Replacement of Materials Policy
Library materials are normally replaced when lost, missing, worn, mutilated or defective. It is the responsibility of the appropriate subject bibliographer to decide, within the guidelines of the Collection Development Policy, whether to replace such materials and in what form.
Status of Materials.
- Officially lost or missing materials: Review should be made by the appropriate bibliographer in accordance with the schedule stipulated in Procedures for Implementation of the Withdrawal Policy. Usually a title reported lost in circulation will be needed, and a replacement copy should be purchased immediately. Likewise, once a title is officially declared lost, it should be considered for immediate replacement. The decision whether to replace may be affected by the replacement, or because of the provisions of current collection policy.
- Worn, mutilated, or defective materials: Materials requiring other than routine repair should be referred to the appropriate bibliographer as they are identified. If the decision is made to retain, the material may be repaired or rebound, and additional copies may be acquired. Defective, in-print titles may be returned to publisher.
Guidelines for Replacement
- Replacement is always preferred over rebinding for inexpensive in-print titles. Current editions are preferred over previous ones unless the earlier edition has special distinguishing characteristics.
- Replacement in part, by insertion of bindable photocopied pages, may be employed for mutilated or defective serial and monograph titles, especially for those out of print.
- It is usually desirable to replace monographs or serials in their same format; however, microform rather than hard copy should be considered for extensive serial replacements.
Recommended by Collection Development Committee, August 16, 1976.
Gerald Bishop, Chairman, Nancy Phillips, Wanda Allen, Martin Smith
Discussed at Department HeadsŐ Meeting, September 15, 1976.
Revised by Collection Development Committee to incorporate Department HeadsŐ revision, September 21, 1976.
Reviewed by Administrative Staff October 20, 1976.
Approved by Merle N. Boylan October 22, 1976.
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