The VRC digital images are accessible on DASE, the Digital Archive SErvice of the University of Texas, https://dase.laits.utexas.edu/collections, with a valid UT EID.
Digital Image Services
VRC digital services include production of digital images from
- books, photographs, transparencies and digital photographs
- non-commercial VRC slides.
- donations of personal slides with metadata by museums, faculty, etc.
The purpose of these services is to provide digital images on DASE for classroom teaching and research by faculty and students in the College of Fine Arts.
- Digital images will be made after verification by the requestor that no similar image exists on DASE or ARTstor
- Digital images will be produced in accordance with the fair use guidelines of the U.S. Copyright Law and the guidelines provided by the UT System Legal Office, http://www.utsystem.edu/offices/general-counsel
- If a request to produce digital images is considered to be in violation of the U.S. Copyright Law, the request will be denied.
- It is understood that digital images made by the VRC are for educational purposes only.
- The UT System Legal Office has advised that no more than 25-30% of images (total) per publication should be scanned. (This is a cumulative total among all requestors per each publication.)
VRC digital services cannot be used for the creation of personal digital images for an individual. For individual purposes, scanning equipment, as well as assistance, is available in the Fine Arts Library. Call 512-495-4481.
Who May Request Digital Images?
- Any faculty member, including Visiting Faculty and Assistant Instructors, in the College of Fine Arts may request digital images to be made for classes taught in this department.
- Art & Art History Department graduate students may request digital images for their research and presentations. In this case, the student should meet with the Media Coordinator to see if the requested images can be produced in time for the scheduled presentation, dissertations, theses and conference presentations.
- Faculty members from other departments at UT may also request images for their classes taught at UT. Requests should be made to the Media Coordinator.
Procedures for Digital Image Production Requests
Before requesting digital images, the faculty member or graduate student must determine if the image is already available in digital format on DASE (https://dase.laits.utexas.edu/collections) or on ARTstor (http://library.artstor.org/library/#1)
If an image is not on DASE or ARTstor, follow the appropriate procedure(s) outlined below.
1. Flat Scans from Books, Photographs, etc. (preferred process)
- Complete a Scanning Request form (ScR): you may use a hard copy available in the VRC office (DFA 5.104), the art history mail room, or the circulation desk in the Fine Arts Library. Or you may print your own copy from the VRC’s Web site.
- Submit book/photographs with a hard copy order form to the VRC office in DFA 5.104 or to the circulation desk in the Fine Arts Library.
- For "library use only" books: submit the ScR form only, with call number of book—the VRC will retrieve the book from the library to make the scans.
- If the scanning is to be done from an interlibrary loan book, it is the responsibility of the faculty member or graduate student to obtain and return the ILL book.
2. Scans of Personal Slides
- Complete a ScR form, available in the VRC office at 5.104 DFA, the art history mail room, and at the circulation desk in the Fine Arts Library and bring the request form and personal slides to the VRC office at DFA 5.104 or give to the circulation desk in the Fine Arts Library.
- Only personal slides with accompanying identification can be accepted to be scanned and uploaded into DASE by the VRC.Contact the VRC for what cataloging information is needed.
Procedure for Personal Digital Images
- If you wish to make personal images from your digital camera available on DASE through the VRC, we prefer that you submit large RAW files of TIFFS, 24 bit RGB, at an output size of 3872 x 2592 (i.e. a 10.2 megapixel camera will produce these), although files of 3000 x 2000 are acceptable as well (6.1 megapixel camera.) Large, high quality jpegs at these dimensions can be considered as well.
- In the case of very unique images, we may consider smaller, high-quality JPEGS of at least 1024 x 768 pixels (any digital camera).
- Please deliver the images on CD/DVD or send them via e-mail to the VRC, with identification.
- It is the responsibility of the faculty to supply the data about the images which needs to be entered into the VRC database. Please contact the VRC about how to submit this metadata.
- Please clearly indicate the date the images are needed. (Do not use "ASAP".)
- Permit 1 to 2 weeks (5-10 full working days) "turn-around" time for scanning requests to be made accessible on DASE. Images are uploaded onto DASE once a week, on Fridays.
- For rush deadlines, please talk to the media coordinator.
If you have any concerns or questions please contact Sydney Kilgore, Media Coordinator, Visual Resources Collection, Fine Arts Library, DFA 5.104, email@example.com. 512-471-4337.