TABLE OF CONTENTS
Overview
Agency History
Scope and Contents of the Records
Organization of the Records
Restrictions
Index Terms
Related Material
Administrative Information
Description of Series
Correspondence and subject files,
1924, 1940, 1957-1994 (bulk 1969-1994),
Manuals,
1954-1955, 1981-1998,
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Texas State Library and Archives Commission, Archives and
Information Services Division:
An Inventory of Records at the Texas State Archives,
1924, 1940-1998 (bulk 1969-1994)
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Creator: |
Texas State Library and Archives
Commission. Archives and Information Services
Division. |
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Title: |
Records |
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Dates: |
1924, 1940-1998 |
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Dates: |
(bulk 1969-1994) |
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Abstract: |
Records consist of
memoranda, drafts, procedure manuals, printed materials, reports,
correspondence, microfiche, surveys, statistics, pamphlets, notes,
questionnaires, publications, and a 3 1/4 inch computer disc that date from
1924 and 1940 to 1998 (bulk 1969-1994) and document the activities of the
Archives and Information Services Division of the Texas State Library and
Archives Commission. |
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Quantity: |
2 cubic ft. |
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Language |
English. |
The Texas State Library began in 1839 as the National Library of the
Republic of Texas (Joint Resolution, 3rd Congress of the Republic of Texas,
approved January 24, 1839) with an appropriation of $10,000 for books to be
housed in the Secretary of State's office. In 1866 the office of State
Librarian was created (An Act creating the office of State Librarian, 11th
Legislature, Regular Session, approved October 24, 1866), but the Library
remained under the Secretary of State until 1876, when it was transferred to
the new Department of Insurance, Statistics, and History (An Act to create the
Department of Insurance, Statistics, and History, 15th Legislature, Regular
Session, approved August 21, 1876). One of the Library's new duties under this
Department was to serve as a depository for historical materials. Finally, the
modern Texas Library and Historical Commission was created in 1909 (House Bill
142, 31st Legislature, Regular Session, 1909) and is governed by Chapter 441 of
the Government Code, V.T.C.A. In 1979 the name was changed to the Texas State
Library and Archives Commission (House Bill 1429, 66th Legislature, Regular
Session, 1979). The Governor appoints the six Commission members, with
concurrence of the Senate, to six-year overlapping terms. The Commission
appoints the State Librarian and Director who serves as the executive officer
of the Texas State Library and Archives Commission as well as the executive and
administrative officer of the Commission's governing board.
The Commission's mandate is to aid and encourage the development of,
and cooperation among, all types of libraries and to establish and operate the
Texas Library System. The Commission accredits libraries as members of the
system, coordinates library services throughout the state, certifies county
librarians, and administers federal aid to construct libraries, encourage
resource sharing among libraries and improve public library services to
disadvantaged or institutionalized people. It also collects, preserves, and
makes available state archival materials; provides a program of records
management for state and local governments; establishes and maintains a network
of regional historical resource depositories; collects, organizes, and
distributes state government publications; makes available federal government
publications; provides library services to blind and physically handicapped
citizens and to citizens researching family histories; and provides information
services to state government officials and employees. As a part of the agency's
Sunset legislation, the 74th Legislature, in 1995, added a requirement that the
library develop an index of state agencies publications available on-line and
provide access to state agency electronic publications in cooperation with
other state agencies (House Bill 366, 74th Legislature, Regular Session, 1995).
The Commission is currently organized into an Executive Office and eight
divisions, specifically: Archives and Information Services, State and Local
Records Management, the Talking Book Program, Library Resource Sharing,
Administrative Services, Library Development, Information Resource
Technologies, and Technical Services.
The Archives and Information Services Division offers reference and
research services to both state agencies and the general public and manages the
agency's print and non-print library materials through its four units: the
State Archives, Reference/Documents, Genealogy, and the Sam Houston Regional
Resource Depository (in Liberty, Texas). The State Archives collects,
preserves, and makes available the records of Texas governments from the
Spanish colonial period through the present day. Working with state agencies
and the Commission's State and Local Records Management Program, archival staff
determine which state records possess permanent value, as either historical
artifacts or for their information content, and transfer them to the Archives.
The staff, then, publish finding aids and guides to as well as reproductions of
the Archives holdings. The Archives also administers the Regional Historical
Resource Depository (RHRD) program, consisting of twenty-four depositories,
located in large public and academic libraries, that collect local records of
permanent value and make them available through interlibrary loan. The Sam
Houston Regional Resource Depository, a museum, archive, and research facility
serving a ten-county region of the Southeast Texas, is one of the RHRDs and is
owned and operated by the Commission itself.
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Records consist of memoranda, drafts, procedure manuals, printed
materials, reports, correspondence, microfiche, surveys, statistics, pamphlets,
notes, questionnaires, publications, and a 3 1/4 inch computer disc that date
from 1924 and 1940 to 1998 (bulk 1969-1994) and document the activities of the
Archives and Information Services Division of the Texas State Library and
Archives Commission. Correspondents include State Archivists John D. Kinney,
David B. Gracy II, and Chris LaPlante, members of the Commission and the
Director and Librarian, other Commission and Division staff, other state
agencies, and the general public. Subjects concern automation,
conservation/preservation, transfer of materials to the archives, national
meeting/seminar attendance, security and thefts, loan and acquisition policies
and procedures, microfilming projects, the development of the RHRD program,
inventory projects, Sunset reviews, and the completion and results of
surveys/questionnaires. Manuals cover processing, reference, cataloging and
descriptive conventions, maps, conservation, and theft procedures.
To prepare this inventory, the described materials were cursorily
reviewed to delineate series, to confirm the accuracy of contents lists, to
provide an estimate of dates covered, and to determine record types.
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Organization of the Records |
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These records are organized into two series: |
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Correspondence and subject files, 1924, 1940, 1957-1994 (bulk
1969-1994), 1.5 cubic ft. |
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Manuals, 1954-1955, 1981-1998, 0.5 cubic ft |
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Restrictions on Access
None.
Restrictions on Use
None.
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The terms listed here were used to catalog the
records. The terms can be used to find similar or related records. |
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Subjects: |
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Archives--Texas. |
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Archives--Security
measures--Texas. |
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Archival
materials--Conservation and restoration--Texas. |
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Document Types: |
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Memorandums--Texas--Archives--1954-1955, 1957-1994 (bulk
1969-1994). |
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Drafts
(documents)--Texas--Archives--1954-1955, 1957-1994 (bulk
1969-1994). |
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Reports--Texas--Archives--1957-1994 (bulk 1969-1994). |
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Correspondence--Texas--Archives--1957-1994 (bulk 1969-1994). |
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Statistics--Texas--Archives--1957-1994 (bulk 1969-1994). |
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Surveys--Texas--Archives--1957-1994 (bulk 1969-1994). |
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Notes--Texas--Archives--1957-1994 (bulk 1969-1994). |
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Questionnaires--Texas--Archives--1957-1994 (bulk 1969-1994). |
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Floppy
disks--Texas--Archives--1957-1994 (bulk 1969-1994). |
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Manuals--Texas--Archives--1954-1955,
1981-1998. |
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Publications--Archives--Texas--1954-1955, 1981-1998. |
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Functions: |
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Managing
archives. |
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The following materials are offered as
possible sources of further information on the agencies and subjects covered by
the records. The listing is not exhaustive. |
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Texas State
Archives |
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Texas State Library and Archives Commission, Records,
1857-1979, 40 cubic ft. |
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Texas State Library and Archives Commission, Archives and
Information Services Division, Administrative correspondence, 1977-1993, 5
cubic ft. |
Return to the Table of Contents
(Identify the item and cite the series), Records, Archives and
Information Services Division, Texas State Library and Archives Commission.
Archives and Information Services Division, Texas State Library and Archives
Commission.
Accession number: 2000/017
These records were transferred to the Archives and Information
Services Division of the Texas State Library and Archives Commission from the
active files of the Archives and Information Services Division on September 24,
1999.
Nancy Enneking, September 1999
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Correspondence and subject files,
1924, 1940, 1957-1994 (bulk 1969-1994),
1.5 cubic ft. |
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Records consist of memoranda, policy drafts, printed materials,
reports, correspondence, microfiche, surveys, statistics, pamphlets, notes,
draft contracts, questionnaires, and a 3 ¼ inch computer disc that date from
1924, 1940, and 1957 to 1994 (bulk 1969-1994) and document the activities of
the Archives and Information Services Division of the Texas State Library and
Archives Commission. Correspondents include State Archivists John D. Kinney,
David B. Gracy II, and Chris LaPlante, members of the Commission and the
Director and Librarian, other Commission and Division staff, other state
agencies, and the general public. Subjects concern automation,
conservation/preservation, transfer of materials to the archives, national
meeting/seminar attendance, security and thefts, loan and acquisition policies
and procedures, microfilming projects, the development of the RHRD program,
inventory projects, Sunset reviews, and the completion and results of
surveys/questionnaires. Note that the abbreviation FY stands for Fiscal Year,
since files were kept by the fiscal year, which runs from September 1st through
August 31st (thus FY 1974 ran from September 1, 1973 through August 31,
1974). |
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Arrangement |
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These records are arranged in the alphabetic order in which they
arrived. |
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Index Terms |
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The terms listed here were used to catalog
the records. The terms can be used to find similar or related
records. |
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Subjects: |
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Archives--Texas.
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Archives--Security
measures--Texas. |
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Archival
materials--Conservation and restoration--Texas. |
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Archives--Acquisitions--Texas. |
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Information storage and
retrieval systems--Archival material. |
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Archives--Catalogs--Texas. |
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Document Types: |
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Memorandums--Texas--Archives--1957-1994 (bulk 1969-1994). |
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Drafts
(documents)--Texas--Archives--1957-1994 (bulk 1969-1994). |
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Reports--Texas--Archives--1957-1994 (bulk 1969-1994). |
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Correspondence--Texas--Archives--1957-1994 (bulk
1969-1994). |
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Statistics--Texas--Archives--1957-1994 (bulk 1969-1994). |
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Surveys--Texas--Archives--1957-1994 (bulk
1969-1994). |
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Notes--Texas--Archives--1957-1994 (bulk 1969-1994). |
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Notes--Texas--Archives--1957-1994 (bulk 1969-1994). |
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Floppy
disks--Texas--Archives--1957-1994 (bulk 1969-1994). |
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Functions: |
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Managing
archives. |
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| 2000/017-1 |
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Acquisition policy,
FY 1975-1976 |
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Acquisition policy,
1970, 1975 |
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Acquisition policy,
FY 1974 |
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Administrative rules, draft, T.S.L. [Texas State
Library],
FY 1991 |
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AIS [Automated Information Services], use database,
FY 1992 |
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Automation: |
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Feasibility study,
FY 1984 [1986-1987] |
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Microcomputer program,
FY 1988 |
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Self study, phase I and II,
FY 1988 |
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Self study,
1990 |
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Chadwyck-Healey, Inc.,
1985-1988 |
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Conservation: |
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FY 1992 |
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Preservation survey,
FY 1992 |
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FY 1991 |
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FY 1980 |
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FY 1976 |
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FY 1975 |
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FY 1974 |
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FY 1973 |
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FY 1972 |
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FY 1969 |
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Undated |
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Correspondence: |
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Outgoing,
1975-1976 |
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Incoming,
1975-1976 |
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Incoming,
1977 |
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Outgoing,
1977 |
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Outgoing,
1978-1979 |
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Incoming,
1978-1979 |
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1981-1982 |
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Goals and objectives, Archives Division,
1984-1989 |
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Loan policy: |
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FY 1978 |
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FY 1980 |
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FY 1981 |
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FY 1982 |
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FY 1983 |
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FY 1983 |
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Lobby displays, memos,
FY 1979 |
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Lobby mural, damage and restoration,
FY 1992 |
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Local records: |
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FY 1974 |
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FY 1977 |
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FY 1979 |
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FY 1980 |
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FY 1981 |
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FY 1982 |
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Undated |
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Map collection: |
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FY 1971 |
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FY 1972 |
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FY 1974 |
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FY 1975 |
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Undated |
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Meeting, materials for presentation to Commission,
April 6, 1989 |
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Microfilm, Consortium of Texas Institutions for
Microfilming Mexican Archives,
1969-1975 |
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Microfilm standards,
FY 1971 |
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County records microfilming,
FY 1973 |
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Microfilm, county records tax rolls,
FY 1974-1976 |
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Microfilm, Ranger records project,
1977-1978 |
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Microfilm, Texas A&M election registers project,
FY 1984 |
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Grant proposal, Summerlee Foundation microfilming
project,
1989-1990 |
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NAGARA [National Association of Government Records and
Archives Administrators], annual report: |
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FY 1988 |
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FY 1989 |
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FY 1991 |
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FY 1992 |
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Newspaper projects, religious newspapers offered to
other institutions by TSL [Texas State Library],
1989 |
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Newspaper project,
FY 1984-1989 |
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Newspaper holdings,
1962, undated |
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OPAC [online public access catalog],
FY 1992 |
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Open records, staff survey of problem holdings,
undated |
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Open records,
FY 1973-1974 |
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Questionnaires: |
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Fees summary,
April 1992 |
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1969[?], undated |
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FY 1924 |
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FY 1940 |
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FY 1957 |
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FY 1961 |
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FY 1963 |
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FY 1966 |
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FY 1968 |
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FY 1969 |
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FY 1970 |
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FY 1971 |
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FY 1972 |
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FY 1973 |
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FY 1974 |
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FY 1975 |
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FY 1976 |
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FY 1978 |
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| 2000/017-2 |
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FY 1980 |
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FY 1981 |
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FY 1982 |
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FY 1983 |
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FY 1984 |
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FY 1985 |
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FY 1986 |
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FY 1987 |
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FY 1988 |
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FY 1989 |
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FY 1990 |
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FY 1991 |
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FY 1992 |
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Records disposition log,
FY 1990 |
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Records disposition log,
FY 1992 |
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Reports, post office papers, publication,
1971 |
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Archives Division report to TLA [Texas Library
Association],
FY 1985 |
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Reports, termination report by John M. Kinney,
July 1976 |
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Reports, Texas State Archives newsletter,
June-August 1977 |
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Republic documents,
FY 1993 |
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Final report, inventory project, Republic and
Pre-Republic records,
FY 1993 |
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Inventory project (Grizzard) information taken from
accession sheets and index cards,
FY 1991-1993 |
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Inventory project, Grizzard, database information,
1991 |
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Republic claims,
FY 1994 |
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Security report, Library and Historical Commission,
July 1976 |
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Security, report to Texas Sate Library and Archives
Commission,
July 25, 1980 |
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Stamping documents,
FY 1971-1972 |
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Summerlee Commission on Texas History, Archives Task
Force,
1989-1991 |
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Sunset review,
FY 1994 |
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Sunset Advisory Commission,
FY 1983 |
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Sunset Advisory Commission,
FY 1982 |
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Texas 2000,
FY 1980[?] |
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Texas county records inventory project,
FY 1977 |
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Time capsules,
undated |
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Volunteers,
FY 1994 |
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Volunteers,
FY 1993 |
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Volunteers,
FY 1992 |
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Manuals,
1954-1955, 1981-1998,
0.5 cubic ft. |
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Records comprise memoranda, printed materials, superseded portions
of procedure manuals, drafts, and publications, dating from 1954 to 1955 and
1981 through 1998, that comprise the procedure manuals of the Archives and
Information Services Division of the Texas State Library and Archives
Commission. Manuals cover processing, reference, cataloging and descriptive
conventions, maps, conservation, and theft procedures. |
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Arrangement |
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These records are arranged in the order in which they arrived. |
|
Index Terms |
|
The terms listed here were used to catalog
the records. The terms can be used to find similar or related
records. |
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|
Subjects: |
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Archives--Texas.
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Archives--Security
measures--Texas. |
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Archival
materials--Conservation and restoration--Texas. |
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Archives--Processing--Texas. |
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Archives--Reference
services--Texas. |
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Document Types: |
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Memorandums--Texas--Archives--1954-1955, 1981-1998. |
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Drafts
(documents)--Texas--Archives--1954-1955, 1981-1998. |
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Manuals--Texas--Archives--1954-1955, 1981-1998.
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Publications--Texas--Archives--1954-1955, 1981-1998. |
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Functions: |
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Managing
archives. |
| box |
| 2000/017-2 |
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Descriptive conventions, superseded,
1989-1992 |
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Descriptive conventions, superseded,
October 1992 |
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Processing manual,
FY 1992 [1981] |
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Processing guidelines,
FY 1982 |
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Processing manuals,
FY 1992 |
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Processing manuals,
FY 1993 |
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Reference manuals,
FY 1986 |
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Reference manuals,
FY 1994 |
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Procedures,
undated |
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Procedures in event of a suspected theft,
FY 1985 |
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MARC-AMC [Machine Readable Cataloging - Archives and
Manuscript Control] cataloging,
July 1988 |
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MARC-AMC cataloging,
July 1989 |
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Cataloging manual,
FY 1993 |
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Cataloging manual,
FY 1993 [1993, 1995] |
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Map cataloging manual, original edition, superseded
September 1998, [undated] |
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Conservation treatment manuals,
1954-1955 |
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