APPENDIX A
Policy on the Sale of Duplicate Rare Volumes
REPORT AND RECOMMENDATIONS OF THE ACADEMIC AFFAIRS COMMITTEE (Pages 35-57)
--Committee Chairman Holmes reported that the Academic Affairs Committee
had set in open session to consider those matters on its agenda and to
formulate recommendations for the U. T. Board of Regents. Unless otherwise
indicated, the actions set forth in the Minute Orders which follow were
recommended by the Academic Affairs Committee and approved in open session
and without objection by the U. T. Board of Regents:
- U. T. System: Revision of the Policy Regarding the Sale of Duplicate
Rare Volumes Held in Various Library
Collections.--The Board,
upon recommendation of the Academic Affairs Committee
and Health
Affairs Committee, revised The University of Texas
System policy
regarding the sale of duplicate rare volumes held in
various library
collection to read as set forth below:
Policy Guidelines Regarding the Sale of Art Work or
Duplicate Rare
Volumes Held in Various University Collections
- The disposability and current fair market value
of any such
volume or of any such work of art
shall be certified by a
three member panel of university
faculty and administration
including an expert bibliographer or
art historian.
- The University of Texas System institutions
shall be given
first choice in acquiring any such item.
- A permanent record of disposition and future
location of the
items shall be kept.
- Proceeds shall be used for purchase to improve
the collection
from which the item is drawn.
- Upon approval by the appropriate Executive Vice
Chancellor,
an annual report shall be made to the
U. T. Board of Regents
via inclusion in the institutional
docket each October
under "Other Fiscal Matters." The
report shall summarize
the disposition of duplicate works of
art and rare volumes.
The revised policy broadens its applicability to all
university collections, requires the establishment of fair
market value prior to disposition of works of art or
duplicate rare volumes, and modifies the reporting
requirement to allow annual reporting via the October
institutional dockets.
From the Minutes of the Board of Regents' Meeting, April 14, 1994
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