Woodson Research Center, Rice University

Guide to the Rice President David W. Leebron Inauguration committee records, 2004-2005

Collection Summary

Creator: Rice University. Inuagural Committee.
Title: Rice President David W. Leebron Inauguration committee records
Dates: 2004-2005
Abstract: Correspondence, calendars of events, event programs, invitations, agendas, mailing lists, minutes, brochures, and more related to the celebration of the 2004 inauguration of Rice University's seventh president. The Leebron Inaugural Committee created or maintained the bulk of this material.
Identification: UA 103
Quantity: 2.25 lin. ft. (5 boxes)
Language: Materials are in English.
Repository: Woodson Research Center, Fondren Library, Rice University, Houston, TX

Historical Sketch

For each incoming Rice president, an Inaugural Committee is formed which works with the Board of Governors and the President's Office to plan the numerous presidential welcoming events and celebrations. After the inauguration, the committee is released from duty. David W. Leebron took office as Rice University’s seventh president on July 1, 2004. On Saturday, October 2, 2004, he was officially inaugurated into that post. Due to inclement weather conditions and heat and humidity, the inaugural proceedings were held at 9:30 a.m. in the Rice Gymnasium, Autry Court. The inaugural dinner was held at the Warwick Hotel. The Rice Concert Band, the Rice Chorale, the Shepherd School Brass Ensemble, and Melody Johnson, a Shepherd School soprano, provided the music for the occasion. Arthur Gottschalk, chair of composition and theory with the Shepherd School of Music, composed a special fanfare for the inauguration ceremony. More than 200 delegates representing universities and learned societies from around the world attended the inauguration, as did such distinguished guests as the consuls of Jordan, Ukraine, and Saudi Arabia; Ambassador Edward Djerejian; and Congresswoman Sheila Jackson Lee.

David Leebron was born in 1956 in Philadelphia. He earned a bachelor of art’s degree (1976) and doctorate of jurisprudence (1979) from Harvard University. After college Leebron clerked at the Ninth Circuit Court of Appeals and taught at the UCLA School of Law and New York University. From 1981 to 1983, he practiced privately with the New York law firm of Cleary, Gottlieb, Steen & Hamilton. In 1989 Leebron joined the faculty of the Columbia Law School. He later became the Lucy G. Moses Professor of Law and dean of the law school, a position he remained in until his selection as Rice’s president. Leebron is married to Y. Ping Sun. They have two children.

Scope and Contents

Correspondence, calendars of events, event programs, invitations, agendas, mailing lists, minutes, brochures, and more related to the celebration of the 2004 inauguration of Rice University's seventh president. The Leebron Inaugural Committee created or maintained the bulk of this material.



This collection is arranged in the following series:
Series I: Inaugural Committee Documents (Boxes 1 and 2)
Series II: Investiture/Delegates (Boxes 2 and 3)
Series III: Events (Boxes 3 and 4)
Series IV: Expenses, Printing, Media/Publicity (Boxes 4 and 5)


Restrictions on Access

This material is open for research.

Restrictions on Use

Permission to publish material from the Leebron Inaugural Committee records must be obtained from the Woodson Research Center, Fondren Library.

Index Terms

Universities and colleges - Texas - History - Sources.
College presidents - Texas - Sources.
Subjects (Persons)
Leebron, David W., 1956- -Inauguration, 2004.
Mailing lists

Related Material

Photographs connected with the inauguration of David W. Leebron are still held by the Friends of Fondren. Interested parties should contact them at: Rice University, Friends of Fondren Library – MS 245, P. O. Box 1892, Houston TX 77251-1892, or at www.rice.edu/fondren/friends.

Administrative Information

Preferred Citation

President David W. Leebron Inauguration Committee records, 2004-2005, UA 103, Woodson Research Center, Fondren Library, Rice University.

Acquisition Information

This material was received from the Friends of Fondren, June 2005. The Friends of Fondren office participated extensively in the committee's work.

Detailed Description of the Collection


Series I: Inaugural Committee Documents

Series I is made up of the inaugural committee’s working papers. This material consists of committee lists; faculty, institutional, foundation, and dignitary mailing lists; meetings and agendas; thank you notes; the inauguration schedule; and information related to the 1993 inauguration of Rice’s sixth president, S. Malcolm Gillis. There is limited correspondence. This series is organized alphabetically.
box folder
1 1 Administrative Set-up, Notebook ID
2 Correspondence
3 Envelopes
4 Exhibit
5 Gillis Inauguration
6 Inauguration Matrix
7 Leebron Schedule
8 Letterhead
9 Meeting Agendas
10 Minutes
11 General Correspondence
12 Mission Statement
13 Music
14 Nametags
15 Planning
16 Roster
17 Schedule
18 Thank you notes
19 Wrap-up
20 Investiture – Delegate Packets
21 Mailing List – Administrative Officers
22 Mailing List – City Council
23 Mailing List – Consuls
24 Mailing List – Corporations
25 Mailing List – Faculty
26 Mailing Lists – Faculty Emeriti
27 Mailing Lists – Foundations
28 Mailing Lists – International Institutions
29 Mailing Lists – Learned Societies and Associations
30 Mailing Lists – Leebron Guests
31 Mailing Lists – Miscellaneous
32 Mailing Lists – Rice Associates
33 Mailing List – Shadyside
box folder
2 1 Mailing List – Staff Retirees
2 Mailing List – U.S. Institutions
3 Mailing List – VIP
4 Printing – Invoice Copies with Samples


Series II: Investiture/Delegates

Series II includes investiture invitations; investiture programs; investiture tickets; and internal documents related to digital recording of inaugural events, a timeline of inaugural events, transportation, parking, line of procession, regalia, and the presidential medal. Series II also includes information about the delegates who were invited to or who attended the inaugural events. Delegate lists are provided both numerically by the founding date and alphabetically by the name of the institution or society. This series also includes other types of information provided for delegates, such as a schedule of events, details about transportation, Houston events, and robing. This series is arranged alphabetically.
box folder
2 5 Investiture Invitation – Delegates
6 Investiture Invitation – Faculty/Rice Associates
7 Investiture Invitation – Staff
8 Investiture Invitation – Students
9 Investiture – AV
10 Investiture – Disabilities
11 Investiture – Facilities and Engineering
12 Investiture – Inclement Weather Plan
13 Investiture – Invocation
14 Investiture – Logistics – Sun/Weather
15 Investiture – Order of Marching
16 Investiture – Parking Passes
17 Investiture – Presidential Medal
18 Investiture – Programs
19 Investiture – Regalia
box folder
3 1 Investiture – Scenario
2 Investiture – Tickets
3 Investiture – Transportation
4 Delegates – Attendees
5 Delegates – Chairman’s Letter
6 Delegates – Hotel Card
7 Delegates – Houston events
8 Delegates – Rice News
9 Delegates – Robing/Transportation
10 Delegates – Schedule of Events
11 Delegates - Tickets


Series III: Events

Series III is made up of events connected with the inauguration of David W. Leebron. It is arranged chronologically. Events covered include an art exhibit, cocktail reception, alumni/student reception, inaugural concert, and post-investiture luncheon and dinner.
box folder
3 12 Save-the-date Cards
13 Summons – Invitation
14 Art Exhibit
15 Staff Reception – Invitation
16 Staff Reception – Venue/Menu
17 Friday Cocktail Reception – Event Plan
18 Friday Cocktail Reception – Invitation
19 Friday - President’s Inaugural Concert (CD)
20 Alumni/Student Reception Invitation for Alumni
21 Alumni/Student Reception Invitation for Students
22 Alumni/Student Reception – Plan
23 Multi-event Response Card
24 Saturday Luncheon – Invitations
25 Saturday Luncheon - Speakers
26 Saturday Luncheon – Response Card/Envelope
box folder
4 1 Luncheon – Venue/Menu
2 Saturday Dinner – Guest Lists
3 Saturday Dinner – Foundation List
4 Saturday Dinner – Invitation
5 Saturday Dinner – Response Cards
6 Saturday Dinner – Table Cards
7 Saturday Dinner – Venue
8 Sunday Brunch – Invitations
9 RSVP – Delegates
10 RSVP – Faculty/Rice Associates
11 Warwick Hotel Guests


Series IV: Expenses, Printing, Media/Publicity

Series IV contains a list of inaugural expenses incurred and is arranged alphabetically. This includes expenses related to the investiture itself, as well as those related to printing, publicity, events, and administration. A media plan, copies of printed materials such as the Leebron Family insert and a visitor’s guide that went into each delegate’s package, and a typescript of a commemorative book about Rice and the inaugural are also within this series.
box folder
4 12 Expenses – Administrative; Administrative Documents: Labor, Office,Office Supplies,Telephone
13 Expenses – Events: Staff Reception, Friday Cocktail Reception, Alumni/Student Reception, Saturday Luncheon, Saturday Dinner
14 Expenses – Investiture Related: Facilities and Engineering, Investiture, Medal/Scroll, Memory Books, Regalia, Security/EMS, Transportation
15 Expenses – Multimedia Services
16 Expenses – Music
17 Expenses – Postage
18 Expenses – Printing
19 Printing – Commemorative Book
20 Printing – Estimates
21 Printing – Nametags
22 Printing – Leebron Family Insert
23 Printing – Packing Lists
24 Printing – Proofs
box folder
5 1 Printing – Schedules
2 Printing – Scroll
3 Printing – Visitors Guide
4 Media Plan
5 Website
6 Publicity