Texas State Library and Archives Commission

Texas State Library and Archives Commission, Library Development Division:

An Inventory of Records at the Texas State Archives, 1940-1993 (bulk 1975-1993)



Overview

Creator: Texas State Library and Archives Commission. Library Development Division.
Title: Records
Dates: 1940-1993
Dates: (bulk 1975-1993)
Abstract: Records of the Library Development Division of the Texas State Library and Archives Commission consist of correspondence, grant applications, memoranda, surveys, minutes, agenda, reports, organizational charts and tables, forms, drafts, lists of statistics, lists of procedures, a catalog, calendars, printed materials, clippings, publications, and several 5 1/4 inch floppy discs. Materials range in date from 1940 to 1993 (bulk 1975-1993). Subjects include various organizational, technical, and collection development issues, vendor contracts, library fees, video programming for children and adults, literacy, computers, and even bookmarks.
Quantity: 6 cubic ft.
Language English.

Agency History

The Library Development Division of the Texas State Library and Archives Commission was created to expand public access to the resources of all libraries, to assist libraries in supplying quality information services, and to encourage Texans to utilize libraries. Libraries may receive training and technical assistance, loans of professional materials, and state accreditation. Grants to library systems support collection development, automation and networking, circulation of materials to users of other libraries, production of public information materials, cooperative reference services, and loans of films, books, and other media. The Library Development Division coordinates and supports information services among all types of libraries in the state: public, academic, special, and school. Other services provided directly by the Division include consulting, continuing education, circulation of library science materials, the production and distribution of publicity materials for library reading clubs, and developing and maintaining electronic library services.

In accordance with criteria established by the Texas State Library and Archives Commission, Texas public libraries are annually accredited for membership in the Texas Library System. Public libraries must meet minimum requirements regarding expenditures, collection size, hours of service, staffing, and service policies. Persons seeking employment as county librarians must be certified by the State Library based upon requirements that vary according to the population of the county. To further assist libraries and their staffs, the Division helps to sponsor a variety of workshops, ranging from grant writing to storytelling, and members of regional public library System Advisory Councils attend conferences to acquaint them with the Texas Library System. Librarians, trustees, and other individuals may receive further assistance on all aspects of library development, programming and operations from several consultants employed by the Division.

The Library Development Division awards state and federal grants for a variety of services, representing approximately 93 percent of the operating budget for the Statewide Library Development program. In 1969, the Texas Legislature authorized the organization of library systems to improve library services and to make resources accessible to all residents of the area that the member libraries collectively serve. Thus, the State Library designated the public libraries in Abilene, Amarillo, Austin, Corpus Christi, El Paso, Fort Worth, Garland, Houston, Lubbock, and San Antonio as Major Resource Centers to provide services to libraries within a specific region. Each year these Resource Centers are awarded grants to provide a variety of services for member libraries, such as purchasing library materials and equipment, training staff, supporting automation and networking, offering consulting services, and loaning films and rotating and extension collections.

The Division also manages the interlibrary loan program, with centers in public libraries in Abilene, Amarillo, Austin, Corpus Christi, Dallas, El Paso, Fort Worth, Houston, Lubbock, and San Antonio. The Library Science Collection provides current information on librarianship and library and information services while staff provide reference assistance and consultations to support the needs of librarians, library staff, trustees and other interested individuals. The Division's publications program includes directories and statistical reports of public and academic libraries, as well as guides, manuals, bibliographies on selected topics, and a bi-monthly newsletter. The Texas Reading Club offers an annual program for children and sends libraries free promotional materials, a manual suggesting activities and crafts, and books and audiovisuals appropriate for the year's theme. Separate handbooks help librarians and volunteers to organize, market, and manage a reading club.


Scope and Contents of the Records

Records of the Library Development Division of the Texas State Library and Archives Commission consist of correspondence, grant applications, memoranda, surveys, minutes, agenda, reports, organizational charts and tables, forms, drafts, lists of statistics, lists of procedures, a catalog, calendars, printed materials, clippings, publications, and several 5 1/4 inch floppy discs. Materials range in date from 1940 to 1993 (bulk 1975-1993). Administrative correspondence is incoming, outgoing, and internal, generally between the director of the library, division heads, and officials in other agencies, both state and federal. Subjects range from fire suppression systems, to federal grant programs, building security, to salary structures, employee leave, and various legislative bills. Some letters come from the Office of the Attorney General in response to requests from the State Library and other agencies for opinions on assorted legal matters. Specific subjects include employee pay rates and employment, the ability of the state library to make grants to local libraries, record storage, open records, appropriations, and the use of travel funds. Organizational charts depict the structure of the Texas State Library and Archives Commission, particularly the Administrative Division. Other records include surveys completed by the Texas State Library upon request of several state and national organizations/institutions. Subjects include minority employees, smoking surveys, salary surveys, personnel surveys, reports on reports, amounts of storage spaced leased for non-current records, sources of funding, cost allocations, fees, and revenue. A few documents are concerned with the process of making automated systems calendar year-end conversions to complete yearly payroll, tax, and W-2 form information, while others contain comparative statistics on users, collections, funding, employees, cost allocations, and the information resources of local libraries in the Texas Panhandle and Big Country region. Finally, the materials document strategic plans and grant project evaluations of regional library systems. Subjects include various organizational, technical, and collection development issues, vendor contracts, library fees, video programming for children and adults, literacy, computers, and even bookmarks.

To prepare this inventory, the described materials were cursorily reviewed to delineate series, to confirm the accuracy of contents lists, to provide an estimate of dates covered, and to determine record types.


 

Organization of the Records

These records are organized into seven series:
Administrative correspondence, 1975-1993, 0.4 cubic ft.
Attorney General opinions, 1940-1992 (bulk 1963-1988), 0.1 cubic ft.
Organizational charts, 1985-1992, 0.1 cubic ft.
Reports and studies, 1980-1984, 0.25 cubic ft.
Automated applications documentation, 1991-1993, fractional
Publication development files, 1989-1990, fractional
Plans and planning records, 1985-1991, 5 cubic ft.

Restrictions

Restrictions on Access

None.

Restrictions on Use

None.


Index Terms

The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Subjects:
Public libraries--Texas--Statistics.
Libraries--Texas.
Literacy--Texas.
Public libraries--Texas--Finance.
Public libraries--Texas--Use studies.
Public libraries--Collection development--Texas.
Document Types:
Correspondence--Texas--Libraries--1940-1993 (bulk 1975-1993).
Grant proposals--Texas--Libraries--1940-1993 (bulk 1975-1993).
Memorandums--Texas--Libraries--1940-1993 (bulk 1975-1993).
Surveys--Texas--Libraries--1940-1993 (bulk 1975-1993).
Minutes--Texas--Libraries--1940-1993 (bulk 1975-1993).
Agendas--Texas--Libraries--1940-1993 (bulk 1975-1993).
Reports--Texas--Libraries--1940-1993 (bulk 1975-1993).
Publications--Texas--Libraries--1940-1993 (bulk 1975-1993).
Plans (reports)--Texas--Libraries--1940-1993 (bulk 1975-1993).
Organizational charts--Texas--Libraries--1940-1993 (bulk 1975-1993).
Forms (documents)--Texas--Libraries--1940-1993 (bulk 1975-1993).
Statistics--Texas--Libraries--1940-1993 (bulk 1975-1993).
Lists--Texas--Libraries--1940-1993 (bulk 1975-1993).
Calendars--Texas--Libraries--1940-1993 (bulk 1975-1993).
Clippings--Texas--Libraries--1940-1993 (bulk 1975-1993).
Drafts (documents)--Texas--Libraries--1940-1993 (bulk 1975-1993).
Functions:
Administering libraries.

Related Material

The following materials are offered as possible sources of further information on the agencies and subjects covered by the records. The listing is not exhaustive.

Texas State Archives
Texas State Library and Archives Commission, Administrative Division. Director and Librarian's records, 1939-1984, 29.56 cubic ft
Texas State Library and Archives Commission, Administrative Division. Director and Librarian's records, 1962-1986, 2.47 cubic ft.
Texas State Library and Archives Commission, Administrative Division. Director and Librarian's records, 1966-1995, 5 cubic ft.
Texas State Library and Archives Commission, Library Development Division. Several accessions containing records on White House, Governor's, and Library conferences; proclamations; Reading Club posters; and photographs.

Administrative Information

Preferred Citation

(Identify the item and cite the series), Records, Library Development Division, Texas State Library and Archives Commission. Archives and Information Services Division, Texas State Library and Archives Commission.

Accession Information

Accession number: 1999/105

These records were transferred to the Archives and Information Services Division of the Texas State Library and Archives Commission by the Library Development Division of the Texas State Library and Archives Commission on February 22, 1999.

Processing Information

Nancy Enneking, April 1999


Detailed Description of the Records

 

Administrative correspondence, 1975-1993,
0.4 cubic ft.

Records consist of correspondence, memoranda, reports, clippings, and publications ranging in date from 1975 to 1993. Correspondence is incoming, outgoing, and internal, generally between the director of the library, division heads, and officials in other agencies, both state and federal. Subject range from fire suppression systems, to federal grant programs, building security, to salary structures, employee leave, and various legislative bills.
Arrangement
These records are arranged in the order in which they arrived.
Index Terms
The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Subjects:
Libraries--Texas.
Library legislation--Texas.
Public libraries--Texas--Finance.
Document Types:
Correspondence--Texas--Libraries--1975-1993.
Memorandums--Texas--Libraries--1975-1993.
Reports--Texas--Libraries--1975-1993.
Publications--Texas--Libraries--1975-1993.
Clippings--Texas--Libraries--1975-1993.
Functions:
Administering libraries.
box
1999/105-1 Health and safety, 1984-1993
Internal:
Archives, undated
[printed reports]
Blind and Physically Handicapped, 1984-1985, 1990
Information Services, 1977-1989
State Agencies - Miscellaneous agencies, 1986-1990
Legislature, 1983-1988
LSCA [Library Systems Construction Act], 1989-1990
LSCA [Library Systems Construction Act], 1986-1991
Security, 1975-1989
State Agencies:
Blind Commission, 1976, 1980
General Land Office, 1985, 1988
Purchasing and General Services Commission, 1986, 1988
Treasury, 1983-1988
Elections, 1988
Library Development Division, 1985-1988
Management memos, 1984-1991
Record Services, 1982-1984, undated
Executive Orders - Policies, 1988
Travel and Transportation, 1992
Liability - Public Officials, 1981, 1986
Governor's Office, 1979-1982



 

Attorney General opinions, 1940-1992 (bulk 1963-1988),
0.1 cubic ft.

Record consists of letters from the Office of the Attorney General, 1940-1992 (bulk 1963-1988), responding to requests for opinions on assorted legal matters. Some Attorney General letters respond to requests from the Texas State Library and Archives Commission, others are copies of response letters to questions from other agencies and individuals. Specific subjects include employee pay rates and employment, the ability of the state library to make grants to local libraries, record storage, open records, appropriations, and the use of travel funds.
Arrangement
These records are arranged in the order in which they arrived.
Index Terms
The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Corporate Names:
Texas. Attorney General's Office.
Subjects:
Libraries--Texas.
Public libraries--Texas--Finance.
Records--Texas--Management.
Document Types:
Letters (correspondence)--Texas--Libraries--1940-1992 (bulk 1963-1988).
Functions:
Administering libraries.
box
1999/105-1 State Library, 1950, 1963, 1966, 1980
Miscellaneous, 1940, 1963-1978, 1987-1988, 1990
Travel, 1963-1972, 1982, 1992



 

Organizational charts, 1985-1992,
0.1 cubic ft.

Records consist of organizational charts and tables dating from 1985 to 1992. The charts depict the organizational structure of the Texas State Library and Archives Commission, particularly the Administrative Division, and include lists of agency job titles and pay grades.
Arrangement
These records are arranged in one untitled folder in reverse chronological order.
Index Terms
The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Subjects:
Libraries--Texas.
Library administrators--Texas.
Document Types:
Organizational charts--Texas--Libraries--1985-1992.
Functions:
Administering libraries.
box
1999/105-1 [Organizational charts, 1985-1992]



 

Reports and studies, 1980-1989,
0.25 cubic ft.

Records consist of surveys, reports, forms, and drafts ranging in date from 1980 to 1989. Surveys were filled out by the Texas State Library upon request by several state and national organizations/institutions. Subjects include minority employees, smoking surveys, salary surveys, personnel surveys, reports on reports, amounts of storage spaced leased for non-current records, sources of funding, cost allocations, fees, and revenue. Reports from 1980 through 1984 were originally housed in the Administration Division's Chief Fiscal Officer's office.
Arrangement
These records are arranged as they arrived, in reverse chronological order.
Index Terms
The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Subjects:
Libraries--Texas.
Public libraries--Texas--Finance.
Document Types:
Reports--Texas--Libraries--1980-1989.
Forms (documents)--Texas--Libraries--1980-1989.
Drafts (documents)--Texas--Libraries--1980-1989.
Surveys--Texas--Libraries--1980-1989.
Functions:
Administering libraries.
box
1999/105-1 Miscellaneous, 1988-1989
Miscellaneous, fiscal year 1988 [undated]
Miscellaneous, 1986-1987
Miscellaneous, 1985-1986
Miscellaneous, 1982-1983
Legislative Budget Board, 1982-1983
State Agencies, 1982-1983
Governor's Office, 1982-1984
[General reports], 1981-1982
[General reports], 1980-1981



 

Automated applications documentation, 1991-1993,
fractional

Records comprise memoranda and lists of procedures dating from 1991 to 1993. The documents are concerned with the process of making automated systems calendar year-end conversions to complete yearly payroll, tax, and W-2 form information. The records were originally kept in the Administrative Division's Chief Fiscal Officer's office.
Arrangement
These records are arranged in a single folder in reverse chronological order.
Index Terms
The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Subjects:
Libraries--Texas.
Document Types:
Memorandums--Texas--Libraries--1991-1993.
Lists--Texas--Libraries--1991-1993.
Functions:
Administering libraries.
box
1999/105-1 DIR [Department of Information Resources], 1991-1993



 

Publication development files, 1989-1990,
fractional

Records are composed of lists of statistics that date from 1989 to 1990. The lists contain comparative statistics on users, collections, funding, employees, cost allocations, and the information resources of local libraries in the Texas Panhandle and Big Country regions. The statistics were utilized in the Texas Public Library Statistics, a publication of the Library Development Division.
Arrangement
These records are arranged as they arrived.
Index Terms
The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Subjects:
Libraries--Texas.
Public libraries--Texas--Use studies.
Public libraries--Texas--Statistics.
Public libraries--Collection development--Texas.
Document Types:
Statistics--Texas--Libraries--1989-1990.
Functions:
Administering libraries.
box
1999/105-1 Mary Kay Wells, Coordinator, Texas Panhandle Library System, ca. 1990
[2 copies, one per file]
TPLS [Texas Panhandle Library System], public library statistics, 1989
BCLS [Big Country Library System], public library statistics, 1989



 

Plans and planning records, 1985-1991,
5 cubic ft.

Records consist of planning reports, minutes, agenda, grant applications, memoranda, catalog, calendars, printed materials, budget statistics, and several 5 ¼ inch floppy discs. Materials range in date from 1985 to 1991. Plans of service submitted to the State Library contain general objectives, proposals for microgrants from state and local library bodies, and strategic plans. Project evaluation reports contain 6-month reports, workshop and meeting packets on various organizational, technical, and collection development issues, and requests for survey responses on subjects ranging from vendor contracts, library fees, to video programming for children and adults and other issues discussed in various committee meetings. Other subjects of concern include literacy programs, computers, and even bookmarks.
Arrangement
These records are arranged first by library system, then by sections of plans and reports.
Index Terms
The terms listed here were used to catalog the records. The terms can be used to find similar or related records.
Subjects:
Libraries--Texas.
Public libraries--Texas--Finance.
Literacy--Texas.
Public libraries--Collection development--Texas.
Document Types:
Plans (reports)--Texas--Libraries--1985-1991.
Calendars--Texas--Libraries--1985-1991.
Reports--Texas--Libraries--1985-1991.
Minutes--Texas--Libraries--1985-1991.
Agendas--Texas--Libraries--1985-1991.
Grant proposals--Texas--Libraries--1985-1991.
Memorandums--Texas--Libraries--1985-1991.
Catalogs--Texas--Libraries--1985-1991.
Statistics--Texas--Libraries--1985-1991.
Functions:
Administering libraries.
box
1999/105-2 NETLS [Northeast Texas Library System]:
Plan of service:
Garland, 1988-1989
NETLS, 1990
NELTS, 1991
Miscellaneous supporting documents:
[Loose meeting agenda and minutes, micro-grant applications, NETLS orientation packet with organizational charts, bylaws, and lists of members, memoranda, long range automation plans, film and video catalog], 1985-1987
Evaluation reports:
Project, 1989-1990
Project, 1990
Project, 1985-1986
box
1999/105-3 System, [minutes], 1987
System, minutes, 1988
System, 1988
[2 files]
[Loose material consisting of grant proposals, memoranda, calendar agenda, minutes, printed materials], 1988
Project, 1989
Project, 1989-1990
box
1999/105-4 TPLS [Texas Panhandle Library System]:
Evaluation reports:
Reports, 1986
Amarillo, systems, 1987
System, 1987-1988
Project, 1989
Project, 1990
System plan of service:
Amarillo, 1988-1989
TPLS, 1989-1990
TPLS, 1990-1991
HALS [Houston Area Library System]:
Evaluation reports:
Reports, 1986
Houston, systems, 1987
Systems, 1988
System, 1989
System, 1990
System plan of service:
Houston, 1988-1989
HALS, 1989-1990
HALS, 1990-1989
box
1999/105-5 CTLS [Central Texas Library System]:
System plan of service:
Austin, 1988-1989
CTLS, 1989-1990
CTLS, 1990-1991
Evaluation reports:
Report, 1986
Austin, systems, 1987
System, 1988
System, 1989
System, 1990
WTLS [West Texas Library System]:
System plan of service:
Lubbock, 1988-1989
WTLS, 1989-1990
WTLS, 1990-1991
Evaluation reports:
Report, 1986
Lubbock, systems, 1987
System, 1987-1988
Project, 1989
Project, 1990
SAALS [San Antonio Area Library System]:
System plan of service:
San Antonio, 1988-1989
SAALS, 1989-1990
SAALS, 1990-1991
Evaluation reports:
Report, 1986
San Antonio, systems, 1987
System, 1988
Project, 1989
Project, 1990
TTPLS [Texas Trans-Pecos Library System]:
System plan of service:
El Paso, 1988-1989
TTPLS, 1989-1990
TTPLS, 1990-1991
Evaluation reports:
Report, 1986
El Paso, systems, 1987
System, 1988
Project, 1989
Project, 1990
box
1999/105-6 NTLS [North Texas Library System]:
Evaluation reports:
Report, 1986
Fort Worth, systems, 1987
System, 1988
Project, 1989
Project, 1989-1990
System plan of service:
Fort Worth, 1988-1989
NTLS, 1989-1990
NTLS, 1990-1991
STLS [South Texas Library System]:
Evaluation reports:
Report, 1986
Corpus Christi, systems, 1987
System, 1988
Project, 1989
Project, 1990
System plan of service:
Corpus Christi, 1988-1989
STLS, 1989-1990
STLS, 1990-1991
BCLS [Big Country Library System]:
Evaluation reports:
Report, 1986
[Abilene], systems, 1987
System, 1988
Project, 1989
Project, 1990
System plan of service:
Corpus Christi, 1988-1989
BCLS, 1989-1990
BCLS, 1990-1991