Austin History Center

AIDS Services of Austin Records

An Inventory of the Collection

Overview of the Collection

Creator: AIDS Services of Austin
Title: AIDS Services of Austin Records
Inclusive Dates: 1984-1994
Abstract: Founded in 1987, AIDS Services of Austin is the region’s oldest and largest community-based organization addressing the local AIDS crisis. Meeting minutes, reports, correspondence, printed material, financial documents and photographs dating from 1984-1994 document the organization's efforts to assist those affected by the AIDS crisis, as well as educate the public about halting the spread of the disease.
Identification: AR.1995.001
Quantity: 3.4 linear feet (7 boxes)
Location: Archives Stacks
Language: The records are in English.
Repository: Austin History Center, Austin Public Library, 810 Guadalupe, PO BOX 2287, Austin, TX 78768

Administrative History

AIDS Services of Austin (ASA) originated in 1985 as a volunteer project of the Waterloo Counseling Center in Austin, Texas to educate and assist in decreasing the spread of HIV/AIDS virus and to offer aid to those individuals who have contracted the illness. Since 1987 ASA had been an independent, tax-exempt agency staffed by professional employees, lead by a board of directors and includes a work force of hundreds of active volunteers.

ASA is overseen by an Executive board comprised of voluntary members. Permanent staff for ASA consists of an Executive Director as well as Directors of specific programs and office staff. Programs within ASA change periodically with the changing needs of the community and with special, timely projects. Programs offered by ASA on a semi-permanent basis included educational services such as the Rubber Fairies and other programs coordinated by the HIV Educator offered throughout the Austin and Travis County communities. Client services offered by ASA included the Buddy Program and the Helper Programs which were volunteer programs in which a volunteer is paired with an AIDS client; case manger services for AIDS patients; legal services of AIDS patients and those affiliated with them; a food bank and an information line staffed by educated volunteers which is open to community questions. Today, ASA continues its focus on a holistic approach to living with HIV and AIDS, and advancements in treatment options reaffirm that a positive diagnosis no longer has to be the death sentence it once was. AIDS Services of Austin serves people with HIV and AIDS by providing a comprehensive array of counseling and services so that people can live their lives with independence and dignity.

Scope and Contents

Minutes, reports, correspondence, financial documentation, research files and photographs, dated 1984-1994, created and maintained by AIDS Services of Austin (ASA), document the organization's efforts to assist the victims and families of AIDS, as well as educate the public about halting the spread of the disease. Organizational records (1987-1993, undated) of the ASA include a mission statement, organizational chart, Three-Year Plan for 1992-1994 and ASA policies. The ASA Activities series (1987-1993, undated) contains correspondence, reports, meeting minutes, policies and photographs related to Client Services, ASA projects and events. Records of donations and expenditures, as well as balance sheets and income statements make up the Financial Documents series (1986-1992). The bulk of the Executive Offices series (1987-1994) consists of Executive Board meeting agendas, minutes and supplemental materials presented at the meetings. Also included are agendas, minutes and notes from retreats and other Executive Boards administrative files. The Volunteer Services series (1985-1994) includes correspondence, policy and training materials, surveys and questionnaires, monthly reports and statistics, and request forms for the Buddy Program, the Helper Program and the Information Line. In addition, the series contains redacted versions (all personal information has been removed) of telephone logs created by the Information Line volunteers. And lastly, the Research Files series (1984-1992) contains materials concerning AIDS and other related subjects, compiled from newspapers, journals, and other organizations distributed information, on both a local and national level.


Arranged into six series:
I. Organizational Records
II. ASA Activities
III. Financial Documents
IV. Executive Offices
V. Volunteer Services
VI. Research Files


Restrictions on Access

Open to users.

Restrictions on Use


Index Terms

This record series is indexed under the following controlled access subject terms.
AIDS Services of Austin.
Austin AIDS Project.
Waterloo Counseling Center (Austin, Tex.).
Austin (Tex.)
AIDS (Disease)--Patients--Services for--Texas--Austin.
HIV-positive persons--Services for--Texas--Austin.

Related Material

Austin Files

  • Diseases--AIDS/AIDS Services of Austin D1560(37)
  • Biography--Zumbrun, Janna.

Separated Material


  • ASA Messenger (issues from 1987-1988)
  • AAP Volunteer Newsletter (Austin AIDS Project/Waterloo Counseling Center, issues from 1985-1986)
  • For Your Information: The Newsletter of Client Services (issues from 1992-1993)

Materials with medical information including some correspondence, surveys, telephone logs, requests from clients were deaccessioned and returned to ASA.

Administrative Information

Preferred Citation

AIDS Services of Austin Records (AR.1995.001). Austin History Center, Austin Public Library, Texas.

Acquisition Information

Donor #: DO/1995/012

Donation Date: 1995

Processing Information

All personal identifiable information from the telephone logs was redacted.

Finding aid was originally created by Jennifer Hain and Rob Doyle in 1998. Further updated and encoding by Molly Hults in 2011.

Detailed Description of the Collection

I. Organizational Records, 1987-1993

Box Folder
1 1 Mission statement and organization chart, 1992, undated
2 Policies, 1987-1993
3 Three-Year Plan, 1992-1994

II. Activities, 1987-1993

Box Folder
1 4 AIDS Initiative, 1992
5 Client Services information, 1992-1993
6 Client Services committee, 1992
7 Client Services correspondence, 1987
8 Client Services client representatives, 1992
9-11 Client Services nominations, 1987-1990
12 Client Services - client conduct, 1991-1992
13 Desk reference, 1987
14 Direct services, 1987
15 Educational Services, 1992
16 Food Bank, 1989-1992
17 Housing Task Force, 1987
18 Names project, 1988
19 Outreach Services, undated
20 Paul Kirby Fund, 1990
21 Event photographs, undated
22 Walkathon, 1992

III. Financial Documents, 1986-1992

Box Folder
1 23 Donations, 1986-1991
24 Expenditures, 1988
25 Balance sheets, 1992
26 Income statements, 1992

IV. Executive Offices, 1987-1994

Executive Board, 1987-1994
Box Folder
2 1-43 Meeting agendas, minutes, supplemental materials, 1987-1993
Box Folder
3 1-6 Retreats, 1987-1994
7 Resolutions, 1987
8 Applications, 1989-1993
9 Pledges, 1988-1989
10 Resignations, 1987-1989
Executive Committee, 1989
Box Folder
3 11 Meeting, 1989, February
Executive Director, 1992
Box Folder
3 12 Proposals, 1992

V. Volunteer Services, 1985-1994

Buddy Program, 1987-1991, undated
Box Folder
4 1 Leader manuals, 1989, undated
2 Correspondence, 1988-1991
3 Responsibilities, undated
4 Surveys, undated
5-6 Training, 1987-1992
7 Public relations, 1989
Helper Program, 1988-1994
Box Folder
4 8 Proposal and forms, 1988, undated
9 Cancelled and completed requests, 1994
10 Training, 1988-1993
Volunteer Forms/Reports, 1985-1993
Box Folder
4 11 Buddy/Helper monthly reports, 1987-1993
12 Buddy/Helper survey forms, undated
13 Support group questionnaires, undated
14 Volunteer skills survey, 1991
15 ASA volunteers, 1988-1989
16 Client Services training manual/support group materials, 1993, undated
Information Line, 1985-1987
Box Folder
5 1-13 Telephone logs, 1985-1987
14 Statistics, undated

VI. Research Files, 1984-1990

Local Interest Press Clippings, 1984-1990
Box Folder
6 1-6 Clippings, 1984-1990, undated
AIDS Related Organizations and Topics, 1986-1992
Box Folder
6 7 ACIT-UP (Austin AIDS Coalition to Unleash Power), 1989
8 Austin Health and Human Services-Travis County Health Department, 1986-1989
9 AIDS Consortium, 1987-1988
10 ALLGO (Austin Latino Lesbian and Gay Organization), 1988
11 AZT, 1989
12 Capital Area Volunteer Center, 1990, undated
13 Central Texas Research Center, 1989
14 Citizen's Healthcare Network, 1989
15 City of Austin - AIDS Services, 1987
16 Community Research Initiative, 1989
Box Folder
7 1 CTRSD (Centex Rainbow Society for the Deaf), 1989
2 Delta Society, undated
3 Ebony Connection, 1988-1989
4 FAITH (Foundation for all Infants and Teens with HIV), 1989
5 Federal efforts, 1990
6 GAASP (Greater Austin AIDS Services Providers), 1988-1989
7 Hospice Proposal, 1988
8 Legislative Task Force on AIDS, 1988
9 MAP (City of Austin/Travis County Medical Assistance Program), 1988-1989
10 Names Project, 1988-1989
11 PHP (People Helping People), 1989-1990
12 SPAC - Health Advisory Group (Social Policy Advisory Group), 1989-1991
13 SSI/SSDI (Supplemental Security Income, Social Security Disability Income), 1988-1989
14 Testing and AIDS statistics, 1988-1990
15 Texas AIDS Network, undated
16 UCLA Conference, 1992
17 UT School of Public Health, 1988-1989