Daughters of the Republic of Texas Library at the Alamo

Order of the Alamo Records 1909-1990



Descriptive Summary

Creator: Order of the Alamo (San Antonio, Tex.)
Title: Order of the Alamo records
Dates: 1909-1990
Creator Abstract: The Order the Alamo was organized to formalize the selection of royalty for San Antonio's annual spring carnival, its membership consisting of socially prominent local men. The Order of the Alamo's coronation pageant has been part of every Fiesta San Antonio since the inception of the organization in 1909, other than the years during the two world wars.
Content Abstract: Consisting of correspondence, minutes, financial records, printed material and photographs, the records of the Order of the Alamo provide a glimpse of the organization of the coronation of the Queen of Fiesta, a part of the annual Fiesta San Antonio. While far from complete, there is a concentration of records for certain time periods and activities. Material dating from the 1930s and mid-1970s is particularly extensive.
Identification: Col 6096
Extent: 8 linear feet (14 5 in. document boxes and 3 oversize boxes)
Language: Materials are in English.
Repository: Daughters of the Republic of Texas Library at the Alamo, San Antonio, Texas

Organization History

Originating as part of the early development of San Antonio’s Spring carnival, Fiesta San Jacinto, the Order the Alamo was created to formalize the selection of royalty for the event. The brainchild of local businessman John B. Carrington, its membership consisted of socially prominent local men, who chose the queen and duchesses for Fiesta beginning in 1909, shortly after the creation of the Order of the Alamo.

The pattern for the selection and coronation of the Queen was established at the beginning: a queen, princess, and duchesses were selected by Order members from prominent local families. Several young women from around the state were chosen as the visiting court, representing their hometowns. The pageantry of the coronation was completed by attendants to the queen and duchesses, and others playing various courtly roles. A Mistress of the Royal Robes, appointed by the Order, became responsible for the increasingly elaborate coronation gowns. Each coronation court was organized around a theme, usually with historical or literary ties.

As the annual coronation became established, the organization formed committees to handle various aspects of the event, such as selection of duchesses, social events associated with the coronation, and functions like finance and publicity. Several individuals were hired each year to provide services, including the design and creation of costumes, construction of stage sets, writing of the coronation script, and choreography for the event. Music was also part of the pageant, and a featured performance was usually included.

The Order of the Alamo’s coronation ceremony has been part of every Fiesta since the inception of the organization, other than the years during the two world wars, when the festivities were cancelled.


Scope and Content Note

Consisting of correspondence, minutes, financial records, printed material and photographs, the records of the Order of the Alamo provide a glimpse of the organization of the coronation of the Queen of Fiesta, a part of the annual Fiesta San Antonio. While far from complete, there is a concentration of records for certain time periods and activities.


 

Organization of Collection

Documents and other items are arranged into six series based on the primary subject or type of material. Within these series are subseries that generally consist of typescripts, manuscripts, ephemera, and correspondence and these subseries are arranged thereunder alphabetically or by date.
Series 1. General organization records
Series 2. Officers and committees
Series 3. Financial records
Series 4. Printed material
Series 5. Photographs
Series 6. Artifacts

Restrictions

Access Restrictions

No restrictions. The collection is open for research.

Usage Restrictions

Please be advised that the library does not hold the copyright to most of the material in its archival collections. It is the responsibility of the researcher to secure those rights when needed. Permission to reproduce does not constitute permission to publish. The researcher assumes full responsibility for conforming to the laws of copyright, literary property rights, and libel.


Index Terms

Organizations
Order of the Alamo (San Antonio, Tex.) -- Archives.
Subjects
Fiesta San Antonio (San Antonio, Tex.).
Men -- Texas -- San Antonio -- Societies and clubs.
Pageants -- Texas -- San Antonio.
Locations
San Antonio (Tex.) -- Social life and customs.
Genres/Formats
Photographs.

Separated Material

History of the Order of the Alamo, volume 5, 1976-1989. -- see library catalog for location.


Administrative Information

Preferred Citation

[Identification of item], Order of the Alamo Records, 1909-1990, Col 6096, Daughters of the Republic of Texas Library, San Antonio, Texas.

Acquisition Information

Gift of Order of the Alamo.

Processing Information

Processed by Warren Stricker, 2003.

Finding aid encoded by Leslie Stapleton, 2016 September.


Detailed Description of the Collection

 

Series 1: General Organization Records

The bulk of this series is made up of general correspondence and minutes of the meetings of the membership and the board of directors. The minutes are fairly complete from the late 1910s through the early 1920s, the mid 1930s until the onset of World War II, and the mid 1960s through the early 1970s. Those from other time periods are fragmentary or missing entirely. Also included here are bylaws, lists of members, and other lists.
Articles of incorporation, 1914, 1963-1964 (photocopies)
Box Folder
1 1 Bylaws, 1923-1973, n.d.
3 1916-1921
4 1931-1936
5 1937
6 1938-1939
7 1940
8 1941
9 1944
10 1945
11 1946-1947
12 1963,1969
13 1972-1974
14 1975
15 1976
Minutes
Box Folder
1 16 1913
17 1916-1918
18 1919-1920
19 1920-1921
20 1921-1922
21 1923
22 1935-1936
23 1936-1937
24 1937-1938
Box Folder
2 25 1938-1939
26 1939-1940
27 1940-1941
28 1965-1966
29 1966-1967
30 1967-1968
31 1968-1969
32 1969-1970
33 1970-1971
34 1971-1972
Lists
General membership
Box Folder
2 35 1909-1915
36 1916-1917
37 1920-1924
38 1932
39 1933
40 1936
41 1940
42 1941
43 1944 military list
44 Officers and committees
45 Mistresses of the Royal Robes
46 Queens
47 Press releases
48 Notes



 

Series 2: Officers and Committees

Organized into subseries by the elected officials and appointed committees of the Order, found here are a variety of records associated with the activities of each. In the case of officers, documentation is generally limited to those records retained by individuals who held the position, usually representing one or two specific terms of office. In some cases, committee records are more extensive; in the case of the Coronation Committee, the records from the 1930s provide much detail on the organization of the event, particularly the selection of a featured musical performer for the coronation. From that same time period, the records of the Out-of-town Court Committee provide correspondence and notes on the selection of duchesses from outside San Antonio. Several notebooks and files of officers and committee chairs dating from the mid 1970s also provide a thorough, if brief, record. In all cases, the records consist of correspondence, financial documents, notes, and various other items.
President
Box Folder
3 49 Notes and instructions
50 General notebook, 1974-1975
51-52 Subject notebook, 1974-1975
53-56 General file, 1975-1976
Treasurer
Box Folder
3 57 Notes and instructions
58 Tax-related information, 1931-1939
59 Accountant and invetsment information, 1936-1938
Secratary
Box Folder
3 60 Notebook, 1969-1971
Coronation committee
Box Folder
3 & 4 61-75 General files
Box Folder
3 61 1916
62 1917
63 1920
64 1923
65 1924
66 1932
67 1933
Box Folder
4 68 1935
69 1936
70-71 1937
72-73 1938
74 1939
75 1941
Box
OV 17 Costume designs, 1937, 1938
Box Folder
4 76-77 Chairman's notebook
76 1973-1974
77 1973-1974, bills, etc.
78 Coronation script, 1974
79 Chairman's notebook, 1974-1975
80 Coronation script, 1975
Box Folder
5 81 Featured entertainment: printed material
81 Featured entertainment: photographs
Out-of-town court committee
Box Folder
5-7 85-113 General material
Box Folder
5 85 1916
86 1917
87 1930
88-92 1931
93-95 1932
Box Folder
6 96-98 1933
99-103 1934
104-106 1935
107-108 1936
Box Folder
7 109 1937
110 1938
111 1939
112-113 1972
Public Relations Committee
Box Folder
7 114 Notes and instructions
115-117 General material
115 1957-1958
116 1961
117 1962
Queen's Ball Committee
Box Folder
7 118 Notes and instructions
119-120 General material
119 1936
120 1937
Fiesta Committee
Box Folder
7 121 Notes and instructions
Mistress of the Robes
Box Folder
7 122-23 Schedule and instructions
122 1968-1969
123 1970-1971



 

Series 3: Financial Records

This series contains a fairly complete set of audit reports and brief budgetary statements dating from about 1930-1946, and scattered examples from other dates. Bills and checks provide a detailed record of expenditures from coronations of the 1930s. Ledgers gather general income and expense documentation from 1959-1972.
Audits, budgets, statements, etc.
Box Folder
8 124 1915-1916
125 1930-1931
126 1931-1932
127 1933-1934
128 1934-1935
129 1935-1936
130 1936-1937
131 1937-1938
132 1938-1939
133 1939-1940
134 1940-1941
135 1941-1942
136 1942-1945
137 1968-1969
138 1968-1969
139 1972-1973
140 1973-1974
141 1975-1976
Expense accounts and memoranda
Bills
Box Folder
8 143 1932
144 1934
145 1935
146 1936
147 1937
148 1938
149 1939
150 1941
Checks
Box Folder
9 151 1932
152 1933
153 1934
154 1935
155 1936
156 1938
157 1939
158 1941
Ledgers
Box
OV 16 1959-1967
1967-1972
Insurance
Box Folder
9 159 1934, 1943
Accounts
Box Folder
9 160 Account books, 1930, 1940



 

Series 4: Printed Material

Found here is an extensive selection of coronation programs dating from 1920-1990. In most cases, these are souvenir programs that include photographs of the queen and duchesses and a description of the coronation. Also in the series are examples of invitations to Order of the Alamo events, newspaper clippings and newspapers, and the organization’s annual yearbook, fairly complete from 1954-1974.
Programs
Box Folder
10-12 161-203 Coronation
Box Folder
10 161 1920
162 1924
163 1927
164 1928
165 1929
166 1930
167 1931
168 1932
169 1933
170 1934
171 1935
172 1936
173 1937
174 1938
175 1939
176 1940
177 1941
178 1946
179 1949
180 1954
181 1955
182 1958
183 1959
Box Folder
11 184 1960
185 1961
186 1962
187 1963
188 1964
189 1965
190 1966
191 1967
192 1968
193 1969
194 1970
195 1971
196 1972
197 1973
198 1974
Box Folder
12 199 1975
200 1976
201 1979
202 1985
203 1990
Invitations
Box Folder
12 204-209 Sent
204 1910s
205 1930s
206 1940s
207 1950s
208 1960s
209 1970s
210 Received
Box
OV 17 Received (oversize)
Box Folder
12 211 Tickets
212 Dance Card
Clippings
Box Folder
12 213 1923
214 1924
215 1930
216 1931
217 1933
218 1964
219 1967
220 1976
Box
OV 18 & OV 19 Newspapers and oversize clippings
Box
OV 18 1916-1964
Box
OV 19 1966-1983
Box Folder
12 221 Court calendars and instruction sheets
222 Book (printers'dummy)
Box
OV 15 Yearbooks
1928
1945-1946
1948-1949
1953-1954
1954-1955
1955-1956
1956-1957
1957-1958
1958-1959
1959-1960
1960-1961
1961-1962
1963-1964
1964-1965
1965-1966
1966-1967
1968-1969
1969-1970
1970-1971
1971-1972
1972-1973
1973-1974
Box Folder
12 223 Miscellaneous printed



 

Series 5: Photographs

Photographs in the records are generally studio portraits of the queen and duchesses, and professionally produced photographs of the coronation. Only a few photographs date from early coronations, with the bulk from the 1970s and 1980s. Most of these later photographs are proofs, transparencies and color separations used in the production of the coronation programs. Photographs are also found in other series; those submitted one year with nominations of visiting duchesses are found in series II, Out-of-town court committee; photographs of potential coronation performers are in series II, Coronation committee.
Coronation, queens, duchesses
Box Folder
13 224 1929
225 1930
226 1934
227 1936
228 1937
229 1938
Box
OV 17 1939 (oversize)
1946 (oversize)
Box Folder
13 230 1962
231 1967
232 1968
233 1969
234 1970
Box
OV 17 1971 (oversize)
Box Folder
13 235 1974
236-237 1978
238 1979
Box
OV 17 1979 (oversize)
1980 (oversize)
Box Folder
13 239-241 1981
Box
OV 17 1981 (oversize)
1982 (oversize)
Box Folder
13 242-243 1983
Box
OV 17 1983 (oversize)
Box Folder
13 244-245 1984
Box
OV 17 1984 (oversize)
Box Folder
14 246-247 1985
Box
OV 17 1985 (oversize)
Box Folder
14 248 1986
Box
OV 17 1986 (oversize)
Box Folder
14 249 1987
Box
OV 17 1987 (oversize)
Box Folder
14 250-251 1988
Box
OV 17 1988 (oversize)
Box Folder
14 252 People
Richard Coiner, circa 1979
Jack R. Locke, 1920s
Carl Venth, 1930s



 

Series 6: Artifacts

Included in this series are samples of ribbons used by Order members and committee chairs.
Box
OV 16 Ribbons