Overview
Texas State Library and Archives
Commission. Library Development
Division.
Records
1940-1993
(bulk 1975-1993)
Records of the Library
Development Division of the Texas State Library and Archives Commission consist
of correspondence, grant applications, memoranda, surveys, minutes, agenda,
reports, organizational charts and tables, forms, drafts, lists of statistics,
lists of procedures, a catalog, calendars, printed materials, clippings,
publications, and several 5 1/4 inch floppy discs. Materials range in date from
1940 to 1993 (bulk 1975-1993). Subjects include various organizational,
technical, and collection development issues, vendor contracts, library fees,
video programming for children and adults, literacy, computers, and even
bookmarks.
6 cubic ft.
English.
Restrictions on Access
None.
Restrictions on Use
None.
Preferred Citation
(Identify the item and cite the series), Records, Library
Development Division, Texas State Library and Archives Commission. Archives and
Information Services Division, Texas State Library and Archives Commission.
Agency History
The Library Development Division of the Texas State Library and
Archives Commission was created to expand public access to the resources of all
libraries, to assist libraries in supplying quality information services, and
to encourage Texans to utilize libraries. Libraries may receive training and
technical assistance, loans of professional materials, and state accreditation.
Grants to library systems support collection development, automation and
networking, circulation of materials to users of other libraries, production of
public information materials, cooperative reference services, and loans of
films, books, and other media. The Library Development Division coordinates and
supports information services among all types of libraries in the state:
public, academic, special, and school. Other services provided directly by the
Division include consulting, continuing education, circulation of library
science materials, the production and distribution of publicity materials for
library reading clubs, and developing and maintaining electronic library
services.
In accordance with criteria established by the Texas State Library and
Archives Commission, Texas public libraries are annually accredited for
membership in the Texas Library System. Public libraries must meet minimum
requirements regarding expenditures, collection size, hours of service,
staffing, and service policies. Persons seeking employment as county librarians
must be certified by the State Library based upon requirements that vary
according to the population of the county. To further assist libraries and
their staffs, the Division helps to sponsor a variety of workshops, ranging
from grant writing to storytelling, and members of regional public library
System Advisory Councils attend conferences to acquaint them with the Texas
Library System. Librarians, trustees, and other individuals may receive further
assistance on all aspects of library development, programming and operations
from several consultants employed by the Division.
The Library Development Division awards state and federal grants for a
variety of services, representing approximately 93 percent of the operating
budget for the Statewide Library Development program. In 1969, the Texas
Legislature authorized the organization of library systems to improve library
services and to make resources accessible to all residents of the area that the
member libraries collectively serve. Thus, the State Library designated the
public libraries in Abilene, Amarillo, Austin, Corpus Christi, El Paso, Fort
Worth, Garland, Houston, Lubbock, and San Antonio as Major Resource Centers to
provide services to libraries within a specific region. Each year these
Resource Centers are awarded grants to provide a variety of services for member
libraries, such as purchasing library materials and equipment, training staff,
supporting automation and networking, offering consulting services, and loaning
films and rotating and extension collections.
The Division also manages the interlibrary loan program, with centers
in public libraries in Abilene, Amarillo, Austin, Corpus Christi, Dallas, El
Paso, Fort Worth, Houston, Lubbock, and San Antonio. The Library Science
Collection provides current information on librarianship and library and
information services while staff provide reference assistance and consultations
to support the needs of librarians, library staff, trustees and other
interested individuals. The Division's publications program includes
directories and statistical reports of public and academic libraries, as well
as guides, manuals, bibliographies on selected topics, and a bi-monthly
newsletter. The Texas Reading Club offers an annual program for children and
sends libraries free promotional materials, a manual suggesting activities and
crafts, and books and audiovisuals appropriate for the year's theme. Separate
handbooks help librarians and volunteers to organize, market, and manage a
reading club.
Scope and Contents of the Records
Records of the Library Development Division of the Texas State Library
and Archives Commission consist of correspondence, grant applications,
memoranda, surveys, minutes, agenda, reports, organizational charts and tables,
forms, drafts, lists of statistics, lists of procedures, a catalog, calendars,
printed materials, clippings, publications, and several 5 1/4 inch floppy
discs. Materials range in date from 1940 to 1993 (bulk 1975-1993).
Administrative correspondence is incoming, outgoing, and internal, generally
between the director of the library, division heads, and officials in other
agencies, both state and federal. Subjects range from fire suppression systems,
to federal grant programs, building security, to salary structures, employee
leave, and various legislative bills. Some letters come from the Office of the
Attorney General in response to requests from the State Library and other
agencies for opinions on assorted legal matters. Specific subjects include
employee pay rates and employment, the ability of the state library to make
grants to local libraries, record storage, open records, appropriations, and
the use of travel funds. Organizational charts depict the structure of the
Texas State Library and Archives Commission, particularly the Administrative
Division. Other records include surveys completed by the Texas State Library
upon request of several state and national organizations/institutions. Subjects
include minority employees, smoking surveys, salary surveys, personnel surveys,
reports on reports, amounts of storage spaced leased for non-current records,
sources of funding, cost allocations, fees, and revenue. A few documents are
concerned with the process of making automated systems calendar year-end
conversions to complete yearly payroll, tax, and W-2 form information, while
others contain comparative statistics on users, collections, funding,
employees, cost allocations, and the information resources of local libraries
in the Texas Panhandle and Big Country region. Finally, the materials document
strategic plans and grant project evaluations of regional library systems.
Subjects include various organizational, technical, and collection development
issues, vendor contracts, library fees, video programming for children and
adults, literacy, computers, and even bookmarks.
To prepare this inventory, the described materials were cursorily
reviewed to delineate series, to confirm the accuracy of contents lists, to
provide an estimate of dates covered, and to determine record types.
Organization of the Records
These records are organized into seven series:
- Administrative correspondence, 1975-1993, 0.4 cubic ft.
- Attorney General opinions, 1940-1992 (bulk 1963-1988), 0.1 cubic
ft.
- Organizational charts, 1985-1992, 0.1 cubic ft.
- Reports and studies, 1980-1984, 0.25 cubic ft.
- Automated applications documentation, 1991-1993,
fractional
- Publication development files, 1989-1990, fractional
- Plans and planning records, 1985-1991, 5 cubic ft.
Index Terms
The terms listed here were used to catalog the
records. The terms can be used to find similar or related records.
Subjects:
Public
libraries--Texas--Statistics.
Libraries--Texas.
Literacy--Texas.
Public
libraries--Texas--Finance.
Public
libraries--Texas--Use studies.
Public
libraries--Collection development--Texas.
Document Types:
Correspondence--Texas--Libraries--1940-1993 (bulk 1975-1993).
Grant
proposals--Texas--Libraries--1940-1993 (bulk 1975-1993).
Memorandums--Texas--Libraries--1940-1993 (bulk
1975-1993).
Surveys--Texas--Libraries--1940-1993 (bulk 1975-1993).
Minutes--Texas--Libraries--1940-1993 (bulk 1975-1993).
Agendas--Texas--Libraries--1940-1993 (bulk
1975-1993).
Reports--Texas--Libraries--1940-1993 (bulk
1975-1993).
Publications--Texas--Libraries--1940-1993 (bulk 1975-1993).
Plans
(reports)--Texas--Libraries--1940-1993 (bulk 1975-1993).
Organizational
charts--Texas--Libraries--1940-1993 (bulk 1975-1993).
Forms
(documents)--Texas--Libraries--1940-1993 (bulk 1975-1993).
Statistics--Texas--Libraries--1940-1993 (bulk 1975-1993).
Lists--Texas--Libraries--1940-1993 (bulk 1975-1993).
Calendars--Texas--Libraries--1940-1993 (bulk 1975-1993).
Clippings--Texas--Libraries--1940-1993 (bulk 1975-1993).
Drafts
(documents)--Texas--Libraries--1940-1993 (bulk 1975-1993).
Functions:
Administering libraries.
Related Material
The following materials are offered as
possible sources of further information on the agencies and subjects covered by
the records. The listing is not exhaustive.
Texas State
Archives
Texas State Library and Archives Commission, Administrative
Division. Director and Librarian's records, 1939-1984, 29.56 cubic ft
Texas State Library and Archives Commission, Administrative
Division. Director and Librarian's records, 1962-1986, 2.47 cubic ft.
Texas State Library and Archives Commission, Administrative
Division. Director and Librarian's records, 1966-1995, 5 cubic ft.
Texas State Library and Archives Commission, Library
Development Division. Several accessions containing records on White House,
Governor's, and Library conferences; proclamations; Reading Club posters; and
photographs.
Processing Information
Nancy Enneking, April 1999
Accession Information
Accession number: 1999/105
These records were transferred to the Archives and Information
Services Division of the Texas State Library and Archives Commission by the
Library Development Division of the Texas State Library and Archives Commission
on February 22, 1999.
Detailed Description of the Records
Administrative correspondence,
1975-1993,
0.4 cubic ft.
Records consist of correspondence, memoranda, reports, clippings,
and publications ranging in date from 1975 to 1993. Correspondence is incoming,
outgoing, and internal, generally between the director of the library, division
heads, and officials in other agencies, both state and federal. Subject range
from fire suppression systems, to federal grant programs, building security, to
salary structures, employee leave, and various legislative bills.
Arrangement
These records are arranged in the order in which they arrived.
Index Terms
The terms listed here were used to catalog
the records. The terms can be used to find similar or related
records.
Subjects:
Libraries--Texas.
Library
legislation--Texas.
Public
libraries--Texas--Finance.
Document Types:
Correspondence--Texas--Libraries--1975-1993.
Memorandums--Texas--Libraries--1975-1993.
Reports--Texas--Libraries--1975-1993.
Publications--Texas--Libraries--1975-1993.
Clippings--Texas--Libraries--1975-1993.
Functions:
Administering
libraries.
1999/105-1
Health and safety,
1984-1993
1999/105-1
Internal:
1999/105-1
Archives,
undated
[printed reports]
1999/105-1
Blind and Physically Handicapped,
1984-1985, 1990
1999/105-1
Information Services,
1977-1989
1999/105-1
State Agencies - Miscellaneous agencies,
1986-1990
1999/105-1
Legislature,
1983-1988
1999/105-1
LSCA [Library Systems Construction Act],
1989-1990
1999/105-1
LSCA [Library Systems Construction Act],
1986-1991
1999/105-1
Security,
1975-1989
1999/105-1
State Agencies:
1999/105-1
Blind Commission,
1976, 1980
1999/105-1
General Land Office,
1985, 1988
1999/105-1
Purchasing and General Services Commission,
1986, 1988
1999/105-1
Treasury,
1983-1988
1999/105-1
Elections,
1988
1999/105-1
Library Development Division,
1985-1988
1999/105-1
Management memos,
1984-1991
1999/105-1
Record Services,
1982-1984, undated
1999/105-1
Executive Orders - Policies,
1988
1999/105-1
Travel and Transportation,
1992
1999/105-1
Liability - Public Officials,
1981, 1986
1999/105-1
Governor's Office,
1979-1982
Attorney General opinions,
1940-1992
(bulk 1963-1988),
0.1 cubic ft.
Record consists of letters from the Office of the Attorney
General, 1940-1992 (bulk 1963-1988), responding to requests for opinions on
assorted legal matters. Some Attorney General letters respond to requests from
the Texas State Library and Archives Commission, others are copies of response
letters to questions from other agencies and individuals. Specific subjects
include employee pay rates and employment, the ability of the state library to
make grants to local libraries, record storage, open records, appropriations,
and the use of travel funds.
Arrangement
These records are arranged in the order in which they arrived.
Index Terms
The terms listed here were used to catalog
the records. The terms can be used to find similar or related
records.
Corporate Names:
Texas.
Attorney General's Office.
Subjects:
Libraries--Texas.
Public
libraries--Texas--Finance.
Records--Texas--Management.
Document Types:
Letters
(correspondence)--Texas--Libraries--1940-1992 (bulk 1963-1988).
Functions:
Administering
libraries.
1999/105-1
State Library,
1950, 1963, 1966, 1980
1999/105-1
Miscellaneous,
1940, 1963-1978, 1987-1988, 1990
1999/105-1
Travel,
1963-1972, 1982, 1992
Organizational charts,
1985-1992,
0.1 cubic ft.
Records consist of organizational charts and tables dating from
1985 to 1992. The charts depict the organizational structure of the Texas State
Library and Archives Commission, particularly the Administrative Division, and
include lists of agency job titles and pay grades.
Arrangement
These records are arranged in one untitled folder in reverse
chronological order.
Index Terms
The terms listed here were used to catalog
the records. The terms can be used to find similar or related
records.
Subjects:
Libraries--Texas.
Library
administrators--Texas.
Document Types:
Organizational
charts--Texas--Libraries--1985-1992.
Functions:
Administering
libraries.
1999/105-1
[Organizational charts,
1985-1992]
Reports and studies,
1980-1989,
0.25 cubic ft.
Records consist of surveys, reports, forms, and drafts ranging in
date from 1980 to 1989. Surveys were filled out by the Texas State Library upon
request by several state and national organizations/institutions. Subjects
include minority employees, smoking surveys, salary surveys, personnel surveys,
reports on reports, amounts of storage spaced leased for non-current records,
sources of funding, cost allocations, fees, and revenue. Reports from 1980
through 1984 were originally housed in the Administration Division's Chief
Fiscal Officer's office.
Arrangement
These records are arranged as they arrived, in reverse
chronological order.
Index Terms
The terms listed here were used to catalog
the records. The terms can be used to find similar or related
records.
Subjects:
Libraries--Texas.
Public
libraries--Texas--Finance.
Document Types:
Reports--Texas--Libraries--1980-1989.
Forms
(documents)--Texas--Libraries--1980-1989.
Drafts
(documents)--Texas--Libraries--1980-1989.
Surveys--Texas--Libraries--1980-1989.
Functions:
Administering
libraries.
1999/105-1
Miscellaneous,
1988-1989
1999/105-1
Miscellaneous,
fiscal year 1988 [undated]
1999/105-1
Miscellaneous,
1986-1987
1999/105-1
Miscellaneous,
1985-1986
1999/105-1
Miscellaneous,
1982-1983
1999/105-1
Legislative Budget Board,
1982-1983
1999/105-1
State Agencies,
1982-1983
1999/105-1
Governor's Office,
1982-1984
1999/105-1
[General reports],
1981-1982
1999/105-1
[General reports],
1980-1981
Automated applications documentation,
1991-1993,
fractional
Records comprise memoranda and lists of procedures dating from
1991 to 1993. The documents are concerned with the process of making automated
systems calendar year-end conversions to complete yearly payroll, tax, and W-2
form information. The records were originally kept in the Administrative
Division's Chief Fiscal Officer's office.
Arrangement
These records are arranged in a single folder in reverse
chronological order.
Index Terms
The terms listed here were used to catalog
the records. The terms can be used to find similar or related
records.
Subjects:
Libraries--Texas.
Document Types:
Memorandums--Texas--Libraries--1991-1993.
Lists--Texas--Libraries--1991-1993.
Functions:
Administering
libraries.
1999/105-1
DIR [Department of Information Resources],
1991-1993
Publication development files,
1989-1990,
fractional
Records are composed of lists of statistics that date from 1989 to
1990. The lists contain comparative statistics on users, collections, funding,
employees, cost allocations, and the information resources of local libraries
in the Texas Panhandle and Big Country regions. The statistics were utilized in
the Texas Public Library Statistics, a
publication of the Library Development Division.
Arrangement
These records are arranged as they arrived.
Index Terms
The terms listed here were used to catalog
the records. The terms can be used to find similar or related
records.
Subjects:
Libraries--Texas.
Public
libraries--Texas--Use studies.
Public
libraries--Texas--Statistics.
Public
libraries--Collection development--Texas.
Document Types:
Statistics--Texas--Libraries--1989-1990.
Functions:
Administering
libraries.
1999/105-1
Mary Kay Wells, Coordinator, Texas Panhandle Library
System,
ca. 1990
[2 copies, one per file]
1999/105-1
TPLS [Texas Panhandle Library System], public library
statistics,
1989
1999/105-1
BCLS [Big Country Library System], public library
statistics,
1989
Plans and planning records,
1985-1991,
5 cubic ft.
Records consist of planning reports, minutes, agenda, grant
applications, memoranda, catalog, calendars, printed materials, budget
statistics, and several 5 ΒΌ inch floppy discs. Materials range in date from
1985 to 1991. Plans of service submitted to the State Library contain general
objectives, proposals for microgrants from state and local library bodies, and
strategic plans. Project evaluation reports contain 6-month reports, workshop
and meeting packets on various organizational, technical, and collection
development issues, and requests for survey responses on subjects ranging from
vendor contracts, library fees, to video programming for children and adults
and other issues discussed in various committee meetings. Other subjects of
concern include literacy programs, computers, and even bookmarks.
Arrangement
These records are arranged first by library system, then by
sections of plans and reports.
Index Terms
The terms listed here were used to catalog
the records. The terms can be used to find similar or related
records.
Subjects:
Libraries--Texas.
Public
libraries--Texas--Finance.
Literacy--Texas.
Public
libraries--Collection development--Texas.
Document Types:
Plans
(reports)--Texas--Libraries--1985-1991.
Calendars--Texas--Libraries--1985-1991.
Reports--Texas--Libraries--1985-1991.
Minutes--Texas--Libraries--1985-1991.
Agendas--Texas--Libraries--1985-1991.
Grant
proposals--Texas--Libraries--1985-1991.
Memorandums--Texas--Libraries--1985-1991.
Catalogs--Texas--Libraries--1985-1991.
Statistics--Texas--Libraries--1985-1991.
Functions:
Administering
libraries.
1999/105-2
NETLS [Northeast Texas Library System]:
1999/105-2
Plan of service:
1999/105-2
Garland,
1988-1989
1999/105-2
NETLS,
1990
1999/105-2
NELTS,
1991
1999/105-2
Miscellaneous supporting documents:
1999/105-2
[Loose meeting agenda and minutes, micro-grant
applications, NETLS orientation packet with organizational charts, bylaws, and
lists of members, memoranda, long range automation plans, film and video
catalog],
1985-1987
1999/105-2
Evaluation reports:
1999/105-2
Project,
1989-1990
1999/105-2
Project,
1990
1999/105-2
Project,
1985-1986
1999/105-3
System, [minutes],
1987
1999/105-3
System, minutes,
1988
1999/105-3
System,
1988
[2 files]
1999/105-3
[Loose material consisting of grant proposals,
memoranda, calendar agenda, minutes, printed materials],
1988
1999/105-3
Project,
1989
1999/105-3
Project,
1989-1990
1999/105-4
TPLS [Texas Panhandle Library System]:
1999/105-4
Evaluation reports:
1999/105-4
Reports,
1986
1999/105-4
Amarillo, systems,
1987
1999/105-4
System,
1987-1988
1999/105-4
Project,
1989
1999/105-4
Project,
1990
1999/105-4
System plan of service:
1999/105-4
Amarillo,
1988-1989
1999/105-4
TPLS,
1989-1990
1999/105-4
TPLS,
1990-1991
1999/105-4
HALS [Houston Area Library System]:
1999/105-4
Evaluation reports:
1999/105-4
Reports,
1986
1999/105-4
Houston, systems,
1987
1999/105-4
Systems,
1988
1999/105-4
System,
1989
1999/105-4
System,
1990
1999/105-4
System plan of service:
1999/105-4
Houston,
1988-1989
1999/105-4
HALS,
1989-1990
1999/105-4
HALS,
1990-1989
1999/105-5
CTLS [Central Texas Library System]:
1999/105-5
System plan of service:
1999/105-5
Austin,
1988-1989
1999/105-5
CTLS,
1989-1990
1999/105-5
CTLS,
1990-1991
1999/105-5
Evaluation reports:
1999/105-5
Report,
1986
1999/105-5
Austin, systems,
1987
1999/105-5
System,
1988
1999/105-5
System,
1989
1999/105-5
System,
1990
1999/105-5
WTLS [West Texas Library System]:
1999/105-5
System plan of service:
1999/105-5
Lubbock,
1988-1989
1999/105-5
WTLS,
1989-1990
1999/105-5
WTLS,
1990-1991
1999/105-5
Evaluation reports:
1999/105-5
Report,
1986
1999/105-5
Lubbock, systems,
1987
1999/105-5
System,
1987-1988
1999/105-5
Project,
1989
1999/105-5
Project,
1990
1999/105-5
SAALS [San Antonio Area Library System]:
1999/105-5
System plan of service:
1999/105-5
San Antonio,
1988-1989
1999/105-5
SAALS,
1989-1990
1999/105-5
SAALS,
1990-1991
1999/105-5
Evaluation reports:
1999/105-5
Report,
1986
1999/105-5
San Antonio, systems,
1987
1999/105-5
System,
1988
1999/105-5
Project,
1989
1999/105-5
Project,
1990
1999/105-5
TTPLS [Texas Trans-Pecos Library System]:
1999/105-5
System plan of service:
1999/105-5
El Paso,
1988-1989
1999/105-5
TTPLS,
1989-1990
1999/105-5
TTPLS,
1990-1991
1999/105-5
Evaluation reports:
1999/105-5
Report,
1986
1999/105-5
El Paso, systems,
1987
1999/105-5
System,
1988
1999/105-5
Project,
1989
1999/105-5
Project,
1990
1999/105-6
NTLS [North Texas Library System]:
1999/105-6
Evaluation reports:
1999/105-6
Report,
1986
1999/105-6
Fort Worth, systems,
1987
1999/105-6
System,
1988
1999/105-6
Project,
1989
1999/105-6
Project,
1989-1990
1999/105-6
System plan of service:
1999/105-6
Fort Worth,
1988-1989
1999/105-6
NTLS,
1989-1990
1999/105-6
NTLS,
1990-1991
1999/105-6
STLS [South Texas Library System]:
1999/105-6
Evaluation reports:
1999/105-6
Report,
1986
1999/105-6
Corpus Christi, systems,
1987
1999/105-6
System,
1988
1999/105-6
Project,
1989
1999/105-6
Project,
1990
1999/105-6
System plan of service:
1999/105-6
Corpus Christi,
1988-1989
1999/105-6
STLS,
1989-1990
1999/105-6
STLS,
1990-1991
1999/105-6
BCLS [Big Country Library System]:
1999/105-6
Evaluation reports:
1999/105-6
Report,
1986
1999/105-6
[Abilene], systems,
1987
1999/105-6
System,
1988
1999/105-6
Project,
1989
1999/105-6
Project,
1990
1999/105-6
System plan of service:
1999/105-6
Corpus Christi,
1988-1989
1999/105-6
BCLS,
1989-1990
1999/105-6
BCLS,
1990-1991