Texas Archival Resources Online

TABLE OF CONTENTS


Descriptive Summary

Historical Sketch

Scope and Contents

Arrangement

Restrictions

Index Terms

Administrative Information

Description of Series

Series I: Constitution, Bylaws, and Histories (1971 - 1996)

Series II: General Meetings (1971-2000)

Series III: Committees (1971-1999)

Series IV: Campaigns and Events (1990, 1994)

Series V: Membership (Correspondence, Lists of members), 1994-1997

Series VI: Friends Groups Records (1990-2000)

Series VII: Presidents Letters (5/15/1990 - 11/02/2002)

Series VIII: Photographs of Special Events

Series IX: Digital materials (ca. 1990s)

Series X: Index Catalog of RUFC Members (1971-1997)

Woodson Research Center, Rice University

Guide to the Rice University Development Office Fund Council records, 1971-2002



Descriptive Summary

Creator: Rice University Development Office Fund Council
Title: Rice University Development Office Fund Council records
Dates: 1971-2002
Abstract: The records reflect the daily business of the Rice University Fund Council. The collection spans more than thirty years and consists of materials associated with the Council's annual meetings, committees, special events, fund raising activities, groundbreakings, dedications, and copies of correspondence from the President's office.
Identification: UA 086
Quantity: 13.5 cubic feet (25 boxes)
Language: Materials are in English.
Repository: Rice University Archives, Woodson Research Center, Fondren Library, Rice University, Houston, TX

Historical Sketch

The Rice University Fund Council was organized in May 1971 "to promote the establishment and maintenance of a fund raising organization to raise funds for the benefit of Rice University." There were approximately 30 members in the first year. The original committee structure consisted of the Annual Fund Drive and the Deferred Giving Program. There were two giving clubs, the Founders Club with approximately 50 members who contributed $2,000 each, and the Presidents Club with approximately 200 members, who in their first year contributed $76,000.

In 1987 Task Force of Fund Council members was organized. It was prompted by the need for a more focused fundraising effort to continue to fulfill its founding purpose of promoting "the establishment and maintenance of a fundraising organization to raise funds for the benefit of Rice University." Their work resulted in revisions to the Constitution and Bylaws, increasing the voting membership from 30 to 70, the term of office from one to two years, and setting up additional standing committees. These included: the Membership Committee, the Planned Giving and Major Individual Gift Committee, the Annual Fund Committee, Corporate and Foundation Giving Committee, the Special Projects Committee and the Designated Giving Committee.

The membership and scope of the Fund Council continued to evolve. In 1992, amendments to the Constitution again expanded the organization and role of the Fund Council "... to assist and support the University's fund raising effort to achieve substantial and continuing growth in private gift revenues to the University from individuals, corporations and foundations." Modifications in the committee structure have strengthened the committees as actual working committees and modeled them to more consistently mirror the development organization. They included the following committees: Annual Gifts, Donor Relations, Major Gifts and the Support Groups. During this period, there were approximately 145 members including the Student Association President, the Alumni Board Representative, the Faculty/Staff Representatives, Deans, and Vice Presidents.

The Mission Statement became consistent with the original purpose of the Fund Council, "The Rice University Fund Council is the organization of individuals that support the University in achieving its fund raising objectives by providing volunteer effort and by advising and supporting the University's Office of Development." The key change has been in expanding the Fund Council's responsibilities "in advising and supporting the University's Office of Development. "

Parts excerpted from the Rice University Fund Council handout "Rice University Fund Council: A Brief History"

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Scope and Contents

The Rice University Fund Council records consist of minutes from the committee and general meetings, meeting manuals, notices to members, membership reports and financial records, rosters and directories, new member nominations, constitutions and procedure guidelines, mailing lists and correspondence, photographs of special events and Rice campus buildings, and digital files of documents from the collection on floppy disc. There is also an index card catalogue of member names. The collection is divided into are divided in to 10 series as identified below.

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Arrangement

Series I: Constitution, Bylaws, and Histories, 1971 - 1996
Series II: General Meetings, 1971-2000
Series III: Committees, 1971-1999
Series IV: Campaigns and Events, 1990, 1994
Series V: Membership (Correspondence, Lists of members), 1994-1997
Series VI: Friends Groups Records, 1990-2000
Series VII: Presidents Letters 5/15/1990 - 11/02/2002
Series VIII: Photographs of Special Events
Series IX: Digital materials, ca. 1990s
Series X: Index Catalog of RUFC Members, 1971-1997

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Restrictions

Access Restrictions

This material is open for research.

Use Restrictions

Permission to publish from the Rice University Fund Council Records must be obtained from the Woodson Research Center, Fondren Library, Rice University.

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Index Terms

Subjects (Organizations)
Rice University Fund Council.
Formats
Correspondence.
Minutes.
Speeches.
Constitutions.
Directories.
Photographs.

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Administrative Information

Preferred Citation

Rice University Fund Council Records, 1971 - 2002, Rice University Archives, Woodson Research Center, Fondren Library, Rice University.

Acquisition Information

These records have been placed with the Woodson Research Center by various members of the Rice Development Office Helen Toombs and Michele Arnold. The materials were received in October 2004.

Processing Information

Finding aid prepared by processed by Anthony Potoczniak

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Detailed Description of the Collection

 

Series I: Constitution, Bylaws, and Histories (1971 - 1996)

This series contains biographies of committee members and guest speakers at annual meetings, membership roster and attendance sheets, historical materials related to the Fund Council, speeches given at meetings by the university president, and records of members and donors honored by the organization, and the Council's bylaws and constitution. Arranged in alphabetical order.
Box Folder
1 1 Biographies, Individual
2 Bylaws and Constitutions, Bylaws
3 Bylaws and Constitutions, Constitution
4 Committee Job Descriptions
5 Distinguished Service , Members
6 History, Attendance History
7 History, History Log
8 History, Membership History, 1987 -1992
Box Folder
2 1 History, Membership History, 1992-1996
2 History, Paradox
3 History, RUFC History
4 Meeting Speeches, Dr Gillis' Speeches
5 Meeting Speeches, Correspondence
6 Opening of the Institute, Slip Cases for Engraving
7 Portrait Chair, Arden's Picture Framing
8 Portrait Chair, Gittings Photographers
9 Portrait Chair, Interstate Brass Plate
10 Remarks to Fund Council
11 RUFC Directory , Constitution and Bylaws, 1971-1972
Box Folder
3 1 RUFC Supplies, Nameplates, Stationary

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Series II: General Meetings (1971-2000)

This series consists of two subseries. The first contains materials related to the planning of Fund Council annual and quarterly meetings and including agendas and minutes. The second subseries are meeting manuals. Arranged in chronological order.
Subseries A: Meetings Materials, Agendas, Minutes
Box Folder
3 2 Annual Meeting, Materials, 1973-1977
3 Meeting Materials, Quarterly, May 1971 - Jaunary 1973
4 Meeting Materials, Quarterly, July 13, 1973 - May 8, 1981
5 Meeting Planning, May 6, 1988 [1/2]
6 Meeting Planning, May 6, 1988 [2/2]
7 Surveys, Fall Meeting, November 5, 1992
8 Surveys, Fall Meeting, November 10, 1995
Box Folder
4 1 Meeting Planning, May 9, 1996 [1/2]
2 Meeting Planning, May 9, 1996 [2/2]
3 Meeting Planning, 1996-1997
4 Meeting Materials, May 12, 1999
5 Annual Meeting, Materials, 2000
Subseries B: Meeting Manuals (1988-1998)
Box Folder
5 1 Fund Council Handbook (1991-1992)
2 November 11, 1988
3 January 21, 1989
4 May 12, 1989
5 October 27, 1989
6 May 4, 1990
7 November 9, 1990
8 May 3, 1991
9 November 1, 1991
10 May 1, 1992
11 November 5, 1992
Box Folder
6 1 May 6, 1993
2 October 22, 1993
3 May 5, 1994
4 November 4, 1994
5 May 1, 1995
6 November 10, 1995
7 May 9, 1996
8 November 22, 1996
9 October 1, 1997
10 May 7, 1998
11 Next Century Campaign folder

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Series III: Committees (1971-1999)

This series relates to the various committees of the Fund Counci including the Executive, Major Gifts, Annual Gifts, Long Range Planning, Support Groups, Donor Relations Committees. The bulk of the materials relate to the committee meetings as well as documents outlining the function of the committees. Arranged in chronological order.
Subseries A: Executive Committee, meeting materials, 1971 - 1997
Box Folder
7 1 Executive Committee, meeting minutes, June 1971 - September 1982
2 Executive Committee, meeting materials, March 1991 - March 1993
3 Executive Committee, meeting materials, August 1993 - March 1995
4 Executive Committee, meeting materials, May 1995 - November 1995
5 Executive Committee, meeting materials, March 1996 - January 1997
Subseries B: Major Gifts, meeting materials, 1996-1999
Box Folder
7 6 Major Gifts Committee, leadership initiative 1996
7 Major Gifts Committee, meeting materials, 1996-1997
8 Major Gifts Committee, meeting materials, 1998-1999 [1/2]
Box Folder
8 1 Major Gifts Committee, meeting materials, 1998-1999 [2/2]
Subseries C: Annual Gifts Committee, meeting materials, 1995-1997
Box Folder
8 2 Annual Gifts Committee, meeting materials, 1995-1996
3 Annual Gifts Committee, meeting materials, 1996-1997
Subseries D: Long Range Planning, 1987-1996
Box Folder
8 4 RUFC Long Range Planning, 1987-1988, Task Force [1/2]
5 RUFC Long Range Planning, 1987-1988, Task Force [2/2]
6 RUFC Long Range Planning, Volunteer Program Surveys [1/2]
7 RUFC Long Range Planning, Volunteer Program Surveys [2/2]
8 RUFC Long Range Planning Committee 1996 [1/2]
Box Folder
9 1 RUFC Long Range Planning Committee 1996 [2/2]
Subseries E: Support Groups, 1993-1996
Box Folder
9 2 Support Groups Committee Meetings, 1993-1996
3 Support Groups Committee, 1996-1997 [1/2]
4 Support Groups Committee, 1996-1997 [2/2]
5 Support Groups Committee, 1997-1998
Subseries F: Donor Relations Committee, 1996-1997
Box Folder
9 6 Donor Relations Committee, 1996-1997

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Series IV: Campaigns and Events (1990, 1994)

This series contains materials that outline several fund raising campaigns and campus events organized by the Fund Council. Arranged in chronological order.
Box Folder
10 1 Campaign to air condition the Rice Gymnasium, 1990 [1/2]
2 Campaign to air condition the Rice Gymnasium,1990 [2/2]
3 Baker Institute, Ground Breaking Event, 1994 [1/2]
4 Baker Institute, Ground Breaking Event, 1994 [2/2]

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Series V: Membership (Correspondence, Lists of members), 1994-1997

This series contains information about the Fund Council's membership. The bulk of the material is letters from the President to current and nominated members. Arranged in chronological order.
Box Folder
10 5 New members - Gillis Appointment Letter 1994-1995
6 Membership 1995-1996
7 Correspondence, mail select addresses, 1995-1996
8 New members - New recommendations 1995-1996
Box Folder
11 1 Final letters to members, 1995-1996
2 New members - membership, Committee meeting 1995-1996
3 Final letters to members, 1996
4 Gillis appointment letters, 1996-1997
5 Membership 1996-1997
6 New members, nomination, letters from chair, 1996-1997
7 Final Letters to Members, 1997

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Series VI: Friends Groups Records (1990-2000)

This series consists of materials from the Fund Councils Friends Groups including meeting-related materials. Arranged in alphabetical and chronological order.
Box Folder
11 8 Association of Rice Alumni, 1997-2000
9 Rice University: Friends Groups' Boards, 1995-1998
10 Friends of Fondren, 2000
Box Folder
12 1 Friends of Rice Theater (1996-1998)
2 Friends of Sewall Art Gallery [1/2], 1990-1991
3 Friends of Sewall Art Gallery [2/2], 1990-1991
4 Jones Graduate School Partners, 1993-1997
5 Rice Design Alliance, 1992-1998
6 Rice Engineering Alumni, 1994-1995 [1/2]
Box Folder
13 1 Rice Engineering Alumni, 1994-1995 [2/2]
2 Rice Historical Society, 1995-2000
3 The Shepherd Society, 1993-1997
4 Society of Rice University Women, 1993-1996

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Series VII: Presidents Letters (5/15/1990 - 11/02/2002)

This series contains correspondence from the President's office to donors. Arranged in chronological order.
Box Folder
13 5 May 15, 1990 - December 26, 1990
6 January 2, 1991 - June 26, 1991
7 July 8, 1991 - December 30, 1991
Box Folder
14 1 January 2, 1992 - May 13, 1992
2 May 14, 1992 - December 30, 1992
3 January 8, 1993 - December 21, 1993
4 January 2, 1994 - June 16, 1994
5 June 17, 1994 - December 20, 1994
6 January 4, 1995 - August 17, 1995
Box Folder
15 1 August 18, 1995 - December 18, 1995
2 January 9, 1996 - February 28, 1996
3 February 29, 1996 - August 20, 1996
4 August 21, 1996 - December 19, 1996
5 January 6, 1997 - February 17, 1997
6 February 18, 1997 - May 16, 1997
Box Folder
16 1 May 19, 1997 - July 18, 1997
2 July 25, 1997 - September 26, 1997
3 September 27, 1997 - December 5, 1997
4 December 8, 1997 - February 9, 1998
5 February 10, 1998 - April 14, 1998
6 April 14, 1998 - May 11, 1998
Box Folder
17 1 May 12, 1998 - July 8 1998
2 July 24, 1998 - September 28, 1998
3 September 30, 1998 - December 17, 1998
4 January 1, 1999 - February 1, 1999
5 February 5, 1999 - March 16, 1999
6 March 16, 1999 - May 10, 1999
Box Folder
18 1 May 11, 1999 - July 2, 1999
2 July 16, 1999 - August 26, 1999
3 August 30, 1999 - November 3, 1999
4 November 8, 1999 - January 19, 2000
5 January 24, 2000 - March 9, 2000
6 March 14, 2000 - April 14, 2000
7 April 21, 2000 - June 9, 2000
Box Folder
19 1 June 12, 2000 - September 11, 2000
2 September 12, 2000 - November 10, 2000
3 November 13, 2000 - December 18, 2000
4 December 20, 2000 - January 25, 2001
5 January 26, 2001 - February 16, 2001
6 February 19, 2001 - May 30 , 2001
7 May 31, 2001 - August 23, 2001
8 September 5, 2001 - October 20, 2001
Box Folder
20 1 October 26, 2001 - December 4, 2001
2 December 5, 2001 - February 7, 2002
3 February 8, 2002, March 18, 2002
4 March 19, 2002 - May 8, 2002
5 May 13, 2002 - July 9, 2002
6 July 10, 2002 - September 13, 2002
7 September 18, 2002 - November 22, 2002

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Series VIII: Photographs of Special Events

This series contains photographs of special events organized by the Fund Council and as well as features images of campus buildings constructed in the late 1990s. Arranged alphabetically.
Box Folder
21 1 Associates, Gala Event
2 Baker Institute for Public Policy, Event possibly related to Homecoming 2001, November 2001
3 Chair's Pictures, July 1999
4 Computational engineering, dedication ceremony, n.d.
5 W. Anderson Dinner, Gala, "Capitol Steps", n.d.
6 W. Anderson Dinner, Gala, "Capitol Steps", n.d.
7 W. Anderson Dinner, Gala, "Capitol Steps", n.d.
8 W. Anderson Dinner, Gala, "Capitol Steps", n.d.
9 W. Anderson Dinner, Gala, "Capitol Steps", n.d.
10 W. Anderson Dinner, Gala, "Capitol Steps", n.d.
11 W. Anderson Dinner, Gala, "Capitol Steps", n.d.
12 W. Anderson Dinner, Gala, "Capitol Steps", n.d.
13 W. Anderson Dinner, Gala, "Capitol Steps", n.d.
14 W. Anderson Dinner, Gala, "Capitol Steps", n.d.
15 W. Anderson Dinner, Gala, "Capitol Steps", n.d.
16 W. Anderson Dinner, Gala, "Capitol Steps", n.d.
17 W. Anderson Dinner, Gala, "Capitol Steps", n.d.
18 Chavanne Butcher, Proof not used, "Photos for donor facebook", n.d.
19 Dell Butcher, Nanotechnology reception, pre-ground breaking
20 Dell Butcher, dedication, outside, April, 30, 1998
21 Dell Butcher, dedication, outside, April, 30, 1998
22 Dell Butcher, dedication, outside, April, 30, 1998
23 Dell Butcher, dedication, outside, April, 30, 1998
24 Dell Butcher, dedication, outside, April, 30, 1998
25 Dell Butcher, dedication, outside, April, 30, 1998
26 Dell Butcher, dedication, inside, April, 30, 1998
27 Dell Butcher, dedication, inside, April, 30, 1998
28 Dell Butcher, dedication, inside, April, 30, 1998
29 Dore Dinner, n.d.
30 Dore Dinner, n.d.
31 Campus construction, Duncan Hall
32 Campus construction, Dell Butcher Hall
33 Campus consturction, James A Baker III Hall
Box Folder
22 1 Reckling park, dedication, February 8, 2000
2 Howard Keck Hall, front view, outside; "Sorte's classroom", inside, ca. 1998
3 Howard Keck Hall, outside view
4 Howard Keck Hall, Exterior
5 Howard Keck Hall, interior?
6 Campus buildings: Dell Butcher, Lovett, Sewall, Duncan Halls, ca. 1998
7 Campus buildings: Duncan, Dell Butcher, Lovett, Anderson, Herman Brown, n.d.
8 Campus buildings: Lovett, Sewall, Mech lab, Engineering quad, n.d.
9 Campus buildings: Duncan Hall, Mech Building, n.d.
10 Campus buildings: Lovett Hall
11 Campus buildings: Cohen House, Rice Memorial Center, Jones Graduate School, Campus Mail Services, Campus Police Dept, Autry Court (In front of Gym), James A.Baker III Institute for Public Policy, Center for Nanoscale Science and Technology
12 Campus buildings: Shepherd School of Music, Computational Engineering Building, George R.Brown Building, Athletics Office
13 Campus buildings: negatives
14 Gardiner Symonds Teaching Laboratory, Fondren Library, Dedication
15 Humanities Groundbreaking.
16 Homecoming brunch, dedication to the memory of William Ward Watkin, online project
17 Event honoring Melvin and Suzanne Glasscock, possibly the endowment of a new chair
18 Event, gala: "Summit of the minds"
19 Event, gala: "Summit of the minds"
20 Event, Goldren Scholarship, Reception, March 19, 1997
21 Event, Islamic Chair Dinner
22 Event, Mary and Bill Miller Salon Event
23 Event, Captain James Addison Baker Society, A Mad Hatter Tea Party, May 6, 1995
Box Folder
23 1 Event, Possibly Martel Dinner, Individuals and family portraits
2 Event, Related to Weiss College
3 Event, William Marsh Rice Society Luncheon
4 Malcom Gillis with family, Rice Associates and guests
5 Unidentified event in Farnsworth Pavillion, Rice students and associates
6 Unidentified event, possibly dedication to the Humanities building
7 Unidentified event, Cohen House
8 Unidentified event, outdoors
9 Unidentified event, gala
10 Unidentified event, gala
11 Unidentified event
12 Unidentified events
13 Unidentified individuals, negatives
14 Golden Scholarship reception, negatives
15 Unidentified event, negatives and prints
16 W. Anderson Dinner, Gala, "Capitol Steps", negatives
17 Dell Butcher Dinner, Contact and negatives
18 Judy Hobby Photos
19 Rice Associates, negatives
20 Golden Anniversary, School reception, negatives
21 Hobby donor dinner
22 Baker Institute of Public Policy (8x10 prints)
23 Associates dinner

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Series IX: Digital materials (ca. 1990s)

This series contains digital copies of the Fund Council's office records. They are stored on 3.5" floppy discs.
box
24 3.5" floppy discs

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Series X: Index Catalog of RUFC Members (1971-1997)

This series contains a indexed catalog of Fund Council members. The index cards contains information about member's activity in the organization and other related information.
box
25 Index cards

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