Please allow a minimum of 14 business days from the time the order has been submitted for all duplication requests.

Ordering Copies

Before any requests for copy work, you will be asked to carefully read and sign the Alexander Architectural Archive Copy Work Policy.

In addition, no copy work order will be placed without strict adherence to copyright law. It is your responsibility to understand and abide by this law, as well as locate and obtain permission from the copyright holder if necessary. Please use the Authorization Form for Copyright Release (pdf) to obtain this written permission. For more assistance, see the Copyright Term Chart, University of Texas System Crash Course in Copyright, specifically Getting Permission or Getting Permission to Use Archival Materials Related to Architectural Works.

Once the issue of copyright has been cleared, an order form will be drafted and an estimate of costs will be compiled. No order will be placed until an estimate of costs is reported to the customer. Likewise, no order will be placed without the customer signature certifying that s/he has read, understands and agrees to abide by the rules, regulations and obligations imposed by the Alexander Architectural Archive as set forth in the Copy Work Policy.

To expedite the process, please be prepared to answer the following questions:

• Have you exhausted any other option of obtaining a copy of the image you are requesting? (i.e., personal photography, tracings, National Parks Service HABS/HAER/HALS Division, etc.)
• Have you viewed the material and made your selection of images? (if you are unable to do this yourself, we can provide you with contacts who will assist you in hiring a proxy).
• Do you plan on publishing the images requested? If so, you will need to fill out a Notification of Intent to Quote From or Publish (pdf) form.
• Will you want to preserve scale in your copy?

Copy Work Options

Copy work can be quite costly, because of this, the staff of the Archive will assist in helping you find the photographic duplication method that will best suit your needs. Your options include:

• Photographic prints (both color and black and white). Prints can be made in various sizes. Larger sized orders may take longer to fill. Photographic prints are processed from copy negatives or transparencies with a color bar register.
• Prints on velox or mylar at various scales. Full scale prints are also available. These prints are produced from line negatives with a scale register.

Example of Photographic Prints

Example of Velox/Mylar Print

Explanation of Costs

Costs are broken down into the following categories:

Production costs:

• Copy negatives- if a copy negative does not exist, the customer will incur the cost of its production. All copy negatives remain the property of the Alexander Architectural Archive.
• Copy prints- cost is based upon the size of the original document, and the type and size of the copy print ordered.

Preservation Use Fee:

In an effort to help defray the costs associated with the conservation and preservation of archival materials, a Preservation Use Fee is charged for each image ordered. This is not a publication use fee. Funds generated from this fee are dedicated to further collections enhancements.

Billing Fee, etc.:

The University of Texas Libraries charges a Billing Fee for each order received. Other costs include taxes and shipping. Items requiring treatment by a professional conservator will not be available for copy work unless the customer wishes to incur this additional cost. Orders requiring professional conservation treatment will also take additional time to fill.

In-state orders may be subject to state and local sales tax.

A deposit is required on orders amounting to $100.00 or more.

Checks are to be made out to The University of Texas Libraries.

All prices are subject to change without notice.

Copy Work Order Process:

1. Customer reads and signs Copy Work Policy.
2. Customer clears all copyright issues.
3. Customer places order.
4. Archive staff obtains estimate of costs and notifies customer.
5. Customer signs finalized copy work paper work and order is placed.
6. Once copy work is produces, Archive staff will contact customer and arrange for shipping.

Archives copy work contact: Nancy Sparrow, Curatorial Assistant, 512-495-4621.

A Sample order:

Scenario: A firm requests a copy of a set of 10 sheets of drawings measuring 26 x 42 in. (66 x 106.7 cm). They wish to retain the scale of 3 sheets, and would like the remaining 7 for reference. No copy negatives exist for this set.

Negative production:	8 x 10" line negatives with scale registers: 10 at $12.00 each	$120.00
Copy work:	Full scale photo mylar prints: 3 at $44.80 each	$134.40
	8 x 10" velox prints: 7 at $3.50 each	$24.50
Fees:	Preservation use fee: 10 at $10.00 each	$100.00
	Billing fee	$12.00
	Total estimate (before tax and shipping):	$390.90