00216 Guide to the Rice President David W. Leebron Inauguration committee records, 2004-2005 Inventory prepared by Carol Ellis, Summer 2005 Woodson Research Center, Fondren Library, Rice University, Houston, Texas 2005 Finding aid encoded by Amanda Focke, Fondren Library July 13, 2005 Finding aid written in English. Collection Summary Woodson Research Center, Fondren Library, Rice University, Houston, TX Rice University. Inuagural Committee. Rice President David W. Leebron Inauguration committee records 2004-2005 2.25 lin. ft. (5 boxes) UA 103 Materials are in English. Correspondence, calendars of events, event programs, invitations, agendas, mailing lists, minutes, brochures, and more related to the celebration of the 2004 inauguration of Rice University's seventh president. The Leebron Inaugural Committee created or maintained the bulk of this material. Historical Sketch

For each incoming Rice president, an Inaugural Committee is formed which works with the Board of Governors and the President's Office to plan the numerous presidential welcoming events and celebrations. After the inauguration, the committee is released from duty. David W. Leebron took office as Rice University’s seventh president on July 1, 2004. On Saturday, October 2, 2004, he was officially inaugurated into that post. Due to inclement weather conditions and heat and humidity, the inaugural proceedings were held at 9:30 a.m. in the Rice Gymnasium, Autry Court. The inaugural dinner was held at the Warwick Hotel. The Rice Concert Band, the Rice Chorale, the Shepherd School Brass Ensemble, and Melody Johnson, a Shepherd School soprano, provided the music for the occasion. Arthur Gottschalk, chair of composition and theory with the Shepherd School of Music, composed a special fanfare for the inauguration ceremony. More than 200 delegates representing universities and learned societies from around the world attended the inauguration, as did such distinguished guests as the consuls of Jordan, Ukraine, and Saudi Arabia; Ambassador Edward Djerejian; and Congresswoman Sheila Jackson Lee.

David Leebron was born in 1956 in Philadelphia. He earned a bachelor of art’s degree (1976) and doctorate of jurisprudence (1979) from Harvard University. After college Leebron clerked at the Ninth Circuit Court of Appeals and taught at the UCLA School of Law and New York University. From 1981 to 1983, he practiced privately with the New York law firm of Cleary, Gottlieb, Steen & Hamilton. In 1989 Leebron joined the faculty of the Columbia Law School. He later became the Lucy G. Moses Professor of Law and dean of the law school, a position he remained in until his selection as Rice’s president. Leebron is married to Y. Ping Sun. They have two children.

Scope and Contents

Correspondence, calendars of events, event programs, invitations, agendas, mailing lists, minutes, brochures, and more related to the celebration of the 2004 inauguration of Rice University's seventh president. The Leebron Inaugural Committee created or maintained the bulk of this material.

Restrictions on Access

This material is open for research.

 Restrictions on Use

Permission to publish material from the Leebron Inaugural Committee records must be obtained from the Woodson Research Center, Fondren Library.

 Index Terms Subjects Universities and colleges - Texas - History - Sources. College presidents - Texas - Sources. Subjects (Persons) Leebron, David W., 1956- -Inauguration, 2004. Formats Correspondence Notes Mailing lists Programs Brochures Arrangement

This collection is arranged in the following series:

Series I: Inaugural Committee Documents (Boxes 1 and 2) Series II: Investiture/Delegates (Boxes 2 and 3) Series III: Events (Boxes 3 and 4) Series IV: Expenses, Printing, Media/Publicity (Boxes 4 and 5) Related Material

Photographs connected with the inauguration of David W. Leebron are still held by the Friends of Fondren. Interested parties should contact them at: Rice University, Friends of Fondren Library – MS 245, P. O. Box 1892, Houston TX 77251-1892, or at www.rice.edu/fondren/friends.

 Preferred Citation

President David W. Leebron Inauguration Committee records, 2004-2005, UA 103, Woodson Research Center, Fondren Library, Rice University.

 Acquisition Information

This material was received from the Friends of Fondren, June 2005. The Friends of Fondren office participated extensively in the committee's work.

Detailed Description of the Collection Series I: Inaugural Committee Documents

Series I is made up of the inaugural committee’s working papers. This material consists of committee lists; faculty, institutional, foundation, and dignitary mailing lists; meetings and agendas; thank you notes; the inauguration schedule; and information related to the 1993 inauguration of Rice’s sixth president, S. Malcolm Gillis. There is limited correspondence. This series is organized alphabetically.

11 Administrative Set-up, Notebook ID 12 Correspondence 13 Envelopes 14 Exhibit 15 Gillis Inauguration 16 Inauguration Matrix 17 Leebron Schedule 18 Letterhead 19 Meeting Agendas 110 Minutes 111 General Correspondence 112 Mission Statement 113 Music 114 Nametags 115 Planning 116 Roster 117 Schedule 118 Thank you notes 119 Wrap-up 120 Investiture – Delegate Packets 121 Mailing List – Administrative Officers 122 Mailing List – City Council 123 Mailing List – Consuls 124 Mailing List – Corporations 125 Mailing List – Faculty 126 Mailing Lists – Faculty Emeriti 127 Mailing Lists – Foundations 128 Mailing Lists – International Institutions 129 Mailing Lists – Learned Societies and Associations 130 Mailing Lists – Leebron Guests 131 Mailing Lists – Miscellaneous 132 Mailing Lists – Rice Associates 133 Mailing List – Shadyside 21 Mailing List – Staff Retirees 22 Mailing List – U.S. Institutions 23 Mailing List – VIP 24 Printing – Invoice Copies with Samples Series II: Investiture/Delegates

Series II includes investiture invitations; investiture programs; investiture tickets; and internal documents related to digital recording of inaugural events, a timeline of inaugural events, transportation, parking, line of procession, regalia, and the presidential medal. Series II also includes information about the delegates who were invited to or who attended the inaugural events. Delegate lists are provided both numerically by the founding date and alphabetically by the name of the institution or society. This series also includes other types of information provided for delegates, such as a schedule of events, details about transportation, Houston events, and robing. This series is arranged alphabetically.

25 Investiture Invitation – Delegates 26 Investiture Invitation – Faculty/Rice Associates 27 Investiture Invitation – Staff 28 Investiture Invitation – Students 29 Investiture – AV 210 Investiture – Disabilities 211 Investiture – Facilities and Engineering 212 Investiture – Inclement Weather Plan 213 Investiture – Invocation 214 Investiture – Logistics – Sun/Weather 215 Investiture – Order of Marching 216 Investiture – Parking Passes 217 Investiture – Presidential Medal 218 Investiture – Programs 219 Investiture – Regalia 31 Investiture – Scenario 32 Investiture – Tickets 33 Investiture – Transportation 34 Delegates – Attendees 35 Delegates – Chairman’s Letter 36 Delegates – Hotel Card 37 Delegates – Houston events 38 Delegates – Rice News 39 Delegates – Robing/Transportation 310 Delegates – Schedule of Events 311 Delegates - Tickets Series III: Events

Series III is made up of events connected with the inauguration of David W. Leebron. It is arranged chronologically. Events covered include an art exhibit, cocktail reception, alumni/student reception, inaugural concert, and post-investiture luncheon and dinner.

312 Save-the-date Cards 313 Summons – Invitation 314 Art Exhibit 315 Staff Reception – Invitation 316 Staff Reception – Venue/Menu 317 Friday Cocktail Reception – Event Plan 318 Friday Cocktail Reception – Invitation 319 Friday - President’s Inaugural Concert (CD) 320 Alumni/Student Reception Invitation for Alumni 321 Alumni/Student Reception Invitation for Students 322 Alumni/Student Reception – Plan 323 Multi-event Response Card 324 Saturday Luncheon – Invitations 325 Saturday Luncheon - Speakers 326 Saturday Luncheon – Response Card/Envelope 41 Luncheon – Venue/Menu 42 Saturday Dinner – Guest Lists 43 Saturday Dinner – Foundation List 44 Saturday Dinner – Invitation 45 Saturday Dinner – Response Cards 46 Saturday Dinner – Table Cards 47 Saturday Dinner – Venue 48 Sunday Brunch – Invitations 49 RSVP – Delegates 410 RSVP – Faculty/Rice Associates 411 Warwick Hotel Guests Series IV: Expenses, Printing, Media/Publicity

Series IV contains a list of inaugural expenses incurred and is arranged alphabetically. This includes expenses related to the investiture itself, as well as those related to printing, publicity, events, and administration. A media plan, copies of printed materials such as the Leebron Family insert and a visitor’s guide that went into each delegate’s package, and a typescript of a commemorative book about Rice and the inaugural are also within this series.

412 Expenses – Administrative; Administrative Documents: Labor, Office,Office Supplies,Telephone 413 Expenses – Events: Staff Reception, Friday Cocktail Reception, Alumni/Student Reception, Saturday Luncheon, Saturday Dinner 414 Expenses – Investiture Related: Facilities and Engineering, Investiture, Medal/Scroll, Memory Books, Regalia, Security/EMS, Transportation 415 Expenses – Multimedia Services 416 Expenses – Music 417 Expenses – Postage 418 Expenses – Printing 419 Printing – Commemorative Book 420 Printing – Estimates 421 Printing – Nametags 422 Printing – Leebron Family Insert 423 Printing – Packing Lists 424 Printing – Proofs 51 Printing – Schedules 52 Printing – Scroll 53 Printing – Visitors Guide 54 Media Plan 55 Website 56 Publicity