Copy Work Policy
printable (pdf) version
Welcome to the Alexander Architectural Archive. The Archive focuses on material
reflecting architects/firms primarily from Texas and the southwest United States.
Materials in the collections cover all aspects of the architectural record,
including: drawings, specifications, manuscripts, photographic materials,
models, etc. The Archive is responsible for safeguarding and preserving
collections for both their physical and intellectual posterity. In order to
insure this, as well as provide a balance between the needs of scholars and
the rights of the copyright holder, all requests for copy work will be
considered on a case-by-case basis. The resources at the Archive are
available to all interested individuals. Copy work is available subject to
the following conditions.
-
In the interest of physical preservation, all requests for the reproduction
of drawings and other materials are subject to the condition of said materials.
Copies will not be allowed which may damage, endanger, or alter the materials
in any way.
-
To insure physical preservation, all copy work is limited to photographic
processes. Reproductions utilizing any diazo or mechanical process is strictly
prohibited.
-
Personal photographs may be taken in the Viewing Room upon approval and
supervision of the Curator. In order to physically preserve the documents,
no additional lighting or flash may be used. No unauthorized copies or publication should result from personal photography.
-
Photocopies may be requested for material not easily transcribed (such as
images) again, with respect to the material's physical and intellectual
integrity, as well as copyright law. Guests will be charged the same rate as
the self-serve copiers in the Architecture and Planning Library with
additional Preservation Use and Billing Fees.
-
Requests for copies of large amounts of materials are discouraged, and may
not be permitted under copyright law. Patrons with extensive requests for
research purposes are strongly encouraged to study at the facilities of the
Alexander Architectural Archive.
-
Reproductions can take place only under the provisions of the fair-use
doctrine in the U.S. Copyright Law (as amended) or by obtaining permission
of the copyright holder, which in some instances may be the Alexander
Architectural Archive and The University of Texas at Austin. It is the
responsibility of the Requestor to secure this permission with a signed
Authorization Form for Copyright Release. In cases
where the author cannot be located and no heirs or executor can be traced
through reasonable inquiry, the Requestor may choose to indemnify the University
of Texas by filling out an Indemnification by Requestor form.
-
Copies of drawings and other materials are provided for
one-time personal or research use and are not to be
reproduced, nor used for publication of any other public purpose, without
the express written permission of the Alexander Architectural Archive.
Please refer to the Guidelines for Using Archival Materials
and the Notification of Intent to Quote From or Publish form for more information.
Please observe the following notice:
NOTICE: WARNING CONCERNING COPYRIGHT RESTRICTIONS
The copyright law of the United States (Title 17, United States Code)
governs the making of photo-copies or other copy work of copyrighted
materials. Under certain conditions specified in the law, libraries and
archives are authorized to furnish a photocopy or other reproduction. One
of these specified conditions is that the photocopy or reproduction is not
to be "used for any purpose other than private study, scholarship or
research". If a user makes a request for, or later uses, a photocopy or
reproduction for purposes in excess of "fair use," that user may be liable
for copyright infringement. This institution reserves the right to refuse
to accept a copying order if, in its judgment, fulfillment of the order
would involve violation of copyright law.
- A Copy Work Order Form must be completed and submitted. This form will list your
order and provide an estimate of costs incurred. All estimates are reported to
the customer prior to placing the actual order.
- All commercial reproduction fees, sales taxes, mailing
charges, a preservation use fee, and a handling fee will be borne by the
user.
- In cases of costly orders, the Archive reserves the right
to request advance payment.
- The Archive staff makes all arrangements for commercial
copy work and will oversee the delivery and return of originals and the
delivery of copies to the requestor.
- Allow a minimum of 14 business days from the time the order has been submitted for all duplication
requests.
- In order to protect the integrity of images, the Archive
must be assured that the proposed reproduction will result in a suitable
presentation of the original. Please consult with the Curator if you wish
to superimpose text, crop, bleed, add color, or exercise any other type of
alteration.
- If a copy negative is not available, the customer must
incur the cost of its production as part of the original order. All
negatives remain the property of the Alexander Architectural
Archive, and becomes part of the Archive's Copy Negatives file. Copy
negatives are used as a preservation measure to reduce repeated handling
of material for reproduction purposes. The retention of Copy Negatives
also protects the collection from unauthorized copy work or
publications.
- Please use the following credit line when citing the
material listed above:
[Collection’s name]
The Alexander Architectural Archive
The University of Texas Libraries
The University of Texas at Austin
STATEMENT OF RESPONSIBILITY: I certify that I have read, understand,
and by my signature below, agree to abide by the rules, regulations and
obligations imposed on me by the Alexander Architectural Archive as set
forth in the Copy Work Policy. I am also aware of my
responsibility in the case of possible copyright infringement.
THE READER WILL DEFEND,
INDEMNIFY, AND HOLD HARMLESS THE ALEXANDER ARCHITECTURAL ARCHIVE, THE UNIVERSITY
OF TEXAS LIBRARIES, AND THE UNIVERSITY OF TEXAS AT AUSTIN, ITS OFFICERS,
EMPLOYEES, AND AGENTS AGAINST ALL CLAIMS, DEMANDS, COSTS, AND EXPENSES
INCLUDING ATTORNEYS' FEES INCURRED BY COPYRIGHT INFRINGEMENT OR ANY OTHER
LEGAL OR REGULATORY CAUSE OF ACTION ARISING FROM THE USE OF THE ALEXANDER
ARCHITECTURAL ARCHIVE.
___________________________________
_________________________
Name (please print and sign):
Date:
