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File naming and identification


Outsourced XML files will return with an empty <eadid> element nested within the <eadheader>. EADID requires a formatted string for its content prior to sending the file to the TARO production server.* The content format remains the same whether you are tagging to the EAD 1.0 or EAD 2002 specification.

FOR: Baylor, Rice, Texas A&M (College Station), Texas Tech, University of Houston and UT Austin repositories . . .

The content for <eadid> needs to follow this format:


  • where. . .
  • institution = baylor, rice, tamu, ttu, uh, utexas
  • unit
    • for texas = hrc, cah, law, aaa, blac, lsc, psm
    • for tamu = cush
    • for ttu = sw, swcpc, rb, ua, av, va
    • for rice = wrc
    • for uh = ua, sc, warc
    • for baylor = tc, abl, kc, pll
  • xxxxx = a unique FIVE DIGIT number, starting with 00001, assigned to each finding aid

FOR: African American Library at the Gregory School, Austin Presbyterian Theological Seminary, San Jacinto Museum of History, Austin History Center, Dallas Pubic Library, Daughters of the Republic of Texas Library at the Alamo, Houston Academy of Medicine-Texas Medical Center, Houston Public Library, M. D. Anderson Cancer Center, Old Jail Art Center, San Antonio Municipal Archives, Southern Methodist University, Texas General Land Office Archives and Records, Texas Southern University, Texas State Library, Texas State University San Marcus, Texas Womens University, UT Arlington, UT El Paso, UT Health Science Center San Antonio, UT Human Rights Documentation Initiative, UT Medical Branch, UT San Antonio, University North Texas, University of St. Thomas repositories, Haines Medical Library, UT Tyler, Trinity University, Tyrrell Historical Library, UNT Music Collection, East Texas Research Center, Lamar University, Sam Houston State University, Concordia University, Dallas Historical Society, Chappell Hill Historical Society Museum, Southwestern University, Texas A & M University-Corpus Christi, Texas A & M University-Kingsville . . .


  • where. . .
  • institution = aalgs, apts, sjmh, aushc, dalpub, drtsa, hamtmc, houpub, utmda, ojac, sama, smu, txglo, tsu, tslac, tsusm, twu, utarl, utep, uthscsa, hrdi, utmb, utsa, unt, stthomas, haines, uttyler, trinity, tyrrell, untmlsc, etrc, lamar, shsu, concordia, dalhs, chhsm, swestern, tamucc, tamuk
  • xxxxx = a unique FIVE DIGIT number, starting with 00001, assigned to each finding aid

File names

The name you give each XML file must coincide with the last five digits of the URN in the <eadid> of that file. In this example, if the urn is:


. . . then you would name the XML file -- 00012.xml

*EAD 2002 also requires the presence of certain attributes for <eadid>.


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