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Copy Work Policy

Welcome to the Alexander Architectural Archive. The Archive focuses on material reflecting architects/firms primarily from Texas and the southwest United States. Materials in the collections cover all aspects of the architectural record, including: drawings, specifications, manuscripts, photographic materials, models, etc. The Archive is responsible for safeguarding and preserving collections for both their physical and intellectual posterity. In order to insure this, as well as provide a balance between the needs of scholars and the rights of the copyright holder, all requests for copy work will be considered on a case-by-case basis. The resources at the Archive are available to all interested individuals. Copy work is available subject to the following conditions.

printable (pdf) version

  • In the interest of physical preservation, all requests for the reproduction of drawings and other materials are subject to the condition of said materials. Copies will not be allowed which may damage, endanger, or alter the materials in any way.

     

  • To insure physical preservation, all copy work is limited to photographic processes. Reproductions utilizing any diazo or mechanical process is strictly prohibited.

     

  • Personal photographs may be taken in the Viewing Room upon approval and supervision of the Curator. In order to physically preserve the documents, no additional lighting or flash may be used. No unauthorized copies or publication should result from personal photography.

     

  • Photocopies may be requested for material not easily transcribed (such as images) again, with respect to the material's physical and intellectual integrity, as well as copyright law. Guests will be charged the same rate as the self-serve copiers in the Architecture and Planning Library with additional Preservation Use and Billing Fees.

     

  • Requests for copies of large amounts of materials are discouraged, and may not be permitted under copyright law. Patrons with extensive requests for research purposes are strongly encouraged to study at the facilities of the Alexander Architectural Archive.

     

  • Reproductions can take place only under the provisions of the fair-use doctrine in the U.S. Copyright Law (as amended) or by obtaining permission of the copyright holder, which in some instances may be the Alexander Architectural Archive and The University of Texas at Austin. It is the responsibility of the Requestor to secure this permission with a signed Authorization Form for Copyright Release (pdf). In cases where the author cannot be located and no heirs or executor can be traced through reasonable inquiry, the Requestor may choose to indemnify the University of Texas by filling out an Indemnification by Requestor (pdf) form.

     

  • Copies of drawings and other materials are provided for one-time personal or research use and are not to be reproduced, nor used for publication of any other public purpose, without the express written permission of the Alexander Architectural Archive. Please refer to the Guidelines for Using Archival Materials and the Notification of Intent to Quote From or Publish (pdf) form for more information.
    Please observe the following notice:

     

NOTICE: WARNING CONCERNING COPYRIGHT RESTRICTIONS

The copyright law of the United States (Title 17, United States Code) governs the making of photo-copies or other copy work of copyrighted materials. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship or research". If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

 

  • A Copy Work Order Form must be completed and submitted. This form will list your order and provide an estimate of costs incurred. All estimates are reported to the customer prior to placing the actual order.
  • All commercial reproduction fees, sales taxes, mailing charges, a preservation use fee, and a handling fee will be borne by the user.
  • In cases of costly orders, the Archive reserves the right to request advance payment.
  • The Archive staff makes all arrangements for commercial copy work and will oversee the delivery and return of originals and the delivery of copies to the requestor.
  • Allow a minimum of 14 business days from the time the order has been submitted for all duplication requests.
  • In order to protect the integrity of images, the Archive must be assured that the proposed reproduction will result in a suitable presentation of the original. Please consult with the Curator if you wish to superimpose text, crop, bleed, add color, or exercise any other type of alteration.
  • If a copy negative is not available, the customer must incur the cost of its production as part of the original order. All negatives remain the property of the Alexander Architectural Archive, and becomes part of the Archive's Copy Negatives file. Copy negatives are used as a preservation measure to reduce repeated handling of material for reproduction purposes. The retention of Copy Negatives also protects the collection from unauthorized copy work or publications.
  • Please use the following credit line when citing the material listed above:
  • [Collection’s name]
    The Alexander Architectural Archive
    The University of Texas Libraries
    The University of Texas at Austin

STATEMENT OF RESPONSIBILITY: I certify that I have read, understand, and by my signature below, agree to abide by the rules, regulations and obligations imposed on me by the Alexander Architectural Archive as set forth in the Copy Work Policy. I am also aware of my responsibility in the case of possible copyright infringement.

THE READER WILL DEFEND, INDEMNIFY, AND HOLD HARMLESS THE ALEXANDER ARCHITECTURAL ARCHIVE, THE UNIVERSITY OF TEXAS LIBRARIES, AND THE UNIVERSITY OF TEXAS AT AUSTIN, ITS OFFICERS, EMPLOYEES, AND AGENTS AGAINST ALL CLAIMS, DEMANDS, COSTS, AND EXPENSES INCLUDING ATTORNEYS' FEES INCURRED BY COPYRIGHT INFRINGEMENT OR ANY OTHER LEGAL OR REGULATORY CAUSE OF ACTION ARISING FROM THE USE OF THE ALEXANDER ARCHITECTURAL ARCHIVE.

___________________________________        _________________________
Name (please print and sign):                             Date: