Texas State Library and Archives Commission

Texas State Library and Archives Commission, Archives Division:

An Inventory of Administrative Correspondence and Memos at the Texas State Archives, 1977-1993



Overview

Creator: Texas State Library and Archives Commission. Archives Division.
Title: Administrative correspondence and memos
Dates 1977-1993
Abstract: Records consist of administrative correspondence and memos of the directors and assistant directors of the Archives Division of the Texas State Library and Archives Commission from 1977 to 1993. Administrative correspondence dates from 1977 to 1990. The correspondents include donors, archivists, authors, researchers, state agencies, historical associations, genealogical societies, visiting dignitaries, and job seekers. Topics discussed in the correspondence include responses to reference inquiries, gift acknowledgments, exhibition planning, the Texas sesquicentennial celebration in 1986, invitations, records appraisal, and preservation of records. Memos date from 1983 to 1993. Memos include both communications between Archives Division personnel and with other State Library programs on the day-to-day internal operations of the State Library and the Archives Division.
Quantity: 5 cubic ft.
Language English.

Agency History

The Texas State Archives traces its origins back to an order in 1836 by David G. Burnet, president ad interim of the Republic, that the archives of the 1835 Consultation and the Provisional Government be organized. At the request of the Secretary of State, the archives were transferred in 1836 to that department. In 1876, the archives were transferred to the Department of Insurance, Statistics, and History. The archives were placed under the authority of the State Librarian and the new Texas Library and Historical Commission, created by the 31st Legislature, Regular Session, H.B. 142, in 1909. In 1979, the Commission's name was changed to the Texas State Library and Archives Commission.

The Texas State Archives is a division within the Texas State Library, which is overseen by the Texas Library and Archives Commission, V.T.C.A. Government Code, Chapter 441. The Archives Division administers the permanently valuable official records of the state and related historical materials. The Archives Division acquires, preserves, prepares and makes available for research those state government records with enduring value as well as collections of private papers, photographs, maps, books, and microforms pertinent to the history of Texas.


Scope and Contents of the Records

Records consist of administrative correspondence and memos of the directors and assistant directors of the Archives Division of the Texas State Library and Archives Commission. Correspondence dates from 1977 to 1990 and memos from 1983 to 1993. The correspondents include donors, archivists, authors, researchers, state agencies, historical associations, genealogical societies, visiting dignitaries, and job seekers. Topics discussed in the correspondence include responses to reference inquiries, gift acknowledgments, exhibition planning, the Texas sesquicentennial celebration in 1986, invitations, records appraisal, and preservation of records. Memos include both communications between Archives Division personnel and with other State Library programs on the day-to-day internal operations of the State Library and the Archives Division.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.


 

Organization of the Records

These records are organized into three series:
Director's administrative correspondence, 1977-1990, 3 cubic ft.
Assistant Director's administrative correspondence, 1977-1990, 1 cubic ft.
Memos, 1983-1993, 1 cubic ft.

Restrictions

Restrictions on Access

None.

Restrictions on Use

None.


Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Personal Names:
Gracy, David B.
LaPlante, Christopher A. 1950-
Foster, Carolyn (Carolyn Majewski) 1947-
Document Types:
Correspondence--Texas--Archives--1977-1990.
Memorandums--Texas--Archives--1983-1993.

Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas State Library and Archives Commission, Archives and Information Services Division, Records, 1924, 1940-1998 (bulk 1969-1994), 2 cubic ft.

Administrative Information

Preferred Citation

(Identify the item and cite the series), Administrative correspondence and memos, Archives Division, Texas State Library and Archives Commission. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession numbers: 1994/001, 1994/104

These records were transferred from the active files of the Archives Division of the Texas State Library and Archives Commission on September 2, 1993 and June 2, 1994.

Processing Information

Paul Beck, September 1993


Detailed Description of the Collection

 

Director's administrative correspondence, 1977-1990,
3 cubic ft.

box
1994/001-1 David B. Gracy II:
1977-1980
box
1994/001-2 1981 - 1985
January 1986
box
1994/104-1 Chris LaPlante:
February - December 1986
1987 - 1990



 

Assistant Director's administrative correspondence, 1977-1990,
1 cubic ft.

box
1994/104-2 Chris LaPlante, 1977-1985
Carolyn Majewski, 1986-1990



 

Memos, 1983-1993,
1 cubic ft.

box
1994/104-3 Archives, 1983-1990
Library, 1983-1990
General, 1991-1993
Administrative, 1991-1993