TABLE OF CONTENTS
Descriptive Summary
Historical Sketch
Scope and Contents
Arrangement
Restrictions
Index Terms
Administrative Information
Description of Series
Series I: Constitution, Bylaws, and
Histories (1971 - 1996)
Series II: General Meetings
(1971-2000)
Series III: Committees
(1971-1999)
Series IV: Campaigns and Events (1990,
1994)
Series V: Membership (Correspondence,
Lists of members), 1994-1997
Series VI: Friends Groups Records
(1990-2000)
Series VII: Presidents Letters
(5/15/1990 - 11/02/2002)
Series VIII: Photographs of Special
Events
Series IX: Digital materials (ca.
1990s)
Series X: Index Catalog of RUFC Members
(1971-1997)
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Guide to the Rice University Development Office Fund Council
records,
1971-2002
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Creator: |
Rice University Development
Office Fund Council |
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Title: |
Rice University Development
Office Fund Council records |
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Dates: |
1971-2002 |
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Abstract: |
The records reflect the
daily business of the Rice University Fund Council. The collection spans more
than thirty years and consists of materials associated with the Council's
annual meetings, committees, special events, fund raising activities,
groundbreakings, dedications, and copies of correspondence from the President's
office. |
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Identification: |
UA 086 |
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Quantity: |
13.5 cubic feet (25 boxes) |
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Language: |
Materials are in
English. |
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Repository: |
Rice University
Archives, Woodson Research Center, Fondren Library, Rice University, Houston,
TX |
The Rice University Fund Council was organized in May 1971 "to promote
the establishment and maintenance of a fund raising organization to raise funds
for the benefit of Rice University." There were approximately 30 members in the
first year. The original committee structure consisted of the Annual Fund Drive
and the Deferred Giving Program. There were two giving clubs, the Founders Club
with approximately 50 members who contributed $2,000 each, and the Presidents
Club with approximately 200 members, who in their first year contributed
$76,000.
In 1987 Task Force of Fund Council members was organized. It was
prompted by the need for a more focused fundraising effort to continue to
fulfill its founding purpose of promoting "the establishment and maintenance of
a fundraising organization to raise funds for the benefit of Rice University."
Their work resulted in revisions to the Constitution and Bylaws, increasing the
voting membership from 30 to 70, the term of office from one to two years, and
setting up additional standing committees. These included: the Membership
Committee, the Planned Giving and Major Individual Gift Committee, the Annual
Fund Committee, Corporate and Foundation Giving Committee, the Special Projects
Committee and the Designated Giving Committee.
The membership and scope of the Fund Council continued to evolve. In
1992, amendments to the Constitution again expanded the organization and role
of the Fund Council "... to assist and support the University's fund raising
effort to achieve substantial and continuing growth in private gift revenues to
the University from individuals, corporations and foundations." Modifications
in the committee structure have strengthened the committees as actual working
committees and modeled them to more consistently mirror the development
organization. They included the following committees: Annual Gifts, Donor
Relations, Major Gifts and the Support Groups. During this period, there were
approximately 145 members including the Student Association President, the
Alumni Board Representative, the Faculty/Staff Representatives, Deans, and Vice
Presidents.
The Mission Statement became consistent with the original purpose of the
Fund Council, "The Rice University Fund Council is the organization of
individuals that support the University in achieving its fund raising
objectives by providing volunteer effort and by advising and supporting the
University's Office of Development." The key change has been in expanding the
Fund Council's responsibilities "in advising and supporting the University's
Office of Development. "
Parts excerpted from the Rice University Fund Council handout
"Rice University Fund Council: A Brief History"
Return to the Table of Contents
The Rice University Fund Council records consist of minutes from the
committee and general meetings, meeting manuals, notices to members, membership
reports and financial records, rosters and directories, new member nominations,
constitutions and procedure guidelines, mailing lists and correspondence,
photographs of special events and Rice campus buildings, and digital files of
documents from the collection on floppy disc. There is also an index card
catalogue of member names. The collection is divided into are divided in to 10
series as identified below.
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Arrangement |
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Series I: Constitution, Bylaws, and Histories, 1971 - 1996 |
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Series II: General Meetings, 1971-2000 |
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Series III: Committees, 1971-1999 |
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Series IV: Campaigns and Events, 1990, 1994 |
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Series V: Membership (Correspondence, Lists of members),
1994-1997 |
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Series VI: Friends Groups Records, 1990-2000 |
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Series VII: Presidents Letters 5/15/1990 - 11/02/2002 |
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Series VIII: Photographs of Special Events |
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Series IX: Digital materials, ca. 1990s |
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Series X: Index Catalog of RUFC Members, 1971-1997 |
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Access Restrictions
This material is open for research.
Use Restrictions
Permission to publish from the Rice University Fund Council Records must
be obtained from the Woodson Research Center, Fondren Library, Rice
University.
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Subjects (Organizations) |
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Rice University Fund
Council. |
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Formats |
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Correspondence. |
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Minutes. |
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Speeches. |
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Constitutions. |
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Directories. |
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Photographs. |
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Rice University Fund Council Records, 1971 - 2002, Rice University
Archives, Woodson Research Center, Fondren Library, Rice University.
These records have been placed with the Woodson Research Center by
various members of the Rice Development Office Helen Toombs and Michele Arnold.
The materials were received in October 2004.
Finding aid prepared by processed by
Anthony Potoczniak
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Series I: Constitution, Bylaws, and
Histories (1971 - 1996) |
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This series contains biographies of committee members
and guest speakers at annual meetings, membership roster and attendance sheets,
historical materials related to the Fund Council, speeches given at meetings by
the university president, and records of members and donors honored by the
organization, and the Council's bylaws and constitution. Arranged in
alphabetical order. |
| Box |
Folder |
| 1 |
1 |
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Biographies, Individual |
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2 |
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Bylaws and Constitutions, Bylaws |
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3 |
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Bylaws and Constitutions, Constitution |
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4 |
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Committee Job Descriptions |
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5 |
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Distinguished Service , Members |
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6 |
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History, Attendance History |
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7 |
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History, History Log |
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8 |
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History, Membership History, 1987 -1992 |
| Box |
Folder |
| 2 |
1 |
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History, Membership History, 1992-1996 |
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2 |
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History, Paradox |
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3 |
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History, RUFC History |
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4 |
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Meeting Speeches, Dr Gillis' Speeches |
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5 |
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Meeting Speeches, Correspondence |
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6 |
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Opening of the Institute, Slip Cases for
Engraving |
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7 |
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Portrait Chair, Arden's Picture Framing |
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8 |
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Portrait Chair, Gittings Photographers |
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9 |
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Portrait Chair, Interstate Brass Plate |
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10 |
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Remarks to Fund Council |
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11 |
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RUFC Directory , Constitution and Bylaws,
1971-1972 |
| Box |
Folder |
| 3 |
1 |
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RUFC Supplies, Nameplates, Stationary |
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Series II: General Meetings
(1971-2000) |
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This series consists of two subseries. The first
contains materials related to the planning of Fund Council annual and quarterly
meetings and including agendas and minutes. The second subseries are meeting
manuals. Arranged in chronological order. |
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Subseries A: Meetings Materials,
Agendas, Minutes |
| Box |
Folder |
| 3 |
2 |
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Annual Meeting, Materials, 1973-1977 |
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3 |
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Meeting Materials, Quarterly, May 1971 - Jaunary
1973 |
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4 |
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Meeting Materials, Quarterly, July 13, 1973 - May 8,
1981 |
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5 |
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Meeting Planning, May 6, 1988 [1/2] |
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6 |
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Meeting Planning, May 6, 1988 [2/2] |
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7 |
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Surveys, Fall Meeting, November 5, 1992 |
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8 |
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Surveys, Fall Meeting, November 10, 1995 |
| Box |
Folder |
| 4 |
1 |
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Meeting Planning, May 9, 1996 [1/2] |
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2 |
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Meeting Planning, May 9, 1996 [2/2] |
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3 |
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Meeting Planning, 1996-1997 |
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4 |
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Meeting Materials, May 12, 1999 |
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5 |
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Annual Meeting, Materials, 2000 |
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Subseries B: Meeting Manuals
(1988-1998) |
| Box |
Folder |
| 5 |
1 |
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Fund Council Handbook (1991-1992) |
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2 |
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November 11, 1988 |
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3 |
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January 21, 1989 |
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4 |
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May 12, 1989 |
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5 |
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October 27, 1989 |
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6 |
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May 4, 1990 |
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7 |
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November 9, 1990 |
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8 |
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May 3, 1991 |
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9 |
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November 1, 1991 |
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10 |
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May 1, 1992 |
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11 |
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November 5, 1992 |
| Box |
Folder |
| 6 |
1 |
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May 6, 1993 |
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2 |
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October 22, 1993 |
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3 |
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May 5, 1994 |
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4 |
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November 4, 1994 |
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5 |
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May 1, 1995 |
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6 |
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November 10, 1995 |
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7 |
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May 9, 1996 |
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8 |
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November 22, 1996 |
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9 |
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October 1, 1997 |
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10 |
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May 7, 1998 |
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11 |
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Next Century Campaign folder |
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Series III: Committees
(1971-1999) |
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This series relates to the various committees of the
Fund Counci including the Executive, Major Gifts, Annual Gifts, Long Range
Planning, Support Groups, Donor Relations Committees. The bulk of the materials
relate to the committee meetings as well as documents outlining the function of
the committees. Arranged in chronological order. |
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Subseries A: Executive Committee,
meeting materials, 1971 - 1997 |
| Box |
Folder |
| 7 |
1 |
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Executive Committee, meeting minutes, June 1971 -
September 1982 |
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2 |
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Executive Committee, meeting materials, March 1991 -
March 1993 |
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3 |
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Executive Committee, meeting materials, August 1993 -
March 1995 |
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4 |
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Executive Committee, meeting materials, May 1995 -
November 1995 |
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5 |
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Executive Committee, meeting materials, March 1996 -
January 1997 |
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Subseries B: Major Gifts, meeting
materials, 1996-1999 |
| Box |
Folder |
| 7 |
6 |
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Major Gifts Committee, leadership initiative
1996 |
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7 |
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Major Gifts Committee, meeting materials,
1996-1997 |
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8 |
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Major Gifts Committee, meeting materials, 1998-1999
[1/2] |
| Box |
Folder |
| 8 |
1 |
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Major Gifts Committee, meeting materials, 1998-1999
[2/2] |
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Subseries C: Annual Gifts Committee,
meeting materials, 1995-1997 |
| Box |
Folder |
| 8 |
2 |
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Annual Gifts Committee, meeting materials, 1995-1996
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3 |
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Annual Gifts Committee, meeting materials, 1996-1997
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Subseries D: Long Range Planning,
1987-1996 |
| Box |
Folder |
| 8 |
4 |
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RUFC Long Range Planning, 1987-1988, Task Force
[1/2] |
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5 |
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RUFC Long Range Planning, 1987-1988, Task Force
[2/2] |
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6 |
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RUFC Long Range Planning, Volunteer Program Surveys
[1/2] |
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7 |
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RUFC Long Range Planning, Volunteer Program Surveys
[2/2] |
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8 |
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RUFC Long Range Planning Committee 1996
[1/2] |
| Box |
Folder |
| 9 |
1 |
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RUFC Long Range Planning Committee 1996
[2/2] |
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Subseries E: Support Groups,
1993-1996 |
| Box |
Folder |
| 9 |
2 |
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Support Groups Committee Meetings, 1993-1996 |
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3 |
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Support Groups Committee, 1996-1997 [1/2] |
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4 |
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Support Groups Committee, 1996-1997 [2/2] |
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5 |
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Support Groups Committee, 1997-1998 |
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Subseries F: Donor Relations
Committee, 1996-1997 |
| Box |
Folder |
| 9 |
6 |
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Donor Relations Committee, 1996-1997 |
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Series IV: Campaigns and Events (1990,
1994) |
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This series contains materials that outline several fund
raising campaigns and campus events organized by the Fund Council. Arranged in
chronological order. |
| Box |
Folder |
| 10 |
1 |
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Campaign to air condition the Rice Gymnasium, 1990
[1/2] |
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2 |
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Campaign to air condition the Rice Gymnasium,1990
[2/2] |
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3 |
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Baker Institute, Ground Breaking Event, 1994
[1/2] |
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4 |
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Baker Institute, Ground Breaking Event, 1994
[2/2] |
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Series V: Membership (Correspondence,
Lists of members), 1994-1997 |
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This series contains information about the Fund
Council's membership. The bulk of the material is letters from the President to
current and nominated members. Arranged in chronological order. |
| Box |
Folder |
| 10 |
5 |
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New members - Gillis Appointment Letter
1994-1995 |
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6 |
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Membership 1995-1996 |
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7 |
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Correspondence, mail select addresses,
1995-1996 |
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8 |
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New members - New recommendations 1995-1996 |
| Box |
Folder |
| 11 |
1 |
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Final letters to members, 1995-1996 |
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2 |
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New members - membership, Committee meeting
1995-1996 |
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3 |
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Final letters to members, 1996 |
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4 |
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Gillis appointment letters, 1996-1997 |
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5 |
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Membership 1996-1997 |
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6 |
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New members, nomination, letters from chair,
1996-1997 |
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7 |
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Final Letters to Members, 1997 |
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Series VI: Friends Groups Records
(1990-2000) |
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This series consists of materials from the Fund Councils
Friends Groups including meeting-related materials. Arranged in alphabetical
and chronological order. |
| Box |
Folder |
| 11 |
8 |
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Association of Rice Alumni, 1997-2000 |
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9 |
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Rice University: Friends Groups' Boards,
1995-1998 |
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10 |
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Friends of Fondren, 2000 |
| Box |
Folder |
| 12 |
1 |
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Friends of Rice Theater (1996-1998) |
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2 |
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Friends of Sewall Art Gallery [1/2], 1990-1991 |
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3 |
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Friends of Sewall Art Gallery [2/2], 1990-1991 |
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4 |
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Jones Graduate School Partners, 1993-1997 |
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5 |
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Rice Design Alliance, 1992-1998 |
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6 |
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Rice Engineering Alumni, 1994-1995 [1/2] |
| Box |
Folder |
| 13 |
1 |
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Rice Engineering Alumni, 1994-1995 [2/2] |
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2 |
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Rice Historical Society, 1995-2000 |
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3 |
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The Shepherd Society, 1993-1997 |
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4 |
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Society of Rice University Women, 1993-1996 |
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Series VII: Presidents Letters
(5/15/1990 - 11/02/2002) |
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This series contains correspondence from the President's
office to donors. Arranged in chronological order. |
| Box |
Folder |
| 13 |
5 |
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May 15, 1990 - December 26, 1990 |
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6 |
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January 2, 1991 - June 26, 1991 |
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7 |
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July 8, 1991 - December 30, 1991 |
| Box |
Folder |
| 14 |
1 |
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January 2, 1992 - May 13, 1992 |
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2 |
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May 14, 1992 - December 30, 1992 |
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3 |
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January 8, 1993 - December 21, 1993 |
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4 |
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January 2, 1994 - June 16, 1994 |
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5 |
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June 17, 1994 - December 20, 1994 |
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6 |
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January 4, 1995 - August 17, 1995 |
| Box |
Folder |
| 15 |
1 |
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August 18, 1995 - December 18, 1995 |
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2 |
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January 9, 1996 - February 28, 1996 |
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3 |
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February 29, 1996 - August 20, 1996 |
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4 |
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August 21, 1996 - December 19, 1996 |
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5 |
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January 6, 1997 - February 17, 1997 |
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6 |
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February 18, 1997 - May 16, 1997 |
| Box |
Folder |
| 16 |
1 |
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May 19, 1997 - July 18, 1997 |
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2 |
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July 25, 1997 - September 26, 1997 |
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3 |
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September 27, 1997 - December 5, 1997 |
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4 |
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December 8, 1997 - February 9, 1998 |
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5 |
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February 10, 1998 - April 14, 1998 |
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6 |
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April 14, 1998 - May 11, 1998 |
| Box |
Folder |
| 17 |
1 |
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May 12, 1998 - July 8 1998 |
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2 |
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July 24, 1998 - September 28, 1998 |
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3 |
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September 30, 1998 - December 17, 1998 |
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4 |
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January 1, 1999 - February 1, 1999 |
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5 |
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February 5, 1999 - March 16, 1999 |
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6 |
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March 16, 1999 - May 10, 1999 |
| Box |
Folder |
| 18 |
1 |
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May 11, 1999 - July 2, 1999 |
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2 |
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July 16, 1999 - August 26, 1999 |
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3 |
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August 30, 1999 - November 3, 1999 |
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4 |
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November 8, 1999 - January 19, 2000 |
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5 |
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January 24, 2000 - March 9, 2000 |
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6 |
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March 14, 2000 - April 14, 2000 |
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7 |
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April 21, 2000 - June 9, 2000 |
| Box |
Folder |
| 19 |
1 |
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June 12, 2000 - September 11, 2000 |
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2 |
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September 12, 2000 - November 10, 2000 |
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3 |
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November 13, 2000 - December 18, 2000 |
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4 |
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December 20, 2000 - January 25, 2001 |
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5 |
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January 26, 2001 - February 16, 2001 |
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6 |
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February 19, 2001 - May 30 , 2001 |
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7 |
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May 31, 2001 - August 23, 2001 |
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8 |
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September 5, 2001 - October 20, 2001 |
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Folder |
| 20 |
1 |
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October 26, 2001 - December 4, 2001 |
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2 |
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December 5, 2001 - February 7, 2002 |
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3 |
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February 8, 2002, March 18, 2002 |
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4 |
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March 19, 2002 - May 8, 2002 |
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5 |
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May 13, 2002 - July 9, 2002 |
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6 |
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July 10, 2002 - September 13, 2002 |
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7 |
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September 18, 2002 - November 22, 2002 |
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Series VIII: Photographs of Special
Events |
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This series contains photographs of special events
organized by the Fund Council and as well as features images of campus
buildings constructed in the late 1990s. Arranged alphabetically. |
| Box |
Folder |
| 21 |
1 |
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Associates, Gala Event |
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2 |
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Baker Institute for Public Policy, Event possibly related
to Homecoming 2001, November 2001 |
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3 |
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Chair's Pictures, July 1999 |
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4 |
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Computational engineering, dedication ceremony,
n.d. |
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5 |
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W. Anderson Dinner, Gala, "Capitol Steps",
n.d. |
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6 |
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W. Anderson Dinner, Gala, "Capitol Steps",
n.d. |
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7 |
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W. Anderson Dinner, Gala, "Capitol Steps",
n.d. |
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8 |
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W. Anderson Dinner, Gala, "Capitol Steps",
n.d. |
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9 |
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W. Anderson Dinner, Gala, "Capitol Steps",
n.d. |
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10 |
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W. Anderson Dinner, Gala, "Capitol Steps",
n.d. |
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11 |
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W. Anderson Dinner, Gala, "Capitol Steps",
n.d. |
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12 |
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W. Anderson Dinner, Gala, "Capitol Steps",
n.d. |
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13 |
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W. Anderson Dinner, Gala, "Capitol Steps",
n.d. |
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14 |
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W. Anderson Dinner, Gala, "Capitol Steps",
n.d. |
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15 |
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W. Anderson Dinner, Gala, "Capitol Steps",
n.d. |
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16 |
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W. Anderson Dinner, Gala, "Capitol Steps",
n.d. |
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17 |
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W. Anderson Dinner, Gala, "Capitol Steps",
n.d. |
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18 |
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Chavanne Butcher, Proof not used, "Photos for donor
facebook", n.d. |
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19 |
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Dell Butcher, Nanotechnology reception, pre-ground
breaking |
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20 |
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Dell Butcher, dedication, outside, April, 30,
1998 |
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21 |
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Dell Butcher, dedication, outside, April, 30,
1998 |
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22 |
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Dell Butcher, dedication, outside, April, 30,
1998 |
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23 |
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Dell Butcher, dedication, outside, April, 30,
1998 |
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24 |
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Dell Butcher, dedication, outside, April, 30,
1998 |
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25 |
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Dell Butcher, dedication, outside, April, 30,
1998 |
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26 |
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Dell Butcher, dedication, inside, April, 30,
1998 |
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27 |
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Dell Butcher, dedication, inside, April, 30,
1998 |
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28 |
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Dell Butcher, dedication, inside, April, 30,
1998 |
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29 |
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Dore Dinner, n.d. |
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30 |
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Dore Dinner, n.d. |
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31 |
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Campus construction, Duncan Hall |
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32 |
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Campus construction, Dell Butcher Hall |
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33 |
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Campus consturction, James A Baker III Hall |
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Folder |
| 22 |
1 |
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Reckling park, dedication, February 8, 2000 |
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2 |
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Howard Keck Hall, front view, outside; "Sorte's
classroom", inside, ca. 1998 |
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3 |
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Howard Keck Hall, outside view |
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4 |
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Howard Keck Hall, Exterior |
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5 |
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Howard Keck Hall, interior? |
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6 |
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Campus buildings: Dell Butcher, Lovett, Sewall, Duncan
Halls, ca. 1998 |
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7 |
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Campus buildings: Duncan, Dell Butcher, Lovett, Anderson,
Herman Brown, n.d. |
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8 |
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Campus buildings: Lovett, Sewall, Mech lab, Engineering
quad, n.d. |
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9 |
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Campus buildings: Duncan Hall, Mech Building,
n.d. |
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10 |
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Campus buildings: Lovett Hall |
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11 |
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Campus buildings: Cohen House, Rice Memorial Center, Jones
Graduate School, Campus Mail Services, Campus Police Dept, Autry Court (In
front of Gym), James A.Baker III Institute for Public Policy, Center for
Nanoscale Science and Technology |
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12 |
|
Campus buildings: Shepherd School of Music, Computational
Engineering Building, George R.Brown Building, Athletics Office |
|
13 |
|
Campus buildings: negatives |
|
14 |
|
Gardiner Symonds Teaching Laboratory, Fondren Library,
Dedication |
|
15 |
|
Humanities Groundbreaking. |
|
16 |
|
Homecoming brunch, dedication to the memory of William
Ward Watkin, online project |
|
17 |
|
Event honoring Melvin and Suzanne Glasscock, possibly the
endowment of a new chair |
|
18 |
|
Event, gala: "Summit of the minds" |
|
19 |
|
Event, gala: "Summit of the minds" |
|
20 |
|
Event, Goldren Scholarship, Reception, March 19,
1997 |
|
21 |
|
Event, Islamic Chair Dinner |
|
22 |
|
Event, Mary and Bill Miller Salon Event |
|
23 |
|
Event, Captain James Addison Baker Society, A Mad Hatter
Tea Party, May 6, 1995 |
| Box |
Folder |
| 23 |
1 |
|
Event, Possibly Martel Dinner, Individuals and family
portraits |
|
2 |
|
Event, Related to Weiss College |
|
3 |
|
Event, William Marsh Rice Society Luncheon |
|
4 |
|
Malcom Gillis with family, Rice Associates and
guests |
|
5 |
|
Unidentified event in Farnsworth Pavillion, Rice students
and associates |
|
6 |
|
Unidentified event, possibly dedication to the Humanities
building |
|
7 |
|
Unidentified event, Cohen House |
|
8 |
|
Unidentified event, outdoors |
|
9 |
|
Unidentified event, gala |
|
10 |
|
Unidentified event, gala |
|
11 |
|
Unidentified event |
|
12 |
|
Unidentified events |
|
13 |
|
Unidentified individuals, negatives |
|
14 |
|
Golden Scholarship reception, negatives |
|
15 |
|
Unidentified event, negatives and prints |
|
16 |
|
W. Anderson Dinner, Gala, "Capitol Steps",
negatives |
|
17 |
|
Dell Butcher Dinner, Contact and negatives |
|
18 |
|
Judy Hobby Photos |
|
19 |
|
Rice Associates, negatives |
|
20 |
|
Golden Anniversary, School reception,
negatives |
|
21 |
|
Hobby donor dinner |
|
22 |
|
Baker Institute of Public Policy (8x10 prints) |
|
23 |
|
Associates dinner |
Return to the Table of Contents
|
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|
| |
Series IX: Digital materials (ca.
1990s) |
|
This series contains digital copies of the Fund
Council's office records. They are stored on 3.5" floppy discs. |
| box |
| 24 |
|
|
3.5" floppy discs |
Return to the Table of Contents
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| |
Series X: Index Catalog of RUFC Members
(1971-1997) |
|
This series contains a indexed catalog of Fund Council
members. The index cards contains information about member's activity in the
organization and other related information. |
| box |
| 25 |
|
|
Index cards |
Return to the Table of Contents
|
