of the Texas State Library are to issue policies, guidelines, and standards for the efficient management of the state's public records; to operate the State Records Center for the storage and disposition of noncurrent state records; and to provide microphotographic laboratory services for the preservation of essential vital state records.

Return to the Table of Contents


Scope and Contents of the Records

These records consist of administrative correspondence and memoranda, mostly from 1975 to 1984, received by or sent from the Texas State Library and Archives Commission's Records Management Division, especially the division director. The correspondence includes items to and from other Texas state agencies, other states, businesses, and private citizens; this correspondence concerns such topics as microfilming, records retention, records destruction, training, maintenance of the State Records Center's physical plant, and so forth. The interoffice memoranda concern mostly routine business such as purchasing, transfers of funds, job postings, job analysis, and policy changes, with an occasional item of greater significance, such as an attorney general opinion, an interagency agreement, or a staff report. Beginning in 1979, the memos are divided into those to "the Library" (i.e., all other divisions of the agency, housed in the building next to the State Capitol), those from the Library, those to and from department managers, and those to and from employees.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.

Return to the Table of Contents


 

Arrangement of the Records

Correspondence is placed first, then memoranda, and arrangement within each type of record is chronological. Beginning in 1979, the memos are divided into those to the Library, those from the Library, those to and from department managers, and those to and from employees.

Return to the Table of Contents


Restrictions

Restrictions on Access

None.

Restrictions on Use

None.

Return to the Table of Contents


Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas. State Records Center (Austin, Tex.).
Subjects:
Records--Texas--Management.
State libraries--Texas.
Document Types:
Correspondence--Texas--Records--1965-1989.
Memorandums--Texas--Records--1965-1989.
Functions:
Managing records.

Return to the Table of Contents


Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas State Library and Archives Commission, Records, 1857-1979, 40 linear ft.
Texas State Library and Archives Commission, Records Management Division, Administrative correspondence, 1965-1989, 1.24 cubic ft.
Texas State Library and Archives Commission, State and Local Records Management Division, Administrative correspondence and memoranda, 1990-1992, 1 cubic ft.

Return to the Table of Contents


Administrative Information

Preferred Citation

(Identify the item), Correspondence and memoranda, Records Management Division, Texas State Library and Archives Commission. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession number: 1991/148

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Records Management Division of the Texas State Library and Archives Commission on May 6, 1991.

Processing Information

Tony Black, May 1992

Return to the Table of Contents


Detailed Description of the Records

 

Correspondence and memoranda, 1965-1989 (bulk 1975-1984),
1.47 cubic ft.

box
1991/148-1 Records Administrators [lists and correspondence, 1973, 1977]
Administrative Correspondence and Memos Prior to FY 1977, [1972-1976]
Correspondence:
Prior to FY 1974, [1965-1973]
1975-1976
1976-1977
1977-1978
1978-1979
1979-1980
1980-1981
FY 1982, [1981-1982]
FY 1983, [1982-1983]
FY 1984, [1983-1984]
Memos:
1976-1977
1977-1978
1978-1979
1979-1980:
Department Managers
Employees
From Library
To Library
1980-1981:
Department Managers
Employees
From Library
To Library
1981-1982:
Department Managers
Employees
box
1991/148-2 From Library
To Library
[1982-1984]:
To Library
Memorandums [possibly duplicated above]:
09-01-80 thru 08-31-81
09-01-81 thru 08-31-82
[Miscellaneous Correspondence and Memos, [wallet] 1973-1989]

Return to the Table of Contents