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TABLE OF CONTENTS


Overview

Agency History

Scope and Contents of the Records

Arrangement of the Records

Restrictions

Index Terms

Related Material

Administrative Information

Description of Series

Administrative correspondence and memoranda, 1990-1992,

Texas State Library and Archives Commission

Texas State Library and Archives Commission, State and Local Records Management Division:

An Inventory of Administrative Correspondence and Memoranda at the Texas State Archives, 1990-1992



Overview

Creator: Texas State Library and Archives Commission. State and Local Records Management Program.
Title: Administrative correspondence and memoranda
Dates: 1990-1992
Abstract: These records of the State and Local Records Management Program (SLRM) of the Texas State Library and Archives Commission are administrative correspondence and memoranda dating from 1990 to 1992. Records consist largely of interoffice memoranda with relevant materials (schedules, reports, etc.) attached. Correspondents include staff of the SLRM Program, other staff members of the Texas State Library, and staff of other state archives as well as of the National Archives. Topics include reports of problems regarding electronic data transmission (EDT), revisions to standards and procedures for the electronic storage of state government records or electronic records rules (ERR), descriptions and schedules of classes offered by the SLRM Program, and a disaster recovery plan, as well as routine office management details.
Quantity: 1 cubic ft.
Language English.

Agency History

The State and Local Records Management (SLRM) program of the Texas State Library was created at the beginning of the 1992-1994 biennium through the merger of the formerly separate Records Management Program (for state agencies) and Local Records Program (for counties and cities). The functions of the SLRM program are to issue policies, guidelines, and standards for the efficient management of the state's public records; to operate the state Records Center for the storage and disposition of non-current state records; and to provide microphotographic laboratory services for the preservation of essential vital state records.

The merger of the Records Management and Local Records programs helped SLRM better manage the vast increase in its service load caused by the 1989 passage of the Local Government Records Act (LGRA), which the State Library is responsible for implementing. SLRM staff review and approve records control schedules prepared and submitted by each of the local governments covered by the LGRA. To assist local agencies in complying with the LGRA, the SLRM program developed a series of model records retention schedules. These schedules establish mandatory minimum retention periods, covering various types of records in local government and are similar to the records retention schedule developed by SLRM for state agencies. The SLRM program also provides technical publications and training in records management for state agencies and local governments.

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Scope and Contents of the Records

Records present are administrative correspondence and memoranda of the State and Local Records Management Program (SLRM) of the Texas State Library and Archives Commission dating from 1990 to 1992. Records consist largely of interoffice memoranda with relevant materials (schedules, reports, etc.) attached. Correspondents include staff of the SLRM program, other staff members of the Texas State Library, and staff of other state archives as well as of the National Archives. Topics include reports of problems regarding electronic data transmission (EDT), revisions to standards and procedures for the electronic storage of state government records or electronic records rules (ERR), descriptions and schedules of classes offered by the SLRM program, and a disaster recovery plan, as well as routine office management details.

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Arrangement of the Records

These records are arranged in roughly reverse chronological order.

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Restrictions

Restrictions on Access

None.

Restrictions on Use

None.

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Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Subjects:
Documents in machine-readable form--Texas.
Emergency management--Texas.
Document Types:
Correspondence--Texas--Records--1990-1992.
Memorandums--Texas--Records--1990-1992.
Functions:
Managing records.

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Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas State Library and Archives Commission, Records Management Division, Correspondence and memoranda, 1965-1989 (bulk 1975-1984), 1.47 cubic ft.
Texas State Library and Archives Commission, Records Management Division, Administrative correspondence, 1965-1989 (bulk 1988-1989), 1.24 cubic ft.

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Administrative Information

Preferred Citation

(Identify the item), Administrative correspondence and memoranda, State and Local Records Management Program, Texas State Library and Archives Commission. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession number: 1996/108

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the State and Local Records Management Program of the Texas State Library and Archives Commission on May 22, 1996.

Processing Information

Lisa M. Hendricks, May 1996

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Detailed Description of the Records

 

Administrative correspondence and memoranda, 1990-1992,
1 cubic ft.

box
1996/108 March to August 1992
September to February 1992
Fiscal Year (FY) 1991
Electronic Data Transfer (EDT), FY 1992
Optical Disk Storage System (ODSS) and Electronic Records Rules (ERR) Task Force, FY 1992 and FY 1991

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