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Guidelines for Using Archival Materials

Guidelines governing access, copy work, and publication of materials in the Alexander Architectural Archive are established by the Curator and the University of Texas Libraries. In order to provide a balance between the needs of scholars and the rights of both the copyright holder (the author of the document, author's heir, or executor) and of the Alexander Architectural Archive as owner of the physical property, the Archive carefully regulates the use of its materials in its collections.

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The author, heir, or executor retains copyright unless those rights have been legally conveyed to the Archive or are in the public domain. The rights as owners of the physical property belong to The University of Texas at Austin on behalf of the Alexander Architectural Archive, The University of Texas Libraries.

ACCESS. The Archive welcomes the use of its collections to any serious researcher or scholar on an appointment basis. In order to best serve its guests, the Archive asks prospective guests to complete a Guest Registration (pdf) form giving full information about the subject, scope, and purpose of the research being undertaken. Applications are considered on a case-by-case basis, and access to the Archive is subject to whatever restrictions have been placed on materials by donors or depositors or by the Archive for preservation, processing, or other essential purposes.

COPY WORK. All copy work requests must comply with the Archive’s rules and procedures. Before copies can be made, the guest must supply the Archive with a completed Authorization Form for Copyright Release (pdf), signed by the copyright holder. It is the guest's responsibility to obtain this authorization. If after reasonable inquiry the author cannot be located and no heirs or executor can be traced, the guest may ask that this requirement be waived.

PUBLICATION. Guests who wish to publish the Archive's material must obtain the permission of the copyright holder with a signed Authorization Form for Copyright Release (pdf), and must complete and submit to the Archive a Notification of Intent to Quote From or Publish (pdf) form.

THE GUEST WILL DEFEND, INDEMNIFY, AND HOLD HARMLESS THE ALEXANDER ARCHITECTURAL ARCHIVE, THE UNIVERSITY OF TEXAS LIBRARIES, AND THE UNIVERSITY OF TEXAS AT AUSTIN, ITS OFFICERS, EMPLOYEES, AND AGENTS AGAINST ALL CLAIMS, DEMANDS, COSTS, AND EXPENSES INCLUDING ATTORNEYS' FEES INCURRED BY COPYRIGHT INFRINGEMENT OR ANY OTHER LEGAL OR REGULATORY CAUSE OF ACTION ARISING FROM THE USE OF ALEXANDER ARCHITECTURAL ARCHIVE.

The Archive reserves the right to assess a preservation use fee for the reproduction of material from its collections. The Archive requires that a gratis copy of any publication (in any medium) based on its materials be given to the Archive for its collections. In stating the location of materials in the Alexander Architectural Archive and acknowledging their use, the following basic citation form should be used:

[Collection's Name]
The Alexander Architectural Archive
The University of Texas Libraries
The University of Texas at Austin