Guide to the Rice President David W. Leebron Inauguration committee records, 2004-2005


Collection Summary
	Creator:	Rice University. Inuagural Committee.
	Title:	Rice President David W. Leebron Inauguration committee records
	Dates:	2004-2005
	Abstract:	Correspondence, calendars of events, event programs, invitations, agendas, mailing lists, minutes, brochures, and more related to the celebration of the 2004 inauguration of Rice University's seventh president. The Leebron Inaugural Committee created or maintained the bulk of this material.
	Identification:	UA 103
	Quantity:	2.25 lin. ft. (5 boxes)
	Language:	Materials are in English.
	Repository:	Woodson Research Center, Fondren Library, Rice University, Houston, TX

Historical Sketch

For each incoming Rice president, an Inaugural Committee is formed which works with the Board of Governors and the President's Office to plan the numerous presidential welcoming events and celebrations. After the inauguration, the committee is released from duty. David W. Leebron took office as Rice University’s seventh president on July 1, 2004. On Saturday, October 2, 2004, he was officially inaugurated into that post. Due to inclement weather conditions and heat and humidity, the inaugural proceedings were held at 9:30 a.m. in the Rice Gymnasium, Autry Court. The inaugural dinner was held at the Warwick Hotel. The Rice Concert Band, the Rice Chorale, the Shepherd School Brass Ensemble, and Melody Johnson, a Shepherd School soprano, provided the music for the occasion. Arthur Gottschalk, chair of composition and theory with the Shepherd School of Music, composed a special fanfare for the inauguration ceremony. More than 200 delegates representing universities and learned societies from around the world attended the inauguration, as did such distinguished guests as the consuls of Jordan, Ukraine, and Saudi Arabia; Ambassador Edward Djerejian; and Congresswoman Sheila Jackson Lee.

David Leebron was born in 1956 in Philadelphia. He earned a bachelor of art’s degree (1976) and doctorate of jurisprudence (1979) from Harvard University. After college Leebron clerked at the Ninth Circuit Court of Appeals and taught at the UCLA School of Law and New York University. From 1981 to 1983, he practiced privately with the New York law firm of Cleary, Gottlieb, Steen & Hamilton. In 1989 Leebron joined the faculty of the Columbia Law School. He later became the Lucy G. Moses Professor of Law and dean of the law school, a position he remained in until his selection as Rice’s president. Leebron is married to Y. Ping Sun. They have two children.

Scope and Contents

Correspondence, calendars of events, event programs, invitations, agendas, mailing lists, minutes, brochures, and more related to the celebration of the 2004 inauguration of Rice University's seventh president. The Leebron Inaugural Committee created or maintained the bulk of this material.


Arrangement
	This collection is arranged in the following series:

		Series I: Inaugural Committee Documents (Boxes 1 and 2)
		Series II: Investiture/Delegates (Boxes 2 and 3)
		Series III: Events (Boxes 3 and 4)
		Series IV: Expenses, Printing, Media/Publicity (Boxes 4 and 5)

Restrictions

Restrictions on Access

This material is open for research.

Restrictions on Use

Permission to publish material from the Leebron Inaugural Committee records must be obtained from the Woodson Research Center, Fondren Library.


Index Terms

	Subjects
		Universities and colleges - Texas - History - Sources.
		College presidents - Texas - Sources.
	Subjects (Persons)
		Leebron, David W., 1956- -Inauguration, 2004.
	Formats
		Correspondence
		Notes
		Mailing lists
		Programs
		Brochures

Related Material


	Photographs connected with the inauguration of David W. Leebron are still held by the Friends of Fondren. Interested parties should contact them at: Rice University, Friends of Fondren Library – MS 245, P. O. Box 1892, Houston TX 77251-1892, or at www.rice.edu/fondren/friends.

Detailed Description of the Collection



Series I: Inaugural Committee Documents
	Series I is made up of the inaugural committee’s working papers. This material consists of committee lists; faculty, institutional, foundation, and dignitary mailing lists; meetings and agendas; thank you notes; the inauguration schedule; and information related to the 1993 inauguration of Rice’s sixth president, S. Malcolm Gillis. There is limited correspondence. This series is organized alphabetically.
box	folder
1	1	Administrative Set-up, Notebook ID
	2	Correspondence
	3	Envelopes
	4	Exhibit
	5	Gillis Inauguration
	6	Inauguration Matrix
	7	Leebron Schedule
	8	Letterhead
	9	Meeting Agendas
	10	Minutes
	11	General Correspondence
	12	Mission Statement
	13	Music
	14	Nametags
	15	Planning
	16	Roster
	17	Schedule
	18	Thank you notes
	19	Wrap-up
	20	Investiture – Delegate Packets
	21	Mailing List – Administrative Officers
	22	Mailing List – City Council
	23	Mailing List – Consuls
	24	Mailing List – Corporations
	25	Mailing List – Faculty
	26	Mailing Lists – Faculty Emeriti
	27	Mailing Lists – Foundations
	28	Mailing Lists – International Institutions
	29	Mailing Lists – Learned Societies and Associations
	30	Mailing Lists – Leebron Guests
	31	Mailing Lists – Miscellaneous
	32	Mailing Lists – Rice Associates
	33	Mailing List – Shadyside
box	folder
2	1	Mailing List – Staff Retirees
	2	Mailing List – U.S. Institutions
	3	Mailing List – VIP
	4	Printing – Invoice Copies with Samples



Series II: Investiture/Delegates
	Series II includes investiture invitations; investiture programs; investiture tickets; and internal documents related to digital recording of inaugural events, a timeline of inaugural events, transportation, parking, line of procession, regalia, and the presidential medal. Series II also includes information about the delegates who were invited to or who attended the inaugural events. Delegate lists are provided both numerically by the founding date and alphabetically by the name of the institution or society. This series also includes other types of information provided for delegates, such as a schedule of events, details about transportation, Houston events, and robing. This series is arranged alphabetically.
box	folder
2	5	Investiture Invitation – Delegates
	6	Investiture Invitation – Faculty/Rice Associates
	7	Investiture Invitation – Staff
	8	Investiture Invitation – Students
	9	Investiture – AV
	10	Investiture – Disabilities
	11	Investiture – Facilities and Engineering
	12	Investiture – Inclement Weather Plan
	13	Investiture – Invocation
	14	Investiture – Logistics – Sun/Weather
	15	Investiture – Order of Marching
	16	Investiture – Parking Passes
	17	Investiture – Presidential Medal
	18	Investiture – Programs
	19	Investiture – Regalia
box	folder
3	1	Investiture – Scenario
	2	Investiture – Tickets
	3	Investiture – Transportation
	4	Delegates – Attendees
	5	Delegates – Chairman’s Letter
	6	Delegates – Hotel Card
	7	Delegates – Houston events
	8	Delegates – Rice News
	9	Delegates – Robing/Transportation
	10	Delegates – Schedule of Events
	11	Delegates - Tickets



Series III: Events
	Series III is made up of events connected with the inauguration of David W. Leebron. It is arranged chronologically. Events covered include an art exhibit, cocktail reception, alumni/student reception, inaugural concert, and post-investiture luncheon and dinner.
box	folder
3	12	Save-the-date Cards
	13	Summons – Invitation
	14	Art Exhibit
	15	Staff Reception – Invitation
	16	Staff Reception – Venue/Menu
	17	Friday Cocktail Reception – Event Plan
	18	Friday Cocktail Reception – Invitation
	19	Friday - President’s Inaugural Concert (CD)
	20	Alumni/Student Reception Invitation for Alumni
	21	Alumni/Student Reception Invitation for Students
	22	Alumni/Student Reception – Plan
	23	Multi-event Response Card
	24	Saturday Luncheon – Invitations
	25	Saturday Luncheon - Speakers
	26	Saturday Luncheon – Response Card/Envelope
box	folder
4	1	Luncheon – Venue/Menu
	2	Saturday Dinner – Guest Lists
	3	Saturday Dinner – Foundation List
	4	Saturday Dinner – Invitation
	5	Saturday Dinner – Response Cards
	6	Saturday Dinner – Table Cards
	7	Saturday Dinner – Venue
	8	Sunday Brunch – Invitations
	9	RSVP – Delegates
	10	RSVP – Faculty/Rice Associates
	11	Warwick Hotel Guests



Series IV: Expenses, Printing, Media/Publicity
	Series IV contains a list of inaugural expenses incurred and is arranged alphabetically. This includes expenses related to the investiture itself, as well as those related to printing, publicity, events, and administration. A media plan, copies of printed materials such as the Leebron Family insert and a visitor’s guide that went into each delegate’s package, and a typescript of a commemorative book about Rice and the inaugural are also within this series.
box	folder
4	12	Expenses – Administrative; Administrative Documents: Labor, Office,Office Supplies,Telephone
	13	Expenses – Events: Staff Reception, Friday Cocktail Reception, Alumni/Student Reception, Saturday Luncheon, Saturday Dinner
	14	Expenses – Investiture Related: Facilities and Engineering, Investiture, Medal/Scroll, Memory Books, Regalia, Security/EMS, Transportation
	15	Expenses – Multimedia Services
	16	Expenses – Music
	17	Expenses – Postage
	18	Expenses – Printing
	19	Printing – Commemorative Book
	20	Printing – Estimates
	21	Printing – Nametags
	22	Printing – Leebron Family Insert
	23	Printing – Packing Lists
	24	Printing – Proofs
box	folder
5	1	Printing – Schedules
	2	Printing – Scroll
	3	Printing – Visitors Guide
	4	Media Plan
	5	Website
	6	Publicity