Contacting the Faculty Member
(contact faculty at least one week before session, if possible)
Begin by settling the logistics:
- What are preferred and alternate session times?
- Where will it be taught? (Their regular classroom? If so, is it a hands-on room? In one of the libraries? Is there another hands-on classroom available?)
- Will this be a required session for the students?
- How many students are in the class?
- Will you be sharing class time with the instructor, or is he/she allowing you the full class period?
- Will the instructor be present for the session?
- Will you send me a copy of the syllabus and the assignment they will be working on?
Identify what skills your students already possess and in which areas they need instruction. Remember, it is best to schedule an instruction session at the point of need - at the time a student is preparing for an assignment. Before speaking with or emailing faculty, it is helpful to create a checklist of questions you have. This checklist might include:
- Will they have chosen their research topics by the time of the session? Will you send me a list of them before the session? (This will allow you to create demo searches that do not replicate any student topics)
- Are your students required to use a certain number and/or type of source (Web, scholarly, 3 articles, 1 book)?
- What are some skills that you hope your students will acquire?
- What year are your students (freshmen, upperclassmen?)?
- Are there specific concepts, resources or databases you would like me to teach?
- Are there concepts that are unclear to them? Barriers they have in the research process?
- Do your students have any special needs (eg., ESL students, visually or hearing impaired students, etc.)?
See a Sample Email to a faculty member.